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BOARD POSITIONS

2018-2019

AIESEC Utrecht

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PREFACE

Dear reader,

Great that you are considering a board position within AIESEC! We are now recruiting for board positions that start

July 2018. This booklet contains all necessary information regarding the available job profiles and the application

procedure.

An AIESEC board experience provides you with great opportunities and challenges. During your period as a board

member, you will develop yourself personally and professionally; expand your national and international network;

develop a global mind-set, and have a lot of fun. If you are considering a part-time board position you can even

combine your studies with a part-time board position!

It is AIESEC’s mission to develop young people into responsible leaders who have the capacity to shape the world

around them. Many great leaders of today joined AIESEC when they were young. For example; Kofi Annan, Bill

Clinton, and queen Maxima.

Our team consists of 29 enthusiastic and ambitious people, who are working together in four teams. Will you be the

next one to join the AIESEC team?

We are looking forward to seeing you during the application period and are eager to learn more about you and your

ambitions.

Good luck and enjoy the process! On behalf of AIESEC,

Barend Zomer

Local Committee President 2017/18 of AIESEC in Utrecht

“I commend AIESEC’s continuing efforts to develop the future business leadership of our countries”

-Nelson Mandela

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TABLE OF CONTENTS

Abbreviations ......................................................................................................................................... 4

What is AIESEC? ..................................................................................................................................... 5

What does AIESEC have to offer? .......................................................................................................... 6

Executive Board positions – fulltime ..................................................................................................... 7

Local committee president ................................................................................................................................ 8

Vice president Finance & external relations ...................................................................................................... 9

Vice president Outgoing Global entrepeneur & Talent ................................................................................... 10

Vice president Outgoing Global Volunteer ...................................................................................................... 11

Vice president Incoming global talent ............................................................................................................. 12

Vice President Marketing ................................................................................................................................ 13

Part time positions ............................................................................................................................... 14

Outgoing Global Volunteer team ..................................................................................................................... 14

Outgoing Global Talent team ........................................................................................................................... 14

Incoming Global Talent team ........................................................................................................................... 15

Marketing team ............................................................................................................................................... 15

Application procedure ......................................................................................................................... 16

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ABBREVIATIONS

Like most companies, AIESEC uses a lot of abbreviations. We don’t expect you to learn them by heart for now, but

use the list below to help you understand all the information in this booklet completely.

EXPLANATION ABBREVIATIONS

AIESEC Association Internationale des Étudiants en Sciences Économiques et Commerciales

MC Member Committee (The National AIESEC Board)

LC Local Committee (The AIESEC team in a city)

LCP Local Committee President

VP FER Vice President Finance & External Relations

VP oGV Vice President Outgoing Global Volunteer. Coordinator of the team which sends Dutch

students abroad for volunteering.

VP oGT Vice President Outgoing Global Talent Coordinator of the team which sends Dutch students

abroad for professional internships

VP iGT Vice President Incoming Global Internships Programs Coordinator of the team which receives

foreign students for professional internships

HO Head Office (LCP+ VP FER)

EB Executive Board (all full-time positions)

NatCo National Conference

IC International Conference

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WHAT IS AIESEC?

With more than 90.000 members in 126 countries, AIESEC is the biggest student-run organisation in the world. This

has not always been the case. We grew from the collaboration and efforts of students from seven countries in 1948,

who believed that teaching the next generation about responsible leadership would be the solution to the global

threat of war.

In 2018, AIESEC is an international platform for young people to explore and develop their leadership potential. At

AIESEC, we believe that if we select young, smart people and help them in becoming global-minded leaders, the

positive impact we can have together is enormous. In order to have this impact, we offer international exchange

experiences that increase cross-cultural understanding, which can be either professional or voluntary.

To accommodate this service, we select talented and ambitious young people for our board. These board members

enable the impact this organisation has on people, and we would love to see you becoming one of them. A summary

of our mission, vision and projects can be found here1! Of the 90.000 members AIESEC has globally, approximately

300 of them are based in the Netherlands. AIESEC in the Netherlands consists of 11 committees.

