office 365 - changing the game for small and mid-size business
DESCRIPTION
The buzz is growing around Office 365 and we’re seeing a strong increase in the number of organizations trusting their information to the Microsoft cloud. If you run a small to mid-sized business you SHOULD be considering Office 365. But…where do you get started? There are so many options to choose from – what do you get for the different options that are available? Attend this session to learn about the game changing strategies that will allow your organization to successfully migrate to the cloud while maintaining control of your environment.TRANSCRIPT
Office 365Changing the game for small and mid-sized business
Stephanie Donahue
Managing Partner and Principal Consultant
2 | SharePointalooza – Branson, MO 2014
Thank you, sponsors!
Rock Star Sponsors
Performer Sponsors
Giveaway Sponsors
Soloist Sponsors
3 | SharePointalooza – Branson, MO 2014
A Few Reminders
• Download the attendee packet at http://bit.ly/SPAloozaAttendee
• Attend the “Rock Star” Sessions at the end of each day for fun, raffle prizes, wrist bands for concert access, and your chance to win a Surface Pro 3
• Attend Nintex’s Brown Bag lunch Friday and Saturday (lunch provided for first 100 people)
• Tweet about the event using #SharePointalooza
• Thank our sponsors
• Have a great time!
4 | SharePointalooza – Branson, MO 2014
The Bands
What better way to unwind after a long day of working out your brain than with some great live music at the amazing outdoor stage at Branson Landing! The bands will be playing both Friday and Saturday night from 6:30 pm to 10 pm.
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About MeManaging Partner and Principal Consultant at PAITgroup
Microsoft Certified IT Professional
16 years of experience in Microsoft Technologies 7 Years in SharePoint Information architecture Content management Business process automation
Active blogger, speaker
@stephkdonahue
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The Line Up• Breaking it down
• Cools stuff that makes the business run better
• Compliance and Security
• Keeping my boss happy
• Taking it all In
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Breaking it down
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Why cloud?• Strong demands for mobile support
• If you avoid it, it will find you!
• Increasing storage demands and fewer skilled resources for support
• Competition should keep costs reasonable
• You MUST have SOME kind of plan
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Why Office 365?• Email Archive abilities and elimination of local PSTs
• Redundancy/DR Plan
• Supporting increasing mobile workforce
• Consolidation of legacy email environments/acquisitions/mergers
• Aging Exchange storage/servers
• Ease of Upgrades/no more server support
• Cost of cloud based storage rapidly decreasing
*Information via Ken Young at Microsofthttps://onedrive.live.com/?cid=B769A50EE40B065A&id=B769A50EE40B065A%2112166&v=3&authkey=%21AiWXmpu4GQm_ZTY
Respond to customer feedback through agile development
Deliver new features and value
Build trust and compliance
Office 365 service updates principlesContinuous innovation with confidence and control
Continuous release cadence
Minor & major updates
Up-to-date, no patching
Insights to help manage changeDirect to customer communications | Organizational readiness content
Security comes first
Evolving standards
Direct feedback
Real-time information
Common support issues
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User Voice• Microsoft listens!!
• Shared Computer Activation
• Submit your concerns and requests
http://Office365.uservoice.com http://Officeforms.uservoice.com
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Cool Stuff that makes my business run better
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OneDrive for Business• 1TB
• Offline Sync
• Redirect from on-premises in hybrid SharePoint configurations
• External users are free!! Unlimited
• FTP Killer
OneDrive for Business Standalone SKU• get started with the cloud
with a robust, full-featured file sync and share service
• benefits from deep integration with Office and offers an easy way to add more of Office 365 when ready
• Office blogs post: Cloud storage with OneDrive for Business now available as a standalone subscription
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SPO External Users• Can’t do this on-premises! Great for extranets
• Unlimited external users
• Turned on by site collection to help protect sensitive data that shouldn’t be shared outside the company
• Cool new QR Code feature! [demo]
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SPO Cool Tools• OneNote – Site notebook, sync to mobile
• SharePoint Store – growing every day!
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Even more cool tools coming
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Yammer• Has PDF annotation functionality = no more third party software!
• Handles large files – up to 5 GB!!
• Integrates with SharePointPost featureYammer Web Parts
• Yammer in Office Web Apps [demo]
• New Yammer Community sites coming!
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Project Functionality• WE use this internally, Gibson scenario,
• Differences from Project Server
• Task rollups with search web parts
• Personal task rollups
• Sync with Project Client – 3 levels of visibility for projects
• [demo]
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Compliance and Security
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eDiscovery Center
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Search for sensitive content• Data Loss Prevention is provided for
Exchange Outlook OWA SharePoint **new
• DLP Templates (Credit Cards, SSNs)
• HIPAA, compliance
• Yammer also has notifications
http://blogs.office.com/2014/08/27/search-sensitive-content-sharepoint-onedrive-documents/
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SPO Encryption at Rest• BitLocker encryption by default
• All data at rest, including OD4B
• Huge for health companies and others with compliance concerns!!
http://blogs.office.com/2014/05/12/enterprise-grade-cloud-services-a-high-bar-required-for-security-compliance-and-privacy/
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Archiving and Retention• Unlimited Exchange Archiving for every user!*
• SharePoint – New limits allow up to 1TB Site Collections
• Exchange = Easy!!
• SharePoint = Hard!!
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26http://blogs.microsoft.com/blog/2013/12/04/protecting-customer-data-from-government-snooping/
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Keeping my boss happy
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Mobile Apps• OWA (OWA for Android – in Beta!)
• OD4B + OneDrive
• Lync
• Office for iPad
• Yammer
• Nintex Mobile apps – forms and workflows on the go
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Mobile Device Mgmt• Using the Outlook Web App application for mobile
• Remote wipe only clears data contained within the application
- Free/busy avail. for scheduling meetings- IRM data can be read and created- Mailtips will appear when composing messages- Maintains offline capability
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Licensing benefits• Yammer Enterprise is included at no add’l cost with mid-size business plans
• SharePoint on-prem is free for hybrid configurations in some EA agreements
• Consistent cost and predictability– CFOs LOVE this!
• Funding programs are available to help you get there
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Funding is available!• Exchange Migration funding available and Lync will be soon
• Client must be on the approved Microsoft Account List and fall under one of two categories: CAM (500+seats) or CTM (150-500 seats)
• Two programs Adoption Offer Business Productivity Deployment
http://deploy.office.com/adoption-offer
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Taking it all in
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How do I keep up?• A lot of things to keep up with and learn about
• Roadmap: http://office.microsoft.com/en-us/products/office-365-roadmap-FX104343353.aspx
• PAIT group blog – http://paitgroup.com/blog OneDrive information Comparison of box, dropbox, onedrive, etc OneDrive backup options
• Sharegate – Ben N. always posting really amazing content
Office Blogs
No surprises
Organization readiness
Notify admins about client status: OS, browser, and Office version incompatibility
Notifications through direct to customer messages
In-service, Get Started content
Online training videos for Office users
Office blogs for additional information
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Still not sure?• If you’re curious but still not sure – find a Microsoft partner and take advantage of Microsoft’s funding to get a free Office 365 readiness assessment.
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How to find us
@paitgroup
@stephkdonahue
http://www.linkedin.com/company/paitgroup
http://www.paitgroup.com
8180 Corporate Park Drive, Suite 312Cincinnati, Ohio 45242
P: (513) 719-9190
Thank You!