Francis Scott KeyElementary School

Parent

Operational Guide for Reopening Schools

March - June 2021

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We’ve got the KEYS - Keep showing them your KEY P.R.I.D.E!(Persevering Relentlessly in Digital Education)

RaeShauna Mboma, Principal

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The following information is included in the Francis Scott Key Elementary School

Reopening Operational Guide Draft. All information in this guide will focus on all

aspects specifics to scholars returning to an in-person hybrid model of instruction.

Francis Scott Key ES Family Handbook

I. Definitions

II. Student, Staff, and Visitor Procedures

III. School and Classroom Design

IV. Student Materials

V. Hybrid Teaching

VI. Attendance

VII. Dress Code and Uniform Expectations

VIII. Food Services

IX. Transportation

X. Social, Emotional, and Mental Health

XI. Health and Safety

XII. Resources

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I. DEFINITIONS

The Maryland State Department of Education (MSDE) released the COVID-19 Guidancefor Maryland Schools in August 2020 and updated the document in November 2020. Thefollowing definitions are from the MSDE COVID-19 Guidance document:

● Isolation is used to separate people infected with the virus (those who are sick withCOVID-19 and those with no symptoms) from people who are not infected. People whoare in isolation should stay home until it is safe for them to be around others. In thehome, anyone sick or infected should separate themselves from others by staying in aspecific “sick room” or area and using a separate bathroom (if available).

● Quarantine is used to keep someone who might have been exposed to COVID-19away from others. Quarantine helps prevent the spread of disease that can occur beforea person knows they are sick or if they are infected with the virus without feelingsymptoms. People in quarantine should stay home, separate themselves from others,monitor their health, and follow directions from their state or local health department.

● Close contact relates to exposure to individuals with COVID-19 and is defined by theCenters for Disease Control and Prevention (CDC) as being within 6 feet of an infectedperson for a cumulative total of 15 minutes or more over a 24 hour period, regardless ofwhether face coverings are being worn.

● COVID-19-like illness is when a person has Any 1 of the following: cough, shortness ofbreath, difficulty breathing, new loss of taste or smell; OR At least 2 of the following:fever of 100.4° or higher (measured or subjective), chills or shaking chills, muscle aches,sore throat, headache, nausea or vomiting, diarrhea, fatigue, and congestion or runnynose. Identification of persons with COVID-19-like illness is used to exclude personsfrom school, to identify who should be tested for COVID-19, and to identify persons whomay need close contacts quarantined.

II. STUDENT, STAFF, and VISITOR PROCEDURES

Prior to Student Arrival

Parents and guardians, please monitor your child/children’s health daily prior to sending

them to school. If your child has a temperature or if your child has one of the symptoms

on the following list Symptoms of Coronavirus, you must keep your child at home. If

your child becomes ill at school and displays one of these symptoms you must pick up

your child from school within one hour. Students will be isolated in the CARE (Covid

Assessment Response Evaluation/Exam) room until picked up.

Face Coverings for Children

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All students, visitors, and staff must wear face coverings while inside PGCPS facilities

and while being transported by PGCPS Department of Transportation. Face coverings

are required by all adults and students, worn throughout the school day and as feasible

for students in prekindergarten, kindergarten, and 1st grade for students with disabilities.

Refer to the Maryland Health Department Guidance for Use of Cloth Face Coverings in

Schools. Face coverings may be cloth or disposable and will be provided for individuals

who are unable to provide their own. Face coverings must be properly covering their

mouth and nose fully before entry and while in any PGCPS facility. Compliance is

expected of all on PGCPS grounds including (students, parents, guests, and delivery

providers). Additional protective equipment including face shields, gloves, and gowns

will be provided, as appropriate, for settings that require close human contact, such as

for staff providing certain supports for students with disabilities. Exceptions to this

requirement include:

○ while individuals are eating, drinking, or exercising outside;

○ individuals with a health condition, a communication or impairment, or disability

that prevents them from wearing a face covering.

If a student refuses to wear a face mask and was not approved by their physician to be

excluded from this safety provision, the student will be assigned to the daily distance

learning model.

Entering/Exiting of Building By Staff, Students, and Visitors

Directional signage regarding entrance and exit, standing placement, and distance has

been designated throughout Francis Scott Key ES and must be adhered to while in the

school building.

