of the board of directors of doral academy of nevada...2018/03/21 · his or her recommendation,...

NOTICE OF PUBLIC MEETING of the

Board of Directors of Doral Academy of Nevada

Notice is hereby given that the Board of Directors of Doral Academy of Nevada, a public charter school, will conduct a public meeting on March 21, 2018 beginning at 6:00 p.m. at 9025 West Cactus Avenue, Las Vegas, Nevada 89178. The public is invited to attend.

Attached hereto is an agenda of all items scheduled to be considered.

Please Note: The Board of Directors of Doral Academy of Nevada may 1) take agenda items out of order; 2) combine two or more items for consideration; or 3) remove an item from the agenda or delay discussion related to an item at any time.

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend or participate at the meeting. Any persons requiring assistance may call Jennifer Elison at (702) 431-6260 at least two business days in advance so that arrangements may be made.

Public comment may be limited to three minutes per person at the discretion of the Chairperson.

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AGENDA March 21, 2018 Meeting of the Board of Directors of

Doral Academy of Nevada (Action may be taken on those items denoted “For Possible Action”)

1. Call to Order and Roll Call

2. Public Comment (For Discussion) No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken.

3. Consent Agenda: (For Possible Action)

a. Approval of Minutes from the January 24, 2018 Board Meeting b. Approval of the Doral Academy 2018/2019 School Calendar c. Acceptance of the Awarded Title IV and SB 200 Funds

4. Interview New Board Member Candidates: 1) Mathew D. Hester, 2) Gary

Vecchiarelli, and 3) Ryan Walker (For Discussion)

5. Nomination and Election of New Board Member (For Possible Action)

6. Review of School Financial Performance (For Discussion)

7. Discussion and Possible Action to Approve the Initial Budget for the 2018/2019 School Year (For Possible Action)

8. Review and Possible Action to Approve the Furniture, Fixtures, and Equipment

Lease for the 2018/2019 School Year (For Possible Action)

9. Discussion and Possible Action to Approve the Contract with Academica Nevada (For Possible Action)

10. Review and Possible Action to Approve the Formation of a Disciplinary Committee

(For Possible Action)

11. Executive Director Update and Principal Reports (For Discussion)

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12. Public Comment (For Discussion) No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken.

13. Adjournment

This notice and agenda has been posted on or before 9 a.m. on the third working day before the meeting at the following locations:

(1) Doral Academy-Saddle – 9625 West Saddle Avenue, Las Vegas, Nevada (2) Doral Academy-Cactus – 9025 W. Cactus Ave., Las Vegas, Nevada (3) Doral Academy-Fire Mesa – 2568 Fire Mesa Street, Las Vegas, Nevada (4) Doral Academy- Red Rock Elementary – 626 Crossbridge Dr., Las Vegas, Nevada (5) Doral Academy- Red Rock Upper/High – 610 Crossbridge Dr., Las Vegas, Nevada (6) Doral Academy-Pebble – 6435 West Pebble Road, Las Vegas, NevadaNorth Las Vegas City

Hall, 2250 Las Vegas Blvd. North, North Las Vegas, Nevada (7) Henderson City Hall, 240 South Water Street, Henderson, Nevada (8) Las Vegas City Hall, 495 S. Main St., Las Vegas, Nevada

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DORAL ACADEMY OF NEVADA

Supporting Document

Meeting Date: March 21, 2018 Agenda Item: 3 – Consent Agenda Number of Enclosures: 0

SUBJECT: Consent Agenda X Action

Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action:

Move to approve the items for action on the consent agenda, except Item 3b.

Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 1 minute Background: Support materials and/or background has been provided to the Board. All items on the Consent Agenda which are for action can be approved in one motion; however, individual items may be taken off the Consent Agenda if the Board deems that discussion is necessary. Submitted By: Staff

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Support Summary

Meeting Date: March 21, 2018 Agenda Item: 3a – Approval of Minutes from the January 24, 2018 Board Meeting Number of Enclosures: 1

SUBJECT: Approval of January 24, 2018 Board Meeting Minutes X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action: Move to approve the minutes from the January 24, 2018 Board meeting. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 0 Minutes Background: A board meeting was held on January 24, 2018. As such, the Board will need to approve the minutes from that meeting. Submitted By: Staff

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MINUTES of the meeting of the

BOARD OF DIRECTORS of DORAL ACADEMY OF NEVADA January 24, 2018

The Board of Directors of Doral Academy of Nevada held a public meeting on January 24,

2018 at 6:00 p.m. at 6435 West Pebble Road, Las Vegas, Nevada 89139. 1. Call to Order and Roll Call Board Vice Chairperson Erin Bedich called the meeting to order at 6:02 p.m. with a quorum

present. In attendance were Board Members Karla Zobrist, Jerod Allen (via telephone until 6:50 p.m.), Erin Bedich, and Andre Winslow (via telephone).

Board Members Boone Cragun and John McClain were not present for the meeting. Also present was Executive Director Bridget Phillips, Literacy Curriculum Coordinator

Judy Piccininni, Math Curriculum Coordinator Kayla Miller, Science Facilitator Katrina Hashimoto, Assistant Principal Bethany Farmer, Assistant Principal Sally Pettee, Principal Kelly Rafalski, Principal Gwen Lafond, Assistant Principal Steve Phillips, and Principal Kimberly Hammond; as well as Academica Nevada representatives Arthur Ziev, Michael Muehle (via telephone), Kyle McComber, and Carlos Segrera, and Nevada General representative Thomas Dunton.

2. Public Comment

There was no request for public comment.

3. Approval of Minutes from the January 10, 2018 Telephonic Board Meeting

Member Zobrist moved to approve the minutes of the January 10, 2018 telephonic

Board meeting. Member Allen seconded the motion, and the Board voted unanimously to approve.

5. Discussion and Possible Action Regarding the Construction Contract for the Doral

Saddle Campus Mr. Arthur Ziev addressed the Board and reviewed the construction contract as presented

in the support materials; adding that Nevada General had completed the construction at all of the Doral campuses. Mr. Ziev stated that the contract was for a six classroom, two story addition, and would be added to the southeast end of the school. Mr. Ziev stated that he would like the Board to keep in mind that the government had approved the building with a specific caveat that there would

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be no increase in student enrollment. Mr. Ziev stated that construction was expected to begin in February 2018. Executive Director Bridget Phillips addressed the Board and asked if the completion date would still be the same. Mr. Thomas Dunton of Nevada General Construction addressed the Board and replied in the affirmative. Member Bedich stated that she would like to have had further clarification on the numbers presented. Mr. Ziev stated that he wanted the Board to be aware of the total cost of the project and that this item was to approve the contract only. Member Allen asked if funding for the project was available, to which Mr. Ziev replied that the project would be covered by bond proceeds. Discussion ensued in regards to the items included in the project and cost.

Member Allen moved to approve the construction contract for the Doral Saddle Campus.

Member Zobrist seconded the motion, and the Board voted unanimously to approve.

6. Discussion and Possible Action to Approve the Second Amendment to the Lease with Option to Purchase for the Doral Fire Mesa Campus

Mr. Ziev reviewed the Seconded Amendment to the Lease Agreement as presented in the

support materials; adding that this document finalized the rent and the purchase price for the campus based on the final actual cost of the campus. Mr. Ziev stated that the original budget was $10.8 million and the actual cost of the project was under $9.9 million, with a total savings over $900,000; adding that this translated to a lower purchase price and that the monthly rent dropped 8.7%.

Member Bedich moved to approve the Second Amendment to the Lease with the

Option to Purchase for the Doral Fire Mesa Campus. Member Allen seconded the motion, and the Board voted unanimously to approve.

7. Discussion and Possible Action Regarding the Approval of the Weighted Lottery

Policy Mr. Michael Muehle addressed the Board and reviewed the Weighted Lottery Policy as

presented in the support materials; adding that the weighted preference would give economically disadvantaged students a higher probability of attending the school. Member Bedich asked if the preference required free and reduced lunch status, to which Mr. Muehle replied in the affirmative. Member Allen asked what the percentages were for FRL in the surrounding schools, to which Mr. Muehle replied that he did not have the numbers at that time. Executive Director Phillips stated that she believed there would be adjustments to all the schools once the FRL program was provided at all the campuses. Member Bedich asked how the 10% and 1.25% weighted numbers referenced in the policy were achieved, to which Mr. Muehle replied that Academica researched other states’ and districts’ weighted lottery numbers, and that the numbers presented were in-line with other charters; adding that it would go into effect in the 2019/2020 school year.

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Member Bedich moved to approve the Weighted Lottery Policy as presented to begin in the 2019/2020 school year. Member Zobrist seconded the motion, and the Board voted unanimously to approve.

