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Catering Concessions Expression of Interest Pack

Introduction

Sunderland Airshow returns in 2019 for its 31st year and offers the perfect opportunity to showcase your brand to over 500,000 visitors.

It takes place over the beautiful coastal resorts of Roker and Seaburn, and launches on Friday afternoon with a strong music and flying programme, followed by two full days of flying displays, ground activities and stage programme

Sunderland Airshow is the perfect event to promote your brand to a great family audience.

We’d love to see you join us.

Expression of interest

Times and dates of trading are as follows:

Friday 26 July 14.00-22.00 Saturday 27 July 10.00-18.00 Sunday 28 July 10.00-18.00

The provider is required to:

• Obtain Street Trading Licence(s) if required. For Street Trading Licence(s) please contact [email protected]

• Provide a copy of Public Liability Insurance to the value of £5 million

• Provide photographs of unit(s).

Please note:

• The provider will be responsible for all stock and equipment. Security is available at an additional cost

• Zone 3 and Zone 4 locations are on grass

• Zone 3 has limited access to power at an additional cost. No power available in Zone 4

• Access to a water standpipe is available in Zone 4

• Diesel generators only permitted on site

• Alcohol cannot be sold from any units.

Site map

P

WHITBURN

SEABURNSHOWFIELD

EXHIBITOR CAR PARK

Zone 1

DYKELANDS ROAD

LOWRY ROADW

HITBU

RN RO

AD

ST. GEORGE’S TERRACE

ROKER TERRACE

SEABURN TCE.

WH

ITBURN RO

AD

SIDE CLIFFE ROAD

ROKE

R PA

RK R

OA

D

HARBOUR VIEW

MARIN

E WALK

CHICHESTER ROAD

CLIFFEPARK

RECREATIONPARK

STAGE/HOSPITALITY

BEDE’SCROSS

ROKER PARK

CITY CENTRE(1/2 MILE)

Zone 2

Zone 3

Zone 4

Zone 5

Seaburn

Stadium of Light

St. Peter’s

BEDE’SCROSS

Site locations

Zone 3 – Recreation Park – 7 sites

Located at the heart of the event site, Recreation Park is situated beside the Park and Ride drop off and collection point and is the main thoroughfare from the nearest Metro Station, creating significant footfall for a wide range of exhibitors.

Situated on grass. Limited access to power at an additional cost. Access to water standpipe.

Zone 3 – Cliffe Park – 9 sites

Cliffe Park is home to the main stage area and the Big Screen TV showing all the weekend’s activities. This area will also include the RAF Military Village and a public viewing area.

Situated on a grass. Limited access to power at an additional cost. Access to water standpipe.

Zone 4 – Bede’s Cross – 4 sites

This area will include a Royal Navy and British Army military village.

Situated on grass. No access to power or water. Diesel generators only permitted on site.

Event health and safety The health and safety of all involved in the Sunderland Airshow is a priority. It is therefore imperative that we receive all health and safety documentation prior to the event.

Event health and safety requirements

If your bid is successful you will be requested to complete a form via a Health and Safety link. The link will be confirmed in your successful letter/email.

The below information will be requested once you access the link:

• Copy of Public Liability Insurance to the minimum sum of £5m

• Fire Risk Assessments/Risk Assessments to identify all significant hazards, risks and controls

• Confirmation of any generators and large quantities of fuel on site. Diesel generators only

permitted on site

• Confirmation of any naked flames, water features or pressure systems

• Confirmation of any skin piercing/tattoos

• Confirmation of any inflatable structures

• Details of erection and anchoring of any temporary structures

• Details of build of any structures over 3m/10ft to include structural calculations.

General information Applicants will be notified to confirm if their submission has been successful or unsuccessful. Acceptance of site forms will be enclosed with the successful letters. The acceptance forms must be returned within 7 days of receipt.

• The successful applicant will enter into an agreement with Sunderland City Council. The agreement will be forwarded once the acceptance of site form has been submitted

• Sunderland City Council does not bind itself to accept the highest or any offer received and will accept no responsibility for an expenditure incurred by any interested party in relation to the submission of any offer, whether successful or not

• Your sites will be marked out prior to your arrival

• Environmental Services will be on site carrying out spot checks of goods to be sold throughout the event weekend

• All trade waste must be disposed of in the event skips provided. The locations of skips will be identified on the site plan enclosed with the final site set up letter

• As all locations have limited space, you will be expected to unload any stock vehicles and park the stock vehicle in the exhibitor car park

• The organisers are not responsible for equipment left on site overnight. Additional security is available at an additional cost

Food Categories

General Purpose

• Covers multi-purpose trailers or structures selling a wide range of foods including all variety of burgers and sausages and including chips

• Hot and cold drinks will be permitted on these units

• Confectionery will not be permitted on these units.

Confectionery

• Covers mobile trailers/market stall construction selling a wide range of confectionery

• Cold drinks will be permitted on these units

• Hot drinks will not be permitted on these units.