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How Staff Will Enter & Exit from Building

All staff will enter through the main entrance of the building and leave through one of

two side doors located at the front of the building. Staff will follow flow of traffic

designated by social distance floor signs.

*Staff will conduct a daily self check prior to arrival to school or the building each day

using the Frontline Education app. Information logged into the app will be reviewed

each morning by the employees' Supervisor to ensure it is safe for the employee to

enter the worksite. Staff arriving with a temperature above 100.4° or Yes to any

question in the app must not report to work and must contact their immediate

supervisor. No staff can return to work until they are fever-free for at least 24 hours

without fever-reducing medication. When inside the buildings, all employees shall

maintain social distancing of at least 6 feet and to wash their hands upon entering.

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How Students Will Enter & Exit from Building

Visitors

Due to Covid-19, Francis Scott Key Elementary School will be closed for all visitors. Our toppriority is the health and well-being of our students, staff, and community. We are following theguidance of the state of Maryland, Prince George’s County Public Schools and the Center forDisease Control and Prevention.

To protect are students and staff, we are currently allowing visitors to enter by appointment only.If you have any questions or would like to schedule an appointment, please contact the frontoffice staff at 301-817-7970, Monday through Friday from 8:30am to 3:00pm.

III. SCHOOL AND CLASSROOM DESIGN

Classroom Configuration

Each PGCPS school building is a different size and shape, and has differingamenities. Depending on the grade configuration, academic programs, wraparound

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CDC RecommendationsEarly

ChildhoodCenters

Elementary Middle High

FaceCoverings*Requiredat all times.

Required(per CDC - [if2 years of ageor older] whenin public andwhen aroundpeople who donot live inchild’shousehold)

PreK-1:Required

Gr. 2-6:Required

Required Required

Capacity 10 students(max)

PreK10 students(max)Grades K-615 students(max)

15 students(max)

15 students(max)

Distance Space seating/desks at least 6 feet apart when feasible.

Teachers will assign seats to students to assist with contact

tracing Contact Tracing Unit: COVID-19 , if necessary.

Locationof Desks

Turn desks to face in the same direction (rather than facing eachother) or have students sit on only one side of the table, spacedapart.

Students will work predominantly in their personal, designatedspaces at least 6 feet apart.

Visuals: Guides: Install guides, such as tape on floors and signs on walls toensure that staff and students remain at least 6 feet apart

FacilityUse

Gymnasiums, media centers, etc, possibly may not be used for theirtraditional functions if needed as alternative learning spaces. Eachschool will need to determine how best to utilize the spaceavailable within their building.

Processes and Procedures

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As students enter the classroom, the teacher informs the student which desk to go to,

desks would be numbered. Desks will be forward-facing and staged to maintain social

distancing at least 6 feet apart (see samples below). Teaching station (teacher desk)

will be staged to allow staff to visually monitor in-person students along with engaging

virtual learners. Classroom Vents will not be covered to allow for airflow; windows are

encouraged to be open as deemed appropriate. Keep in mind use of lockersand/or cubbies and coat racks will be prohibited. Consider using the back of the

chair or additional side by side desks. Support staff will collaborate with teachers to

determine where they will be positioned in the classroom setting and how best to

support the needs of students during instruction.

Classroom Setup

Classroom Configuration - Sample 1 (Primary classroom with Desks)

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Classroom Configuration - Sample 2 (Primary classroom with Tables)

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Classroom Configuration - Sample 3 (Intermediate Classroom with Desks)

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Playground ProceduresSchool-based personnel will designate zones to help students identify how to safelycomply with physical distancing guidelines and to provide sufficient opportunities for freechoice when outdoors.

Activities recommended in predetermined assigned zones:

● Dance● Exercise Stations

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Outside Classroom Space

School-based personnel will consider holding classes outdoors (i.e. FSK Courtyard)where circumstances allow by repurposing outdoor locations to serve as alternativeinstructional spaces such as courtyards and fields. Masks must be worn and studentsshould be distanced at least 6 feet between one another.

Restrooms

Signage will be posted on the main door of the restroom and next to the sinks. Thesigns will encourage students to stand 6 feet away from others and to wash their hands.

Fire Drills

In the event of a fire drill, the following procedures will be followed:● Tell students that an emergency exists. Do not speculate about its nature

or duration.● Instruct students to calmly leave the building, reminding them of the

direction they should take and their assigned evacuation point.

