october 2015 board of trustees packet

STARK COUNTY DISTRICT LIBRARY

CANTON, OH

BOARD OF TRUSTEES MEETING

October 20, 2015

r� Stark County District

��LIBRARY Inspiring Ideas, Enriching Lives, Creating Community

I.

II.

III.

A. New Board Member Sally Efremoff

IV.

A. Tena Wilson, Executive Director

B. Russ Humerickhouse, Fiscal Officer

C. Life in The Smart Store ®

Sarah-Jayne Studer - Perry Sippo Branch Library

V.

A. Minutes of September 15, 2015 Regular Meeting

B. September Financial Reports

C. September Gift Report

D. Monthly Training Report

E. Monthly Human Resources Report

VI.

VII.

VIII.

A. Stark County Tax Resolution - Tax Rates for 2016 (RCV)

B. Summit County Tax Resolution - Tax Rates for 2016 (RCV)

C. Schedule of Closings and Adjustments of Hours

IX.

X.

Other Important Events

Stark County District Library Board of Trustees

Agenda

Tuesday, October 20, 2015

Main Library James M. Conley Board Room

Canton, Ohio 5:00 p.m

Public Comments

Board President's Comments

Adjournment

Oath of Office

Staff Reports

Consent Calendar

Building and Grounds Committee Report

Human Resources Committee Report

Next Meeting: Tuesday, November 17th, Main Board Room

November 11th - Noon-Staff Day Luncheon

November 11th: 10 am Palace Theatre-Author Doug Lipp, Disney University

Finance and Audit Committee Report

New Business

711192022

23

242628

YTD 2014 YTD 2015 Sep 2014 Sep 2015Main Library 279,142 272,506 ‐2.4% 32,323 29,364 ‐9.2%Mobile Services 166,501 168,492 1.2% 33,332 19,102 ‐42.7%Jackson Township 104,810 106,653 1.8% 11,710 11,667 ‐0.4%P Si 96 438 97 556 1 2% 10 175 10 597 4 1%

% Change % Change

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The Smart Store® Monthly Visits2013 2014 2015

Online Library Visits

Library Visits

Perry Sippo 96,438 97,556 1.2% 10,175 10,597 4.1%North 95,508 89,085 ‐6.7% 10,920 9,405 ‐13.9%Lake Community 86,979 82,875 ‐4.7% 9,538 8,879 ‐6.9%Plain Community 79,946 79,270 ‐0.8% 12,132 10,201 ‐15.9%DeHoff Memorial 54,811 52,473 ‐4.3% 6,445 5,909 ‐8.3%East Canton 50,470 49,613 ‐1.7% 5,764 5,517 ‐4.3%Madge Youtz 44,471 42,690 ‐4.0% 5,556 5,320 ‐4.2%Sandy Valley 37,559 35,427 ‐5.7% 4,097 3,776 ‐7.8%Library Visits 1,096,635 1,076,640 ‐1.8% 141,992 119,737 ‐15.7%

Online Library YTD 2014 YTD 2015 Sep 2014 Sep 2015Users ‐ 156,487 ‐ 16,553 Sessions/Visits 394,752 318,060 ‐19.4% 58,816 34,116 ‐42.0%Pageviews 727,088 680,717 ‐6.4% 140,591 76,338 ‐45.7%

% Change % Change

1

2014 YTD 2015 YTD Sep 2014 Sep 2015New Cardholders 9,320 9,030 ‐3.1% 1,931 1,807 ‐6.4%

Total Cardholders 185 872

% Change % Change

0

500

1,000

1,500

2,000

2,500


The Smart Store® Monthly New Cardholders2013 2014 2015

Total Cardholders 185,872SCDL Service Area 240,131% Cardholders 77.4%

2

YTD 2014 YTD 2015 Sep 2014 Sep 2015Main Library 507,018 638,929 26.0% 68,224 73,737 8.1%Mobile Services 481,093 529,213 10.0% 60,236 55,885 ‐7.2%Online Renewals 241,484 291,630 20.8% 26,943 31,635 17.4%

% Change % Change

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


The Smart Store® Monthly Circulation2013 2014 2015

, , , ,North 221,423 224,068 1.2% 24,945 23,973 ‐3.9%Lake Community 226,410 209,711 ‐7.4% 23,617 23,123 ‐2.1%Jackson Township 203,243 208,065 2.4% 23,046 22,337 ‐3.1%Perry Sippo 175,246 180,675 3.1% 20,109 20,144 0.2%Online Downloads 142,582 168,525 18.2% 16,416 18,817 14.6%Plain Community 99,243 106,228 7.0% 12,453 12,872 3.4%Sandy Valley 90,011 98,284 9.2% 10,886 11,161 2.5%Madge Youtz 64,166 84,284 31.4% 9,231 9,509 3.0%East Canton 58,329 56,277 ‐3.5% 5,959 5,746 ‐3.6%DeHoff Memorial 43,244 54,668 26.4% 6,093 5,241 ‐14.0%ECRC 6,242 4,311 ‐30.9% 864 516 ‐40.3%BikeShare ‐ 2,630 ‐ 404 Circulation Total 2,559,734 2,857,498 11.6% 309,022 315,100 2.0%

