oakton cougar marching band€¦ · oakton cougar marching band 2018-2019 complete and return the...

Oakton Cougar

Marching Band

2018-2019

Complete and return the forms in this registration packet

during one of the Marching Band Registration Nights or

to the lockbox by Dr. V’s office no later than May 31st, 2018

Marching Band Registration: Dates: May 22nd or 23rd

Location: New Library - Enter through door 2 or 5

Time: 5:30 – 8:00 pm

Joining Marching Band? THAT’S GREAT! We look forward to meeting you at one of our

Registration Nights where we will have folks on hand to answer questions, sign you up and

provide other bits of information that will help you feel ready for a great year. Not sure? Come

and get more information. We’ve all been new to the program at some point and understand

that there is a lot information being shared.

Registration forms can be found online at oaktonbands.org, so that you can print and complete

them in advance. Alternatively, we’ll have blank packets on hand at our registration nights.

Both PARENT and STUDENT signatures are required on the forms, so if you’re filling out

forms at the registration night please bring your student with you.

1) Marching Band forms (see end of this packet)

Marching Band fee = $200. Due September 1, 2018 payable to Oakton High School. [If NOT

attending Orkney Marching Band Camp, Marching Band fee of $200 is due at Marching Band

registration.]

2) Medical forms (see separate packet)

A VHSL Physical is NOT required for instrumentalists to participate in marching band this

year. However, please contact Dr. VanValkenburg to make him aware of any health concerns

that could affect your student’s ability to participate in marching band.

A VHSL physical IS REQUIRED for Color Guard members. All Color Guard members should

submit a VHSL physical dated after May 1, 2018 to the Activities Office at Oakton High

School. The VHSL physical form will be kept on file in the Activities Office for participation

in any other VHSL sports. Please do not turn in this form with the rest of your band forms to

the Color Guard or Band Directors. A copy of the VHSL Physical Form can be found at

oaktonbands.org.

3) Orkney Forms (see separate packet)

Orkney fee is estimated to be $675 – $700 based on number of students attending. A $350

deposit is required at Marching Band registration. Make check payable to Oakton High

School. The remainder is due on August 1st, 2018.

Key Marching Band Dates 2018

All Band Members

September 8, 8:00am-3:00pm: All Band Member Tag Day Fundraiser

Marching Band

May 22 or May 23 (come either day), drop in anytime between 5:30-8:00pm: Marching

Band Registration

May 22, 23, 29, 7:00-8:30pm, band room: Percussion Clinics for All MB Percussionists

August 6 – August 31, Monday through Friday 8:00am-4:00pm: Marching Band Practice

August 6, 8:00-10:00am: New Parent Reception

August 12 – August 18: Orkney Band Camp @ Orkney Springs, VA (Highly Recommended!)

August 18: Family day at Orkney (all families visit and pick up their students)

Color Guard

May 22 – May 23, 6:00-7:30pm: Tryouts and Sign-Up

June 18 – June 19, 9:00am-5:00pm: Color Guard Camp

Car Wash Fundraisers

July 21: Car Wash for Freshmen and Seniors at Navy ES

July 28: Car Wash for Sophomores and Juniors at Oakton ES

August 4: Car Wash for all grades at Navy ES

Football Games (tentative list)

August 31: Home Game (West Springfield HS)

September 21: Home Game (Langley HS)

September 28: Home Game (Lake Braddock HS)

October 12: Away Game – Pep Band (Westfield HS)

October 19: Home Game (Chantilly HS) – Future Cougar Night!

October 26: Home Game (Madison HS)

Competitions (tentative list)

September 22

September 29

October 13

October 20

October 27 (VBODA States)

General Band and Color Guard Information

Are you wondering how marching band fits in with the other band and color guard programs?

Read on below!

Band Auditions (for band placement): The 1st step to becoming part of the OHS Band

program is to be placed in a band. Many of your students have auditioned already. If your

student has not auditioned yet, please contact the band director, Dr. VanValkenburg (703-319-

2746 or [email protected]) to set up an appointment.