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Draft● If purses and backpacks are easy to reach, students should take these

items outside with them. Take rosters and status card/accountability toolswith you.

● Conduct a quick visual check of the room for any suspicious items. Makesure classroom door is closed and preferably unlocked.

● Assemble students at assigned evacuation location. Take attendance andprepare a list of missing students and/or extra students who may be inyour care and communicate status to campus administrators.

● Assess students to determine if weather conditions, evacuation scenarioor duration will create health, hydration or stress issues and reportconcerns to campus administrators.

● Keep students quiet and calm. Do not let any student leave the premiseswithout proper authorization even if requested to do so by a parent orguardian.

● Report any suspicious individuals or activities to campus administrators.● Do not re-enter the building unless authorized by campus administrator

and/or the incident commander.● If relocation is necessary, account for all students before they leave the

site and again when they get to the new location. Report status to campusadministrator.

● Project a calm attitude. How you react to an emergency gives studentsclues about how to act. If you react with alarm, a student may becomefrightened. They interpret adult panic as proof that the danger is real.Drills become a good way to build your own confidence as well as that ofyour students.

Water Fountains

All water fountains in the building have been turned off in the building. All staff andstudents will be encouraged to bring a water bottle daily. However, the district willprovide a supply of water for scholars, as feasible.

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IV. MATERIALS

Shared Materials

During the hybrid model, all efforts should be made to limit the sharing of

materials. To minimize the potential spread of germs, grade, and/or subject

matter level kits should be distributed to students. Kits will include those

materials that have traditionally been shared throughout a classroom, such as

mathematics manipulatives, scissors, calculators, art supplies, etc. Typical

school supplies such as scissors and pencils can be provided as a list for

parents or guardians to purchase to add to student kits (school supplies may

also be available at the Parent Centers).

V. HYBRID MODEL TEACHING

The use of a hybrid model provides students with access to face-to-face

instruction two days a week and three days of distance learning, while using

Wednesday for small group instruction as needed or documented by

Individualized Education Programs (IEPs), English Learners (EL) plans, or 504

plans, teacher and/or grade-level/content planning time and office hours. Given

this structure, students will attend school on back to back days each week, either

Monday and Tuesday (Cohort 1) or Thursday and Friday (Cohort 2).

50% Enrollment Model – AA/BB-Day

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Monday Tuesday Wednesday Thursday Friday

Students withLast Namesbeginning withA - J (InSchool)

Students withLast Namesbeginning withA - J (InSchool)

Live Access toTeachers* Small Groups* Interventions*Re-engagementlessons* Enrichment

Teacher OfficeHours

Teacher and/orGradeLevel/ContentPlanning

Students withLast Namesbeginningwith K - Z (InSchool)

Students withLast Namesbeginning withK - Z (InSchool)

Students withLast Namesbeginning withK - Z (InDistanceLearning)

Students withLast Namesbeginning withK - Z (InDistanceLearning)

Students withLast Namesbeginningwith A - J (InDistanceLearning)

Students withLast Namesbeginning withA - J (InDistanceLearning)

VI. ATTENDANCE

Prince George’s County Public Schools (PGCPS) continues to follow the state

and local guidance in collection of student and teacher attendance. PGCPS is

responsible for identifying, collecting, and transmitting data to local, state, and

federal agencies for purposes of compliance, accountability, and school system

funding for student attendance. Strong monitoring of systems, implementation

of a streamlined process, and using objective and accurate data related to

attendance collection is crucial. Physical and virtual attendance of staff and

students will be collected in the 2020-2021 school year and daily attendance

procedures will be communicated so all stakeholders know PGCPS’ definition

of being considered present.

Attendance for Students During Distance Learning

For all distance learning platforms, students not present on days live

instruction occurs will be considered absent. On days when students are

unable to attend scheduled classes due to illness, parent work schedule, and

child care; parents must communicate the reason for the student’s absence

via email to the student's classroom teacher. All work assigned during the

student’s absence remains required for submission via Google Classroom.

Recording of lessons may also be made available to students by the

classroom teacher.

During distance learning only, technical issues such as broken equipment or

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and designated school staff so support can be provided as soon as possible.

