office 2013 and windows 8: essential concepts and skills microsoft outlook 2013

Office 2013 and Windows 8: Essential Concepts and Skills

MicrosoftOutlook 2013

Office 2013 and Windows 8: Essential Concepts and Skills 2

• Use a touch screen• Perform basic mouse operations• Start Windows and sign in to an account• Identify the objects in the Windows 8 desktop• Identify the apps in and versions of Microsoft

Office 2013• Run an app• Identify the components of the Microsoft Office

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Objectives


• Create folders• Save files• Change screen resolution• Perform basic tasks in Microsoft Office apps• Manage files• Use Microsoft Office Help and Windows Help

Objectives


• Sign in to an account• Use windows• Use Office apps• File and folder management• Switch between apps

Roadmap


• Save and manage files• Change screen resolution• Exit Office apps• Use additional Office apps• Use Office and Windows help

Roadmap


• Windows 8 is the newest version of Microsoft Windows, which is the most popular and widely used operating system

• An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer

• Windows 8 is used to run apps

Introduction to the Windows 8 Operating System


• The Windows 8 interface begins with the Start screen

• A tile is a shortcut to an app or other content

Introduction to the Windows 8 Operating System


Using a Touch Screen and a Mouse


• A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen

Scrolling


• Swipe up on the lock screen to display a sign-in screen

• Tap or click the user icon on the sign-in screen• If necessary, enter the user account password in

the Password text box.

Signing In to an Account


Logging On to the Computer


The Windows Start Screen


• Microsoft Office 2013 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create– Microsoft Word 2013– Microsoft PowerPoint 2013– Microsoft Excel 2013– Microsoft Access 2013– Microsoft Outlook 2013

Introduction to Microsoft Office 2013


– Microsoft Publisher 2013– Microsoft OneNote 2013– Microsoft InfoPath Designer 2013– Microsoft SharePoint Workspace 2013– Microsoft Lync 2013

Introduction to Microsoft Office 2013


Microsoft Office 2013 Suites


• If necessary, scroll to display the desired tile• Tap or click the desired tile to run the app

Running an App from the Start Screen


Running an App from the Start Screen


• Swipe in from the left edge of the screen, and then back to the left, or point to the lower-left corner of the desktop to display a thumbnail of the Start screen

• Tap or click the thumbnail of the Start screen to display the Start screen

• Tap or click the Desktop tile to redisplay the desktop

Switching between an App and the Start Screen


Switching between an App and the Start Screen


• Tap or click the Maximize button next to the Close button on the window’s title bar to maximize the window

Maximizing a Window


The Word Document Window, Ribbon, and Elements Common to Office Apps


• Tap or click a tab on the ribbon to display it

Displaying a Different Tab on the Ribbon


• Tap or click the ‘Collapse the Ribbon’ button on the ribbon to collapse the ribbon

• Tap or click a tab on the ribbon to expand the tab• Tap or click the ‘Pin the ribbon’ button on the

expanded tab to restore the ribbon• Tap or click the ‘Ribbon Display Options’ button to

display the Ribbon Display Options menu

Collapsing and Expanding the Ribbon and Using Full Screen Mode


• Tap or click Auto-hide Ribbon to hide all the commands from the screen

• Tap or click the ellipsis to temporarily display the ribbon

• Tap or click the ‘Ribbon Display Options’ button to display the Ribbon Display Options menu

• Tap or click ‘Show Tabs and Commands’ to exit Full Screen mode



• Press and hold or right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar

• Tap or click ‘Show Quick Access Toolbar Below the Ribbon’ on the shortcut menu to display the Quick Access Toolbar below the ribbon

• Press and hold or right-click the Quick Access Toolbar to display a shortcut menu

• Tap or click ‘Show Quick Access Toolbar Above the Ribbon’ on the shortcut menu to return the Quick Access Toolbar to its original position

Using a Shortcut Menu to Relocate

the Quick Access Toolbar


Using a Shortcut Menu to Relocate

the Quick Access Toolbar


• Tap or click the ‘Customize Quick Access Toolbar’ button to display the Customize Quick Access Toolbar menu

• Tap or click the command you wish to add to the Quick Access Toolbar

Customizing the Quick Access Toolbar


• With a blank document open in Microsoft Word, type the text you wish to add

• Press the ENTER key to move the insertion point to the beginning of the next line

Entering Text in a Document


• Tap or click the File Explorer app button on the taskbar to run the File Explorer app

• Tap or click the Documents library in the navigation pane to display the contents of the Documents library in the file list

• Tap or click the New folder button on the Quick Access Toolbar to create a new folder with the name, New folder, selected in a text box