Oakton Band Website and Social Media: Check out our website to find out about all things

Oakton Band. We’ve worked hard to make it your go-to source of information. Please take

some time to check it out at www.oaktonbands.org.

BBOHS has a Facebook page! (LIKE us on Band Boosters at Oakton Nigh School) and a

Twitter Account is in the works. Getting connected with the band through our Charms email

system, website and social media will connect you to the details you want.

Uniforms: Each student must wear the appropriate attire for performances. All uniforms are

provided by the band. Parent volunteers will be fitting the students for their marching band

uniforms in August/September. Concert uniforms will be fitted at the conclusion of marching

season. Replacement costs will be assessed for any lost items.

• Marching Band: All marchers wear the marching uniform for competition and provided

colored t-shirts for practice. Personal marching shoes (Dinkles) and rental of the uniform are

included in the marching band fee. Families pay to dry clean the uniform once before the

State Marching Assessment. Students must bring long, black dress socks to every event to

wear with their Dinkles. Students are required to have all hair tied back neatly under their

marching band hat using hair ties, clips and pins that match their hair color. Please purchase

any required accessories before the first game or competition. No earrings or jewelry are

allowed.

• Color Guard: Costumes and shoes for Color Guard will be ordered and parents will be told

about costume expectations at Color Guard sign-up. Color Guard students wear the same

colored practice t-shirts as the instrumentalists for practice.

• Concert Band: Girls will be fitted for a long black concert dress for Concert Band

performances. Boys Concert Band uniform consists of a white tuxedo shirt, long black tie,

black tuxedo vest, jacket and pants. Uniforms will be turned in at the end of the year. All

students need closed toe, black dress shoes (not marching Dinkles) and boys will need long,

black dress socks.

• Jazz Band: Girls wear their concert dress, and boys wear their concert shirt, pants, vest &

tie, and a white tuxedo jacket provided by the band.

Marching Band Rehearsals: After-school practices run from the beginning of the school year

through the last competition or game in November. Practices are held after school, Tuesday

through Thursday until approximately 5:30pm and sometimes on Friday in preparation for an

mailto:[email protected]

http://www.oaktonbands.org/

evening football game. Some color guard rehearsals can occur on different afternoon/evenings

from marching band practices because of Coach availability.

Concert Band Rehearsals: Begins in November, after the Marching Band season. Students

will have practice after school one day a week from approximately 4:15 to 5:30 PM, with the

day depending on which band class they participate in.

Jazz Band Classes: Begins in November, after the marching band season ends. Students who

choose to participate in this graded class will have class two days a week immediately after

school.

Color Guard and Winter Guard: Both concert band and non-concert band students

participate in fall Marching Band as part of the Color Guard. The Color Guard is a section of

the Marching Band that uses flags, rifles and sabres along with dance to visualize the music

played by the band. In Marching Band competitions, the Color Guard is an essential

component of the band and their performance is influential in the overall score.

Some students also choose to participate in Winter Guard, which is an indoor winter activity in

which the guard performs to pre-recorded music during competitions. Winter Guard starts after

the Fall Marching season is over in November. Practices for Winter Guard begin around mid

November. The first competition is in February and the last one is in April.

Band Awards: To recognize the efforts of our student musicians and guard groups and to

encourage service to our community, the Oakton High School Bands use a point system for a

sequence of awards. Points are awarded for verified musical activities both in and out of the

school and are cumulative from year to year.

Students use their accrued points to earn band letter/pin/etc. awards. Once these points are used

for an award, they are deducted from the total. Unused points carry over from one year to the

next. Students may earn more than one award in one year if they accrue enough points. This is

the student’s responsibility to manage and they are encouraged to review the award policy early

enough in the year in order to participate in necessary band events before they run out.