A new absence reason code, has been created to reflect when students are

unable to participate in live instruction due to technological difficulties.

Although parents may see “absent” reflected in SchoolMax for the day the

issue occurred, the student will be considered “present” when the new

absence reason code “TC” is entered.

● Elementary Schools

○ Teachers will take attendance at the beginning of each day in

SchoolMax.

○ For Pre-K - third grade students who are unable to check in during

live instruction, parents must ensure that the check in is completed

before the next instructional day. The teacher will work with the

parent to develop a plan for the check-in. If parents are unable to

check in that day, please contact your child’s teacher via email so

assistance can be provided.

Attendance for Students During Face-to-Face Hybrid

For face-to-face hybrid model of instruction, teachers will take daily/period

attendance of face-to-face learners in SchoolMax on days students are

scheduled to physically attend school. For days students are scheduled for

distance learning, instruction will be achieved through live instruction via

camera in the classroom. Teachers will take daily/period attendance of virtual

learners in SchoolMax by taking roll to assess each student’s attendance or

using the Zoom report to validate the student’s attendance. The Technology

Instructional Team (T3) will continue to provide training for teachers on how to

access Zoom reports for Attendance. School-based attendance manager

monitors and ensures fidelity and reporting of daily attendance. For additional

information on our attendance procedures, please see Administrative

Procedure AP 5113.

Student attendance for WednesdayA student will be counted as present, using code “Distance Learning” in

our in SchoolMax system, if the student does one or more of the following:

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○ Submit an assignment to one of their teachers;

○ Engage (participate) in synchronous instruction or tutoring with a

PGCPS teacher;

○ Meet virtually with a PGCPS teacher or service provider; or

○ Complete work in our supplemental online education tools where

applicable (i.e. DreamBox, i-Ready, and iRead)

VII. DRESS CODE AND UNIFORM EXPECTATIONS

During the hybrid model of instruction students are not expected to wear a

school uniform. Students must adhere to the system-wide dress code

which requires students to dress appropriately. Further details can be found

on page 25 in the Student Rights and Responsibilities Handbook.

IX. FOOD SERVICES

Meal Plan (serving of meals)Each school should develop a lunch schedule that is manageable for this

school. All meal distribution plans must be created and shared with the CCC for

review prior to submitting the plan to the Instructional Director for final approval.

Some students may have dietary restrictions that will require consultation

between health and food services.

Breakfast Service

● Breakfast will be delivered to each classroom.

● Teachers will use class assignment sheets to check-off students who

received breakfast.

● Students should not share food items. All leftover items must be

discarded.

● Trash receptacles will be available in each classroom for disposal.

● Hand washing will be required before and after eating breakfast.

Lunch Service● Students will eat lunch in the classroom, or another location.

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classroom to eat. Decals/floor markers will be used for social

distancing.

● Masks should be worn at all times except when students are at

the table eating.

● Hand washing will be required before and after lunch.

Meal Service

Grab and Go meals

Breakfast, Lunch and Dinner will be served at Francis Scott Key ES through

June 15, 2021. Meals will be provided to all children under the age of 18.

Pickups are scheduled still for Mondays and Wednesdays from 10:00am -

1:00pm.

Meal Service for Hybrid Model

End of the School Day

Students will pick up pre-packaged meals for the days they are not on

campus. The package may consist of breakfast, lunch, and suppers (dinner).

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or directly to classrooms.

X. TRANSPORTATION

Bus Configuration

Maximum number of students per bus will be one student per seat near the

window on each row with mandatory masks which will result in approximately

21 students per run. The seat behind the driver will remain empty during every

trip unless they are in the same household as the driver. To ensure physical

distancing, the seat immediately behind the driver will always be left vacant to

distance the driver from the students. That seat will be marked or blocked. Visual

reminders will be posted for students regarding social distancing. To

increase/improve airflow whenever possible, windows may be open to the

maximum extent possible when weather permits. Roof hatches and three

windows on each side of the bus will be partially opened to increase airflow.

Driver side window may be open, and fans should be utilized to increase the

airflow.

