objective: 2.01 explain the role of parliamentary procedure in conducting business meetings
TRANSCRIPT
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Objective: 2.01
Explain the role of parliamentary procedure in
conducting business meetings.
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A. Main objectives of Parliamentary Law
1. Focus on one item at a time (helps prevent
confusion)2. Extend courtesy to everyone (recognize before speaking)
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3. Observe the rule of the majority (keeps unpopular ideas from being adopted)
4. Ensures the rights of the minority (all sides can make motions, second motions, discuss and vote)
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B. Definition of Parliamentary Procedure
5. Using well-defined rules from the book of authority (Robert’s Rules of Order) to conduct business using a formal, organized approach.
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D. Presiding officer should be Fair & Impartial
Should leave the chairman’s station & relinquish chairman’s duties to discuss or present a point of view*Symbol of authority is
the gavel.
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Order of Business
An agenda (or list) of what will be done at a business meeting should be prepared before the meeting.
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Motion: to present a new idea or item of business.
Amend: to change a motion Majority: more than half: group that
controls the vote. Minority: less than half Quorum: 2/3 of the total membership.
Needed to have a meeting.
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Parli Pro Rap
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Motions
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Main Motion
Used to get group approval for a new project or some other course of action
Wording: “I move” NOT “I make a motion”
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Main Motion
Requires second Debatable Amendable Majority vote required Can be reconsidered
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Number of taps
One Tap
Tells members to be seated Used after passing or rejecting a main
motion Used after the announcement that
the meeting is adjourned
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Number of taps
Two taps-calls the meeting to order
Three taps-symbol to rise during opening/closing ceremonies
Series of taps-used to bring the group to order
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Amendments
Used to change a main motion
3 ways to amend: addition, substitution, striking out
Wording: “I move to amend the motion”
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Amendments
Requires second Debatable Amendable Majority vote required Can be reconsidered
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Division of the House
Calls for a counted vote
Wording: “I call for a division of the house.”
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Division of the House
Not debatable Not Amendable Does not require second Cannot be reconsidered No vote required
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Refer to a Committee Places the motion in a committee
Debatable Amendable Requires a second and majority vote.
Motion should include: Number of committee people How they are appointed Powers/duties When to report back
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Lay on the table
To postpone a motion to the next meeting
Motion must be taken from the table at the next meeting to be discussed
Wording: “I move to lay this motion on the table”
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Lay on the table Requires second Not debatable Not amendable Cannot be
reconsidered Majority vote
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Point of Order
Used when one believes a parliamentary error has been made
Wording: “I rise to a point of order”
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Point of order Not debatable Not Amendable Does not require
second Cannot be
reconsidered No vote required
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Appeal
Use to appeal the chair’s decision after a point of order has been made. Debatable Not Amendable Requires a second Majority Vote
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Suspend the Rules
Motion to temporarily suspend the rules of an organization NOT debatable Requires second 2/3 majority vote
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Adjourn
To close the meeting NOT debatable Requires a second Majority vote Takes precedence over all motions.
After Adjourn is passed, no other business can take place till the next day.
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E. Many organizations (including FFA) have rituals to explain emblems or symbols & to emphasize traditions & beliefs.
*Rituals include opening & closing ceremonies, degree ceremonies, creeds, etc.
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G. Parliamentary Procedure CDE is a team leadership activity, but creed, extemporaneous speaking & prepared public speaking are individual leadership activities.