Bring to All Marching Practices

☺ Colored Shirt (schedule to be determined)

☺ Lunch/Snack

☺ Water Bottle (many students bring a ½ gallon jug type container)

☺ Instrument, reed, mouthpiece

☺ Music

☺ Dot Books/Drill Charts

☺ Poker Chips (for marching drill)

☺ Hat

☺ Athletic Shoes & Socks

☺ Rain Gear (will practice in light rain)

✓ Zip lock bag to keep cell phone/electronics dry

☺ Sunscreen

☺ Good Attitude

Dealing with Mother Nature

Hot Weather: Marching Camp/Practices ☺ Wear:

✓ Lightweight and light colored clothing

✓ Decent athletic shoes - no flip flops or sandals, and no bare feet

✓ Socks

✓ Hat, Sunglasses

☺ Get and use a good water bottle

☺ Use and reapply sunscreen every day

☺ Eat healthy food

Cold Weather: Football Games & Competitions ☺ Wear layers of clothing, thermal underwear and thick socks.

How to Access Parent Information in

CHARMS is our Band Booster email system and is the main communicating tool to conduct

Band Booster events and official business. Having your correct contact information helps us

keep you up to date on all of the details regarding our year full of events.

• Log on to www.charmsoffice.com

• Locate the “PARENT/STUDENT LOGIN” section of the web page.

• Login to your student’s program account using the following school code:

FCPSOaktonHSBand • This brings up the main parent page.

• When you enter your student’s FCPS ID NUMBER, another more detailed screen

appears with even more options to view your student’s financial records. Enter your

student’s ID FIRST – then you may create your own, unique password by clicking on the

“keys icon.”

• Two areas in which you can help the director maintain his/her records:

o Student information form – You may make changes to your child’s student

information page (such as updating phone numbers and email addresses if they

change) to help the director communicate with you more effectively.

o The Director can text your student if the cell phone number AND cell carrier

information is filled in. This will be very helpful with last minute changes to

rehearsals, competitions and trips.

• Most importantly, the parent page assists both you and the teacher to communicate with

each other.

If you cannot access your student’s information, contact Sharon Palmer, Charms Administrator,

for assistance at: [email protected]

mailto:[email protected]

Parental Authorization for Marching Band Travel

applies to the following trips:

Pep Band Football Games (tentative list)

• October 12 – Away Game – Pep Band (Westfield HS)

Competitions (tentative list)

• September 22

• September 29

• October 13

• October 20

• October 27 (VBODA States)

Forms Summary Index: Marching Band 2018

Please detach the remaining portion of the Orkney packet and fill out each form completely.

Please turn in during either of our Marching Band Registration Nights May 22nd or 23rd, 2018,

in the new library (enter through door 2 or 5).

Forms in this packet:

Page 1: Marching Show T-Shirt Form (required)

Page 2: Photo Opt Out Form (required)

Page 3: FCPS Field Trip form for Marching Competitions and Away Football Games (required)

Page 4: FCPS Field Trip form for Tag Day (required)

Page 5: FCPS Field Trip form for March 2019 Concert Band Assessment

(required for all Concert Band Students)

Form provided at registration:

Oakton High School Marching Band Commitment Form

Student’s Name: ______________________

Marching Show T-Shirt Order Form

• All students will receive a show t-shirt. It will be worn under the marching uniform and as

otherwise directed for marching events.

• All students must wear colored t-shirts to all marching practices, both at school and at

Orkney.

• All students need one shirt of each color: red, green, blue, yellow and orange.

• If your student is new to marching, all five colored t-shirts will be provided.

• If your student has his/her five colored t-shirts from last year, he/she may use them again

this year.

• If your student needs a replacement shirt(s), circle the color(s) needed and one will be

provided.

T-Shirt Size T-shirt size is required for all students for the show shirt. The t-shirts are standard adult sizes.

Please circle your student’s t-shirt size:

S M L XL XXL XXXL

T-Shirt Replacement Request All first time marchers will receive all five colored shirts.

If a replacement shirt is needed, please circle the color your student needs:

Red Green Blue Yellow Orange

Phone Number (in case we have any questions): ________________________________

Please note: If size information is provided after May 31st, 2018, we will not be able to

guarantee that you receive the size you requested.

