October 20, 2016 Work Session

Exhibits

Dinner

Immediately following

Valley Inn Restaurant

Mini

Expo:

3D AV Rover

Robotic Arm Demo

Medical MannequinDemo

Community Projects

Hors d’oeuvres

Combined Boards’ Dinner Meeting & CVCC’s Mini Automation Expo at

Cuyahoga Valley Career Center Valley Inn Restaurant

November 3, 2016 5:00 p.m.

8001 Brecksville Road Brecksville, OH

Hosted by: Dr. Celena Roebuck, Superintendent CVCC Team Leaders CVCC Student Ambassadors

RSVP by: October 24, 2016 to Dr. Celena Roebuck or Mindy Jencson at 440-746-8246 or mjencson@cvccworks.edu

You are Invited!

CUYAHOGA VALLEY CAREER CENTER

COMMUNITY FINANCE SUB-COMMITTEE MEETING MINUTES

August 31, 2016 – 4:00 pm, Cuyahoga Valley Career Center Room 670

The Community Finance Sub-Committee of the Cuyahoga Valley Career Center met on Wednesday,

August 31, 2016 in Room 670 at the Career Center. Superintendent Roebuck, Treasurer Berdine and

Adult Director Trew conducted the meeting.

I. The meeting began at 4:15 p.m. Committee members in attendance were: Bob Gillian (Nordonia Hills) and David Tryon (Brecksville-Broadview Heights). Others in attendance were Marcy Trew (Adult Education Director), Rick Berdine (CVCC Treasurer) and Celena Roebuck (CVCC Superintendent).

II. Introduction to Adult Education Programs at CVCC was provided to describe the types of courses offered through adult education (leisure, workforce development and customized). We discussed the importance of adult education within the CVCC communities and the number of adults we serve each year. Described to the committee were the course costs for residents and non-residents and how important these courses and free programming (one-time workshops, job fairs, expos) are to adults who live in our communities and support the work and funding of the career center through their public tax dollars.

III. We discussed the Mission of the sub-committee by sharing the mission of the district first and then explaining our Marketing efforts for our CVCC programs, courses and events. It was agreed that the committee would seek assistance in the development of a business plan for our Adult Education Operation to become a profitable operation.

The committee agreed to share sample Business Plans, seek assistance through CVCC

Marketing Education High School students, and the potential of MBA student project work

through CWRU or CSU. The committee will also review enrollment, competition, pricing

structure and budget history. Time was spent discussing what we call ourselves, Adult

Education rather than “Cuyahoga Valley Technical Center”. As we fall under the auspices of

Ohio Technical Colleges this may be a better identification for our operation.

IV. The committee discussed that it would like to develop a Business Plan this year and deploy the business plan. The committee did not set specific dates of deployment.

V. Defined tasks for next meeting: Celena to share the current CVCC Integrated Marketing and Communications Plan and Celena to elicit interest in CSU MBA student volunteer work or High School Marketing students at CVCC to develop a business plan. Dave to check with CWRU on same and sample business plans. Rick to share budget history. Marcy to share Brown Mackie College and other “for profit” college information and enrollment data.

VI. Next Meeting, October 5, 2016 at 5:00 room 670.

VII. Adjourn – The meeting adjourned at 5:30 p.m.

COMMUNITY FINANCE SUB-COMMITTEE

October 5, 2016 – 5:00 pm

Cuyahoga Valley Career Center Room 670

AGENDA

I. Call to Order

II. Review and approval of minutes from August 31st meeting

III. Discussion and Update on Brown Mackie, ITT and other Closings In the News and CVCC Outreach Efforts

IV. Reflections on information distributed in advance of the meeting: a. Financial Summary Report of each of the three fiscal years in addition to a transfers and

advances report b. Sample Business Plans and CVCC Integrated Marketing and Communication Plan c. Adult Education FY16 FINSUM with Cost Centers d. Format of Costing Calculations e. Enrollment Report in Classes after 8/1/10 and before 8/30/16 f. COE Annual Report g. Cohort Default Rate History

V. Update on Student Project work toward Business Plan development (CSU, CWRU, HS CVCC

ME)

VI. Defined tasks for next meeting

VII. Next Meeting

VIII. Adjourn

10/18/2016

1

PHYSICAL CHROMEBOOKS

• 470 CHROMEBOOKS ORDERED BASED ON ENROLLMENT ESTIMATES

FOR ELIGIBLE PROGRAMS

• 421 CHROMEBOOKS DEPLOYED TO STUDENTS AS OF 10/ 7 /2016

10/18/2016

2

CHROMEBOOK PRINTING

• EIGHT PRINT DEVICES HAVE BEEN DEPLOYED TO ALL

STUDENTS. THESE DEVICES ARE LOCATED IN PUBLIC

AREAS THROUGHOUT THE BUILDING.