BikeShare launched in June 2015

3

Average Circulation per Visit Circulation per Hour OpenSep 2014 Sep 2015 Sep 2014 Sep 2015

Sandy Valley 2.7 3.0 Main Library 252 276 Mobile Services 1.8 2.9 Mobile Services 120 111 Lake Community 2.5 2.6 North 98 94 North 2.3 2.5 Lake Community 93 91 Main Library 2.1 2.5 Jackson Township 85 84 Jackson Township 2.0 1.9 Perry Sippo 74 75 Perry Sippo 2.0 1.9 Sandy Valley 51 53 Madge Youtz 1.7 1.8 Madge Youtz 43 45 Plain Community 1.0 1.3 Plain Community 41 43 East Canton 1.0 1.0 DeHoff Memorial 28 25 DeHoff Memorial 0.9 0.9 East Canton 25 25

90%2015 Target

Express Station Check Out, September 2015Target for 2015 Express Station Check Out is 90%

51%

45%

43%

33%

27%

17%

0% 20% 40% 60% 80% 100%

Plain Community

Main Library

Jackson Township

Perry Sippo

Lake Community

North

4

Average Attendance YTD 2014 YTD 2015 Sep 2014 Sep 2014Adult 16.6 18.5 11.5% 41.7 51.6 23.8%Teen 25.9 26.1 0.6% 43.7 38.3 ‐12.6%Children's 20.8 18.5 ‐11.2% 18.6 16.9 ‐9.0%Average Attendance 20 4 18 9 7 3% 22 6 21 3 5 8%

% Change % Change

‐

5,000

10,000

15,000

20,000

25,000


The Smart Store® Monthly Program Attendance2013 2014 2015

Average Attendance 20.4 18.9 ‐7.3% 22.6 21.3 ‐5.8%

Program Attendance YTD 2014 YTD 2015 Sep 2014 Sep 2014Adult 18,168 17,805 ‐2.0% 4,381 4,390 0.2%Teen 10,159 9,857 ‐3.0% 2,362 1,530 ‐35.2%Children's 93,732 107,674 14.9% 14,658 12,680 ‐13.5%Total Program Attendance 122,059 135,336 10.9% 21,401 18,600 ‐13.1%

Library Programs YTD 2014 YTD 2015 Sep 2014 Sep 2014Adult 1,093 961 ‐12.1% 105 85 ‐19.0%Teen 392 378 ‐3.6% 54 40 ‐25.9%Children's 4,507 5,831 29.4% 788 749 ‐4.9%Total Library Programs 5,992 7,170 19.7% 947 874 ‐7.7%With fewer better programs, the total number of Library Programs is expected to decrease.

% Change % Change

% Change % Change

5

2014 YTD 2015 YTD Sep 2014 Sep 2015Total Computer Use 208,621 195,882 ‐6.1% 23,953 22,453 ‐6.3%

Computer Use*S 2015 # S i # PC

% Change % Change

0

5,000

10,000

15,000

20,000

25,000

30,000


The Smart Store® Monthly Computer Use2013 2014 2015

Sep 2015 # Sessions # PCsMain Library 8,862 54 North 2,453 12 Perry Sippo 2,071 15 DeHoff Memorial 1,673 13 Plain Community 1,645 27 Madge Youtz 1,582 10 Lake Community 1,418 11 Jackson Township 1,408 10 East Canton 460 6Sandy Valley 444 7

22,016 165 *does not include Children's AWE stations

6

Stark County District Library

Board of Trustees

Minutes

September 15, 2015

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

September 15, 2015 at the Main Library. In attendance were Board members Steven Pittman,

Susan Rodgers, John Mroczkowski, Edmond Mack and Shawn O’Brien. Also in attendance were

library employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse.

Absent: Bert Nero.

The meeting was called to order at 5:00 p.m. by Board President Steven Pittman.

Guests included several library employees.

PUBLIC COMMENT

None

BOARD PRESIDENT COMMENTS

President Steven Pittman welcomed the re-appointment of Board Member John

Mroczkowski.

EXECUTIVE DIRECTOR REPORT

Executive Director Tena Wilson updated the Board on the process of change and the

community’s perception of those changes.

Capital Campaign will be co-chaired by Steve Perry and Jim Conley.

The Broadband Task Force will be heard by the Stark Community Foundation and others

in October, where support will be requested for developing a plan.

One Book One Community has been a success with full participation by all libraries in

Stark County.

FISCAL OFFICER REPORT

Fiscal Officer Russ Humerickhouse reported on the monthly financial reports for July and

August.

COLLECTIONS DIRECTOR

Collections Director Greg Burlingame addressed the Board on the operations and

efficiencies of his department. The Collection Department’s mission is to have the right

materials, right quantity, to the right location as quickly and efficiently as possible while

embracing a changing environment.7

His department is currently making data-informed decisions, merchandising the Library’s

collection, and embracing new ideas.

CONSENT CALENDAR

Minutes of the July 21, 2015, meeting was presented.

July and August Financial Reports were presented.

Resolution 2015-26

July and August Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

Motion by Susan Rodgers to approve the consent calendar, Shawn O’Brien seconded the motion;

all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Ms. Wilson updated the Board on the status of the “Re-imagining the Library” projects

for Jackson, Main Library, and the Branches.

