Observer Portal (Forms & Reports) Users Guide

Table of Contents

1. Login Page ..................................................................................... 4 2. Main Menu ..................................................................................... 6 3. Check Observer Details .................................................................... 7 4. View Deployment Status .................................................................. 8 5. Observers Past Duty Details ............................................................. 9 6. Attach Report Files Send to Commission ........................................... 10 7. Notice Board.................................................................................. 12 8. Fill Reports to Send to Commission .................................................. 13 9. Files Uploaded by Observer ............................................................. 14 10. View Files Uploaded by Counting Observer ........................................ 15 11. Change Password ........................................................................... 16 12. View Files uploaded by awareness Observer ..................................... 17 13. Presentations for Observers ........................................................... 18 14. General Observer Report Formats .................................................... 18 15. Expenditure Observer Report Formats .............................................. 18

16. Police Observer Report Formats ....................................................... 18 17. Awareness Observer Report Formats ................................................ 18

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Buttons on each Form

Add: This button is used to add a record. On pressing this button all the fields are

cleared and focus shifts to the first field in the logical sequence, user can now start entering values in each field. User is required to press this button each time he/she wants to add a new record. On those forms where there is no add button, user can start entering the values straight away by entering the key fields or navigating to the particular record.

Cancel: This button is used to undo all the changes made to the current record. This button should be pressed when the user, while entering a new record or modifying an existing record, feels that he/she has committed some mistake. Please note that cancelling will undo all the changes made to the current record and not just the current field.

Delete: By pressing this button the record currently visible on the screen will be deleted from the database table. In some forms the Deletion is not actual deletion from the database table instead, only non-key values, displayed on the form, are set to null value. User gets a confirmation message after pressing delete. If he/she clicks [No] for the response, deletion is not done.

Save/Submit: After the user has entered all the fields in an existing record or in a new record, he/she can press [Save] to save the changes to the table. At this time the record is cross-checked for any validation errors. In case of any error user has to correct all the errors before proceeding with save. Please note if user moves to any other record without saving the changes he/she has made to the current record, all the changes made to the record will be lost.

Print: In case the user wishes to see a report of the data entered, this button may be pressed. The report will be printed on screen or the printout will come on the default printer viz. the printer for which ‘Set As Default’ is checked in Printers Dialog box, depending on the Print/Window option selected.

Exit: For Exiting out of the current form. Logout: For logging out of the observer’s portal current login session. Finalise: For finalizing the filled report for final submission to commission. No further

changes are allowed after the report is filled Saved Finalised. Upload: For Uploading Appropriate Reports files selected.

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Observers Portal is for General, Expenditure and Police Observers assigned to election duty in any part of country during the General elections. It allows Observer to verify and correct their personal information including important bank details for quick remittance. They can check their deployment details online and can fill/upload Reports in their portal. They can also check their notice board for any information/instruction sent by Commission.

1. Login Page

a. User should type their observer code as their User Name and Password as mentioned in

your briefing/appointment letter. b. If wrong user name/password is typed, you need to enter the text which is case sensitive

displayed in CAPTCH text box.

Fig 1.Login Page

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c. If user have changed the password and have forgotten the same, User can click on “Forgotten your password?” link and enter their Observer Code, Date of Birth(DOB) as updated in their observer portal in MM-DD-YYYY format or can select from the calendar option provided by clicking on the calendar icon and then enter the captcha text shown in image. After clicking the submit button the password is reset to the observer code.

Fig. 1.2 Forgot password Page

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2. Main Menu

User should use various forms available on this page.

a. Check your details – For updating their PIS-Personal Information b. Deployment Status – To check their Deployment Status and Constituencies c. Fill Report to send to commission – Observers have to fill all the reports and should save and

finalise the report for sending it to Commission. d. Attach Files to send to commission – Observer can upload various reports for submission to

Commission. e. View Notice Board – Polling – Observer can view all messages send by the ECI officers for

his polling duty. f. View Notice Board –Counting – Observer can view all messages send by the ECI officers for

his counting duty. g. View Files uploaded by Observer- Observer can the list of files he/she has already uploaded

and submitted to ECI. h. Download and print colour ID card- Observer can download and take a print of his/her ID

card from here. i. View Files Uploaded by Counting Observer- Observer can view files uploaded by him/her for

counting duty. j. View Files filled and uploaded by Awareness Observer- General Observers can see the

reports filled and uploaded by the Awareness Observers that are deployed in their state and constituency.

