october 13-19, 2010 cardholders and approving officials, back-up cardholders, back-up approving...
TRANSCRIPT
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PeopleSoft ProCard Reconciliation Training
Financial Services
October 13-19, 2010 CardHolders and Approving Officials,
Back-Up CardHolders, Back-Up Approving Officials
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ProCard Administrators:Jenifer Crist/Purchasing
707-664-3102 [email protected]
Tania Crane/Accounts Payable707-664-2451
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Access Online US Bank Report for Approving Officials
ProCard Modification Overview Hands-On Testing Questions and Answers
Agenda
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US Bank Reports for Approving Officialshttps://access.usbank.com/cpsApp1/index.jsp?src=homedropdown
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Select Reporting
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Select Financial Management
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Select Transaction Detail
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Date◦ Select Posting
Date Range Start Date = 7th
of the month End Date = 6th
of the following month
No other changes to these sections
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Group Report By◦ Company=37960◦ Division
Break/Subtotal Level
Select Cardholder Name
Additional options – Page Breaks and Excel
Select Run Report
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Monthly ProCard Report Goes Away (Excel) File Upload Every Monday Descriptions of Purchases Categories Default Chartfield Multiple Chartfield Distribution ProCard Statement Billing Cycle Close
ProCard Modification
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File Upload Once a Month US Bank File
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Description Cardholders
should provide a brief description in the description field.
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Categories Equipment Tax Printing/Promo Computer Service Hospitality Other Disputed
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Default Chartfield String Default
Automatically Applied if NOT Changed
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Multiple Chartfields Distribution
To add Chartfields, select the + symbol and select View All
The Distribution Amounts must equal the Merchandise Amounts
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ProCard Statement
Signatures for Grants, Trust, Special Projects
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Email Notification from Accounts Payable 7 Business Days to Update Information in
PeopleSoft ProCard Statement and Receipts Due to
Accounts Payable 2 Business Days Later
Billing Cycle Close
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Due to Peter Flores in CMS, Salazar Hall by October 22nd, 2010
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PeopleSoft ProCard User Guide ProCard Handbook
Other Documents Provided
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Questions and Answers