1 http://www.aiesec.nl/about-aiesec/

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WHAT DOES AIESEC HAVE TO OFFER?

PERSONAL LEADERSHIP DEVELOPMENT. The leadership

development model that you see here was developed by

AIESEC. It shows the qualities that we want every person that

engages with AIESEC to develop within themselves. Thus

allowing you to be prepared for the challenges of the future.

PROFESSIONAL DEVELOPMENT. On the

picture here you can see a training we had during

this year. During the year you’ll get various

trainings both from external partners and from

AIESEC’ers.

TEAM EXPERIENCE. As part of one of the four teams you’ll

have a whole lot of good times. You work together on a

functional level, you’ll have weekly team dinners and twice a

year you’ll go on a team weekend.

AND A WHOLE LOT OF FUN! During your year we’ll

go on weekends with the entire LC twice, we’ll also have

two national conferences, and you can go abroad to an

international AIESEC conference. Next to that; we have

the weekly drinks, the possibility to join for lunch every

day, national events, and dinner with the entire group!

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EXECUTIVE BOARD POSITIONS – FULLTIME

The following job descriptions are an accurate summary of the tasks and responsibilities of the EB members in 2018 - 2019.

AIESEC is constantly looking for improvement, which is why job descriptions for next year may be altered in the upcoming

months. We will do our best to keep you updated should there be any changes!

As an EB’er, you will officially start your term at the 1st of July 2018. However, once you are selected you will already have a

number of responsibilities as EB-elect. This mainly involves the transition to becoming an EB’er. AIESEC members are only in

a position for one year. Because of that, it is vital that we try to ensure a minimal loss of knowledge and experience. We try

to make sure you are prepared to the fullest, in order to provide you with an optimal starting period.

During this preparation period we will do our best to operate within the possibilities of your schedule. During the summer,

AIESEC’s processes and operations diminish in intensity. You are not expected to be at the office 5 days a week, but we do

recommend you to spend some time working during the summer. It’s perfectly possible to go on a holiday, but take the time

to get to know your team, try to familiarise yourself with your responsibilities and make sure you are well prepared for the

big start in September. The amount of hours fluctuates per person, and is also something you can discuss with your

predecessor.

Please take note of the fact that while most operations are inactive during the summer, dozens of students are abroad on a

volunteering program or internship. It is the responsibility of AIESEC that even in the summer months, these students are

guaranteed of quality AIESEC service.

Being in the EB of AIESEC in The Netherlands is a full-time job. A workweek within AIESEC can be around 40 hours or more, so

consider the extra pressure you would put on yourself should you choose to add extra workhours to that.

We maintain a regular schedule of 10:00h to 17:00h. This does not include the meetings and drinks on Wednesday evening,

and the regular weekends conferences and trips. Expect an AIESEC event during the weekend per six weeks. They sometimes

include international travelling and always include parties and fun.

From the 1st of July 2018 you will be expected to be full-time available for AIESEC. You will officially end your term on the 1st

of July 2019.

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LOCAL COMMITTEE PRESIDENT

As LCP you are the final responsible for the Local Committee in your city. This means that you are the face of AIESEC, both

internally and externally. Your job description is very broad, and involves many supporting tasks to make sure that the teams

can operate. It is your responsibility to lead the LC, the EB and ensuring a good team atmosphere. You lead your entity

according to the strategy for 2018 and 2019, while ensuring member development. The LCP tracks and coaches the VP’s and

members on all processes, targets and personal goals and wellbeing. Together with the Marketing team you also are

responsible for recruitment of new members. Furthermore, you make sure that all stakeholders are satisfied with our services.

In short, you monitor that AIESEC achieves what we strive for: developing leadership in students.

The LCP application procedure differs from the other positions. Please contact our board members for more information.

*Note: This is just an example of how your week could look like, every week within this function looks different.

