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THE RIGHT TO INFORMATION ACT, 2005
OBLIGATION OF PUBLICAUTHORITIES
A Draft Templates forINFORMATION HAND BOOK
(Refer to Chapter II Section 4(1) a of RTI Act, 2005)
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Prepared by
Administrative Training Institute, Mysore.
CHAPTER – 1Organisation, Functions and Duties
[Section 4 (1) (b) (I)]
PARTICULARS OF THE ORGANIZATION, FUNCTIONS ANDDUTIES:
Sl.No Name of theOrganization
Address Functions Duties
1 TownPanchayath,Tekkalakote
BellarySiruguppaMain Road,Nearbustand,Tekkalakote-583122.
The Town Municipal Council ofTEKKALAKOTE consists of 20Councilors elected from the 20wards and the Jurisdictional MP/MLA/ MLC as Members. The TPhead of the Council is thePresident elected from Amongthe councilors of the Wards.There is also a Vice Presidentelected from among thecouncilor Such powersdelegated to him by thepresident. The Chief officerappointed by the Govt,is theexecutive Head of the TP. The TPhas Revenue Officer (RO)Manager / Revenue Inspectors /Health Inspectors (HI) /JuniorEngineers/FDA/SDA/BillCollectors /Sanitary Supervisorsand Pourakarmikas. and watersupply scheme staff. The TP hasobligatory functions such asmaintenance of roads, markets,public toilets, Fast drainage,supply of drinking water,cleaning of streets, removal ofGarbage, regulation of buildings,slaughter houses, publicHygiene, prevention ofcontagious diseases,registration of births and deaths,street lighting, etc., anddiscretionary functions like ofparks,gardens,providingentertainment in public places,slum Up gradations, promotionof cultural, educational andaesthetic aspects urban forestrymaintenance of destitute homesand implementation of urbanpoverty alleviation programmedsponsored by Govt. etc.,
CHAPTER – 2Power and Duties of Officers and Employees
[Section 4 (1) (b)(ii)]
PLEASE PROVIDE DETAILS OF THE POWERS AND DUTIES OF OFFICERSAND
EMPLOYEES OF THE AUTHORITY BY DESIGNATION AS FOLLOWS:
Sl.No Name of theOffice/Employee
Designation Dutiesallotted
Powers
1 K.Duruganna Chief Officer The Chief officer as the executivehead shall exercise such powers asmay be delegated to him by theMunicipal council under theprovisions of the Karnataka MunicipalAct, 1964 He shall have the powers togrant, give or issue under hissignature all licenses and permission,extracts of the publicdocuments/certificates which may begranted under the provisions of theMunicipal Act. He is also empoweredto withhold or suspend or withdrawsuch licenses if found to be againstthe interest of public or the Municipalcouncil He has powers to operatemunicipal funds, to receive, recoverand credit to the municipality fund, allfees, taxes collected by theMunicipality and to make paymenttowards execution of works andprocurements, disbursement ofsalaries to the staff and thehonorarium/Meeting fees etc., to theMembers of the council He can invitetenders through public notice forexecution of works or procurementsof materials required by themunicipality He can entered into acontract on behalf of the council Healso has the powers to transfer rightsof the properties in favor of theTransferee in the municipalityregisters. He has powers to enter andinspect buildings and to removeunauthorized constructions,encroachments, advertisements,prevent nuisance, hazardousactivities etc., He has powers tosanction leave, advances to the staffand to oversee their work asControlling officer.
2 Askeyakanam Junior Works, Preparing estimate sanctioning and
Engineer watersupply,building,others
execution of all development works,maintaining Water supply distributionand street lights
3 Vacant FDC Watersupply,Scarcity,Revenuesection,Election,Othersmaintenance.
To attend to the work of caseWorking as per the duties cast onthem in theMunicipal manual.
Vacant CommunityAffairs Officer(SJSRY)
ImplementingSJSRY and other Poverty eradicationprogrammers.
Vacant CommunityOrganizers
Formation & functioning ofCommunity organizations
4 Shobha SDC Workssection, EST
In charge of the work, airing,Movements, distribution ofreceipts/files in theSection
5 Maheshwari SDC B&D,Sakala
Birth and Death section
6 Vacant SDC7 Vacant Junior Health
inspSanitarySection
Supervision of all sanitation work,take preventive measures to controlcommunicable diseases andinspection and reporting in Grantingof O&D trades.
Vacant RevenueInspectors
Collection of property tax and watertax receipts, supervising Bill Collectorwork.
8 Vacant Bill Collector SAS ,Watercollection.
Property tax and water tax collection.
9 Subramanyam SanitaryInspector
D&O,Birth &Death,Sanitarysection
Supervision of PKs work.
10 Renuka Attainder Officepeon
To keep the office neat and tidy. Todeliver the files tapes to othersection/departments as per the
instructions of Corporation manual.