Shawn O’Brien asked about the status of the Cleveland Avenue Building (CAB) parking

lot. Facilities Director Mark Saunders is currently working on the specifications, and it

will be presented at a Building and Grounds Committee meeting before the next Board

meeting in October.

HUMAN RESOURCES COMMITTEE REPORT

Mr. Humerickhouse introduced the resolution for Group Health and Dental Carriers for

Plan Year 2015 – 2016.

RESOLUTION 2015-27

GROUP HEALTH AND DENTAL CARRIERS RESOLUTION FOR PLAN YEAR 2015-

2016

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark

County District Library to renew the contract with Anthem for the period October 1, 2015

through September 30, 2016 for health insurance coverage for eligible library employees; and to

renew the contract with Ameritas for the period October 1, 2015 through September 30, 2016 for

dental insurance coverage for eligible library employees.

8

Motion by Shawn O’Brien , seconded by John Mroczkowski, to renew the contract with Anthem

and Ameritas for the period October 1, 2015, through September 20, 2016, for Group Health and

Dental coverage for eligible library employees; all voting yes.

FINANCE AND AUDIT COMMITTEE REPORT

Finance and Audit Committee met on September 9, 2015.

Resolution for the Appropriation of Forth Utility Funds

RESOLUTION 2015-28

APPROPRIATION OF FUNDS RECEIVED FOR THE STARK COUNTY AREA NEXT

GENERATION BROADBAND INITIATIVE

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that funds received in the amount of $25,000.00 from the Herbert W. Hoover

Foundation be appropriated for activities, events, services and materials that promote, plan,

communicate and develop the Stark County Area Next Generation Broadband Initiative.

Motion by Susan Rodgers, seconded by John Mroczkowski, to appropriate the $25,000.00

received for the Stark County Area Next Generation Broadband Initiative; all voting yes.

NEW BUSINESS

Ms. Wilson discussed with the Board the SLIC Contract that will be up for renewal at the

end of 2015.

Technology Director Bryan Harris introduced the resolution for the Borrowing Privileges

Policy.

RESOLUTION 2015-29

BORROWING PRIVILEGES

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the Borrowing Privileges Policy will be revised.

Motion by John Mroczkowski, seconded by Shawn O’Brien, to approve the proposed Borrowing

Privileges Policy; all voting yes.

ADJOURNMENT

9

Motion by Susan Rodgers to adjourn the meeting at 6:18 p.m., John Mroczkowski

seconded the motion; all voting yes.

NEXT BOARD MEETING

The next regular Board meeting is scheduled for Tuesday, October 20, 2015 at the Main

Library.

10

STARK COUNTY DISTRICT LIBRARY PAGE 1

REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR SEPTEMBER 2015

SEPTEMBER REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 455 FUND 801 FUND 803 TOTAL

GENERAL STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT CAPITAL YOUTZ WISE

FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT CAMPAIGN FUND TRUST TRUST

PUBLIC LIBRARY FUND $573,849.37 $573,849.37

R.E.TAXES (LEVY) 486,926.97 486,926.97

TAXES (REIMB. T.P.P.) 0.00 0.00

GRANTS/E-RATE 0.00 0.00

PATRON FINES & FEES 8,468.75 8,468.75

INVESTMENT INCOME 522.89 38.74 429.78 280.51 1,271.92

SERVICE FEES 0.00 0.00

DONATIONS 330.62 521.50 700,000.00 700,852.12

MISC. REV. & REIMB. 2,809.53 2,809.53OTHER 612.91 612.91

SUB-TOTAL 1,073,521.04 0.00 0.00 0.00 0.00 38.74 521.50 700,000.00 429.78 280.51 1,774,791.57

TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL $1,073,521.04 $0.00 $0.00 $0.00 $0.00 $38.74 $521.50 $700,000.00 $429.78 $280.51 $1,774,791.57

SEPTEMBER EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 222 FUND 223 FUND 224 FUND 228 FUND 229 FUND 801 FUND 802 FUND 803 TOTAL

GENERAL PNC LONGABERGER NAN JOHNSTON PERRY BRANCH SISTERS OF SCDL YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION FUND RECOVERY CHARITY FDN FOUNDATION TRUST TRUST TRUST

PAYROLL/BENEFITS $666,303.01 $666,303.01

SUPPLIES 18,469.73 18,469.73

PURCH. SERVICES 152,252.00 152,252.00

LIBRARY MATERIALS 196,856.87 196,856.87

CAPITAL OUTLAY 13,150.50 13,150.50OTHER EXPENSES 285.00 285.00

TOTAL $1,047,317.11 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,047,317.11

ENCUMBRANCES $1,095,538.98 $0.00 $0.00 $0.00 $134.19 $0.00 $616.00 $113.52 $0.00 $0.00 $1,096,402.69

REVEXPM15.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 10/20/2015

11

STARK COUNTY DISTRICT LIBRARY Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/15 THRU 12/31/15

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL

1000 Public Library Fund (PLF) $554,582.36 $635,723.39 $426,777.62 $462,410.49 $699,356.27 $618,027.28 $640,254.45 $524,677.19 $573,849.37 $5,135,658.42

1200 R. E. Taxes (Levy) 299,040.00 1,613,990.00 1,452,494.43 17,967.24 471,511.50 10.79 2,697,840.00 436,118.54 486,926.97 7,475,899.47

