office 365 productivity tips

24
Top 5 (plus a bunch more) Office Productivity Hacks

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Page 1: Office 365 Productivity Tips

Top 5 (plus a bunch more) Office Productivity Hacks

Page 2: Office 365 Productivity Tips

Office on Windows

Page 3: Office 365 Productivity Tips

Customize the Ribbon

File->Options->Customize Ribbon (in the example below, I have added a custom tab called ‘Mail’ that just has the commands I use most frequently – this can be done on each Office app (Word, Excel, PowerPoint, OneNote, etc.)

Page 4: Office 365 Productivity Tips

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Customize the Quick Access Toolbar

Choose the commands you wish to add to your Toolbar; most common are email, print, undo, redo

Page 5: Office 365 Productivity Tips

Pin for Easy Access

Pin documents for easy access (work across all your devices if you are saving your documents to the Cloud!)

Page 6: Office 365 Productivity Tips

Use Spike to Cut/Paste lots of data from different locations into a single location

Spike is an advanced cut/paste function that allows you to cut and paste sections from several Word documents into a single document

• CTRL+F3 to cut• CTRL+SHIFT+F3 to paste your selections

into a document

Page 7: Office 365 Productivity Tips

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You don’t need Adobe (mostly)

• You can save any document as a PDF from any Office application

• File->Save As->Save as type: PDF

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Publish your PowerPoint to the web

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Map Your ‘Documents’ To OneDrive

• Go to your Documents Folder, Right Click, Properties, Then Location. Input the address for your OneDrive location from Windows Explorer

Page 10: Office 365 Productivity Tips

Outlook

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Email Hacks

• QuickParts• Calendar Peek• Share your availability in an email• Share your calendar all the time• Turn off notifications• Turn on Clutter• Change what makes items ‘Read’• Control Searches

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QuickParts

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Availability and Calendar

• Peek

• Docking the Peek will show your calendar in email

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Share Your Availability

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Share Your Availability

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Publish Calendar Online

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Turn off notifications

• It’s a proven fact that email notifications will interrupt your train of thought – turn off notifications!

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Turn on Clutter

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Change what makes items ‘Read’• File->Options->Mail->Reading Pane

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Make Search Work

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Mobile Devices

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OneDrive for Business• Consolidate your OneDrive Accounts

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Get the Outlook App for iOS (Android in Beta)

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Get the Outlook App for iOS (Android in Beta)