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VICE PRESIDENT FINANCE & EXTERNAL RELATIONS

As VP FER, you are part of the Head Office. It is your role to ensure financial sustainability and management of external

relations in the Local Committee. Your responsibility is to maintain AIESEC in terms of financial management and bookkeeping.

This includes creating and tracking budgets and financial forecasts to ensure sustainability. You guide and track business

units/teams on both financial and non-financial performance.

As manager of the AIESEC committees’ external relations, you maintain contact with our board of advisors from various

companies and the university. You establish new partnerships and evaluate current ones. Through these partnerships, you

create value either through financial resources or strategic opportunities companies can bring us. Being a VP FER requires

effective communication, emphasising quality, decision-making, planning and prioritising.

*Note: This is just an example of how your week could look like, every week within this function looks different.

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VICE PRESIDENT OUTGOING GLOBAL ENTREPENEUR & TALENT

The VP oGET is responsible for the team that facilitates internships abroad for Dutch students. Your team consists of Exchange

Participant Managers for the internships. The EP-managers maintain contact with these students once they are abroad. They

help these students solving problems and make sure they have a valuable leadership experience. As is the case with the other

VP’s: You are responsible for the performance of your team, and the personal and professional development of your team

members. This includes coordinating the team, tracking, motivating and supporting its members and providing leadership.

*Note: This is just an example of how your week could look like, every week within this function looks different.

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VICE PRESIDENT OUTGOING GLOBAL VOLUNTEER

The VP oGV is responsible for the team that facilitates voluntary projects abroad for Dutch students. Your team consists of

Exchange Participant Managers for the voluntary projects. The EP-managers maintain contact with these students once they

are abroad. They help these students solving problems and make sure they have a valuable leadership experience. As is the

case with the other VP’s: You are responsible for the performance of your team, and the personal and professional

development of your team members. This includes coordinating the team, tracking, motivating and supporting its members

and providing leadership.

*Note: This is just an example of how your week could look like, every week within this function looks different.

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VICE PRESIDENT INCOMING GLOBAL TALENT

The VP IGT is responsible for the incoming exchange team. You enable foreign students to come to the Netherlands for a

professional internship. Your team consists of acquisition managers, account managers and trainee managers. The acquisition

managers create internship availabilities at various companies. The account managers maintain contact with these companies

and match their job description to students from our database. Trainee managers facilitate the leadership experience of the

trainees once they are in the Netherlands. Your team takes care of contracts, housing, salaries, reception and all formalities

and logistics. You are responsible for the performance of your team, and the personal and professional development of your

team members. This includes coordinating the team, tracking, motivating and supporting its members and providing

leadership.

*Note: This is just an example of how your week could look like, every week within this function looks different.

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VICE PRESIDENT MARKETING

This team has as mission to reach as many students as possible to help provide more leadership experiences. Your team works

on online and offline marketing. The marketing managers in this team are responsible for finding the people interested in

voluntary projects and helping them find their projects. The recruiters focus more on finding the right people for the

internships abroad. The external relations managers maintain contact with all student associations and the university for

workshops and marketing opportunities. You are responsible for the performance of your team, and the personal and

professional development of your team members. This includes coordinating the team, tracking, motivating and supporting

its members and providing leadership.

*Note: This is just an example of how your week could look like, every week within this function looks different.

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PART TIME POSITIONS

At our local office in Utrecht we work with motivated and ambitious students in four different teams. Each of the teams has

a different focus, but we are all working together towards the same goals.

On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network, we send

and receive students to and from all around the world, we organize events and of course, we have a lot of fun. In AIESEC, we

work hard and we play hard!

As a part time board member, you will spend an average of 15 hours a week on AIESEC from July 1st, 2018, both on working

in your team or function and on working with AIESEC in general and the other teams. There is room to work at the office but

also to do a lot of the work at home. We expect you to work at least 3 hours a week at the office which is situated in the city

centre.