Tea/Coffee and Cakes

• Covers mobile trailers offering a range of hot and cold drinks, cakes/biscuits

• Cold drinks will be permitted on these units

• Confectionery will not be permitted on these units.

Street Food

• Covers trailers or market stall construction selling a wide range of food e.g Indian cuisine, Mexican cuisine, Pizza, Paella, Gyros, Kebabs, Desserts

• Hot and cold drinks will be permitted on these units

• Confectionery will not be permitted on these units

• Chips will be permitted on these units.

Please note:

There is one summer season coffee concession located in Roker Park and normal seafront businesses situated along the seafront. Traders may also sell from private land.

Pricing schedule

Zone 3 – Recreation Park

We are comitted to delivering an affordable event for visitors. To support this, minimum bids have been reduced from 2018 to enable traders to offer lower selling prices to customers.

We will use both the pitch fee offered and the selling prices listed (pages 12-13) to evaluate bids. Traders should therefore carefully consider both of these elements.

Minimum bids do not feature in the bidding process of this section. Please confirm bid below, whilst fully considering your selling prices.

UseMinimum

price (£)Your bid

(£)Food type Size of unit

1 x General Purpose £3,500

1 x Coffee/Cakes £1,500

1 x Confectionery £1,700

UseYour bid


1 x Street Food

1 x Street Food

1 x Street Food

1 x Street Food

Zone 3 – Cliffe Park




UseYour bid


1 x Street Food

1 x Street Food

1 x Street Food

1 x Street Food

1 x Street Food

UseMinimum

price (£)Your bid




1 x Tea/Coffee/Cakes £1,500


1 x Confectionery £1,700

Zone 4 – Bede’s Cross




UseMinimum

price (£)Your bid




UseYour bid


1 x Street Food

1 x Street Food

General information

Do you offer children’s portions and reduced prices? Yes No

Do you cater for alternative diets (e.g. vegan,gluten free, dairy free etc)? Yes No

If yes, please confirm what products you offer.

Pricing information

We are committed to delivering an affordable event for visitors.

The information you provide below will be taken into account as part of the evaluation process.

Please detail below the prices of goods to be sold. If you have more than one unit, please complete a separate price list for each unit.

Selling prices you identify below will be accepted as those to be offered on the event site. Traders must display a price list on all units.

Regular checks will be undertaken throughout the event to ensure selling prices are as identified below.

Your submission will not be accepted if this section is not completed.

Item description Selling price (£)

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Additional requirements

Please complete the tables below if you require security or power.

Please select your requirements and tell us exactly what you intend to plug in (e.g. lights, kettle, fridge etc) in the box provided.

Car Park Passes

Two parking permits for Lowry Road are allocated when trade and exhibition space is confirmed. Additional permits will be charged at £10 each and the fee will be included in the exhibition space invoice. Overnight people passes for Zone 3 Recreation Park are free of charge.

Security

No. of guards at approximately £12 per hour per guard

Days required Times

Power

13 amp

single phase

£130 +VAT

16 amp

single phase

£150 +VAT

32 amp

single phase

£200 +VAT

32 amp three

phase

£300 +VAT

63 amp three

phase

£400 +VAT

Detail what you intend to plug into power:

Number of additional Exhibitor Car Park Permits

Number of Overnight People Passes (Recreation Park only)

@ £10 Total £

Personal details form

Trading/Organisation Name: .........................................................................................................

Contact Name: .............................................................................................................................

Date of Birth: .................................................................................................................................

Address: .......................................................................................................................................

.......................................................................................................................................................

......................................................................................... Post Code: .....................................

Telephone No: ...............................................................................................................................

Mobile No: ....................................................................................................................................

Email Address: ..............................................................................................................................

Web Site Address: ........................................................................................................................

Are you registered with Sunderland City Council? Yes No

If no please confirm Authority: ....................................................................................................

How many units do you own? ............................

Do the units hold a Level 4 or 5 of the Food Hygiene Rating Scheme? Yes No

Would you be interested in advertising on the big screen throughout the

event weekend and exposing your brand to over 500,000 visitors? Yes No

Would you be interested in sponsorship opportunities

for this event? Yes No

Are you happy for Sunderland City Council to use your contact details

to tell you about future events? Yes No

Your personal information will be shared with our Site Management Contactor, Northumbria Police and Environmental Services for the purposes of this event. Please tick box to acknowledge acceptance: Yes

Please complete the application pack and return via online Procurement Portal (NEPO), by email at: [email protected] or post to Events Team, Sunderland City Council, Burdon Road, Sunderland SR2 7DN by no later than Friday 29 March 2019.

Any submission received after this date may not be considered.

Please title all e-mails or envelopes as ‘Sunderland Airshow 2019 Catering Concessions’

Should you have any queries please call 0191 561 8402 or e-mail [email protected]

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oce21590 sunderland airshow 2019 catering concessions pack · sunderland airshow is the perfect...

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