Arrival to and Departure from Schools for Implementation During Hybrid

Model:

Arrival and drop-off locations and/or times will need to be staggered and

adjusted. Buses must not be held at the school longer than the additional drop

off period to ensure they are able to depart for appropriate cleaning and then

arrive at their next route pick-up on time. Protocols will be in place to adhere to

social distancing when parents or caregivers are dropping off students. Many

schools do not have a separate entrance for buses and cars at arrival time or

dismissal therefore dismissal may be staggered to allow for the safe exit of

students. Parents will be asked to wait until after dismissal to pick up students or

park off property to meet their students.

Special Education Transportation:

The Transportation Department anticipates that there may be circumstances in

which a student may not wear his or her face mask or face shield. In this case,

staff members working directly with those students will wear face masks, face

shields, and gowns if necessary. On routes that service Non-Public Schools,

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for further social distancing for special needs students.

XI. SOCIAL, EMOTIONAL AND MENTAL HEALTH

Social and Emotional Supports and Resources for Students, Staff, andParents

After prolonged closure due to the global COVID-19 pandemic, students,

staff, and parents/guardians will require support to assist them in transitioning

back to school. The Department of Student Service identified and compiled

supports focused on social-emotional learning both in-person and through

distance learning for students, staff, and parents. The following link provides

mental health supports and resources for students, staff, and parents.

PGCPS on Mental Health Supports

XII. HEALTH AND SAFETY

Health Room and C.A.R.E Room Use

For the safety of each school-based community, the Health Room and Covid,

Assessment, Response, Evaluation/Exam (C.A.R.E) rooms are designated

solely for the medical management of the student body. Access should be

limited and only provided to those authorized by the School Nurse. If students

are occupying the Health Room and C.A.R.E Room at the same time then the

Principal and School Nurse will determine coverage of the two rooms as

necessary.

Hand Hygiene Resource

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CARE Room Resources

School Health Sources

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Annual training will continue to be provided to the staff by the nurse (i.e., first

aid, medication administration, emergency medication, etc.) when the nurse

is unavailable (i.e., assisting with emergencies, in the C.A.R.E room). First aid

kits will be provided by the school nurse. The nurse will provide instructions

and replenish items as needed. Dependent upon priority code, the nurse may

go to the classroom to initiate assessment and make appropriate decisions of

next steps. Daily medications and procedures which do not require privacy

may be administered by the nurse in the classroom or another designated

location including but not limited to the health room.

Monitoring of Student HealthData monitoring and tracking of Covid cases and student health must be done inthe School Health Electronic Record, Covid dashboard by nurses. Schoolnurses will monitor students who exhibited COVID-19 like symptoms and thestudents return to the school. (See Return to School Letter in the Appendix)

Staff

Staff Daily Self-Check

All staff will be required to conduct daily self-checks using the Frontline

Education mobile app. The Frontline School Health Management program

addresses the health and wellness needs of K-12 institutions. By utilizing the

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data from staff around:

● who has experienced COVID-19 symptoms;

● who has been exposed to someone with COVID-19; and

● who has tested positive;

The principal and other designated staff will be able to monitor data to identify

trends in infection rates and who has not reported self-screening data. The

powerpoint from Frontline Education shows sample screenshots of the mobile

app and dashboard. Training for all staff will take place in January and February

2021. Staff will be able to access webinars through MyPPS. The following link

provides additional information on activating accounts, resource/training videos,

and FAQs: School Health Management Help Center for Families & Staff.

Standard Protocol for Notification of Probable or Confirmed Casesof COVID-19

The principal and school nurse are responsible for responding to COVID-19

concerns. The school will provide written notification to staff or families who

have had a possible exposure to anyone with COVID-like illness symptoms or a

positive case of COVID-19. The written notification should follow the guidelines

of MSDE (MSDE Guidance Document) with consultation with the County Health

Department. Staff and students with COVID-19 symptoms (such as fever,

cough, or shortness of breath) at school will be immediately separated from

others. Individuals who are sick (without COVID 19 symptoms) should notify

their supervisor and go home. Should a student or staff member have a

temperature of 100.4 degrees or higher and/or any respiratory signs/symptoms,

they will be placed in the C.A.R.E. room (near the nurse or within the nurse’s

suite and requires a cot, water access, and bathroom access) until they can

leave the building (i.e., family members can pick up the student). Areas used by

the sick person

will be closed off and will not be used until after cleaning and disinfecting by

custodial staff. Students and/or staff who test positive for COVID-19 must stay

home until cleared by the primary care provider and have tested negative. Staff

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Interim Definition of Close Contact) with a person diagnosed with COVID-19