4. Review of School Financial Performance Mr. Carlos Segrera addressed the Board and stated that in the month of October additional

funds in the amount of $615,000 were received from the DOE for full day kindergarten; however, the DOE made a mistake in the disbursed amount of $600,000; add that the funds were based on projected enrollment instead of actual enrollment, which increased the $1.3 million surplus. Mr. Segrera stated that two of the campuses had gone to bond, which resulted in two months that did not require rent, accounting for about $335,000 of the surplus.

Mr. Segrera further reviewed the school financial performance as presented in the support

materials. Member Bedich asked if there was any concern in regards to the SPED funding. Executive Director Phillips stated that there was missing data on the DOE’s end which effected SPED funding; however, they were working to fix the issue.

8. Executive Director Update Executive Director Phillips reviewed the letter sent out to parents in regards to the new

attendance policy. Ms. Judy Piccininni addressed the Board and reviewed the mid-year benchmark data as presented in her handout; adding that the kindergarten low scores were attributed to the simple fact that they had not much experience with taking tests on computers. Ms. Piccininni stated that there was a clicker club created to teach navigation of the computer to the kindergarteners. Ms. Piccininni stated that most grades and students were reading at a proficient level. Member Allen asked if she felt comfortable with the percentages, to which Ms. Piccininni replied in the affirmative.

Ms. Kayla Miller addressed the Board and reviewed the Doral Academy system-wide data

for math as presented in the handout; adding that 1st and 2nd grade started content sooner than the 3rd, 4th, and 5th grade classes, which was the reason there was not as much growth in grades 3rd-5th, adding that there was also minimal growth in the middle/high school. Ms. Miller stated that teachers were participating in professional development to integrate arts into the MAP assessments in order to achieve better results.

Ms. Katrina Hashimoto addressed the Board and reviewed the Nevada Academic Standards

for Science and student data as presented in the handout. Executive Director Phillips stated that $16,783 was received from the SB200 grant, which would

help provide computers.

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9. Annual Evaluation of Executive Director Bridget Phillips Executive Director Phillips stated that she wanted to highlight a few events that had taken

place over the year as presented in the handout. Executive Director Phillips stated that there was a new administrator appraisal form to assist in instructional leadership; as well as teacher evaluations inclusive of benchmark data, which would be updated every summer; adding that a comprehensive staff development calendar had been created to meet the needs of a K-10th staff. Discussion ensued in regard to items that would assist in improving students and staff. Executive Director Phillips requested that any offered salary increase be used for the schools.

Member Bedich moved to approve the annual evaluation of Executive Director

Phillips with an annual increase consistent with increases in past years, which would be earmarked for specific Doral projects. Member Allen seconded the motion, and the Board voted unanimously to approve.

10. Principal Reports

Principal Kelly Rafalski addressed the Board and reviewed the highlights Fire Mesa as presented in her handout; adding that Kevin Ford won an annual teacher appreciation award.

Principal Gwen Lafond addressed the Board and reviewed highlights from Red Rock

Upper/High as presented in her handout. Principal Kimberly Hammond addressed the Board and reviewed highlights from Red Rock

Elementary as presented in her handout. Assistant Principal Steve Phillips addressed the Board and stated that there had been a

leadership day run by students from the lead class. Assistant Principal Phillips stated the lead class taught the Leader in Me Seven Habits; adding that students were nominated for the lead class by filling out an application, writing a paragraph explaining why they should be accepted, and then being elected by the teachers into the class.

Assistant Principal Sally Pettee addressed the Board and reviewed highlight from Pebble as

presented in her handout. Assistant Principal Bethany Farmer addressed the Board and reviewed highlights from Cactus

as presented in her handout.

11. Public Comment There was no request for public comment.

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12. Adjournment This meeting was adjourned the meeting at 7:42 p.m. Approved on: _____________________ _______________________________ Secretary of the Board of Directors Doral Academy of Nevada

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Support Summary

Meeting Date: March 21, 2018 Agenda Item: 3b – Approval of the Doral Academy 2018/2019 School Calendar Number of Enclosures: 1

SUBJECT: 2018/2019 School Calendar Action Appointments Approval X Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 0 Minutes Background: A schoolwide calendar is due to the State for each school year and must be approved by the Board. THIS ITEM IS NOT YET AVAILABLE AND SHOULD BE TABLED. Submitted By: Staff

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Support Summary

Meeting Date: March 21, 2018 Agenda Item: 3c – Acceptance of the Awarded Title IV and SB 200 Funds Number of Enclosures: 1

SUBJECT: Acceptance of Grant Funds Action Appointments Approval X Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 0 Minutes Background: Funds have been awarded for both the Title IV and SB200 grants, which require acceptance by the Board. Title IV funds amount to $135,362: Title IV, Part A of the Every Student Succeeds Act of 2015 is intended to improve students’ academic achievement by increasing the capacity of States, local educational agencies (LEAs), schools, and local communities to provide all students with access to a well-rounded education, improve school conditions for student learning, and improve the use of technology in order to improve the academic achievement and digital literacy of all students (ESEA section 4101).

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SB200 in the amount of $16,783: SB 200 is a ground-breaking piece of legislation that will expand computer science education to ALL students in Nevada. Submitted By: Staff

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Supporting Document

Meeting Date: March 21, 2018 Agenda Item: 4— Interview New Board Member Candidates: 1) Mathew D. Hester, 2) Gary Vecchiarelli, and 3) Ryan Walker Number of Enclosures: 4

SUBJECT: Interview New Board Member Candidates Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Board/Kyle McOmber Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 20-30 Minutes Background: As there is one vacancy on the Board of Directors, three candidates will interview with the Board. This particular vacancy requires a professional with a financial background. Submitted By: Staff

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(p) Solicit and receive grants and other funding consistent with the mission ofthe School with the objective of raising operating and capital funds;

(q) Carry out such other duties as required or described in the School'sCharter.

Section 2. Formation. The first Board formed after the approval of a charter issued pursuant to NRS 386.527(4) or NRS 386.527(6) shall consist of the members of the Committee to Form tbe School. Former Committee members prohibited from membership on the Board by NAC 386.345 or other applicable statute or regulation shall resign from the Board at its first meeting. Remaining Board members shall fill all vacancies created by resignations or these Bylaws at the first meeting. The election of all new Board Members to fill vacancies on the Board, both at the initial Board meeting and at all future meetings where elections take place, shall include candidates whose election to the Board will maintain compliance with NAC 386.345 and all other applicable statutes. (Requirement 7 and 14)

Section 3. Oualificaiions; Election; Tenure. The Board shall be composed of seven (7) Directors unless and until changed by amendment of these Bylaws. Any amendments will be discussed in an open meeting and approved by the School's Sponsor. (Requirement 2)

(a) The Board shall adhere to the statutory requiremenL, ofNRS 386.549 which requires one(I) active or retired teacher licensed by the State of Nevada, one (I) active or retired teacher licensedby the State of Nevada or an active or retired school administrator licensed by any State, one (I)parent of a student enrolled in the School who is not a teacher or administrator at the School, and two(2) members who possess knowledge and experience in one or more of the following areas:

( 1) Accounting;(2) Financial services;(3)Law; or(4) Human resources. (Requirement 5).

(b) A majority of Board Members shall be residents of the county in which the school islocated.

(c) All Board members shall be devoted to the purpose and mission of the School and shallrepresent the interests of the community.

(d) The Board Members shall serve five (5) year terms. Board members may serve no morethan two (2) five year terms. Terms shall be staggered so that no more than 112 of the Board shall be up for election in any one year. unless a vacancy(ies) needs to be filled. The Board shall establish the term for a newly elected Director before the election, in order to stagger the terms of each member of the Board. To initially stagger the terms for the founding board, Two Directors will serve three-year terms, two Directors with serve fow--year terms, and the remaining three will serve the usual five year term. Those Directors who will serve the three, four, and five year terms will be determined by lottery at the first official board meeting upon receipt of the charter. (Requirement 8).

(e) When the term of a Board Member has expired or when a Board Member resigns, theremaining Directors shall elect a new Director to fill the vacancy. It is incumbent upon the Board to fill any vacancies as soon as practicable. If for any reason the Board membership should drop below five (5) members, the only action that may be taken by the Governing Body is action to add members

Doral Academy of Nevada Page 279

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Jennifer.Elison

Highlight

Jennifer.Elison

Highlight

Mathew D. Hester, CPA

Versatile former Big 4 CPA with extensive and diverse experience in Big 4 Public Accounting, Asset Management, Hospitality, Consumer Lending and Vacation Ownership. Viewed as a key member of the executive accounting/finance team who can step into any role and improve and streamline operations to increase efficiencies and make sound business decisions to maximize profitability.