• Type the desired folder name, and then press the ENTER key

Creating a Folder


Creating a Folder


• Double-tap or double-click the desired folder in the navigation pane to display its contents and display a black arrow to the left of the folder icon

• Double-tap or double-click the desired folder in the navigation pane to collapse the folder

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder


Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder


• If you are using a mouse, point to the app button on the taskbar to see a live preview of the window

• Tap or click the app button or the live preview to make the app associated with the app button the active window

Switching from One App to Another


Switching from One App to Another


• Tap or click the Save button on the Quick Access Toolbar to display the Save As gallery

• Tap or click the Browse button to display the Save As dialog box

• Type the file name in the File name box. Do not press the ENTER key after typing the file name

• Scroll to display the location to which you wish to save the file• Expand drives and folders as necessary to locate the desired

save location, and then double-tap or double-click the folder in which you wish to save the file

• Tap or click the Save button

Saving a File in a Folder


Saving a File in a Folder


• Tap or click the Minimize button on the app’s title bar to minimize the window

• If necessary, click the app button on the taskbar to restore the minimized window

Minimizing and Restoring a Window


• Tap or click FILE on the ribbon to open the Backstage view

• Tap or click the Save As tab in the Backstage view to display the Save As gallery

• Tap or click SkyDrive to display SkyDrive saving options or a Sign In button, if you are not signed in already to your Microsoft account

• If your screen displays a Sign In button, tap or click it to display the Sign in dialog box

Saving a File on SkyDrive


• Type your Microsoft account user name and password in the text boxes and then tap or click the Sign in button to sign in to SkyDrive

• Tap or click your SkyDrive to select your SkyDrive as the storage location

• Tap or click the Browse button to contact the SkyDrive server and then display the Save As dialog box

• Tap or click the Save button to save the file on SkyDrive



• Tap or click the Show desktop button• Press and hold or right-click an empty area on the

Windows desktop to display a shortcut menu that displays a list of commands related to the desktop

• Tap or click Screen resolution on the shortcut menu to open the Screen Resolution window

• Tap or click the Resolution button in the Screen Resolution window to display the resolution slider

Changing the Screen Resolution


• If necessary, drag the resolution slider to the desired screen resolution

• Tap or click an empty area of the Screen Resolution window to close the resolution slider

• Tap or click the OK button to change the screen resolution

• Tap or click the Keep changes button to accept the new resolution



• Tap or click the Close button on the right side of the app’s title bar

• If necessary, save changes to the document

Exiting an Office Appwith One Document Open


• Insert a USB flash drive in an available USB port on the computer to connect the USB flash drive

• Tap or click the File Explorer app button on the taskbar to make the folder window the active window

• Navigate to the location of the folder you wish to copy• Press and hold or right-click the folder to display a

shortcut menu• Tap or point to Send to• Tap or click the USB flash drive to copy the folder to the

USB flash drive

Copying a Folder to a USB Flash Drive


Copying a Folder to a USB Flash Drive


• PowerPoint is a full-featured presentation app that allows you to produce compelling presentations to deliver and share with an audience

PowerPoint


• Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar

• Tap or click the Search charm on the Charms bar to display the Search menu

• Type the app name as the search text in the Search box

• Tap or click the desired app name in the search results to run the app

Running an AppUsing the Search Box


Running an AppUsing the Search Box


The PowerPoint Window and Ribbon


• Tap or click the ‘Click to add title’ label located inside the title text placeholder to select the placeholder

• Type the presentation title in the title text placeholder

• Do not press the ENTER key because you do not want to create a new line of text

Entering Content in a Title Slide


Entering Content in a Title Slide



• Tap or click the New tab in the Backstage view to display the New gallery

• Tap or click the desired thumbnail in the New gallery to create a new presentation

Creating a New Office Document from the Backstage View


Creating a New Office Document from the Backstage View



• Tap or click Close in the Backstage view to close the open file without exiting the active app

Closing an Office File Using the Backstage View



• Tap or click the Open tab in the Backstage view to display the Open gallery

• Tap or click the desired file name in the Recent Presentations list to open the file

Opening a Recent Office File Using the Backstage View


Opening a Recent Office File Using the Backstage View


• Excel is a powerful spreadsheet app that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from websites– Workbooks and worksheets– Charts– Tables– Web Support

Excel


Excel


• In File Explorer, display the folder in which you want to create the new Office document

• Press and hold or right-click an open area in the file list to display a shortcut menu

