O. A. R.Orientation and Activation for Retention

It’s our club so grab a paddle and help us move forward

The name of your Exchange Club

New Member Orientation

WELCOMEto the

THE NAME OF YOUR EXCHANGE CLUB

Your Exchange Club

What’s in Your New Member Information Package?

• The History of Exchange• Exchange Programs of Service• The History of Your Breakfast Exchange

Club of (Name)• Our Local Programs of Service• The local Service Agencies and

Organizations We Support• District Information• National Information• How You Can Get Involved

What is Exchange?

• “America’s Service Club”• Mission Statement: Exchange,

America’s Premier Service Club, working to make our communities better places to live

• Core Values:FamilyCommunityCountry

What is Exchange? (cont.)

• Involves activities that encompass: Fund-raising Fun-raising Networking Unity for Service

Exchange’s Motto

Exchange Club:Program of Service

• Americanism• Community Service• Supporting Our Youth • Prevention of Child Abuse,

our national service project

Americanism involves:

• Pride in country• Respect for our nation’s flag• Appreciation of the untold sacrifices

made to ensure our gift of freedom• Being a good neighbor• Being a good citizen

Community Service involves:

• Crime Prevention• Fire Prevention• Giving of your Time and Talents• Service to Seniors• Recognition of Others• Assess and fill other community

needs

Youth Activities involve:

• Instilling the spirit of community service within our youth

• Providing opportunities for leadership, team-building, and individual and collective responsibility

• Recognizing educational, extracurricular and extraordinary excellence

• Offering financial assistance in the pursuit of higher education

Prevention of Child Abuse involves:

• Financial support (fundraising) for service agencies focused on Child Abuse Prevention

• Awareness information dissemination• “Hands-on” support

“sweat-equity” participation in specific agency

programs

The History of Exchange

• Charles A. Berkey credited with founding the first “Exchange” club• Why “Exchange”?

Berkey’s concept was for a local forum to exchange ideas and information

Purpose was to better serve their communities  • The first local Exchange Club was formed

in Detroit, Michigan in 1911

NEC History (cont’d)

• Organized as nonprofit, educational organization in 1917

• Over 700 local clubs throughout the U.S. and Puerto Rico.

• National headquarters is in Toledo, Ohio.

NEC Key Milestones

• 1911: First club formed in Detroit, MI• 1917: The National Exchange Club is

organized• 1919: First Book of Golden Deeds awarded

by Exchange Club of Huntington, IN• 1921: The Exchangite first published

(precursor to current Exchange Today magazine)

• 1927: Covenant of Service adopted• 1929: EXCEL (Junior Exchange) adopted

More NEC Milestones• 1948: Boy of the Month/Year initiated

(later changed to Youth of the Month/Year in 1971)

• 1950: First Freedom Shrine dedicated at Santa Monica H.S.

• 1964: One Nation Under God project adopted

• 1972: Milestones of Freedom adopted• 1973: National Youth of the Year adopted

Miss Helen Meredith of Burlington, NC is first recipient

More NEC Milestones

• 1976: So Proudly We Hail program begins• 1979: Child Abuse Prevention adopted as

national project; The National Exchange Club

Foundation formed• 1981: The first Exchange Club Center for the

Prevention of Child Abuse opens in Ft. Pierce, FL;

Project giveakidaflagtowave begins• 1992: The A.C.E. Award is established

More NEC Milestones

• 1999: First annual National Day of Service conducted

• 2000: First National A.C.E. award presented to Miss Magdelena Salcedo of Salt Lake City, UT

• 2001: First National Exchangite of the Year awarded to Bettye Galloway of Oxford, MS

• 2005: First National All-American Volunteer of the Year award

The NEC Mission Statement

Exchange, America's Premier Service Club, working to make our communities better places to live

Your Covenant of Service

Accepting the divine privilege of single and collective responsibility as life’s noblest gift, I covenant with my fellow Exchangites:

To consecrate my best energies to the uplifting of Social, Religious, Political and Business ideals;

To discharge the debt I owe to those of high and low estate who have served and sacrificed that the heritage of American citizenship might be mine;

To honor and respect law, to serve my fellowmen, and to uphold the ideals and institutions of my Country;

To implant the life-giving, society-building spirit of Service and Comradeship in my social and business relationships;

To serve in Unity with those seeking better conditions, better understandings, and greater opportunities for all.