Professional Experience The Spector Companies May 2012 - Current

The Spector Companies, Las Vegas, NV March 2016 - Current

Vice President of Finance and Accounting

- Direct, oversee and manage the finance, financial planning and analysis, payroll, accountspayable, contracts, collections and accounting (approx. staff of 25) for all for all operatingsegments of the consolidated group of privately held family companies

- Develop annual operating and strategic budgets and multiple year projections for cash,investments, and debt as well as manage operational budgets and assets for an ultra-high networth family

- Aid other executives and departments with executive decision making, analysis,forecasting/budgeting, ad-hoc reporting and new business development

- Assist CFO in managing banking relationships including operating loans, family loanagreements, lines of credit and covenant compliance

- Led the finance and accounting due diligence and integration of 3 acquisitions of the company- Provide strategic guidance around capital financing options to support the company’s growth

needs- Manage cash flow for both short term and long-term strategies

ASNY Asset Management, LLC, Las Vegas, NV February 2015 – Current

Risk Management Officer

- Oversee four internal portfolio managers and two operations staff for private family hedgefund/prime brokerage

- Review and monitor individual and global investments to ensure they remain in compliancewith risk management policy

- Review and approve trades, additions/removal of exposure and risk management policyexceptions

- Analyze individual and global fund performance- Lead implementation of new trade execution management system and portfolio management

system between two different software providers- Prepare and lead weekly risk management meetings with Board

The ASNY Company, LLC (Somerpointe Resorts), Las Vegas, NV May 2012 – February 2015

Director of Accounting

- Directly oversee staff of seven employees including coaching/mentoring, performanceevaluations, merit increases, promotions and HR actions

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- Prepare complex balance sheet reconciliations and review monthly balance sheet reconciliations prepared by accounting manager, senior and staff accountants

- Prepare, review and analyze monthly financial statements for twelve entities - Prepare annual audited financial statements for four entities including audit work paper

preparation and coordination with Ernst & Young LLP. - Research, document and conclude on the accounting treatment for complex transactions and

the related business and accounting impact - Compile and review annual budget - Prepare budget to actual variance analysis and present to C-suite executives - Prepare budgets and ROIs for new business development and evaluate program performance - Implementation and review of internal controls and business processes - Preparation and presentation of ad-hoc reporting to executive management

Ernst and Young LLP, Las Vegas, NV January 2009 – April 2012

Assurance Senior II

- Lead senior in charge of multiple audit teams performing multi-location financial statement audits for SEC and private companies

- Demanding, high pressure environment with strict deadlines and long hours - Responsible for tasks normally completed by firm executives, such as writing technical

accounting memos, analyzing engagement economics and profitability and coordinating communications between multiple locations and service lines

- Supervised, mentored and coached approximately 10 associates

Quality Mechanical Contractors LLC, Las Vegas, NV July 2006 – December 2008

Accountant

- Preparation of monthly balance sheet reconciliations - Coordinating annual financial statement audit with external public accounting firm - Monitoring of WIP and status of related construction projects - Manage and control accounts payable aging - Accounts receivable and cash receipts, construction billings including unconditional and

conditional releases Education & Credentials University of Nevada, Las Vegas – Las Vegas, NV - 2007

- Bachelors of Science - Accounting University of Nevada, Las Vegas – Las Vegas, NV - 2008

- Master of Accountancy Certified Public Accountant – Nevada – 2011 Technical/Software Skills Advanced user of: Excel (vlookup, hlookup, pivot tables), Bloomberg Professional Service (the Terminal) including AIM/BGIN portfolio management system, Microsoft Dynamics GP (Great Plains) Proficient: Word, PowerPoint, Outlook, Sage 50 (Peachtree)

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Gary A. Vecchiarelli, CPA

17+ years of broad based, hands-on experience encompassing:

Mergers & Acquisitions SEC Filings & SOX Compliance Strategic Planning Financial Reporting Regulatory Compliance Business Development

Professional Experience:

Golden Entertainment, Inc. Las Vegas, NV Senior Vice President of Finance & Accounting January 2017 – Current

Galaxy Gaming, Inc. Las Vegas, NV Chief Financial Officer May 2012 – December 2016

Description Senior executive of high growth publicly-traded company (NASDAQ:GDEN) with market capitalization over $800 million. Company operates over 16,000 gaming devices and over 5,000 hotel rooms in three states: Nevada, Maryland and Montana, through eight casino resort properties, 57 wholly owned taverns and almost 1,000 third party route locations. Played key role in the integration of an $850 million acquisition, which was transformational to the Company doubling its size overnight. Responsible for the accounting and finance functions and named as the Principal Accounting Officer for SEC purposes. Position Highlights: Upon appointment, assigned task of remediating numerous procedural and internal control deficiencies. Created formal policies, procedures and manual forms where none existed prior. Developed and presented plan to Audit Committee and Board Members regarding remediation and department restructuring efforts Overhauled accounting structure by creating effective planning, activities, communications and resources to ensure the timely flow of information between the accounting and operations functions. Such efforts resulted in greater transparency and increased timeliness of decision making by management. Advanced CFO’s capital market efforts by preparing and reviewing various investor presentations. Such efforts led the Company seeing stock appreciation of over 160% in less than 12 months. Reviewed SEC form S-3 for registration of securities. Assisted in roadshow preparation for secondary public offering for 6.5 million shares, raising approximately $180 million. Coordinated external audits which resulted in shorter audit schedules and lower fees. Worked closely with audit firm partner regarding complex technical issues and addressed head-on preventing last minute issues. Responsible for Company’s corporate tax function and worked with external tax firm on preparation of complex tax provision and tax return compliance. Worked with IRS on issue to abate proposed penalties of $1 million for non-compliance issue which occurred in prior years. Oversaw daily accounting function & managed a department team of approximately 60 employees and 6 direct reports. Directly managed efforts of Internal Audit team in testing and overhauling internal control procedures. Played key role in formation of the Company’s first formal detailed budget, which included a formal bonus/incentive compensation program. Designed and implemented procedures to track budget to actual amounts on a periodic basis. Description Key member of executive team and Principal Accounting Officer of world’s second largest table game provider and publicly-traded company (OTC:GLXZ) in a highly regulated industry. Full responsibility for the strategic planning, development and leadership of entire organization. Heavily involved in operations, finance and regulatory compliance in more than 100 international jurisdictions/territories. Responsible for preparation of SEC forms 10-K, 10-Q and 8-K, compliance with SOX, budget & forecasting, negotiating and review of legal contracts. Absorbed duties of COO who was put on extended leave.

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Spectrum Pharmaceuticals, Inc. Henderson, NV Division Controller July 2011 – March 2012 BDO USA, LLP Las Vegas, NV Manager January 2008 – July 2011

Position Highlights: Created the Company’s first strategic plan, including a five-year $100 million forecasting model which was used in investor and financing presentations. Developed an international investor relations (IR) strategy for the Company, which included non-deal road show presentations, creation of a mobile investor app and writing of frequent press releases, resulting in the average daily trading volume increasing over 400%. Significantly increased top line revenues for thirteen consecutive quarters and implemented cost containment & renegotiation programs across all areas of the business. Negotiated agreements to protect the intellectual property and marketing rights of the Company and re-negotiated international joint-venture agreement. Created and maintained Company’s Intellectual Property strategy and negotiated licensing and acquisition of various patents. Directly negotiated complex $10.5 million refinancing deal to include financial covenants with advantageous flexibility for the Company. Directed the overall M&A activities and due diligence with bankers, professionals and target companies, including identifying, analyzing and presenting multiple opportunities. Created system of corporate governance and developed appropriate policies and procedures to bring Company in full industry compliance. Played key role in implementing external Compliance Committee and was appointed to be the Company’s first Compliance Officer. Streamlined monthly and quarterly close process resulting in a 60% decrease in time to close for financial reporting. Developed the Company’s first key performance indicators (KPI’s) for analysis by sales and manufacturing teams. Designated corporate point of contact for all internal and external crisis communications. Directly supervised all consultants and approved all press releases and strategic direction with print, electronic and online media. Devised, collaborated and executed all Company initiatives responding to regulatory challenges, financial reporting and investor relations. Description High-level team member of an $800 million publicly-traded company. Responsible for preparation and review of SEC forms 10-K and 10-Q, compliance with SOX internal controls, budget and forecasting and various operational analyses. Key participant of mergers & acquisitions finance team, participating in due diligence and analysis of various drug and acquisition opportunities. Position Highlights: Prepared financial models analyzing $200 million acquisition of competitor concluding on proper valuation and potential accretion. Analyzed various scenarios of financing acquisitions and impact to cash flow and financial statements. Evaluated financial statement impact of business combinations in accordance with ASC 805 and worked closely with external valuation experts. Prepared complex drug pricing analysis and worked closely with executives to determine strategy for increasing revenues for the company's flagship hematology product. Overhauled internal control structure to comply with SOX and remediated all deficiencies reported during previous external audit. Increased detail, sophistication and efficiencies of SOX documentation in monthly closing process. Created formal budget process and implemented new monitoring software system (Microsoft Forecaster). Took leadership role in preparation of comprehensive 5 year EBITDA forecast which was presented to external banks, investors and partners. Description: Responsible for attest engagements of public and non-public entities in various industries such as hotel & hospitality, timeshare, real estate & construction, non-profit, food & gaming and manufacturing. Responsibilities included supervision of staff comprising 20+ professionals, negotiating engagement fees, planning & scheduling engagements, quality control review of audit work papers and compliance with professional and firm standards, assessing audit risk areas, analysis of highly technical issues, communication with clients and world-wide team members.

