obtaining a user account example email logging into the cip website
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CIP Approval and Administration
Obtaining a User Account
Obtaining a User Account
Example Email
Logging Into the CIP Website
After changing your password you are now an established user with the CIP system.
Password
Existing Users
Existing Users
Assigning Roles
Assigning Roles
Announcements
Home Announcement Example
System Wide Announcement
System Wide Announcement Example
If an announcement has an end date, it will stop being displayed after that date. However, it will not be deleted automatically. To delete an announcement simply find it listed in the Existing Announcements section of the Manage
Announcements page and click delete on the far right.Clicking delete will prompt you to confirm you want to delete, doing so will
remove it from the system.
Deleting an Announcement
Navigating Through the Site
Search Plans
Search Plans
Search Plans
Search Plans
School Plans
Exploring the Plan Page
The plan has been started. Once you have completed all sections you may submit your plan for review.
Approving the First Plan
Getting a Workflow Status Change Email
Approving the First PlanExamining the Plan
Approving the First Plan
Browsing the Plan
Plan Approval
When all approvers in the workflow have approved the plan it will become public and
anyone on the website, logged in or not, will be able to view it if they search for it.
Confirm the Move
WORKFLOW STEPS SUMMARYNot StartedThe specific plan has not been started. The only role who can move the plan into Draft Started is a School Data Entry user.
Draft StartedA draft of the plan is in progress. Once all sections are complete, it can be moved to Draft Completed by a Data Entry user.
Draft CompletedA draft of the plan is complete. The principal of the school is notified that they can now approve or not approve the plan.
Principal Not ApprovedPrincipal did not approve the plan and it now goes back to a Data Entry stage, where the plan is edited as needed and marked complete for principal approval.
Principal ApprovedPrincipal has approved the plan. The Federal Programs Coordinator for the district is now notified that the school’s principal has approved it and they can now either approve or not approve it.
WORKFLOW STEPS SUMMARY cont.
CIP User
Exploring the Home Page
Exploring the School Plans Detail Page
Exploring the Plan Page
The plan has been started. Once you have completed all sections you may submit your plan for review.
Assurance box will need to be rechecked with each revision.
Completing the First Plan:Moving to Draft Started
The plan has been started. Once you have completed all sections you may submit your plan for review.
Example of moving the plan’s workflow status
You’ll be directed back to the plan which now shows you are in draft started and can
complete the plan.
Confirm The Move
Example: Beginning of a completed Section V
Completing the Sections
For all text boxes that are not applicable for the school plan, NA must
be entered.
Example: Tree view of Goals/Strategies/Action Steps
Example: View of editing an Action Step within a Goal
Example: View of a complete Section VII
Example: Beginning of a completed Section VIII
Completing the First Plan:Marking it Complete
Approval Process
Once the plan is moved to Draft Completed it now starts down the approval process:
Principal -> Federal Programs Coordinator -> Superintendant
If any of the above do not approve the plan, it will switch back to an editable mode and it is up to the data entry users to make any changes
as needed and change the status to Draft Completed and begin the process, again with the principal. Once the Superintendant marks it Superintendant Approved, the plan becomes available to the public.
Starting a RevisionWhen the time comes to start a revision, the workflow can be changed to
Revision Started to begin editing a revised draft. The workflow steps are identical to the first time the plan was completed and approved.
Open Plan Dates
When outside of this time frame, the only plan that can be edited or moved is the plan that is assigned to the school based on the service
type. The other plans will be available, but are read-only.
Example: Message
shown when in
open plans date
range
Example: Message shown when outside open plan date range and tied to your service type
Open Plan Dates
Example: A plan where section Ib is locked by another, note the padlock icon
Plan Section Locking
Locks on plans will be held until one of the following actions occur:1. The user with the lock navigates to any other page in
the web site.2. The user with the lock logs out of the website3. The user with the lock has their session time out (30
minutes)
If by chance a lock was not released when it should have been, anyone who navigates to a page with a lock that was issued more than 30 minutes ago will force its release.
This will resolve the issues where a user is on a plan section page, then immediately closes their browser, not logging out. The lock will remain, but will be released after the elapsed time.
Plan Locking
Example: Note that the save button is gone and the answer text and spell check buttons are disabled.
Part IX- Review/Support Documentation
Part IX
Plan IX
Email Comments
SuperintendentSuperintendent
Superintendent
Part IX
• Initial Review/Development: Review assessment data to develop plan or make plan adjustments to existing plan. (Target Date: August)
1. Review 1: Amendment to incorporate recommendations from school, LEA and/or SDE. (Target Date: September)
2. Review 2: Implementation to provide documentation/evidence of improvement. (Target Date: October)
3. Review 3: Implementation to provide documentation/evidence of improvement. (Target Date: November)
4. Review 4: Implementation to provide documentation/evidence of improvement. (Target Date: January)
5. Review 5: Implementation to provide documentation/evidence of improvement. (Target Date: February)
6. Review 6: Implementation to provide documentation/evidence of improvement. (Target Date: March)
7. Review 7: Reflections/Projections to evaluate each goal, strategy, and action for continuation, revision, or removal. (Target Date: April-May)
COMMENTS ARE REQUIRED FOR EACH REVIEW.
Workflow Steps Summary
Not StartedThe specific plan has not been started. The only role who can move the plan into Draft Started is a School Data Entry user.
Draft StartedA draft of the plan is in progress. Once all sections are complete, it can be moved to Draft Completed by a Data Entry user.
Draft CompletedA draft of the plan is complete. The principal of the school is notified that they can now approve or not approve the plan.
Principal Not ApprovedPrincipal did not approve the plan and it now goes back to a Data Entry stage, where the plan is edited as needed and marked complete for principal approval.
Principal ApprovedPrincipal has approved the plan. The Federal Programs Coordinator for the district is now notified that the school’s principal has approved it and they can now either approve or not approve it.
WORKFLOW STEPS SUMMARY cont.
Workflow Status Change Notification
Contact Information
Fran Stewart334-242-8199
Dr. Catherliene Williamson334-242-8199