1200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 0.00 0.00 88,226.73 0.00 0.00 0.00 88,226.73

2000 Grants/E-Rate 4,405.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,405.60

3000 Patron Fines & Fees 8,086.37 9,769.43 11,184.62 10,557.67 8,962.68 10,405.64 9,771.68 9,675.33 8,468.75 86,882.17

4000 Investment Income 529.13 524.52 1,205.49 538.75 525.15 1,247.02 535.84 561.43 1,271.92 6,939.25

5000 Service Fees 0.00 0.00 0.00 0.00 6,366.94 0.00 0.00 0.00 0.00 6,366.94

6000 Donations 576.20 651.09 514.00 758.00 544.05 865.37 26,122.00 861.77 700,852.12 731,744.60

8100-8700 Misc. Rev. & Reimb. 126.60 795.30 313.25 1,124.84 2,370.83 9,578.97 689.49 458.10 2,809.53 18,266.91

8900 Other 613.71 484.40 465.36 723.63 781.11 303.09 380.92 1,358.01 612.91 5,723.14

TOTAL $867,959.97 $2,261,938.13 $1,892,954.77 $494,080.62 $1,190,418.53 $728,664.89 $3,375,594.38 $973,710.37 $1,774,791.57 $13,560,113.23

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER YTD TOTAL

1000 Payroll/Benefits $660,661.13 $686,050.93 $668,597.92 $726,391.85 $671,592.58 $708,221.23 $944,169.36 $550,183.64 $666,303.01 $6,282,171.65

2000 Supplies 18,584.67 16,845.76 21,460.39 23,535.82 25,433.78 18,973.99 22,519.39 27,186.08 18,469.73 193,009.61

3000 Purch.Services 171,182.49 151,819.41 175,303.14 154,897.44 158,306.33 189,934.98 216,031.66 185,497.19 152,252.00 1,555,224.64

4000 Library Materials 59,632.27 100,946.20 105,894.09 184,192.97 135,506.44 236,888.08 214,115.59 105,048.10 196,856.87 1,339,080.61

5000 Capital Outlay 1,345.00 100,714.09 42,914.80 7,810.20 115,282.63 24,326.13 9,125.48 4,444.75 13,150.50 319,113.58

7-8000 Other Expenses 3,375.45 1,518.85 5,197.40 8,264.34 7,542.62 2,460.89 2,900.36 235.73 285.00 31,780.64

TOTAL $914,781.01 $1,057,895.24 $1,019,367.74 $1,105,092.62 $1,113,664.38 $1,180,805.30 $1,408,861.84 $872,595.49 $1,047,317.11 9,720,380.73

PRIOR YEAR ENCUMBRANCES PAID IN 2015 (713,435.68)

TOTAL CURRENT Y-T-D EXPENSES FOR 2015 $9,006,945.05


REVEXP2015.XLS

12


CURRENT YEAR EXPENSES AND BUDGET COMPARISON

FOR GENERAL FUND ONLY

AT 9/30/2015

YEAR 2014 2015 YTD 2015 YTD 2015 YTD % OF

EXPENSE ACCOUNT 2015 YTD YEAR 2014 ENCUMBRANCES CAPITAL, CURRENT YEAR GENERAL FUND 2015 PERMANENT

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES BALANCE TRUSTS & OTHER EXPENSES PERMANENT BUDGET

ALL FUNDS PAID IN 2015 AT 9/30/2015 FUND EXPENSES GENERAL FUND APPROPRIATIONS USED IN 2015

1000 Payroll/Benefits $6,282,171.65 $76,678.45 $22.47 $0.00 $6,205,493.20 $8,976,812.00 69.13%

2000 Supplies 193,009.61 16,522.19 1,552.35 0.00 176,487.42 274,300.00 64.34%

3000 Purch.Services 1,555,224.64 210,995.65 31,433.11 0.00 1,344,228.99 2,754,575.00 48.80%

4000 Library Materials 1,339,080.61 214,401.01 29,976.44 0.00 1,124,679.60 2,000,000.00 56.23%

5000 Capital Outlay 319,113.58 191,138.70 871.71 8,265.60 119,709.28 1,333,000.00 8.98%

7-8000 Other Expenses 31,780.64 3,699.68 30.00 0.00 28,080.96 178,740.00 15.71%

TOTAL $9,720,380.73 $713,435.68 $63,886.08 $8,265.60 $8,998,679.45 $15,517,427.00 57.99%

2015BDGTG.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 10/20/2015

13


CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 9/30/15

401 450 455 460 217 219 222 223 224 229 801 802 803

CAPITAL PERMANENT CAPITAL CAPITAL FUND EARLY CHILD IRELAND, LONGABERGER NAN PERRY SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAMPAIGN SANDY VALLEY RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2015 $2,131,974.40 $61,309.94 $0.00 $2,867.49 $211.82 $216.23 $98.09 $1,953.52 $12,432.24 $3,130.03 $10,693.13 $842.41 $3,823.86 $2,229,553.16

2015 REVENUE: 198.41 4,130.50 701,045.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,289.36 0.00 841.55 707,505.19