• Tap or point to New on the shortcut menu to display the New submenu

• Tap or click the document type you wish to create on the New submenu

• Type the desired file name in the text box, and then press the ENTER key

Creating a New Blank Office Document from File Explorer


Creating a New Blank Office Document from File Explorer


• Display the folder window containing the file you wish to open

• Press and hold or right-click the file icon or file name to display a shortcut menu

• Tap or click Open on the shortcut menu to open the selected file in the app used to create the file

Running an App from File Explorer and Opening a File


Running an App from File Explorer and Opening a File


Unique Features of Excel


• Tap or click cell A1 to make it the active cell• Type the worksheet title in the cell• Tap or click the Enter box to complete the entry

Entering a Worksheet Title


• Tap or click the Save button on the Quick Access Toolbar to overwrite the previously saved file

Saving an Existing Office Filewith the Same File Name


• The term database describes a collection of data organized in a manner that allows access, retrieval, and use of that data

• Access is a database management system– Software that allows you to use a computer to create a

database; add, change, and delete data in the database; create queries that allow you to ask questions concerning the data in the database; and create forms and reports using the data in the database

Access


Access


Unique Elements in Access


• Tap or click the ‘Blank desktop database’ thumbnail to select the database type

• Type the desired database name in the File Name box• Tap or click the ‘Browse for a location to put your

database’ button to display the File New Database dialog box

• Navigate to the desired save location• Tap or click the OK button to select the save location• Tap or click the Create button in the Backstage view to

create the database

Creating an Access Database


Creating an Access Database


• Tap or click FILE on the ribbon to open the Backstage view and then tap or click Open in the Backstage view to display the Open gallery

• Tap or click Computer to display recent folders accessed on your computer

• Tap or click the Browse button to display the Open dialog box

• Navigate to the location of the file to be opened• Tap or click the file to be opened to select the file• Tap or click the Open button to open the file

Opening an Existing Office File


Opening an Existing Office File


• Outlook is a powerful communications and scheduling app that helps you communicate with others, keep track of contacts, and organize your calendar

• Email is the transmission of messages and files over a computer network

Outlook


Outlook


• Publisher is a powerful desktop publishing (DTP) app that assists you in designing and producing professional-quality documents that combine text, graphics, illustrations, and photos

Publisher


Publisher


• OneNote is a note taking app that assists you in entering, saving, organizing, searching, and using notes

OneNote


• In File Explorer, navigate to the location of the file to be renamed

• Press and hold or right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files

• Tap or click Rename on the shortcut menu to place the current file name in a text box

• Type the new file name in the text box and then press the ENTER key

Renaming a File


Renaming a File


• In File Explorer, navigate to the location of the file to be moved

• Display the folder in the navigation pane to which you want to move the file

• Drag the file from the right pane to the desired folder in the navigation pane

Moving a File


Moving a File


• In File Explorer, navigate to the location of the file to be deleted

• Press and hold or right-click the file to be deleted to display a shortcut menu

• Tap or click Delete on the shortcut menu• If a dialog box appears, tap or click the Yes button

to delete the file

Deleting a File


Deleting a File


• Tap or click the Office app’s Help button near the upper-right corner of the app window to open the app’s Help window

Opening the Help Window in an Office App


• Drag the window title bar to the desired location

Moving a Window by Dragging


• If you are using a mouse, point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow

• Drag the bottom border to display more of the active window

Resizing a Window by Dragging


• Type the search text in the ‘Search online help’ text box at the top of the app’s Help window

• Tap or click the ‘Search online help’ button to display the Search results

• Tap or click the desired link to view the Help document

• Tap or click the Home button in the Help window to clear the search results and redisplay the Help home page

Obtaining Help Using the ‘Search online help’ Text Box


Obtaining Help Using the ‘Search online help’ Text Box


• Tap or click the desired link on the Help home page to display the associated page

Obtaining Help Using the Help links


• Windows Help and Support is available when using Windows or when using any Microsoft app running in Windows

Using Windows Help and Support


• Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar

• Tap or click the Settings charm on the Charms bar to display the Settings menu

• Tap or click Help to open the Windows Help and Support window

• After reviewing the Windows Help and Support window, tap or click the Close button to close Windows Help and Support



• Use a touch screen• Perform basic mouse operations• Start Windows and sign in to an account• Identify the objects in the Windows 8 desktop• Identify the apps in and versions of Microsoft

Office 2013• Run an app• Identify the components of the Microsoft Office

ribbon

Chapter Summary


• Create folders• Save files• Change screen resolution• Perform basic tasks in Microsoft Office apps• Manage files• Use Microsoft Office Help and Windows Help

Chapter Summary

Chapter Complete

MicrosoftOutlook 2013

office 2013 and windows 8: essential concepts and skills microsoft outlook 2013

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