CHROMEBOOK PRINTING

CAD Level 1Career Development Hallway Level 1OGT / STAR Level 1Digital Design Classroom Level 2Engineering Level 2Graphic Imaging Level 2Tech 2 Up – Tabletop Copier Level 2Tech 2 Up – Large Copier Level 2MAS / Dental Level 3High School Workroom – Both Copiers Level 4High School Office Level 4eLibrary Level 5Reception Area Level 6Health Careers Hallway Copier Level 6Adult Education - Admin Copier Level 6School of Nursing Workroom Copier Level 6

10/18/2016

3

GOOGLE ACCOUNTS

THE ACCOUNT CREATION AND MAINTENANCE PROCESS HAS

BEEN AUTOMATED TO EASILY IMPORT DATA FROM

PROGRESSBOOK.

THE TASK OF MAINTAINING ALL STUDENT PROGRAM

CHANGES FOR ACCOUNT MAINTENANCE HAS BEEN

REDUCED TO A 10 MINUTE OR LESS TASK.

GOOGLE GROUPS

THIS TOOL ALLOWS FOR USERS TO EMAIL DOCUMENTS AND

MESSAGES EASILY WITH EACH CAREER TECH PROGRAM.

EXAMPLE:

SENDING AN EMAIL TO THE PROGRAM EMAIL ADDRESS WILL AUTOMATICALLY EMAIL

ALL STUDENTS IN THAT PROGRAM.

BENEFIT:

ALLOWS FOR STAFF AND STUDENTS TO EASILY COMMUNICATE WITH STUDENTS.

10/18/2016

4

GOOGLE GROUPS

THIS TOOL ALLOWS FOR USERS TO SHARE DOCUMENTS

EASILY WITH EACH CAREER TECH PROGRAM.

EXAMPLE:

SHARING A DOCUMENT IN GOOGLE WITH THE PROGRAM EMAIL ADDRESS WILL AUTOMATICALLY

SHARE A DOCUMENT WITH ALL USERS IN THAT CAREER TECH PROGRAM.

BENEFIT:

THIS ALLOWS FOR STAFF AND STUDENTS TO SHARE COURSEWORK AND CONTENT EASILY WITH AN

ENTIRE CLASS.

GOOGLE GROUPS

THE GOOGLE GROUPS AUTOMATION PORTION HAS BEEN COMPLETED.

ALL NEW STUDENTS AUTOMATICALLY POPULATE BASED ON THEIR

CAREER TECH PROGRAM LISTING IN PROGRESSBOOK.

THERE IS NO USER MAINTENANCE REQUIRED TO MAINTAIN THIS

FEATURE IN THE FUTURE.

10/18/2016

5

REPAIR PROCESS

THE HELPDESK SOFTWARE HAS BEEN MODIFIED TO BE ABLE TO RUN

REPORTS TO SHOW REPEAT OFFENDERS OF DAMAGES.

A FLOW PROCESS HAS BEEN GENERATED TO ALLOW CENTRAL SUPPLY TO

CHECK IN THE CHROMEBOOKS, AND TRANSFER THE REPAIR TO THE TECH

DEPARTMENT FOR PROCESSING.

REPAIR PROCESS

1. THE STUDENT CHECKS IN THE CHROMEBOOK INTO CENTRAL SUPPLY.

2. THE STUDENT RECEIVES A LOANER CHROMEBOOK WHILE THEIRS IS

BEING REPAIRED.

3. THE BROKEN CHROMEBOOK IS GIVEN TO THE TECH DEPARTMENT

FOR REPAIR

4. THE CHROMEBOOK IS RETURNED TO CENTRAL SUPPLY AND THE

INSTRUCTOR OF THE STUDENT IS NOTIFIED TO PICKUP THEIR

REPAIRED CHROMEBOOK.

10/18/2016

6

FORGOTTEN CHROMEBOOK

IF A STUDENT FORGOT THEIR CHROMEBOOK, EXTRA DEVICES ARE

AVAILABLE FOR LOAN IN THE ELIBRARY.