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 15- 0.00 0.00

2015 EXPENDITURES: 0.00 0.00 0.00 0.00 0.00 0.00 (93.77) 0.00 (9,657.50) 0.00 0.00 0.00 0.00 (9,751.27)

2015 BOARD OF TRUSTEES

APPROPRIATION 15-

BAL. AT SEPTEMBER 30, 2015 $2,132,172.81 $65,440.44 $701,045.37 $2,867.49 $211.82 $216.23 $4.32 $1,953.52 $2,774.74 $3,130.03 $11,982.49 $842.41 $4,665.41 $2,927,307.08

ENCUMBR. AT 9/30/15 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $134.19 $616.00 $113.52 $0.00 $0.00 $863.71


CAPTRST15.XLS

14


CASH STATEMENT

AT SEPTEMBER 30, 2015

BALANCE @ 8/31/15 BALANCE @ 9/30/15 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $2,003,034.95 $2,734,567.90 $731,532.95

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 120,182.14 122,512.60 2,330.46

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT (0.15% @ 9/30/15 ) 350,783.63 350,822.37 38.74

STAR PLUS-INVESTMENT ACCOUNT (.20% @ 9/30/15) 503,106.49 503,189.12 82.63

HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .009% @ 9/30/15 ) 1,980,050.02 2,036,461.32 56,411.30

HUNTINGTON BANK-MMAX (.20% @ 9/30/15) 2,511,308.60 2,511,735.18 426.58

PETTY CASH FUNDS 75.00 75.00 0.00

CASH DRAWER/CHANGE FUNDS 915.00 915.00 0.00

SUB-TOTAL 7,469,455.83 8,260,278.49 790,822.66

OUTSTANDING CHECKS (90,361.15) (153,709.35) (63,348.20)

CASH BALANCE $7,379,094.68 $8,106,569.14 $727,474.46


CSHALL15.XLS

15


REAL ESTATE TAXES/LEVY FOR 2015

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & LAND BANK ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER FEES/ EXPENSE & DELINQUENCY DEPOSITMANF. HOME OHIO/COUNTY ABATEMENT OTHER HB 66 REIMB. FEES OTHER HB 66 FEES

Portage 3/20/15 $1,139.74 $16.97 ($16.70) $1,140.01

8/7/15 1,047.36 12.55 (15.69) 1,044.22

9/3/15 $130.28 130.28

0.00

Stark 1/30/15 299,040.00 299,040.00

2/28/15 1,613,990.00 1,613,990.00

3/27/15 1,448,539.65 2,798.07 (65,488.33) (381.50) (104.42) 1,385,363.47

4/16/15 4,778.63 (598.18) 4,180.45

4/22/15 130.28 130.28

5/7/15 469,668.49 (3,311.87) 466,356.62

5/12/15 1,699.86 1,699.86

6/11/15 88,226.73 88,226.73

6/26/15 10.79 (2.10) 8.69

7/2/15 306,210.00 306,210.00

7/10/15 431,900.00 431,900.00

7/17/15 831,620.00 831,620.007/24/15 1,128,110.00 1,128,110.00

8/27/15 435,058.63 (49,686.78) (381.50) (104.42) 384,885.93

9/30/15 469,966.38 (3,496.05) 466,470.33

9/4/15 2,518.54 (754.36) 1,764.18

9/18/15 3,388.33 3,388.33

0.00

0.00

0.00

0.00

0.00Carroll/Brown Twp. 4/13/15 126.96 96.93 (5.00) 218.89

5/20/15 7.85 7.85

9/14/15 16.02 96.89 (3.33) 109.58

0.00

Summit 4/17/15 12,834.44 (158.62) (2.81) (2.81) 12,670.20

5/1/15 135.30 135.30

9/11/15 10,695.05 115.48 (135.40) (2.50) 10,672.63

0.00Y-T-D at 9/30/15 $6,507,493.41 $7,297.17 $943,283.76 $4,497.93 $13,327.20 $88,226.73 ($123,672.41) ($5.31) ($763.00) ($211.65) $7,439,473.83

Levy Taxes Received 2015 $7,564,126.20

Collection Expenses 2015 ($124,652.37)

Collected (Net) 1/1/15 thru 12/31/15 $7,439,473.83

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012

Levy Taxes Received $5,403,147.00 $5,204,591.18 $5,064,445.50 $5,032,898.30

Collection and Election Expenses ($106,986.56) ($71,136.73) ($74,670.84) ($77,293.85)Collected (Net) $5,296,160.44 $5,133,454.45 $4,989,774.66 $4,955,604.45

YEAR 2013 YEAR 2014

Levy Taxes Received $7,401,799.45 $7,554,482.63

Collection and Election Expenses ($142,701.83) ($123,388.34)

Collected (Net) $7,259,097.62 $7,431,094.29

RETAXBO15.XLS Distributed to the Board of Trustees on 10/20/2015

16


SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 9/30/2015

SPECIAL 2014

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2015 $2,037,283.48 $18,041.93 $2,131,974.40 $64,177.43 $15,359.40 $4,266,836.64 $3,813,281.25