Adopted as the philosophy which characterizes an Exchangite

NEC Brief Overview

• Three levels of governing structure in the National Exchange Club:

Local – Your club name here

District – Your district name

District

National – The NEC

Local Clubs

• Over 700 clubs in the United States and Puerto Rico

• Each club elects its own board of directors and club officers; appoints committees as necessary for specific club activities

• Each club is autonomous and reports to their local District

• Follow a set of club bylaws modeled after the national bylaws

The Founding of the Name of Your Exchange Club

• Chartered: date• Charter Members: number

How many charter members remain active in the club

• Sponsoring Club: The Exchange Club of (name)

• First President: Name• Number of clubs in the general area/city• One of (#) clubs in name of County• One of number clubs in the (name) District

Name of your Exchange Club – Our First Decade

• Date: Club formed• Date: First President, name• Date: First project – name i.e.,giveakidaflagtowave;• Date: First fundraiser – Name• Date: Youth of the Month awards begin and Youth of

Year Scholarship awards established• Date: Received NEC “President’s Award”• Date: Assumed sponsorship of Major City Project• Date: First Book of Golden Deeds awarded

The Name of Your Exchange Club – Our Second Decade

• Date: Special fundraiser begins• Date: Local County Exchange Clubs Foundation for

the Prevention of Child Abuse formed• Date: First A.C.E. scholarship award presented• Date: Conducted first 9-11, Everyday Heroes Event;

First So Proudly We Hail awards presented

• Date: Received NEC “Big E” award Formation of Excel (Junior Exchange)

• Date: Begin club building of new name Exchange Club;

• Date: Membership tops 100;• Date Received NEC “Big E” award

Name of Your Exchange Club here – Our (place yours here) Decade

• Date: First Healing Field, Field of Memories project;• Date: Expansion of Service to Seniors

• Winchester House “Wrapping Presence”• Vile of Life Program• Your County Services for Seniors

seminar;• Date: First Abandoned Baby Safe Haven Project;• Date: • Date:• Date:

Today’s Exchange Club of ????

• Member Profile: Individuals living, working, or otherwise interacting in and around the greater city/town name area

• Current Membership: (#) (#) charter members remain active in the club (#) past presidents remain as active members

• Club Interaction: One of (#) Exchange clubs in the area of (name) One of (#) in (name) County One of (#) in the (name) District

• Multiple programs and activities across all four Program of Service of Exchange

• Total last years Fundraising: Approx (dollar amount)

Your Exchange Club 2008-2009 Officers

President – Bozo T. Clown

President Elect – Olive Oil

Immediate Past President - Popeye

Secretary – Tom

Treasurer - Jerry

Your Exchange Club 2008-2009 Board of Directors

• 2007 - 2009 Bruce SpringsteenTerm Wolfgang Puck

Peggy Smith

• 2008 - 2010 Michael PhelpsTerm Chris Osgood

Laura Bush

Responsibilities of Your Officers and Directors

• Officers Establishing long-range, annual goals Be active in member development

• Lead, motivate, mentor existing members• Cultivate new members, new clubs

• Establish appropriate policies and procedures• Maintain proper budgets and fiscal controls• Provide accurate reporting to local, District and National• Provide clear communication to the Board, membership

• Board of Directors Oversight of programs of service Monitor fiscal health of the club Also participate in member development

Past Presidents

• 1985-86: Name• 1986-87: Name• 1987-88: Name• 1988-89: Name• 1989-90: Name• 1990-91: Name• 1991-92: Name • 1992-93: Name• 1993-94: Name• 1994-95: Name• 1995-96: Name • 1996-97: Name

• 1997-98: Name• 1998-99: Name• 1999-00: Name• 2000-01: Name• 2001-02: Name• 2002-03: Name• 2003-04: Name• 2004-05: Name• 2005-06: Name• 2006-07: Name• 2007-08: Name• 2008-09: Name

Past Honorees“Exchangite of the Year”

• 1994: Name• 1995: Name• 1996: Name• 1997: Name• 1998: Name• 1999: Name • 2000: Name• 2001: Name• 2002: Name• 2003: Name• 2004: Name• 2005: Name

Local Service Agencies We Support

• A Safe Place• Big Brothers, Big Sisters of (name) County• Boys and Girls Club of (name) County• CASA• Children’s Advocacy Center• Drug Court • Kids Hope United• Safe House• The (name) County Foundation for the Prevention of

• Child Abuse• The (name) County Food Pantry• Others

Our Programs in Americanism

• Giveakidaflagtowave Fourth of July fireworks City/Town Days parade Holiday parade Any Americanism program

• 9-11 Remembrance, Everyday Heroes• One Nation /Under God Prayer Breakfast • Freedom Shrines (on-going)• Flags for Schools (on-going)• So Proudly We Hail (meeting closest to Flag Day) • Healing Field, Memory Walk (Memorial Day fortnight)• Others you may have

Our Programs in Community Service

• Crime Prevention (on-going)• Law Enforcement Recognition

“Officer of the Year”, “Civilian of the Year” • (presented at 9-11 ceremony)

• Fire Prevention (on-going)• Firefighter Recognition

“Firefighter of the Year” • (presented at 9-11 ceremony)

• Book of Golden Deeds

More of Our Programs in Community Service

• Exchangite of the Year• Adopt-a-Highway • Shop with a Cop• Service to Seniors• National Day of Service• Vial of Life• Others you may have

Our Youth Activities

• Exchange Excel Program (on-going)• Youth Awards

Student of the Month Student of the Year (May) A.C.E. (May)

“Accepting the challenge of Excellence”

Others you may have

Prevention of Child Abuse Fundraisers

• # 1 (second Saturday in August)

• # 2 (third or fourth Sunday in February)

• # 3 (second Tuesday in May)

• Campaign for Kids (on-going)

Prevention of Child Abuse Projects

• LaCasa # 1 # 2

• Children’s Advocacy Center• Believe in the Blue• Safe Haven – Save Abandoned Babies

Project• Others you may have

Club Committees

• Youth of the Year & A.C.E.• Fund Raising• Growth• Social• Finance• Nomination• List your club’s committees

The Name of Your Exchange ClubHow We Operate

• The Board meets on the 1st (day) of each month – open to all• Two or four general membership meetings per month

2nd and 4th or weekly this day of each month Meeting time is place the time here Location is the meeting place

• Address• Dues are $/qtr or $/annually

Dues include a hot meal (or not) at each meeting Where does the money go?