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McGladrey & Pullen, LLP Las Vegas, NV Supervisor December 2003 – January 2008

Crawford, Pimentel & Co., Inc. San Jose, CA Senior Staff Accountant October 1997 – September 2003

Position Highlights: Managed engagement of a $425 million public debt offering and initial public filing of S-4 Registration Statement with the SEC. Applied purchase accounting (ASC 805) to various transactions including a $300 million acquisition. Lead world-wide Manager on several international client audits and teams in over 10 countries. Analyzed complex revenue recognition rules (ASC 978). Worked with client on significant restatement of prior year financial statements to correct predecessor auditor’s errors. Analyzed complex debt financing that included warrants under EITF 07-05. Managed audit of one of the world’s largest timeshare companies, with assets in excess of $650 million. Key player in opening of Las Vegas office in 2008. Helped establish and grow practice to one of the largest in Las Vegas. Responsible for year-round training courses for office. Description: Participated in audits of privately-held companies in industries such as homebuilding & real estate, food and liquor distribution, nightclub & hospitality, retail. Work performed included detail review and preparation of work papers for manager and partner review, and planning, execution and wrap-up of engagements. Position Highlights: Prepared consolidation of 15 homebuilding and construction entities totaling over $120 million in assets and $50 million in revenue. Audited high profile nightclub client with revenues over $100 million. Applied pronouncement FIN 46R to clients and identified and analyzed potential variable interests and variable interest entities based on economic interests. Prepared significant prior period adjustments for construction company who was not accounting for percentage of completion method appropriately. Responsible for high profile, privately held clients, with audit teams ranging from 2-4 staff. Selected and certified by national firm’s headquarters to be educator for entry level and experienced new hires. Less than 3% of firm employees are selected for the program. Description: Responsible for preparation of tax planning calculations, tax estimates and tax returns for high net worth individuals and closely held corporations and partnerships. Performed various accounting functions for clients including bookkeeping, payroll tax return preparation and compilation of financial statements. Position Highlights: Prepared liquidation analysis for a closely-held company. Audited several 401k plans with over 200 employees. Consulted law firm on accounting system setup and implementation. Investigated IRC Section 1031 rules and assisted on tax opinion letter for $10 million tax-free exchange.

Other:

Education & Licenses:

California State University at San Jose, B.S. Business Administration with emphasis in Accounting, May 2001 Certified Public Accountant – State of California, 2006 Certified Public Accountant – State of Nevada, 2012

Activities & Organizations Other

Clark County School District PAYBAC Program – Volunteer 2013-current Financial Executives International – Board of Directors 2014-current Financial Executives International – President 2016-2017 Institute of Management Accountants – Two-term President 2011 & 2012 Institute of Management Accountants – Board of Directors 2008-2015 Nevada Senior Games – Treasurer and Board of Directors 2010-2012 In 2014, Named to prestigious Las Vegas “40 under 40” list of accomplished young professionals by VEGAS Inc. magazine.

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Ryan Walker, CPA

Experienced Professional & Skilled Certified Public Accountant Business Management – Accounting – Business Development – Staff Supervision – Customer Service

__________________________ QUALIFICATIONS PROFILE ________________________ Highly organized and self-motivated professional always willing to go the extra mile to ensure clients’ needs are met Strong organizational, communication, time management and problem solving skills Proficiency in the use of various software (MS Word, Excel, Power Point, Outlook, Access, Internet Explorer) Effective planning and presentation skills, and a high degree of accuracy and attention to detail

__________________________________ EDUCATION ________________________________ Master of Science / Accountancy – GPA: 3.48 – University of Nevada, Las Vegas - 2011 B.S. in Business Administration / Accounting – GPA: 3.22 – University of Nevada, Las Vegas - 2010 _____________________________________ LICENSE _________________________________ Certified Public Accountant – State of Nevada License #5484 – Nevada State Board of Accountancy ___________________________ PROFESSIONAL EXPERIENCE _______________________ Attorneys Funding Group, Inc. – Las Vegas, Nevada Assistant Vice President February 2017 – Present (40-45 hours/week)

Run the day-to-day operations, duties also include analyzing sales numbers, weekly and monthly sales production, along with sales training

Analyze resumes and conducted interviews on prospective loan officers Originate Conventional and Government Loans

RSM US LLP – Las Vegas, Nevada Assurance Manager November 2011 – April 2017 (45-50 hours/week)

Audit financial statements of mid-size companies Assess risk and develop audit procedures Evaluate internal controls and determine if deficiencies exist Plan, budget and oversee staff members on audit engagements Stay up-to-date on accounting pronouncements and communicate updates to clientele

United Lending Partners, Inc. – Las Vegas, Nevada

Branch Manager October 2008 – November 2011 (40-45 hours/week) Oversaw the branch operations on a day to day basis Managed administrative staff and sales personnel Developed marketing campaigns for the sales personnel Originated Conventional and FHA Loans

United States Marine Corps Reserves – San Diego, CA/Jacksonville, NC

Corporal (E-4) – Team Leader January 1999 – January 2007 Oversaw a team of Marines, duties included, accountability and training. Served in Operation Iraqi Freedom Developed skills to lead a team of Marines in any situation and developed the mindset to make quick,

educated decisions _________________________ PERFORMANCE HIGHLIGHTS ________________________

Awarded Presidential Unit Citation 2003 Awarded Operation Enduring Freedom Medal 2003 Awarded Operation Iraqi Freedom Medal 2003

________________________________ REFERENCES _______________________________

Available Upon Request

31


Supporting Document

Meeting Date: March 21, 2018 Agenda Item: 5—Nomination and Election of One New Board Member Number of Enclosures:

SUBJECT: Board Member Nomination and Election X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board/Kyle McOmber Recommendation: Proposed wording for motion/action:

NOMINATION OF BOARD MEMBERS “The Chair will now take nominations from the floor for the vacant Board of Directors position.” Nominations need not be seconded. The chair should inquire if there are any further nominations. If none, announce “Nominations are closed.” Proceed with vote, by either vocal vote or raise of hands, and announce the result, “______ has been elected to the Board of Directors for Doral Academy of Nevada.” Fiscal Impact: N/A

32

Estimated Length of time for consideration (in minutes): 5-10 Minutes Background: After interviews have taken place with the Board member candidates, one candidate will need to be nominated for the seat on the Board of Directors and then elected to that position. The nominee must be a professional with a background in finance. Submitted By: Staff

33


Support Summary

Meeting Date: March 21, 2018 Agenda Item: 6 - Review of School Financial Performance Number of Enclosures: 1

SUBJECT: Review of School Financial Performance Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Carlos Segrera Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-10 Minutes Background: Review of Financial Review Summary, Balance Sheet and Profit and Loss Statements. Submitted By: Staff

34


Supporting Document

Meeting Date: March 21, 2018 Agenda Item: 7 – Discussion and Possible Action to Approve the Initial Budget for the 2018/2019 School Year Number of Enclosures: 1

SUBJECT: Initial Budget for the 2018/2019 School Year X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Trevor Goodsell Recommendation: Proposed wording for motion/action: Move to approve the initial budget for the 2018/2019 school year, as presented. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-10 minutes Background: The initial budget for the 2018/2019 school year requires Board approval. Submitted By: Staff

85

Doral Pebble Fire Mesa Red Rock Elm Red Rock MH Saddle Cactus ED Doral System

WFTE Gross Value 6,730$ 6,730$ 6,730$ 6,730$ 6,730$ 6,730$ -$ 6,730$

Total Students (FTEs) 944 1,008 790 955 1,008 1,008 - 5,713

Kinder 100 100 125 - 100 100 - 525

1st Grade 100 100 125 - 100 100 - 525

2nd Grade 104 104 130 - 104 104 - 546

3rd Grade 104 104 130 - 104 104 - 546

4th Grade 112 112 140 - 112 112 - 588

5th Grade 112 112 140 - 112 112 - 588

6th Grade 128 128 - 186 128 128 - 698

7th Grade 124 124 - 186 124 124 - 682

8th Grade 60 124 - 186 124 124 - 618

9th Grade - - - 224 - - - 224

10th Grade - - - 111 - - - 111

11th Grade - - - 62 - - - 62

12th Grade - - - - - - - -

Total Students (FTEs) 944 1,008 790 955 1,008 1,008 - 5,713

Prior Year (October 1) SPED Count 42 83 73 56 63 66 - 383 January 22nd SPED 25 70 44 53 46 42 280