REVENUE

1000 Taxes (PLF) 5,135,658.42 5,135,658.42 4,628,381.66

1200 Taxes Property (Levy) 7,475,899.47 7,475,899.47 6,895,877.79

1200 Taxes (Reimb. P. P.) 88,226.73 88,226.73 88,226.73

2000 Grants 4,405.60 4,405.60 120,291.92

3000 Patron Fines & Fees 86,882.17 86,882.17 150,240.25

4000 Investment Income 4,609.93 198.41 2,130.91 6,939.25 6,425.58

5000 Service Fees 6,366.94 6,366.94 8,564.05

6000 Donations 26,568.73 701,045.37 4,130.50 731,744.60 39,623.40

8100-8700 Misc. Rev. & Reimb. 18,266.91 18,266.91 50,544.68

8900 Other 5,723.14 5,723.14 47,549.21

TOTAL REVENUE Y-T-D 12,852,608.04 0.00 701,243.78 4,130.50 2,130.91 13,560,113.23 12,035,725.27

EXPENDITURES

1000 Payroll/Benefits 6,282,171.65 6,282,171.65 6,767,708.58

2000 Supplies 193,009.61 193,009.61 179,808.29

3000 Purch.Services 1,555,224.64 1,555,224.64 1,830,207.80

4000 Library Materials 1,337,594.94 1,485.67 1,339,080.61 1,250,059.87

5000 Capital Outlay 310,847.98 8,265.60 319,113.58 119,770.00

7-8000 Other Expenses 31,780.64 31,780.64 37,453.67

TOTAL EXPENDITURES Y-T-D 9,710,629.46 9,751.27 0.00 0.00 0.00 9,720,380.73 10,185,008.21

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE

AT SEPTEMBER 30, 2015 $5,179,262.06 $8,290.66 $2,833,218.18 $68,307.93 $17,490.31 $8,106,569.14 $5,663,998.31

OUTSTANDING CHECKS 153,709.35 153,709.35

TOTAL ACCOUNTED FOR AT 9/30/15 $5,332,971.41 $8,290.66 $2,833,218.18 $68,307.93 $17,490.31 $8,260,278.49

PETTY CASH AND CHANGE FUNDS $990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 2,734,567.90

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 122,512.60

STAR OHIO-INVESTMENT ACCOUNT 350,822.37

STAR PLUS-INVESTMENT ACCOUNT 503,189.12

HUNTINGTON BANK-MMAX 2,511,735.18

HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,036,461.32

TOTAL ACCOUNTED FOR AT 9/30/15 $8,260,278.49

BOTCTRE15.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 10/20/201517

COUNTY CERTIFIED ESTIMATED FOR 2013 $6,353,556.62

MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

13 January $535,811.89 8.26% $535,811.89 8.26%

13 February $626,611.54 9.66% $1,162,423.43 17.92%

13 March $362,567.33 5.59% $1,524,990.76 23.51%

13 April $478,599.97 7.38% $2,003,590.73 30.89%

13 May $783,538.59 12.08% $2,787,129.32 42.97%

13 June $547,932.82 8.45% $3,335,062.14 51.42%

13 July $525,086.15 8.10% $3,860,148.29 59.52%

13 August $454,026.38 7.00% $4,314,174.67 66.52%

13 September $519,636.27 8.01% $4,833,810.94 74.53%

13 October $530,852.14 8.18% $5,364,663.08 82.72%

13 November $539,136.44 8.31% $5,903,799.52 91.03%

13 December $487,072.77 7.51% $6,390,872.29 98.54%



14 January $529,658.33 8.17% $529,658.33 8.17%

14 February $650,714.74 10.03% $1,180,373.07 18.20%

14 March $350,787.55 5.41% $1,531,160.62 23.61%

14 April $422,806.88 6.52% $1,953,967.50 30.13%

14 May $580,989.23 8.96% $2,534,956.73 39.09%

14 June $594,472.80 9.17% $3,129,429.53 48.25%

14 July $519,822.37 8.01% $3,649,251.90 56.27%

14 August $486,922.75 7.51% $4,136,174.65 63.77%

14 September $492,207.01 7.59% $4,628,381.66 71.36%

14 October $564,171.95 8.70% $5,192,553.61 80.06%

14 November $559,419.38 8.63% $5,751,972.99 88.69%

14 December $501,034.51 7.73% $6,253,007.50 96.41%



15 January $554,582.36 8.55% $554,582.36 8.55%

15 February $635,723.39 9.80% $1,190,305.75 18.35%

15 March $426,777.62 6.58% $1,617,083.37 24.93%

15 April $462,410.49 7.13% $2,079,493.86 32.06%

15 May $699,356.27 10.78% $2,778,850.13 42.85%

15 June $618,027.28 9.53% $3,396,877.41 52.37%

15 July $640,254.45 9.87% $4,037,131.86 62.25%

15 August $524,677.19 8.09% $4,561,809.05 70.34%

15 September $573,849.37 8.85% $5,135,658.42 79.18%

15 October 0.00% 0.00%

15 November 0.00% 0.00%

15 December 0.00% 0.00%

PLF2015.XLS

18

SEPTEMBER, 2015 GIFT REPORT

RESOLUTION 15-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $521.50 Restricted: Jackson Branch – Capital Fund 450