11 Muthulakshmi Pour karmic Sweeping of streets, cleaning ofDrains.
12 Hassain Sab Pour karmic Sweeping of streets, cleaning ofDrains.
13 K.Lalitha Pour karmic Sweeping of streets, cleaning ofDrains.
14 Renukesha Pour karmic Sweeping of streets, cleaning ofDrains.
15 Nagaraja Pour karmic Sweeping of streets, cleaning ofDrains.
16 Arun kumar JuniorProgrammer
Supervision of Computer Section,Help line ( PGR system ) andmaintenance and up gradation ofsoftware’s related to KarnatakaMunicipal Reform Project. (KMRP).
17 Mupuri Mahesha Accountant Accounting all receipts andexpenditure, maintain cash book,vouchers, etc.,
18 J.Khadar Vali Data EntryOperator
Data entry of all officecorrespondence, statements, etc.,
19 Vacant Drivers Driving vehicles.20 Ramesha Loader Sweeping of streets, cleaning of
Drains.21 Mukappa Loader Sweeping of streets, cleaning of
Drains.22 Somappa Loader Sweeping of streets, cleaning of
Drains.23 Hulugappa Helper/water
supply helperWatersection
Maintenance of water section in thetown limit.
CHAPTER – 3Procedure Followed in Decision making Process
[Section 4 (1) (b)(iii)]
DESCTIBE THE PROCEDURE FOLLOWED IN DECISION MAKING BY THEPUBLIC AUTHORITY
(DEPUTY COMMISSIONER OFFICER)
Activity Description Decision makingprocess
Designation of finaldecision authority
CHAPTER – 4Norms set for the Discharge of Functions
[Section 4 (1) (b)(iv)]
PLEASE PROVIDE THE DETAILS OF THE NORMS/STANDARDS SET BYTHE PUBLIC AUTHORITY FOR THE DISCHARGE OF ITS
FUNCTIONS/DELIVERY OF SERVICES
Sl.No Function/Service Norms standards ofperformance set
Time frameReferencedocument
prescribing thenorms
(Citizen’sCharter, Service
Chapter etc)1 Issue of Birth, Still
Birth and DeathCertificates
A Bill to providefor guarantee ofservices tocitizens in theState ofKarnataka withinthe stipulatedtime limit and formattersconnectedtherewith andincidentalthereto.
Whereas, it isexpedient toprovide forguarantee ofservices tocitizensin the State ofKarnataka withinthe stipulatedtime limit and formattersconnectedtherewith andincidentalthereto.
7See KGSCAct
2 Issue of Tradelicense as per thedelegation ofpowers
15
3 Khatha Extract 74 New Building
License up to2400 sqftresidential forsingle dwellingunit
30
5 Permission forwater supply andUGD connectionfor residentialbuildings singledwelling unit
15
CHAPTER – 5Rules,Regulations,Instructions,Manual and Records,for
Discharging Functions[Section 4 (1) (b)(v)(vi)]
Please Provide list and gist of rules, regulations,instructions,manuals andrecords, held by public authority or under its control or used by its
employees for discharging functions in the following format.
i) The Karnataka Municipal Act Taxation Rules,
ii) Karnataka Municipal Act (Election of Councilors)Rules,
iii) The Karnataka Municipal Act (president and voice President) ElectionsRules.
iv) The Karnataka Municipal Act (Powers AndExpenditure) Rules,
v) The Karnataka Municipal Act (Accounts)Rules
vi) The Karnataka Municipal Act (Limitations on thepowers of Contract) Rules,
vii) The Karnataka Municipal Act (Preparation ofPlans and Estimates and Execution of MunicipalWorks) Rules,
viii) The Karnataka Municipal Act (Guidanceof Officers, Grant of Copies and MiscellaneousProvisions) Rules,
ix) The Karnataka Municipal Act (Procedure AndConduct of Business) Rules.
x) The Karnataka Municipal Act (Recruitment ofOfficers and Employees) Rules,
xi) The Karnataka Municipal Act (Conditions ofService) Rules.
xii) The Karnataka Municipal Act Accounts Rules.
xiii) Bye-laws to regulate buildings.
xiv) Circular Instructions issued by the Govt. fromtime to time with regard to implementation ofGovt. Sponsored programmers.
xv) The Map/ Notifications with regard to Constitutionof the Municipal and the TP.xvi) The details such as extent, type of use and nameof the owners of all the properties situated with inthe limits of the TP.
xvii) Records of Births and Deaths of persons withinthe Municipality.
xviii) Basic data such as No. of streets length of roads, No. of properties, playgrounds, schools,Hospitals, post offices, banks, public offices etc.,
CHAPTER – 6Categories of Documents held by the Public Authority
Under its Control[Section 4 (1) (b) v (i) ]
Provided information about the official documents held by the Publicauthority or under its control
a) Municipality Assessment Register containing the property details and assessment.b) Cash Book Register indicating all receipts and Expenditure.c) Copies of the sanctioned plan of buildings.d) Birth and Death Registers.e) Register of the proceedings of the TP.f) Register containing Assets of the TP.g) Project Reports and Maps of the roads, drainage, Water Supply and other
infrastructure facility built by the TP.