January 22nd SPED - Speecy only 11 21 27 3 14 25 101

Prior Year (October 1) GATE Count 49 13 88 58 51 0 259

TEACHING STAFF

Classroom Teachers 34 36 30 31 36 36 0 203

SPED Teachers 3 4 2 3 3 3 0 18.0

Art Teacher 1 1 1 0 1 1 0 5

Music 1 1 1 0 1 1 0 5

PE Teacher 1 1 1 0 1 1 0 5

Dance 0 0 0 0 0 0 0 0

Technology (STEM) 0 0 0 0 0 0 0 0

Theatre 0 0 0 0 0 0 0 0

Spanish / Language 1 1 1 0 1 1 0 5

Additional Elective Teachers 2.25 3.5 1.5 5 3.66 3.66 0 20

Total Teaching Staff 43.25 47.50 37.50 39.00 46.66 46.66 0.00 260.57

ADMIN & SUPPORT Pebble Fire Mesa Red Rock Elm Red Rock MH Saddle Cactus ED Doral System

Executive Director & Assistant 0 0 0 0 0 0 1 1

Principal 1 1 1 1 1 1 0 6

Assistant Principal 2 2 2 2 2 2 0 12

Lead Teacher(s) 0 0 0 0 0 0 0 0

Counselor/ Student Support Advocate 1 1 1 1 1 1 0 6

Curriculum Coach 1 1 0 0 1 1 2 6

Office Manager 1 1 1 1 1 1 1 7

Registrar 1 1 1 1 1 1 0 6

Clinic Aide/ FASA 1 1 1 1 1 1 0 6

Receptionist 1 1 1 1 1 1 0 6

Teacher Assistants 5.5 8.5 6.5 4 7.2 7.2 0 38.9

Campus Monitor/Custodian 2 2 1 2 2 2 0 11

Cafeterial Manager 1 1 0 0 0 0 0 2

SPED Facilitator 0 0 0.5 0.5 0.5 0 0 1.5

Speech Pathologist 0 0 1 0 0 0 0 1

School Psychologist 0 0 0 0 0 0 0 0

School Nurse 0 0 0 0 0 0 0 0

Gate Teacher 1 0.5 1 0 1 1 0 4.5

Total Admin & Support 18.50 21.00 18.00 14.50 19.70 19.20 4.00 114.90

Total # Teachers 43.25 47.50 37.50 39.00 46.66 46.66 0.00 260.57

Total # Admin & Support 18.50 21.00 18.00 14.50 19.70 19.20 4.00 114.90

Total Staff 61.75 68.50 55.50 53.50 66.36 65.86 4.00 375.47

Total Salaries & Benefits as % of Expenses 61% 61% 60% 55% 64% 63% 96% 61%

Instruction Salaries as % of Total Salaries 73% 73% 71% 73% 74% 74% 0% 71%

Admin & Support Salaries as % of Total Salaries 27% 27% 29% 27% 26% 26% 88% 28%

Rent as % of Expenses 12.28% 13.69% 15.98% 17.65% 12.89% 12.79% 0.00% 13.96%

86

REVENUE (@ 95%)

Budget Revenue 6,035,464 6,444,648 5,050,865 6,105,793 6,444,648 6,444,648 - 36,526,066

NLSP 65,000 65,000

GATE 28,567 7,579 51,304 33,814 29,733 - 150,997

Special Ed Funding (Part B) 52,500 103,750 91,250 70,000 78,750 82,500 - 478,750

SPED Discretionary Unit 124,320 245,680 216,080 165,760 186,480 195,360 - 1,133,680

Total Revenues 6,240,851 6,801,657 5,409,499 6,341,553 6,743,692 6,752,241 65,000 38,354,493

EXPENSES

Personnel Costs Pebble Fire Mesa Red Rock Elm Red Rock MH Saddle Cactus ED

Executive Director 130,000 130,000

Principal 113,184 115,857 115,712 135,340 112,344 107,004 - 699,441

Assistant Principal(s) 150,000 159,500 160,500 164,594 188,543 156,500 - 979,637

Lead Teacher - - - - - -

Curriculum Coach 53,700 73,397 - - 64,147 68,000 147,000 406,244

Counselor / Student Support Advocate 50,000 52,000 56,000 59,606 40,000 49,250 - 306,856

Teachers Salaries 1,670,375 1,859,921 1,473,250 1,541,088 1,918,857 1,883,929 - 10,347,420

SPED Teachers 124,500 170,420 83,000 128,424 131,850 129,450 - 767,644

Office Manager/ Registrar / Banker 97,425 99,400 84,500 82,215 99,400 102,016 61,500 626,456

Secretary & FASA 44,888 44,895 44,842 50,730 44,895 53,103 - 283,353

Teacher Assistants (including SPED) 91,080 146,880 102,960 63,360 124,416 124,416 - 653,112

Campus Monitors 46,080 46,080 23,040 49,920 46,080 46,464 - 257,664

Cafeteria Manager 17,280 10,800 - - - - - 28,080

Unrestricted Salaries 2,458,512 2,779,150 2,143,804 2,275,277 2,770,532 2,720,132 338,500 15,485,906

Restricted Salaries

SPED Facilitator 20,333 20,333 20,334 - 61,000

Speech Pathologist - - 38,500 - - - - 38,500

School Psychologist - - - - - - - -

School Nurse - -

GATE Teacher 25,000 25,000 50,000 - 31,000 25,000 - 156,000

Cafeteria Manager 45,000 45,000

On Campus Sub - - - - - 20,700 - 20,700

Total Salaries and Wages 2,483,512 2,804,150 2,252,637 2,295,610 2,821,866 2,765,832 383,500 15,807,106

PERS 688,430 777,310 624,431 636,343 736,266 766,689 70,980 4,300,449

Insurances/Employment Taxes/Other Benefits 403,571 455,674 366,054 373,037 458,553 449,448 58,699 2,565,035

Incentives / Bonuses -

Tuition Reimbursements 5,000 5,000 5,000 5,000 5,000 5,000 - 30,000

Subst. Teachers (10 days/Teacher) 64,875 71,250 56,250 58,500 69,990 49,290 - 370,155

Total Payroll / Benefits and Related 3,645,387 4,113,384 3,304,371 3,368,489 4,091,675 4,036,258 513,179 23,072,745

Operations Pebble Fire Mesa Red Rock Elm Red Rock MH Saddle Cactus ED

Consumables 84,960 90,720 71,100 85,950 90,720 90,720 - 514,170

Zion's FFE Lease - payments 250,000 265,000 215,000 265,000 125,000 200,000 - 1,320,000

Office Supplies 11,328 12,096 9,480 11,460 12,096 12,096 3,000 71,556

Classroom Supplies 23,600 25,200 19,750 23,875 25,200 25,200 - 142,825

Copier Supplies 3,776 4,032 3,160 3,820 4,032 4,032 - 22,852

Nursing Supplies 2,832 3,024 2,370 2,865 3,024 3,024 - 17,139

SPED Supplies 4,620 9,130 8,030 6,160 6,930 7,260 - 42,130

Athletics - - - 20,000 - - - 20,000

Dues and Fees 2,500 2,500 2,500 2,500 2,500 2,500 500 15,500

Lunch Program 1,000 1,000 1,000 1,000 1,000 1,000 - 6,000

Travel Reimbursement 2,000 2,000 2,000 2,000 2,000 2,000 5,000 17,000

Special Education Contracted Services 175,000 225,000 115,000 92,000 110,000 155,000 - 872,000

Management Fee 424,800 453,600 355,500 429,750 453,600 453,600 - 2,570,850

Payroll Services - - - - - - - -

Audit/Tax 7,500 7,500 7,500 7,500 7,500 7,500 - 45,000

Legal Fees 6,000 6,000 6,000 6,000 6,000 6,000 - 36,000

IT Services - Monthly 39,648 42,336 33,180 40,110 42,336 42,336 - 239,946

IT Set-up Fees 12,500 4,000 4,000 12,500 12,500 5,000 - 50,500

Website 3,000 3,000 3,000 3,000 3,000 3,000 - 18,000

Copier / Printing 57,000 57,000 57,000 57,000 57,000 57,000 13,500 355,500

87

Infinite Campus 2,000 2,000 2,000 2,000 2,000 2,000 - 12,000

State Administrative Fee (1.5%) 95,297 101,758 79,751 96,407 101,758 101,758 - 576,727