Genealogy Donations – Cunningham 100.00 Restricted: Genealogy Department

Stark Community Foundation 138.62 Restricted: Main Library

Virginia H. Uebing Charitable Fund

Carol Hanson 25.00 Restricted: IT Department

PCEA/Use of Meeting Room 67.00 Restricted: Plain Branch

Sisters of Charity Foundation of 150,000.00 Restricted: Capital Campaign Re-Imagine Project

Canton

Paul & Carol David Foundation 50,000.00 Restricted: Capital Campaign Re-Imagine Project

Timken Foundation of Canton 500,000.00 Restricted: Capital Campaign Re-Imagine Project

MONTHLY TOTAL $700,852.12

YEAR TO DATE TOTAL $731,744.60

19

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

October 20, 2015

APPOINTMENTS

09/21/15 Gayle Walters, Interim Executive Administrative Assistant, Administration – Main, part time, 64 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

09/14/15 Jill Wingard, from Bachelor – Jackson, part time, 48 hours biweekly, to Sub, Genealogy.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

10/02/15 Robyn Guedel, Branch Manager, North Branch, full time, 80 hours biweekly, resignation.

22

Board Report 2015-09


Monthly Board Report – Facilities

September 2015

MAIN LIBRARY

Re-Imagine Main – HBM Architects presented budget estimate for Main master plan project.

No further activity at this time.

MOBILE SERVICES

Facilities Department continues to coordinate maintenance of bookmobile fleet.

SYSTEMWIDE

Jackson Branch – HBM Architects proceeding with detailed design layouts. Architect has

engaged a structural engineer to assess moisture issues involving the building envelope.

Plain revisions – Continue working with Plain School System to help ensure successful project

implementation. Entrance door, vestibule and exterior canopy to be scheduled.

Re-Imagine Branches – HBM Architects developing preliminary layout ideas for each branch.

Sandy Valley –Working with landlord to develop a permanent corrective solution for the

electrical service.

No major security issues. Security vulnerability assessment w/ Clark Security consultants

continues. Site visits and staff interviews completed. Clark Security developing a report.

Building & Grounds Committee Report

Committee meeting held Monday, 10/12/2015.

o CAB asphalt – Interviewing several civil engineers and obtaining proposals to conduct a

feasibility study and provide construction bid documents. The feasibility study will

explore options for replacing the asphalt areas around the CAB.

o Jackson Branch – Provided status update involving architectural progress and exterior

building envelope moisture assessment.

o Main Branch – Provided status update involving preliminary layout and budget

development.

o Plain Community Branch – Provided status update of continuing to work with the Plain

School System involving installation of controlled parking and installation of a new

entrance.

o Safety & Health – Provided status update on a system-wide security vulnerability

assessment being conducted. All sites have been visited and staff interviews are

complete. Consultant is developing a report.

23


Board of Trustees

October 20, 2015

Resolution Title: Stark County Tax Resolution-Tax Rates for 2016

Statutory Reference: Ohio Revised Code 5705.34-5705.35

History/Background/Discussion: The Stark County District Library, with the approval

of the Stark County Commissioners, placed a levy renewal of 1.0 mills and an increase of

0.7 mills to constitute a 1.7 mills levy on the November 6th

2012 ballot. This levy was

approved by a majority of the voters.

Therefore, the Board of Trustees of the Stark County District Library must, as requested,

adopt a resolution accepting the amounts and rates as determined by the Stark County

Budget Commission and authorizing the necessary tax levies and certifying them to the

Stark County Auditor.

Recommendation: That the Library Board of Trustees, by roll call vote, approve the

following resolution to accept the amounts and rates as determined by the Stark County

Budget Commission and to authorize the necessary tax levies and to certify them to the

Stark County Auditor.

Draftor(s): Fiscal Officer Russ Humerickhouse

Person(s) Responsible for Implementation: Fiscal Officer Russ Humerickhouse

24

Resolution 2015-

Stark County Tax Resolution-Tax Rates for 2016

WHEREAS, This board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2016: and

WHEREAS, The Budget Commission of Stark County, Ohio, has certified its action thereon to this council together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this

(Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby

accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Auditor’s

derived from Levies by Budget Commission Estimate of Tax outside 10 Mill Inside 10 Mill Rate to be Levied Limitation__________________ Limitation____ __________ Inside___Outside_

General Fund $7,459,779.00 1.70

Bond Fund 0 0.00

Total $7,459,779.00 0 0.00 1.70

_____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________

FUND____ Maximum Rate County Auditor’s

Authorized Estimate of Yield ___to be Levied____ ______of Levy______

GENERAL FUND:

Current expense levy authorized by voters on 11/6/2012 1.00 $4,388,105.00

for not to exceed 8 years.

Current expense levy authorized by voters on 11/6/2012 0.70 $3,071,674.00


BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax

rates and amounts for the year 2016 for Stark County, Ohio per the Resolution and the Stark County Budget Commission Certificate Of Tax Levy as submitted by the Stark County Auditor:

And be it further Resolved, That the clerk of this Board be and he is hereby directed to certify a copy of this resolution to

the County Auditor of said County.

25


Board of Trustees

October 20, 2015

Resolution Title: Summit County Tax Resolution-Tax Rates for 2016

Statutory Reference: Ohio Revised Code 5705.34-5705.35.