CHAPTER – 7Arrangement for Consultation with, or Representation by, the Members of the Public in relations to the
Formulation of Policy or Implementation thereof[Section 4 (1) (b) (viii)]
DESCRIBE ARRANGEMENTS BY THE PUBLIC AUTHORITY TO SEEK CONSULTATION/PARTICIPATION OF PUBLIC OR ITSREPRESENTATIVES FOR FORMULATION AND IMPLEMENTATION OF POLICIES?
Sl.No
Function/ServiceArrangements for consolation with or
representation of public in relation withpolicy formulation
Arrangements for consolationwith or representation of public in
relations with policyimplementation
01 The programmed policies of the municipality are formulated by member of the municipality who are non other thanpublic representatives. The municipality in certain occasions does consult the members of the public /local welfareassociation/NGOs wherever necessary.
CHAPTER – 8Boards, Councils, Committees and other Bodies constituted as part of Public Authority
[Section 4 (1) (b) v (iii)]
PLEASE PROVIDE INFORMATION ON BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES RELATED TO THE PUBLICAUTHORITY IN THE FOLLOWING FORMT
Name of Board, CouncilCommittee etc
Composition Powers & Functions Whether its Meetingsopen to Public /Minutes of its
Meetings accessiblefor Public
Town Panchayath,Tekkalakote
A Standing Committee consistingof -nil- No. of councilors to dealwith the matters of taxation,finance, public health, education,social justice, Town planning andaccounts is constituted on -nil- AStanding Committee consisting of -nil- No. of councilors to deal withthe matters of taxation, finance,public health, education, socialjustice, Town planning andaccounts is constituted on -nil- Theminutes of the meetings of thiscommittee are open to publicexcept those exempted under theprovisions of the Right toInformation Act, 2005.
No, the meetingis not for public,only for councilmembers orcommitteemembers.
CHAPTER – 9Directory of Officers and Employees
[Section 4 (1) (b)(ix)]
PLEASE PROVIDE INFORMATION ON OFFICERS AND EMPLOYEES WORKING IN DIFFERENT UNITS OROFFICES AT DIFFERENT LEVELS AND THEIR CONTACT
Sl.NoName of the Officers /
EmployeesDesignation Office Address Contact Number / e-
mail ID01 K.Duruganna Chief Officer Tekkalakote 988636200302 Askiyakhanam Junior Engineer Tekkalakote 805006915503 Shobha S.D.C Tekkalakote 08396-24803304 Maheshwari S.D.C Tekkalakote 988026480705 Subramanyam Sanitary Supervisor Tekkalakote 998086396206 Arun Kumar Junior Programmer Tekkalakote 973152016107 Mupuri Mahesh Accountant Tekkalakote 782919960308 Hassain Sab Poura Karmika Tekkalakote 984591930709 Muthulakshmi Poura Karmika Tekkalakote 849704645010 K.Lalitha Poura Karmika Tekkalakote 702265495511 Nagaraja Poura Karmika Tekkalakote 709029499112 Renukesha Poura Karmika Tekkalakote 895112117813 Mukappa Loader Tekkalakote 799649239814 Somappa Loader Tekkalakote 974343504615 Thimappa Loader Tekkalakote 9902379390
CHAPTER – 10Monthly Remuneration received by officers and Employees, including the System of Compensation as
Provided in Regulations[Section 4 (1) (b)(x)]
PROVIDE INFORMATION ON REMUNERATION AND COMPENSATION STRUCTURE FOR OFFICERS ANDEMPLOYEES IN THE FOLLOWING FORMT
Name of the Officer WorkingDesignation RemunerationOrganisation Per Month
K.Duruganna Chief Officer 27485.00
Askiyakhanam Junior Engineer 25737.00
Shobha S.D.C 24150.00
Maheshwari S.D.C 15014.00
Subramanyam Sanitary Supervisor 18043.00
Hassain Sab Poura Karmika 12698.00
Muthulakshmi Poura Karmika 14922.00
K.Lalitha Poura Karmika 13268.00
Nagaraja Poura Karmika 10000.00
Renukesha Poura Karmika 11896.00
Mukappa Loader 15178.00
Somappa Loader 17438.00
Thimappa Loader 14480.00
CHAPTER – 11Budget Allocated to Each Agency including Plans etc.,
[Section 4 (1) (b)(xi)]
PROVIDING INFORMATION ABOUT THE DETAILS OF THE PLANS, PROGRAMMES AND SCHEMESUNDERTAKEN BY THE PUBLIC AUTHORITY FOR EACH AGENCY
AgencyPlan/programmer/Scheme/Project/
Activity/Purpose forwhich budget is allotted
Proposed expenditure Ason Last Year
Expected Out comes Report onDisbursements madeor where such details
are available(website,reports,notice
board etc.,)SFC
13th finance
SFC Special Grant
SFC Water supply grant
SJSRY
CMSMTDP
RGRHCL
Nagarottana
Scarcity
Flood Works
CHAPTER – 12Manner of Execution of Subsidy Programmes
[Section 4 (1) (b) (xii)]
1. Describe the Activities/Programmes/Schemes being implemented by the Public authority for which subsidy is provided
2. Provide information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grantsubsidy under various programmes/Schemes
Name of programme/Activity Nature/Scale of Subsidy Eligibility criteria for grantof subsidy
Designation ofOfficer grant subsidy
1) SJSRY-UWSP(L&S)25% subsidy for maximum 2 lakhproject cost maximum subsidy 50.000
BPL Beneficiaries whoseincome is below RS- 23124/
Chief Officer
1) SJSRY-UWSP(L&S)35% subsidy for maximum 8.58 lakhproject cost maximum subsidy 3 lakh.