Affiliation Fee - Inc. (1/2 of 1%) 31,766 33,919 26,584 32,136 33,919 33,919 - 192,242

Affiliation Fee - Professional Development (1/2 of 1%) 31,766 33,919 26,584 32,136 33,919 33,919 - 192,242

Phone and Communications (with E-rate discount) 17,600 17,600 17,600 20,600 17,600 17,600 - 108,600

Postage 1,500 1,250 1,500 1,500 1,250 1,250 - 8,250

Background and Fingerprinting 1,200 1,500 1,500 1,500 1,500 1,500 - 8,700

Facility and School Insurances 22,365 23,920 18,900 22,365 23,825 23,920 - 135,295

Other Purchases 1,000 1,000 1,000 1,000 1,000 1,000 1,000 7,000

Total 1,316,557 1,430,004 1,090,988 1,282,134 1,181,209 1,294,134 23,000 7,618,025

Facilities Pebble Fire Mesa Red Rock Elm Red Rock MH Saddle Cactus ED

Public Utilities 110,000 110,000 90,000 160,000 112,500 110,000 - 692,500

Fire and Security alarms 7,210 7,210 7,210 7,210 7,210 7,210 - 43,260

Contracted Janitorial 70,680 71,904 65,000 126,000 73,380 73,824 - 480,788

Custodial Supplies 14,160 15,120 11,850 14,325 15,120 15,120 - 85,695

Facility Maintenance 20,000 22,500 21,500 21,500 22,500 22,500 - 130,500

Summer Maintenance 12,000 10,000 12,000 12,000 18,500 18,500 - 83,000

Lawn Care 8,125 8,125 7,112 8,693 10,165 7,105 - 49,325

AC Maintenance & Repair 14,000 14,000 12,500 12,500 14,000 14,000 - 81,000

Total 256,175 258,859 227,172 362,228 273,375 268,259 - 1,646,068

Total Expenses 5,218,119 5,802,247 4,622,531 5,012,851 5,546,259 5,598,651 536,179 32,336,838

Scheduled Lease Payment 730,750 920,000 834,075 1,019,425 - - - 3,504,250

Scheduled Bond Payment 820,908 820,908 1,641,816

Assessments - - 45,000 55,000 - - - 100,000

Surplus (Revenues-Total Expenses-Lease-

Bond) 291,982 79,410 (92,107) 254,277 376,525 332,682 (471,179) 771,589

4.7% 1.2% -1.7% 4.0% 5.6% 4.9% 2.0%

Pebble Fire Mesa Red Rock Elm Red Rock MH Saddle Cactus ED

1.4%

88


Support Summary

Meeting Date: March 21, 2018 Agenda Item: 5 – Review and Possible Action to Approve the Furniture, Fixture, and Equipment Lease for the 2018/2019 School Year Number of Enclosures: 1

SUBJECT: Furniture, Fixture and Equipment Lease for the 2018/2019 School Year X Action

Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Trevor Goodsell/Allison Salmon Recommendation:

Proposed wording for motion/action:

Move to approve the lease for furniture, fixture, and equipment funding source for the 2018/2019 school year, with the additionally approved 10%, if needed. Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 5-10 Minutes Background: With the new school year approaching, planning needs to be put in place for the purchasing of furniture, fixtures, and equipment. Before purchasing the necessary items, the Board will need to approve the lease for these items. The lease amount has been approved for 10% more than the listed finance amount. The Board is asked to approve the finance amount, as well as the additional 10% for use on an as needed basis. Submitted By: Staff

89


Supporting Document

Meeting Date: March 21, 2018 Agenda Item: 9 – Discussion and Possible Action to Approve the Contract with Academica Nevada Number of Enclosures: 1

SUBJECT: Contract with Academica Nevada X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Kyle McOmber/Ryan Reeves Recommendation: Proposed wording for motion/action: Move to approve the contract with Academica Nevada. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 10-15 Minutes Background: Following a presentation by Academica Nevada and any necessary discussion, the Board is being asked to renew the service contract with Academica. Submitted By: Staff

92

Doral Academy of Nevada -- Academica Nevada LLC -- Charter Services and Support Contract

Page 1 of 12

CHARTER SCHOOL SERVICES AND SUPPORT AGREEMENT

BETWEEN

DORAL ACADEMY OF NEVADA, INC.

AND

ACADEMICA NEVADA, LLC

TABLE OF CONTENTS

DUTIES OF SERVICE PROVIDER: ...................................................................................... 3 1. Recitals .......................................................................................................................... 3 2. Engagement ................................................................................................................... 3 3. Duties ............................................................................................................................ 3 4. Board of Directors Meetings ......................................................................................... 4 5. Record Keeping ............................................................................................................. 4 6. Bookkeeping ................................................................................................................. 4 7. Staff Administration ...................................................................................................... 4 8. Financial Projections and Financial Statements ............................................................ 5 9. Designated Contact Person ........................................................................................... 5 10. Grant Solicitation .......................................................................................................... 5 11. Financing Solicitation and Coordination ....................................................................... 6 12. Other Funding Sources .................................................................................................. 6 13. Annual Reporting .......................................................................................................... 6 14. School Board Representation ........................................................................................ 6 15. Governmental Compliance ............................................................................................ 6 16. Charter Renewal Coordination ...................................................................................... 6 17. Facilities Identification Expansion, Design and Development ..................................... 7 18. Systems Development ................................................................................................... 7

TERM OF AGREEMENT ....................................................................................... 7 19. Initial Term ................................................................................................................... 7 20. Renewal ......................................................................................................................... 7 21. Termination ................................................................................................................... 7

COMPENSATION .................................................................................................. 8 22. Base Compensation ....................................................................................................... 8 23. Additional Services ....................................................................................................... 8 24. Reimbursement of Costs ............................................................................................... 9 25. Incurred Expenses ......................................................................................................... 9

OTHER MATTERS .................................................................................................................. 9 26. Conflicts of Interest ....................................................................................................... 9 27. Insurance and Indemnification ...................................................................................... 9 28. Miscellaneous ...............................................................................................................10

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Page 2 of 12

CHARTER SCHOOL SERVICES AND SUPPORT AGREEMENT

This is an Agreement to provide services and support to a Charter School by and between Doral

Academy of Nevada, Inc. (“DORAL”) and Academica Nevada LLC (“Service Provider”)

WHEREAS, Doral Academy of Nevada, Inc. has a contract (“the Charter”) with the State Public

Charter School Authority (the “State”) to operate a charter school, known as the Doral Academy of Nevada

(the “School”);

WHEREAS, the School is governed by the Board of Directors of Doral Academy of Nevada (the

“Board”);

WHEREAS, academic control and freedom are integral to the success of the School and the Board

must have complete autonomy and control over its academic program, staffing needs, and curriculum;

WHEREAS, DORAL shall ensure that its School is professionally operated in accordance with the

requirements of its Charter and the requirements of all State and Federal laws as well as the requirements of

local municipal and or county ordinances which may be applicable to the operation of the School or its

facilities;

WHEREAS, Service Provider has been established to provide professional services and support to

public charter schools;

WHEREAS, it is Service Provider’s mission to ensure that the vision of the School’s Board of

Directors is faithfully and effectively implemented;

WHEREAS, Service Provider’s officials are familiar with the governmental agencies and

requirements needed to establish and operate a public charter school as well as the requirements of the

Charter, all State and Federal authorities, and the local municipal and or county government which may be

applicable to the operation of the School or its facilities;

WHEREAS, Service Provider’s officials are familiar with the various local, state and federal

funding sources for charter school programs and have successfully obtained grants, other forms of revenue

and financing for other charter school programs;

WHEREAS, Service Provider’s officials have attended and will continue to attend local, state, and

federal meetings and conferences for charter school operators and consultants;

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Page 3 of 12

WHEREAS, Service Provider provides services and support a network of charter schools and

believes that there are benefits to having a wide variety of employment opportunities and options available

to the employees of public charter schools serviced by Service Provider;

WHEREAS, it is Service Provider’s duty to implement the vision of the Board of Directors,

ensuring the autonomy and governing authority of the Board of Directors of Doral Academy of Nevada,

and the Board of Director’s duty to make all decisions and direct Service Provider to act accordingly on the

Board’s behalf.

WHEREAS, DORAL and Service Provider desire to enter into this agreement for the purpose of

having Service Provider provide services and support to the School at the direction of the Board of Directors;

NOW THEREFORE, the parties to this Agreement agree as follows:

DUTIES OF SERVICE PROVIDER:

1. Recitals

The forgoing recitals are true, correct and incorporated herein.

2. Engagement

DORAL engages Service Provider to provide administrative services and support to the School as

more fully set forth herein. Service Provider accepts such engagement pursuant to the terms of this

Agreement.