OUTGOING GLOBAL VOLUNTEER TEAM

As a member of the OGV team you are responsible for the Outgoing Global Volunteer program. Together with both your VP

and the other OGV team members you select, support, prepare and coach students who wish to go on a voluntary

experience with AIESEC. The team consist of 5 part time board members and one full time board member.

Main responsibilities:

Select, support, prepare and coach students Build and maintain partnerships with AIESEC offices abroad

POSITIONS AVAILABLE:

EP Manager (3x) Nour Manager (0x)

OUTGOING GLOBAL TALENT TEAM

As a member of the OGT team you are responsible for the Outgoing Global Talent program. Together with both your VP and

the other OGT team members you select, support, prepare and coach students who wish to go on a professional internship

with AIESEC. The team consists of four part time board members and one full time board member.

Main responsibilities:

Select, support, prepare and coach students Build and maintain partnerships with AIESEC offices abroad

POSITIONS AVAILABLE:

EP Manager (4x)

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INCOMING GLOBAL TALENT TEAM

As a member of the IGT team you are responsible for the Incoming Exchange program. Together with both your coordinator

and the other IGT team members it is your responsibility to create as many quality traineeship opportunities as possible and

to give the trainees a leadership experience by coaching them during their time in the Netherlands.

Main responsibilities:

Acquisition of quality traineeships Customer Relationship Management for local companies Reception, integration and coaching of international trainees

POSITIONS AVAILABLE:

Acquisition Manager (2x) Account Manager (3x) Trainee Manager (1x)

MARKETING TEAM

This team has as mission to reach as many students as possible to help provide more leadership experiences. Your team works

on online and offline marketing. The marketing managers in this team are responsible for finding the people interested in

voluntary projects and helping them find their projects. The recruiters focus more on finding the right people for the

internships abroad. The external relations managers maintain contact with all student associations and the university for

workshops and marketing opportunities.

Main responsibilities:

Organizing marketing events Brand Awareness Ensuring that students apply for our products and attend our events

POSITIONS AVAILABLE:

Marketing Manager OGV (1x) Talent Recruiter (1x) ER Manager (2x)

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APPLICATION PROCEDURE

Within AIESEC, we put a lot of effort in selecting our applicants and making sure our members are employed in a position

that fits their personality, interests and talents. Therefore, our application procedure has three stages.

TIMELINE

Applications open LCP February 19th

Deadline Application & Manifest LCP March 9th

Vote of Confidence March 14th

Interviews LCP March 15th – April 4th

LCP Announcement April 4th

Applications open EB & Members March 19th

Deadline Applications EB April 8th

Interviews April 9th – April 20th

Announcement EB April 23rd

Deadline Applications LC May 6th

Announcement Members May 30th

THE APPLICATION FORM

In this stage, we are interested in you, your experience and your motivation.

Fill out the form at https://aiesecnl.formstack.com/forms/aiesecboardfunctions and please make sure to include your

resume. If you are applying for a full-time position please forward a motivation letter to utrecht@aiesec.net. In this letter

please explain why you are applying for a full-time position in AIESEC and why you are the perfect candidate. The letter can

be a maximum of 3 pages.

THE INTERVIEW:

We take this time to ask you some questions about yourself, your motivation, skills and preferences. The interview will take

about half an hour for part-time positions and two times an hour for full time positions. After this we will let you know whether

you are invited for the assessment round or not.

THE ASSESSMENT:

In the assessment round, we hope to see more of your skills and personality. Together with other applicants, you’ll work on a

case. Count on approximately 45 minutes. A few days after the assessments we will announce who became the new members.

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All applicants have the opportunity to receive feedback per email.

On behalf of AIESEC I wish you the best of luck during your application process! If you have any questions do not hesitate to

contact us on aiesec@utrecht.net.

With kind regards,

Barend Zomer Local Committee President 2017/18 AIESEC Utrecht Achter Sint Pieter 25 3512 HR Utrecht T: +31 (0)30 253 8655 E: aiesec@utrecht.net