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3. Check Observer Details

Click on “Check Your Details” link On this page, An Observer can easily view his details on this page even he can also edit his details except some fields. Those fields are: Service, Year, Sex, ID No, Recruitment and Home State. An Observer can also upload his/her image. File types allowed for the Images are jpg, jpeg, png and the maximum file size of the Image to be uploaded should be 100Kb. An Observer can upload his photo through webcam also. He has to click on the link provided “Click here to upload picture from Webcam” and then click his photo from the webcam and then upload the photo and click on submit button to save his photo.

This will open following page: The observer can edit its detail through this form.

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4. View Deployment Status Go to home page and then Click on “Deployment Status” link. The Observer can view his Deployment Status for Polling and Counting Duties. This form provides information of deployment means where an observer is placed on Duty to a particular State during Election Period. (General and Bye Elections). This will open following page:

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5. Observers Past Duty Details Click on Observer Past Duty Details Link to See All Observers Duty Details in Current Election And Past Elections This Will Open Data Grid Containing all Details of All the past and current Duty details.

Observer can select his detailed information by Clicking on the Select Button displayed in Each Row of the Data Grid. This will redirect them to Home Page and the Required Information is displayed According to their Selection.

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6. Attach Report Files Send to Commission Go to Home page then click on “Attach Report Files Send to Commission” This will open following page:

Observer can upload various reports for submission to Commission. Report formats are different for General/Police/Expenditure observers based on their login. 1. User should download the report file (pdf format) provided in the home page. You will require adobe acrobat reader for reading pdf files. 2. Take printouts 3. Fill the report and sign it 4. Scan all the pages and try to incorporate them in one file ( pdf/word/jpg) 5. Attach the Report file/files by selecting the appropriate report option and click on Upload button. 6. You will be redirected to a page which displays details of uploaded and submitted report files.

Select Appropriate Report Types for General Observer from the Dropdown menu

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Select Appropriate Report Types for Expenditure Observer from the Dropdown Menu

Select Appropriate Report Types for Police Observer from the Dropdown Menu

Select Appropriate Report Types for Awareness Observer from the Dropdown Menu

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7. Notice Board Go to Home page then click on “View Notice Board” An observer can view the notifications/instructions sent to him by ECI. Same will also be sent by SMS on observer’s official/personal mobile numbers if provided.

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8. Fill Reports to Send to Commission

Go to Home Page and then Click on “Fill Reports to Send to Commission” 1. User should fill Reports by selecting the Report from the dropdown menu. 2. User should choose the relevant constituency. 3. Answer all the questions 4. Press Save button before proceeding to next page 5. After answering all the questions press finalise button for submission of report to commission 6. After finalisation of report user cannot modify the report.

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9. Files Uploaded by Observer Go to Home page then click on “View Files Uploaded by Observer”

An observer can view the files uploaded by him to be checked by the Commission.

This will open following page:

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10. View Files Uploaded by Counting Observer

Go to Home page then click on “View Files Uploaded by Counting Observer” An observer can view the files uploaded by him to be checked by the Commission.

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11. Change Password Go to Home page then click on “Change Password” An observer can change his/her password through this screen. This will open following page:

Insert your old password in first Textbox And New Password in second & third Text box and click on save button.

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12. View files Uploaded by the Awareness Observers

General Observers can see the reports filled and uploaded by the Awareness Observers that are deployed in their state and constituency.

By clicking on the link ‘View Files Filled & Uploaded by Awareness Observer’ the following page opens:

By clicking on the ‘Reports Filled’ and ‘Files Uploaded’ the reports of the Awareness Observer can be seen.

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13. Presentations for Observers Various Presentations for the General and Expenditure observers are uploaded for the observer’s reference. These presentations are used by the Commission during the briefing session of the observers.

14. General Observer Report Formats Go to Home page then click on “General Observer Report Formats” An observer can view the formats of all the reports that he needs to send to the Commission during the elections.

General _ObsRepFormat.pdf

15. Expenditure Observer Report Formats

Expenditure _Observer Reports Formats-2015.pdf

16.Police Observer Report Formats

Format of Report-Police Observers.pdf

17.Awareness Observer Report Formats

AWARENESS OBSERVER REPORT.pdf

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