3. Duties

Service Provider will coordinate the services required to support the School, and will keep the Board

updated as to all important developments with regard to the Service Provider’s services. In connection with

this, Service Provider will report to the Board and advise it of the systems established for administrative

duties, including those related to initial setup and the ongoing operational budget. Service Provider will

comply with all Board and School policies and procedures, the Charter, and with all applicable state and

federal rules and regulations. Service Provider’s services shall include, but not be limited to:

a. identification, design and procurement of facilities and equipment,

b. staffing recommendations,

c. human resources/payroll services and coordination,

d. regulatory compliance and state reporting,

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Page 4 of 12

e. legal and corporate upkeep,

f. public relations and marketing,

g. the maintenance of the books and records of the School,

h. bookkeeping, budgeting and financial forecasting.

The provider assures the Board that all uniform, system-wide reporting, record keeping, and accountability

systems will be compliant with Nevada requirements. The Board will review any recommendations made

by Service Provider and act upon them in the manner the Board decides.

4. Board of Directors Meetings

Service Provider will attend the meetings of the Board and the staff of the School. Service Provider

shall maintain the minutes and records of those meetings and ensure that the School complies with the

requirements of NRS 386.550 regarding such meetings and record keeping.

5. Record Keeping

Service Provider will maintain the records of the School at the location designated by the Board.

Service Provider will ensure compliance with NAC 392.360 and NAC 386.360 requirements for record

keeping. In addition, Service Provider will ensure that designated on site staff receives proper training by

the State’s appropriate departments for student school record keeping through its designated programs.

6. Bookkeeping

Service Provider will serve as liaison with the State to ensure the accuracy and timeliness of financial

reporting and record keeping as required by the Charter and State law.

7. Staff Administration

Service Provider shall identify and propose for employment by or on behalf of DORAL qualified

principals, teachers, paraprofessionals, administrators and other staff members and education professionals

for positions in the School. The teachers employed for the School will be certified as required by NRS 386.

Service Provider shall coordinate with the Board or the Hiring Committee established by the Board to

identify, recruit and select individuals for School-based positions. The Board will make all hiring decisions

in its discretion and in accordance with law. All employees selected by the Board shall be DORAL

employees or employees leased to DORAL, and will not be employees of Service Provider. Service Provider

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Page 5 of 12

shall prepare employment contracts for approval by the Board that are to be used for the purpose of hiring

employees.

8. Financial Projections and Financial Statements

Service Provider will prepare annual budgets and financial forecasts for the School to present to the

Board for review and approval or disapproval. The School will utilize the Nevada School Accounting Manual

and Standardized Account Code Structure at the direction of the Board, as a means of codifying all

transactions pertaining to its operations. The Board shall annually adopt and maintain an operating budget.

The Board, based on recommendations made by the accounting firm, will adopt accounting policies and

procedures. Service Provider will prepare, with the review and approval of the Board, regular unaudited

financial statements as required to be delivered to the State which will include a statement of revenues and

expenditures and changes in fund balances in accordance with generally accepted accounting principles.

These statements will be provided in advance of the deadline for submission of such reports to the State.

DORAL will provide the State with annual audited financial reports as required by the Charter. These reports

will be prepared by a qualified independent, certified public accounting firm. Service Provider will provide

the regular unaudited financial statements, books and records to the auditor for review in connection with the

preparation of the reports. The reports shall include a complete set of financial statements and notes thereto

prepared in accordance with the Charter and generally accepted accounting principles for inclusion into the

School’s financial statements annually, formatted by revenue source and expenditures and detailed by

function and object, no later than September 15th of each year.

9. Designated Contact Person

The designated contact person of Service Provider shall be the CEO of Academica Nevada LLC -

Robert B. Howell.

10. Grant Solicitation

Service Provider will solicit grants available for the funding of the School from the various

government and private and institutional sources that may be available. Such grants will include, but are

not limited to, federal grants programs and various continuation grants for charter schools.

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11. Financing Solicitation and Coordination

Service Provider will coordinate obtaining financing from private and public sources for loans

desired by the Board.

12. Other Funding Sources

Service Provider will coordinate the solicitation of School Improvement Grant funds, if available,

from the appropriate state or local agencies. Similarly, Service Provider will coordinate the solicitation of

other state, federal, or local government funds earmarked for school facilities development, improvement, or

acquisition as well as other sources of funding that may become available to charter schools from time to

time.

13. Annual Reporting

Service Provider will coordinate the preparation of the Annual Report for the School as required by

the State Public Charter Authority or Board. The Report will be submitted to the Board for approval, and

Service Provider will coordinate the delivery and review process established by the State and Charter School

legislation for the Annual Report.

14. School Board Representation

The Board President will serve as primary liaison with the State Public Charter School Authority

and its officials on behalf of the School. Service Provider will also serve as a liaison of the Board to the State

and its officials. In connection therewith, Service Provider’s representatives will attend required meetings

and public hearings.

15. Governmental Compliance

Service Provider will advise the Board on compliance with state regulations and reporting

requirements of the Charter School. Service Provider will also advise the Board on compliance with the

School’s Charter with the State. The School's Charter with the State is incorporated herein by reference.

16. Charter Renewal Coordination

Service Provider will assist the Board with renewal of the School’s Charter on a timely basis.

Service Provider will negotiate the terms of the renewal Charter with the State on behalf of the Board and

provide the Board with notice and seek Board approval of any renewal provisions which modify or alter the

terms of the original Charter between the School and the State.

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17. Facilities Identification Expansion, Design and Development

Service Provider shall meet and confer with the Board for the purpose of identifying the facilities

needs of the School from year to year. In connection therewith, Service Provider shall advise the Board and

assist the School in identifying, procuring and planning the design of new facilities or in the expansion of

existing ones. Service Provider will identify and solicit investors to acquire and develop facilities for lease

or use by the school. Where such investors are related to Service Provider or its principal, that relationship

will be disclosed to the Board, and the Board’s vote of approval for such a selection, ratify that the disclosed

relationship is not disqualifying. Further, Service Provider shall recommend and retain on behalf of the

School qualified professionals in the fields of school design and architecture and engineering as well as in

the area of development and construction for the expansion, design, development, and construction of new

or existing facilities.

18. Systems Development

Service Provider will identify and develop a Nevada based and state compliant school information

system to be used in connection with the administration and reporting system for the School. This includes,

but is not limited to, accounting documentation filing systems, student records systems, computer systems,

and telecommunications services.

TERM OF AGREEMENT

19. Initial Term

The term of the Agreement shall commence on July 1, 2018 and shall continue through the duration

of the 2019 Charter renewal to be granted by the State, or other sponsor should the School’s sponsor change,

unless terminated earlier, as provided herein, or modified by written agreement of the parties.

20. Renewal

At the conclusion of the term of this Agreement the parties may mutually agree, but shall have no

obligation, to renew the terms of this Agreement.

21. Termination

(a) Either party may terminate this Agreement immediately for cause. Termination for cause shall

be defined, for purposes of this Agreement, as the breach of any material term of this Agreement, when such

breach continues for a period of thirty (30) days after written notice, or when any such breach recurs following

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cure, and following written notice to the other party describing the breach. Notwithstanding the above, in

the event of a significant event, DORAL may terminate this Agreement immediately without providing

Service Provider with thirty (30) days to cure the defect. For the purposes of this Agreement, a “significant

event” shall be defined as an act or omission by the Service Provider which results in a breach of the School’s

Charter such that the Charter is subject to termination, interrupts the School’s operations and/or results in a

threat to the School’s viability. Upon notice of termination under this Section, DORAL shall only be

required to pay Service Provider for services rendered through the date of the notice of termination for cause.

(b) Duties upon termination. In the event this Agreement is terminated with or without cause, the

parties shall work cooperatively to ensure that the School’s operations continue without interruption. Service

Provider shall immediately and peaceably deliver to DORAL any and all books, documents, electronic data

or records of any kind or nature pertaining to the operation of the School or any transactions involving the

School. This Section shall survive the termination of this Agreement.

COMPENSATION

22. Base Compensation

DORAL shall pay Service Provider a services and support fee of $450 per student Full Time

Equivalent (FTE) per annum during the term of this Agreement, unless terminated, provided that DORAL

receives such funds. The fee shall be payable in equal monthly installments, provided that DORAL shall

have no obligation to pay such fee before receiving its FTE funding from the State of Nevada. Such funding

does not include funds for special services or federal dollars, in which event the monthly installments shall

accrue until funding is received. In the event that funding is decreased in future years to an amount less than

the 2017-2018 state funding, either party may request review of the base compensation amount. The Service

Provider will consider lowering the fee should the school experience financial distress. If Service Provider

lowers their per pupil fee to any other charter system in Nevada, Doral will be entitled to change to that lower

per pupil fee.