Student’s Name: ______________________

Photo Release Opt Out Form

You have the right to choose whether your student’s photograph is published or not. The band

posts photos on the band’s password protected photo sharing site, and typically a photo of the

entire band appears on the website’s open home page. If you want to prohibit the publication of

photographs of your student in band media, put an X and sign below. You do not need to return

this form if you allow your student’s photograph to be published.

( ) Do not publish photographs of my student

______________________________________ _____________

Parent/Guardian Signature Date

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PARENTAL AUTHORIZATION AND

ACKNOWLEDGEMENT OF RISK FOR FIELD TRIP

(This form and an attached itinerary description are required for all field trips.)

IMPORTANT DIRECTIONS: (1) Use one form per trip, (2) Complete the school portion (top half) of form, (3) Duplicate one form per student, and (4) Send a copy home for parent and student signatures.

Signature of Student Date

FS-152 (9/11/15)

IMPORTANT NOTICE Fairfax County Public Schools (FCPS) cannot be responsible for reimbursements to parents or students of money

submitted as advance payment (e.g., for Broadway shows, transportation, or hotels) for any trip that FCPS cancels. It is strongly recommended

that you personally review any tour company's or commercial carrier's contract, including its stated refund policies, BEFORE your child signs

up or pays for the trip.

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Date(s) of Trip

Purpose

Destination

SUPERVISION (Check one.)

Students will be directly supervised by adults on this trip at all times

Students will be directly supervised by adults on this trip with the following exceptions

TRANSPORTATION BEING PROVIDED (Check all that apply.)

DRIVERS OF PRIVATE OR LEASED VEHICLES (Check all that apply.)

RISK RELATED (Check all that apply.)

(List activity)Swimming Pool Amusement or Theme Park Beach or Ocean Other

Pupil Agreement

While participating in this trip, I will accept responsibility for maintaining good conduct and appearance, and I will follow directions at all times.

PARENTAL AUTHORIZATION AND ACKNOWLEDGEMENT OF RISKS

I understand that participation in this trip is voluntary, that it is not required, and that it exposes my child to some risk(s). I also understand that the trip may include amusement activities and that participation in any amusement activities will expose my child to some risk of injury or even death. I have read and understand the the itinerary and authorize my child to participate in the planned components of the trip to the extent indicated by my signature below. I also understand that participation in the trip will involve activities off school property; therefore, neither the Fairfax County School Board, or its employees and volunteers, will have any responsibility for the condition or use of any nonschool property.

PARENT PERMISSION (Check all that apply.)

I give permission for to participate in this field trip.

Signature of Parent Date

(Specify)

Walking School Bus Commercial Carrier Personal Vehicle

Leased Vehicle County Vehicle None

Student Parent Teacher or Staff Member Other Adult

VEHICLE TYPE (Check all that apply.)

Car Van (10 passenger or less) SUV Other

Participation in all aspects of this trip.

Participation in all aspects of this trip, except the amusement and theme park activities.

Participation in all aspects of this trip, except the water-related activities.

STOCK EPINEPHRINE (Check one) Will be available on this trip Will not be available on this trip

Other

✔

All Marching Band-Related Travel, Aug. - Nov. 2018 (see list attached)

Marching Band Competitions, Pep Band Games

see list attached

✔

✔

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FS-152 (9/11/15)





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Date(s) of Trip

Purpose

Destination








Pupil Agreement







(Specify)










Other

✔

September 8, 2018

Tag Day

Door to door in Oakton High School Area

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✔ ✔ ✔

✔

Will travel from door to door in pairs or groups, picked up and dropped off by parents or other students (with permission).

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FS-152 (9/11/15)





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Date(s) of Trip

Purpose

Destination








Pupil Agreement







(Specify)










Other

✔

March 15&16, 22&23

Concert Band District Assessments

Centreville HS or South Lakes HS

✔

✔

oakton cougar marching band€¦ · oakton cougar marching band 2018-2019 complete and return the...

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