BANDWIDTH REQUEST

• INTERNET AVAILABILITY –WILL MAX OUT DURING CERTAIN TIMES OF

THE DAY.

• REQUESTED TO CONNECT (INTERNET SERVICE PROVIDER) FOR A QUOTE

TO INCREASE SERVICES FROM 100 MB TO 250 MB / 500 MB.

10/18/2016

7

LESSONS LEARNED

CHROMEBOOK HARDWARE

• ISSUE:

IF THE BATTERY GOES FULLY DEAD ON THE CHROMEBOOK, THE CLOCK RESETS ITSELF TO A DATE IN 2012 AND WILL NOT CONNECT TO THE INTERNET.

• RESOLUTION:

THE RESOLUTION WOULD BE TO ORDER THE DEVICES LATER IN THE SPRING, BUT I RUN THE RISK OF ALL DISTRICTS ACROSS THE COUNTRY SUBMITTING THEIR PURCHASES IN THE SUMMER. THIS HAS THE POTENTIAL THAT THE DEVICE WE ARE SEEKING MAY BE OUT-OF-STOCK DUE TO SUPPLY AND DEMAND. I FEEL MORE COMFORTABLE LIVING WITH THIS POTENTIAL ISSUE AND MAINTAINING THE ESTIMATED APRIL ORDER TIMEFRAME.

LESSONS LEARNED

GOOGLE SYNC TOOL – ISSUE

• THE SYNC TOOL WAS SETUP THIS SUMMER TO PREVENT DUPLICATE PASSWORDS. IF A STUDENT SETS THEIR COMPUTER PASSWORD, IT AUTOMATICALLY SYNCS WITH GOOGLE TO MATCH.

• WHEN THE TEST WAS CONDUCTED DURING THE SUMMER, IT WORKED FINE BUT THERE WERE ISSUES WITH IT INITIALLY WHEN THE BUILDING WAS OCCUPIED WITH 400 USERS.

• THE TOOL HAS BEEN INSTALLED TO THE LOAD BALANCING SERVER WHICH RECTIFIED THE ISSUE.

10/18/2016

8

LESSONS LEARNED

ALLOWING STUDENTS TO SET THEIR OWN PASSWORD.

• THIS IS THE FIRST YEAR THAT THE DISTRICT ALLOWED THE STUDENTS TO

SET THEIR OWN PASSWORD, RATHER THAN DISTRIBUTING PASSWORDS TO

THEM TO LOGIN TO THE COMPUTERS AND CHROMEBOOKS.

• THIS SAVED ADMINISTRATIVE LABOR, AND STUDENTS FORGET THEIR

PASSWORD LESS OFTEN SINCE THEY SET IT.

• OVERALL THE STAFF HAS GIVEN ME POSITIVE FEEDBACK BASED ON THIS

CHANGE.

S.T.E.A.M.Works!

Middle School CTE Programmingin partnership with

Cuyahoga Valley Career Center

Goals

• Collaborate with middle school CTE programming at all CVCC associate districts

• Have a greater impact on career exploration for all students

• Harness interest in the studies of Science, Technology, Engineering, Art, and Mathematics

• Generate excitement from students, staff, parents, community, industry, and colleges for innovative instructional gateways

Three implementation options

1) Flexible implementation: incorporate lessons and projects into existing schedule and course structure

2) District owned implementation: CTE course offered utilizing associate school staff supported by CVCC

3) CVCC owned implementation: CTE course offered utilizing CVCC staff located within associate district

Flexible Implementation

CVCC• Curriculum

• Professional Development

• Program Assurances

• Program Approval

Associate District• Classroom Space

• Student Enrollment

• Scheduling

Flexible• Teacher / Funding

• Supplies / Equipment / Technology

• Course Selection

• Period / Term / Schedule

District Owned Implementation

CVCC• Curriculum

• Professional Development

• Program Assurances

• Program Approval

Associate District• Teacher / Funding

• Supplies / Equipment / Technology

• Course Selection

• Period / Term / Schedule

• Classroom Space

• Student Enrollment

• Scheduling

CVCC Owned Implementation

CVCC• Teacher / Funding

• Supplies / Equipment / Technology

• Curriculum

• Professional Development

• Program Assurances

• Program Approval

Associate District• Course Selection

• Period / Term / Schedule

• Classroom Space

• Student Enrollment

• Scheduling

16 CTE Program Areas

• Agricultural and Environmental Systems

• Arts and Communication

• Business and Administrative Services

• Construction Technologies

• Education and Training

• Engineering and Science Technologies

• Finance

• Government and Public Administration

• Health Science

• Hospitality and Tourism

• Human Services

• Information Technology

• Law and Public Safety

• Manufacturing

• Marketing

• Transportation Systems

Successful implementation

Each pathway extends to:

• College Credit

• Industry Credential

• Job Placement• Shadowing, Internships, Employment

• Career and Technical Student Organization• Leadership Development

• Competitions

For more information please contact:

Dr. Celena Roebuck

Superintendent

Cuyahoga Valley Career Center

croebuck@cvccworks.edu

440-838-8920

Dave Mangas

Executive Director

Cuyahoga Valley Career Center

dmangas@cvccworks.edu

440-746-8320

S.T.E.A.M.Works!

Proposal for Credit Flex Class

Applied Science in Human Services

EMIS Code: 139998 (Other Advanced Science)

Credit Flexibility Type: Test Out Option with no penalty for failure

Credit Value: 1 credit

Target population: Students enrolled in Cosmetology I program

Instructor: CVCC HQT Science Instructor

Content to be covered: Microbiology, Trichology, Anatomy and Physiology (with emphasis on

the Integumentary System), Nutrition, Skin Diseases and Disorders,

Nail Diseases and Disorders, Electrical and Light Energies and Their

Therapeutic Applications, and Chemical Principles and Applications

Plan for Implementation:

Students enrolled in the Cosmetology I program would be provided the opportunity to participate in single administration of a 50-question test covering the content listed above. A score of 60% would be required to earn credit for this course. Grades would be assigned based on the CVCC grading scale (90%-100% - A, 80%-89% - B, 70%-79% - C, 60% -69% - D, below 59% - no credit/no penalty). There will be no opportunity to retake this test if a passing grade is not achieved on the first attempt. Successful completion of this test would result in credit flex information being sent to the student’s associate school district for inclusion on the district’s transcript. Students who did not achieve a passing score on this test would be required to complete a different science course with a passing grade prior to the start of the next CVCC school year or they would not be permitted to return to the second year of the Cosmetology program at CVCC. Implementation Target Date: 2017-18 school year

This would be a test-out option credit covering the many scientific concepts emphasized within

the Cosmetology program. It will be presented at the Principals’ meeting for feedback and then

updated as needed.

Cybersecurity Proposal Background

This proposal is for a new Information Technology program to be housed at Revere High School (or CVCC). It will complement our current IT offerings of Computer Networking Academy (N2) and Programming & Software Development (N3). The goal is to develop an additional, attractive, pathway to students, not to further reduce the number of Revere students who attend CTE programming at the Career Center. The Cybersecurity program will be in the Information Support and Services (N0) pathway.

The initial curriculum discussion was with Jason Hoffman of Buckeye Educational Systems and Steve Beaudry of Marcraft, and follows the Cybersecurity model developed by Marcraft. Below is a suggested course sequence and EMIS codes, with included industry certifications. The course sequence and delivery model (from as long as 6-yr to as short as 2-yr) could be altered as needed.

Grade Marcraft Cours ODE Course EMIS Code Industry Credential 9 The Complete

Introductory Computer Course

Information Technology 145005 NA

10 The Complete Introductory Networking Course

Networking 145035 MTA 98-366*

11 Cybersecurity Essentials Concepts and Practices

Network Security 145050 CompTia Network+ (6)

12 Medical Network Security Database Management 145080 CompTia Healthcare IT Technician (6)

*Note: Microsoft Technology Associate (MTA) Network Fundamentals is not currently recognized as an industry credential by ODE.

This proposal will accomplish two goals: increase the number of Revere students attending CVCC and increase the availability of CTE programs for students who want to stay at Revere.

12th Grade Course(s)

11th Grade Course(s)

Pathway Options CVCC or RHS

Foundation Course 10th Grade RHS

Foundation Course 9th Grade RHS

Information Technology

Networking

Infromation Support & Services

(N0)at RHS

Network Security

Database Managemnet

Networking (N2)CNA @ CVCC

Computer Hardware

Networking

Routing and Switching

Computer Software

Programming & Software

Development (N3)PSD @ CVCC

Object Oriented Programming

Systems Analysis and Design

Database Applicationas DevelopmentWeb Design