23. Additional Services

Service Provider will provide additional services not covered under this Agreement to the Board as

requested by the Board by proposal to Board and subject to Board approval. This may include services that

are not within the regular course of running the School, including but not limited to special projects, litigation

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coordination, and land use coordination. Such projects may include the engagement, at the expense of

DORAL, of other professionals or consultants who may be independent from Service Provider or part of

Service Provider’s network of consulting professionals.

24. Reimbursement of Costs

Service Provider shall be reimbursed for actual costs incurred in connection with travel, lodging,

and food, attending required conferences and other events on behalf of the School, provided that the Board

shall give prior written approval for such cost. Such costs shall be split, pro-rata, with any and all other

schools for which the travel was undertaken.

25. Incurred Expenses

Pursuant to the agreement of the Board and Service Provider, Service Provider may defer some or

all of the services and support fees and/or costs for additional services and/or reimbursements due hereunder

from one fiscal year to the next, which will be duly noted in the schools financial records.

OTHER MATTERS

26. Conflicts of Interest

No officer, shareholder, employees or director of Service Provider may serve on the Board. Service

Provider will comply with the Conflicts of Interest rules set out in the Charter. In addition, if there exists

some relationship between Service Provider, its officers, directors, employees or principals and any other

person or entity providing goods or services to the School, Service Provider agrees to disclose the relationship

to the Board.

27. Insurance and Indemnification

Service Provider shall carry liability insurance in the amount of FIVE MILLION AND 00/100

DOLLARS ($5,000,000.00) and indemnify the School for acts or omissions of Service Provider. Service

Provider agrees to provide, upon request of the Board, certificates of insurance with carriers, in amounts and

for terms reasonably acceptable to the Board. Service Provider hereby agrees to defend, indemnify, hold

harmless and protect DORAL, the Board, the School and their successors and assigns, from and against any

and all liabilities, claims, forfeitures, suits, penalties, punitive, liquidated, or exemplary damages, fines,

losses, causes of action, or voluntary settlement payments, of whatever kind and nature, and the cost and

expenses incident thereto (including the costs of defense and settlement and reasonable attorney’s fees)

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(hereinafter collectively referred to as “claims”) which such party may incur, become responsible for, or pay

out as a result of claims connected to the acts, services, conduct or omissions of Service Provider, its

employees or agents. School shall be named as an additional insured on such policy(ies) of insurance.

28. Miscellaneous

(1) Neither party shall be considered in default of this Agreement if the performance of any

part or all if this Agreement is prevented, delayed, hindered or otherwise made impracticable or impossible

by reason of any strike, flood, hurricane, riot, fire, explosion, war, act of God, sabotage, accident or any other

casualty or cause beyond either party’s control, and which cannot be overcome by reasonable diligence and

without unusual expense.

(2) This Agreement shall constitute the full, entire and complete agreement between the parties

hereto. All prior representations, understandings and agreements are superseded and replaced by this

Agreement. This Agreement may be altered, changed, added to, deleted from or modified only through the

voluntary, mutual consent of the parties in writing, and said written modification(s) shall be executed by both

parties. Any amendment to this Agreement shall require approval of the Board.

(3) Neither party shall assign this Agreement without the written consent of the other party;

(4) No waiver of any provision of or default under this Agreement shall be deemed or shall

constitute a waiver of any other provision or default unless expressly stated in writing.

(5) If any provision or any part of this Agreement is determined to be unlawful, void or invalid,

that determination shall not affect any other provision or any part of any other provision of this Agreement

and all such provisions shall remain in full force and effect.

(6) This Agreement is not intended to create any rights of a third party beneficiary.

(7) This Agreement is made and entered into in the State of Nevada and shall be interpreted

according to and governed by the laws of that state. Any action arising from this Agreement, shall be brought

in a court in Clark County, Nevada.

(8) In the event of a dispute arising from this Agreement, the prevailing party shall be awarded

reasonable attorneys' fees and costs.

(9) Every notice, approval, consent or other communication authorized or required by this

Agreement shall not be effective unless same shall be in writing and sent postage prepaid by United States

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mail, directed to the other party at its address hereinafter provided or at such other address as either party

may designate by notice from time to time in accordance herewith:

If to Service Provider: Academica Nevada, LLC 6630 Surrey St. Las Vegas, NV 89119 Attention: Robert Howell

If to Board: Doral Academy of Nevada 610 Crossbridge Dr. Las Vegas, NV 89138 Attention: Board Chair

(10) The headings in the Agreement are for convenience and reference only and in no way

define, limit or describe the scope of the Agreement and shall not be considered in the interpretation of the

Agreement or any provision hereof.

(11) This Agreement may be executed in any number of counterparts, each of which shall be an

original, but all of which together shall constitute one Agreement.

(12) Each of the persons executing this Agreement warrants that such person has the full power

and authority to execute the Agreement on behalf of the party for whom he or she signs.

THIS AGREEMENT was approved at a meeting of the Board of Directors of Doral Academy of

Nevada Board held on the ___ day of _____________. At that meeting, the undersigned Director of Doral

Academy of Nevada was authorized by the Board to execute a copy of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year

first above written.

Doral Academy of Nevada Board

By: _______________________________________ Date: ____________________ Board Chair

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ACADEMICA NEVADA LLC

By: _______________________________________ Date: _____________________ Robert Howell, CEO

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Supporting Document

Meeting Date: March 21, 2018 Agenda Item: 10 – Review and Possible Action to Approve the Formation of a Disciplinary Committee Number of Enclosures: 1

SUBJECT: Formation of a Disciplinary Committee X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Michael Muehle Recommendation: Proposed wording for motion/action: Motion to approve Doral Academy’s the formation of a Disciplinary Committee. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-10 minutes Background: Discussion and action approving the formation of a Disciplinary Committee. Documentation detailing this committee will be modified within the Parent/Student handbook, changes to which are attached as support materials. This Committee will provide a hearing for those students contesting expulsion and decide whether uphold or overturn the recommended expulsion. Submitted By: Staff

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EXPULSION AND LONG TERM SUSPENSION HEARINGS:

If after an investigation it is determined by the administrator that a long term suspension or expulsion is appropriate, the student will be provided a hearing before the school’s governing body. The governing body will decide in accordance with procedures in NRS 392.467 weather or not the student shall be put on a long term suspension or be expelled as recommended by the school administrator.

If a student has been recommended for expulsion or long term suspension by a referring principal, and the student has been suspended for less than 11 days, the student may appeal the principal’s recommendation for expulsion to a committee consisting of the executive director and two Doral Academy of Nevada principals (the “Committee”). If the referring principal is one of the members of the Committee, an alternate member of the Committee will be chosen from the then-serving Doral Academy of Nevada principals. The Committee shall conduct a hearing on the matter and, following the hearing shall, by majority vote, determine whether the referring principal’s recommendation for expulsion or long term suspension should be upheld, or, alternatively, whether the referring principal’s recommendation for expulsion or long term suspension should be modified in any manner. In the event the Committee determines to uphold the referring principal’s recommendation, the student may appeal such decision to the Doral Academy of Nevada Board of Directors (the “Board”). If the Committee determines that the referring principal’s recommendation should be modified, the referring principal may appeal such decision to the Board. If the referring principal does not appeal a decision of the Committee to modify his or her recommendation, the executive director, acting as superintendent under NRS 392.466, may modify the expulsion or suspension in accordance with the decision of the Committee.

If the recommendation for expulsion or long term suspension is appealed to the Committee or to the Board, the procedure described above will continue until a final determination is made, regardless of whether the student is withdrawn from the school prior to the final determination.

All discipline hearings shall be closed to the public. A tape recording of any discipline hearing will be made by the governing body. All discipline hearings will be tape recorded. Upon request the student may obtain a copy of the hearing recording. The student shall have the right to be represented by an advocate of his/her choosing.

Both the student and the administrator may call witnesses and present evidence. The Committee and/or the Board hearing officer shall not be required to observe the same rules of evidence observed by the courts. Hearsay testimony of students shall be admissible. The standard of proof shall be that of a civil action: a preponderance of the evidence. The determination of the appropriate consequences shall be based on the seriousness of the conduct as well as the student’s prior disciplinary record insofar as it affects the effectiveness, or ineffectiveness, of forms of discipline previously imposed.

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Support Summary

Meeting Date: March 21, 2018 Agenda Item: 11 – Executive Director and Principal Reports Number of Enclosures:

SUBJECT: Executive Director and Principal Reports Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Executive Director Phillips and Campus Principals Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 10-20 Minutes Background: Executive Director and campus Principals will provide an update on school happenings. Submitted By: Staff

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of the board of directors of doral academy of nevada...2018/03/21 · his or her recommendation,...

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