BPL Beneficiaries whoseincome is below RS- 23124/
Chief Officer
1) SJSRY-UWSP(L&S)Group should be consist of minimum 5members group activity
BPL Beneficiaries whoseincome is below RS- 23124/
Chief Officer
3. Describe the manner of execution of the subsidy programme
Name of theprogramme/Activity
Application procedure Sanction procedure Disbursement procedure
SJSRY-UWSP(L&S) As set by DMA officeBangalore
BPL Beneficiaries nameswill be passed at CDS
Meeting
As per the norms ofnationalized Banks.
CHAPTER – 13Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority
[Section 4 (1) (b)(xiii)]
PROVIDE THE NAMES AND ADDRESSES OF RECIPIENTS OF BENEFITS UNDER EACHPROGRAMME/SCHEM SEPARATELY IN THE FOLLOWING FORMT
Name of Programme / SchemeSl.No
Name & address of recipientinstitutions
Nature/quantum of benefit granted Date of Grant Name & designation ofgranting authority
- - - - -
CHAPTER – 14Information Available in Electronic Form
[Section 4 (1) ( b ) x ( iv )]
PLEASE PROVIDE THE DETAILS OF INFORMATION RELATED TO THE VARIOUS SCHEMES OF THEDEPARTMENT WHICH ARE AVAILABLE IN ELECTRONIC FORMATS ( FLOPPY,CD,VCD, WEB SITE,
INTERNET ETC.,)
ElectronicDescription (site adder.location
where available etc.,) Contents or title
Designation andaddress of thecustodian of
information held bywhom?
Internet www.tekkalakotetown.mrc.gov.in T.P Tekkalakote Chief Officer T.P
CHAPTER – 15Particulars of Facilities available to citizens for obtaining information
[Section 4 (1) ( b ) xv ]
DESCRIBE THE PARTICULARS OF INFORMATION DISSEMINATIION MECHANISMS IN PLACE/FACILITIES AVAILABLE TO THEPUBLIC FOR ACCESSING OF INFORMATION
FacilityDescription ( Location of Facility/Name
etc., )Details of Information made available
- - -
CHAPTER – 16Names, Designations and other Particulars of Public information
Officers[Section 4 (1) (b) xvi]
Please provide contact information about the public information officers andAssistant Public information Officers designated for various
offices/administrative units and appellate authority/officer(s) for the publicauthority in the following format.
Public Information officer.
Sl.No
Name of theOffice/
administrativeUnit
Name ofDesignation
ofPIO
Office Tel.Residence
Tel. Fax
01 K.Duruganna ChiefOfficer
OfficePh:08396-248228,
Fax:08396-248033
02 Subramanyam SanitarySuprvisor
9980863962
Asst. Public Information Officer.
Sl.No
Name of the Office/administrative Unit
Name ofDesignation of
PIO
Office Tel.Residence Tel.
Fax
01 Subramanyam SanitarySuprvisor
9980863962
Appellate Authority
Sl.No
Name of theOffice/
administrativeUnit
Name ofDesignation of
PIO
Office Tel.Residence
Tel. Fax
1 Md MUNEERKHAN
ProjectDirector, DUDC
Bellary
08392273465(Off)
CHAPTER – 17Other Useful Information[Section 4 (1) ( b ) xvii ]
Please give below any other in information or details of publications which are ofrelevance or of use to the Citizens.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Sd/-Chief Officer
T.P Tekkalakote