office 365 - teams, what to use when
TRANSCRIPT
When to use what
or what to use when…Simon Denton
When to use what• a word about business process• tools and locations• i, we, share• tools in the toolbox• discover more
Step
Office 365
‘locations’
c:drive q:drive p:drive
ftp LiveLink ProjectWise
MiMi
Project sites Business sites Practice sites
Document Centre Search Delve
Talk OneDrive Compass
Sway Video
Team sites
‘i’
It’s my file and I need somewhere secure
and backed up to save it
I need access to my file on the move or on
any deviceI need to maintain
version controlI’m sharing my file
with colleaguesI want others to see
what I’m working on and discover me
through my content
OneDrive
It’s my file and I need somewhere secure
and backed up to save it
I can access the file on the move with a MM
laptopI need to maintain
version control
LiveLink personal
It’s my file and I need somewhere secure
and backed up to save it
As long as I can get a network connection I can access the file on the move with a MM
laptopThe application I’m
using needs its data close by
q:driveIt’s my file but not associated with a
projectI need access to my
file on the move The application I’m
using needs its data close by
c:drive
‘i’
It’s my file and I need somewhere secure and
backed up to save itI need access to my file on the move or on any
deviceI need to maintain
version controlI’m sharing my file with
colleaguesI want others to see
what I’m working on and discover me
through my content
OneDriveIt’s my file but not associated with a
projectI need access to my file
on the move The application I’m
using needs its data close by
c:drive
‘we’
We have files that contain knowledge that
needs to be managed and retained
We need a complicated set of permissions,
metadata or workflows across a library of files
We want to share messages, calendars, business intelligence,
notes as a teamWe need to use
metadata in our filesWe need access to our files on the move or on
any device
Team site
We have engineering content or interrelated
files that need to be managed and retained
We need a complicated set of permissions,
metadata or workflows across a library of files
We need to use metadata in our files
We can access the files on the move with a MM
laptop
ProjectWise
We have files that contain knowledge that
needs to be managed and retained
We need a simple set of permissions
We can access the files on the move with a MM
laptop
LiveLink
We’re working on something that does not
need to be managed or retained but we can all
contribute towardsWe need a simple set of
permissionsWe need access to our files on the move or on
any deviceWe want to share
messages, calendars, business intelligence or
notes
Office 365 Groups
They are our files and we need somewhere secure and backed up to save it
We need access to our files on the move or on
any deviceWe need to maintain
version controlThe files are work in
progress and once complete will be stored
in the appropriate service
OneDriveThey are our files and
associated with a projectWe need somewhere
secure and backed up to save them
As long as we can get a network connection we
can access our files on the move with a MM
laptopWe are working with
data that is complex or needs to be close to the
application
p:drive
‘we’
We have files that contain knowledge that needs to
be managed and retainedWe need a complicated set
of permissions, metadata or workflows across a
library of filesWe want to share
messages, calendars, business intelligence, notes
as a teamWe need to use metadata
in our filesWe need access to our files
on the move or on any device
Project site
We have engineering content or interrelated files
that need to be managed and retained
We need a complicated set of permissions, metadata
or workflows across a library of files
We need to use metadata in our files
We can access the files on the move with a MM
laptop
ProjectWise
We’re working on something that does not
need to be managed or retained but we can all
contribute towardsWe need a simple set of
permissionsWe need access to our files
on the move or on any device
We want to share messages, calendars,
business intelligence or notes
Office 365 Groups
They are our files and we need somewhere secure and backed up to save it
We need access to our files on the move or on any
deviceWe need to maintain
version controlThe files are work in
progress and once complete will be stored in
the appropriate service
OneDriveThey are our files and
associated with a projectWe need somewhere
secure and backed up to save them
As long as we can get a network connection we
can access our files on the move with a MM laptop
We are working with data that is complex or needs to be close to the application
p:drive
‘share’
Typically we will share using links to files into
other servicesWe need a simple set of
permissions to control who we share with
We want to share our work with a large number of
people who have a common interest
We want to share our knowledge without
organisational boundaries getting in the way
We want to involve those outside of our organisation
in sharing knowledgeWe have simple needs for
audit and discovery
Yammer
We need to share engineering content
We need a complicated set of permissions to control
who we share withWe want to collaborate with our customers in a
common data environmentWe wish to utilise
automation as part of the sharing experience
We need to comply with the IMS
We have simple needs for audit and discovery
ProjectWise
We need a complicated set of permissions, or
workflows to control who we share with
We want to share messages, calendars,
business intelligence, notes as a team
We want to collaborate with our customers
We have sophisticated needs for audit and
discovery
Team site
We need a simple set of permissions to control who
we share withWe want a simple method
of sharing with our customers
We accept we need to manually move files
between two servicesWe need to comply with
the IMSWe have simple needs for
audit and discovery
LiveLink
I need a simple set of permissions to control who
I share withI want to share work in
progress with my customers or colleaguesI am storing the project
records in another serviceI have sophisticated needs
for audit and discovery
OneDriveWe need a simple set of
permissions to control who we share with
We need a simple postbox service to exchange files
We are storing the project records in another serviceWe have no need for audit
and discovery
ftpWe need a simple set of
permissions to control who we share with
We do not need to share with customers
We have simple needs for audit and discovery
p:drive
‘share’
Typically we will share using links to files into
other servicesWe need a simple set of
permissions to control who we share with
We want to share our work with a large number of
people who have a common interest
We want to share our knowledge without
organisational boundaries getting in the way
We want to involve those outside of our organisation
in sharing knowledgeWe have simple needs for
audit and discovery
Yammer
We need to share engineering content
We need a complicated set of permissions to control
who we share withWe want to collaborate with our customers in a
common data environmentWe wish to utilise
automation as part of the sharing experience
We need to comply with the IMS
We have simple needs for audit and discovery
ProjectWise
We need a complicated set of permissions, or
workflows to control who we share with
We want to share messages, calendars,
business intelligence, notes as a team
We want to collaborate with our customers
We have sophisticated needs for audit and
discovery
Team siteI need a simple set of
permissions to control who I share with
I want to share work in progress with my
customers or colleaguesI am storing the project
records in another serviceI have sophisticated needs
for audit and discovery
OneDriveWe need a simple set of
permissions to control who we share with
We do not need to share with customers
We have simple needs for audit and discovery
p:drive
Your choice is not limited…
Identifying associated featuresAccess anytime, anywhere, on any compatible deviceCapabilities Office and
OutlookLync /
Skype for Business
Team Sites (SharePoi
nt)Yammer OneDrive Delve Video Sway PowerBI
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– File
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When to use what