History/Background/Discussion: The Stark County District Library, with the approval

of the Stark County Commissioners, placed a levy renewal of 1.0 mills and an increase of

0.7 mills to constitute a 1.7 mills levy on the November 6th

2012 ballot. This levy was

approved by a majority of the voters.

Therefore, the Board of Trustees of the Stark County District Library must, as requested,

adopt a resolution accepting the amounts and rates as determined by the Summit County

Budget Commission and authorizing the necessary tax levies and certifying them to the

Summit County Fiscal Officer.

Recommendation: That the Library Board of Trustees, by roll call vote, approve the

following resolution to accept the amounts and rates as determined by the Summit

County Budget Commission and to authorize the necessary tax levies and to certify them

to the Summit County Fiscal Officer.

Draftor(s): Fiscal Officer Russ Humerickhouse

Person(s) Responsible for Implementation: Fiscal Officer Russ Humerickhouse

26

Resolution 2015-

Summit County Tax Resolution-Tax Rates for 2016

WHEREAS, This board of Trustees in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2016: and

WHEREAS, The Budget Commission of Summit County, Ohio, has certified its action thereon to this council together with an estimate by the County Fiscal Officer of the rate of each tax necessary to be levied by this

(Council/Board), and what part thereof is without, and what part within the ten mill limitation; there be it

RESOLVED, by the (Board of Trustees) of the Stark County District Library, Stark County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby

accepted: and be it further

RESOLVED, That there be and is hereby levied on the tax duplicate of said (Library) the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY FISCAL OFFICER’S ESTIMATED TAX RATES

FUND Amount to be Amount Approved County Fiscal Officer’s

derived from Levies by Budget Commission Estimate of Tax outside 10 Mill Inside 10 Mill Rate to be Levied Limitation__________________ Limitation____ __________ Inside___Outside_

General Fund $23,564.00 1.70

Bond Fund 0 0.00

Total $23,564.00 0 0.00 1.70

_____________________LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES_________________

FUND____ Maximum Rate County Fiscal Officer’s

Authorized Estimate of Yield ___to be Levied____ ______of Levy______

GENERAL FUND:

Current expense levy authorized by voters on 11/6/2012 1.00 $13,861.00


Current expense levy authorized by voters on 11/6/2012 0.70 $9,703.00


BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve the tax

rates and amounts for the year 2016 for Summit County, Ohio per the Resolution and the Summit County Budget Commission Certificate Of Tax Levy as submitted by the Summit County Fiscal Officer:

And be it further Resolved, That the clerk of this Board be and he is hereby directed to certify a copy of this resolution to

the County Fiscal Officer of said County.

27

Stark County District Library Board of Trustees October 20, 2015

Resolution Title: 2016 Schedule of Closings and Adjustments of Hours

History/Background/Discussion: Each year, the Stark County District Library Board of Trustees has adopted a resolution in which dates upon which the library system will be closed. A Holiday provision is included in the labor agreement between Stark County District Library Board of Trustees and SEIU, District 1199. In the course of the year, there may be occasions upon which the Executive Director may be called upon to adjust the hours or close one or more library facilities. The Executive Director seeks counsel from the library board for those occurrences as they arise.

Recommendation: That the Library Board of Trustees approves the following resolution.

Draftor: Jean Duncan McFarren, Main Library Director

Persons Responsible for Implementation: Tena Wilson, Executive Director

28

Resolution 2015- 2016 Schedule of Closings and Adjustments of Hours

WHEREAS, the agreement between Stark County District Library Board of Trustees and SEIU District 1199 includes certain provisions concerning paid holidays and holiday closings, and

WHEREAS, the Board of Trustees seeks to establish closing dates and adjustments of hours, subject to agreement reached with SEIU District 1199 concerning holidays, after that contract expiration date, and

WHEREAS, other community occurrences necessitate adjustments in library hours of service, and

NOTWITHSTANDING, there may be emergency situations arising in the course of the year as a result of which the Executive Director may need to adjust hours or close facilities, and she is hereby authorized to do so as such situations arise,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the Executive Director is authorized to close the library system and adjust the hours of service in 2016 and early 2017 as follows:

2016 Schedule of Closings and Adjustments of Hours

Friday, January 1, 2016 New Year's Day Library System Closed Monday, January 18, 2016 Martin Luther King Day Library System Closed Sunday, March 27, 2016 Easter Sunday Library System Closed Sunday, May 8, 2016 Mother’s Day Library System Closed Monday, May 30, 2016 Memorial Day Library System Closed Monday, July 4, 2016 Independence Day Library System Closed Monday, September 5, 2016 Labor Day Library System Closed TBD, 2016 Staff Day Library System Closed Wednesday, Nov. 23, 2016 Thanksgiving Eve Library System Closes

at 6:00 p.m. Thursday, Nov. 24, 2016 Thanksgiving Day Library System Closed Saturday, Dec. 24, 2016 Christmas Eve Day Library System Closed Sunday, Dec. 25, 2016 Christmas Day Library System Closed Saturday, Dec. 31, 2016 New Year’s Eve Day Library System Closed Sunday, January 1, 2017 New Year’s Day Library System Closed Monday, January 16, 2017 Martin Luther King Day Library System Closed

May 22, 2016 – last Sunday open September 11, 2016 – first Sunday open

29

october 2015 board of trustees packet

Documents