• $18.50 goes to support your NEC• ($$$) goes to support the (name) District• Remaining ($$$) stays in the club to run the club

• Operate two separate budgets• Community Service – all fundraisers and programs of service• General Fund – dues and 50-50 raffle money that runs the club• Neither can be co-mingled

The Name of Your Exchange ClubHow We Communicate

• Weekly email or fax “blasts” Usually serve as reminders of upcoming meetings,

events• Name of club newsletter

Our monthly newsletter Typically issued twice a month Winner of the (year) National Exchange Club’s

award for Best Club Newsletter• www.the name of your club.org

Our award winning website Winner of the (year) National Exchange Club’s

award for Best Website

The Name of Your Exchange Club Membership Meetings are Important

• Meet, mingle and network among the key business, professional, government, educational, and individual leaders in the your area

• Hear about upcoming programs and activities • Sign up to help• Share in our success as we recap past

events

The Name of Your Exchange Club Membership Meetings are Important

• Learn something new about you or your town through our Informational presentation by local community members/organizations

• See and hear the future with our Youth of the Month presentations

• Complete your day out with a little fun

The Name of Your Exchange Club Membership Meetings are Fun

• Get a hot meal!• 50-50 raffle!• Names in the News• Birthdays, Anniversaries, member

milestones• Fines (or not)• Others you may do

The District Level

• NEC has 32 districts throughout the United States and Puerto Rico

• Each District elects its own board of directors and district officers

• Each models local district bylaws after NEC bylaws• The Exchange Club of (name) is a member of the

(name) District• We are a part of Division (3) in the Lincolnland

District Sister clubs are (names) Our Division Director is (name)

32 Districts Throughout the U.S.

The (Name) District

• Stretches from (name) to (name), (name) to (name)• Consists of (#) local clubs• Approximately (#) members• Consistently recognized by NEC for its fundraising,

membership, innovation and program excellence• Currently operates (#) Child Abuse Prevention

Centers Name and location of center Name and location of center

The (Name) District

• There are (#) divisions within (district name) Your Club is in Division (#) (Name) is our District Director

• 2008-2009 Offices: Name (Club) – President Name (Club) – Immediate Past President Name (Club) – President Elect Name (Club) – Treasurer Name (Club) – Secretary

Your (Name) District

• List the name of your clubs and location that are in your district.

The National Exchange Organization

• Headquartered in Toledo, OH• National President is & from• Much like Local and District, there is an executive committee

and board of directors for the National Exchange Club• Directors are called Regional Vice President (RVP’s)

RVP’s work and represent the districts within their regions 12 regions throughout the national organization The Exchange Club of (name) is in Region (#) Name (location) is our RVP

• Each Region also has Volunteer Field Reps (VFR’s) Coordinate training throughout their Region Exchange offers various Officer, Program Development and

Leadership training modules (Names) are our VFR’s

12 Regions within Exchange

The National Exchange Organization

• Exchange is currently a 501(c)4 organization Donations to the National Exchange (or a local Exchange

club) are not tax deductible However, donations made through the National Foundation

for any reason are tax deductible since this is a 501(c)3 • Follows bylaws which can be amended by voting

delegates at the national convention• National Board meets at least four times a year• National Board may conduct business at other times

(and often does) via conference calls and/or fax/email ballots

The Exchange Foundation

• Fund-raising branch of Exchange due to tax status

• Funds programs of service on a national level Particularly all Youth Awards $1.50 of your quarterly dues goes to support the Foundation

• Meets at least four times a year• Members are called trustees instead of

directors• Presently provides CAP Centers with CAP

Services

Get Involved!

• Complete the “New Member Interest Finder” Let us know what interests you

• Attend club meetings Learn more about “Your Club”

• Attend club social events Meet your fellow Exchangites

• Suggest programs/speakers Help us generate new, fresh ideas

Getting Involved

• Participate in service projects and fundraisers Give a piece of yourself back to the

community • Serve on a committee

Learn more about what makes us unique• Set up a plan to become a director or officer

Help be the future of the (Club Name)• Share the Exchange Experience with others

Don’t tell the story, tell your story

Resources• Your Mentor and Fellow Exchangites• New Member Information Package• (Name of) newsletter• District Newsletter name• Exchange Today• District Exchangites• National Exchangites• Headquarters Staff 800-924-2643• www.nationalexchangeclub.org