must stay home, self-monitor for symptoms, and follow CDC guidance if

symptoms develop. In the event that the school is informed of a case of

COVID-19 or possible COVID-19 exposure, the school nurse and/or principal

will immediately notify the Office of Health Services and the Instructional

Director. A centralized confidential document of all assumed cases will be kept

and shared with health officials. The Office of Health Services will notify the

Prince George’s County Health Department and Chief Executive Officer (or

designee) to collaborate on the school’s response. The school will follow the

guidance of the PGCPS for notification of staff and families, quarantines,

closures, reopening, and any other requirements. In an effort to mitigate the

spread of COVID-19, reporting processes have been developed. Timely notice

of employees to supervisors is of the utmost importance. Please see the

PGCPS Reopening and Recovery Plan for the appropriate steps.

Contingency Plans in the Event of Positive COVID-19 Test Result in aSchool or ClassroomThe principal and school-based Covid Compliance Committee will follow thisfour-step plan when addressing a confirmed COVID-19 case at the schoolor in a classroom:

1. Isolate/Quarantine Confirmed Employees or Students

The employee with COVID -19 or student should remain at home until

released by a physician or public health official. See Medical Clearance

Return to School for Students in the Appendix. For staff please refer to

the Reopening and Recovery Plan.

2. Address and Isolate the Employees or Students Who Were in CloseContact With the COVID-19 Positive Employee or Student

3. Close contact is defined as someone who was within 6 feet of an infected

person for a cumulative total of 15 minutes or more over a 24-hour period

starting from 2 days before illness onset (or, for asymptomatic patients, 2

days prior to test specimen collection) until the time the patient is

isolated. All employees and students who were in close contact with the

employee or student will be sent home for 7 to 10 days under CDC

Guidance to ensure the infection does not spread. While quarantined,

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for symptoms, avoid contact with high risk individuals, and seek medical

attention if symptoms develop.

4. Clean And Disinfect The Classroom or SchoolAfter a confirmed COVID-19 case, follow the guidelines listed on pages 34 and

35 in this Operational Guide for cleaning and disinfecting. The Custodial staff

should clean and disinfect all areas (e.g., Isolation/C.A.R.E room, offices,

bathrooms, and common areas) used by the ill person, focusing especially on

frequently touched surfaces.

5. Notify Employees and Parents/Guardians

Following a confirmed COVID-19 case, and as recommended by the

CDC, PGCPS will notify all employees and parents/guardians of

students who were in the location or area where the employee or

student works of the situation without revealing any confidential medical

information such as the name of the employee or students (see sample

letters for parents/guardians in the Appendix).

School Personal Protective Equipment

It is imperative that students, teachers, and staff all wear personal protective

equipment appropriate for the task being performed; social distancing; and

handwashing/ hand sanitizing to prevent the transmission of COVID-19. It is

also imperative that all adults model these behaviors for students.

Personal Protection Equipment Requirements

All students, staff, and teachers are asked to bring their own face coverings each

day. But all staff will have access to face masks and face masks will be made

available at each site from the warehouse for students, staff, or teachers in need

of an additional covering during the school day. Nurses, paraprofessionals, and

other staff who will have close contact with students, along with staff working

with students with disabilities, will receive additional PPE such as gloves, face

shields, and disposal gowns. Bus drivers and bus attendants will also receive

face shields and protective clothing as appropriate. Please see Appendix A the

table from the MDH document: Maryland Department of Health PPE Guidance

This document outlines the duties being performed by staff and the required or

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APPENDIX

Resources

Student Rights and Responsibilities Handbook

Attendance AP 5113

Hand Hygiene

Health Suite Documents and Guidance

■ C.A.R.E. Room■ School Health Services FAQ■ Symptoms of Coronavirus

Academics

■ PGCPS Guidelines for Conducting Science Investigations (DistanceLearning and Hybrid Models) During COVID

Letter Templates

■ PGCPS Parent Acknowledgement Letter■ Spanish■ French

■ Parent Notification if Student/Staff Member Exhibits COVID-19Symptoms

■ Spanish■ French

*All letters are translated in Spanish and French and can bedownloaded from the Operational Guide and Resources for ReopeningSchools google site.

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