Office of Fraternity and Sorority Affairs

2020 Annual Report

Instructions & Scoring Rubric

A. General Instructions

Chapters should complete the AR outline that corresponds to their Council affiliation (IFC,

MGC, Panhellenic, PFC).

Document only events that occurred between July 1, 2019 and May 18, 2020.

Programming categories have two sections:

i. Ranking Questions – used to determine the chapter’s Star Ranking

ii. Awards Questions – added to the overall Programming category score, which

determines the recipients of Programming Achievement Awards. Awards

questions are optional and will not have an impact upon a chapter’s Star Ranking

Verified by OFSA – the OFSA staff is responsible for verifying your chapter’s completion

of these questions.

Click here to submit – the chapter is responsible for providing documentation to verify

completion.

Supporting documentation should clearly show proof the chapter completed the question.

Supporting documentation can come in many forms: meeting minutes, photos, printed

programs, e-mail messages, flyers and so on. Be creative, but not inventive.

Attendance – chapters are required to utilize getInvolved Event Pass to create and submit

attendance lists. Event Pass instructions will be provided.

If your chapter has made a strategic decision NOT to plan/participate/attend a specific

program or question contact your OFSA Liaison to discuss. The chapter may still be able

to receive credit if you provide a rational or an acceptable alternative program.

B. Evaluation & Scoring

Ranking Questions are worth 5 points

Award Questions are worth 10 points

Programming Achievement Awards are earned when a chapter scores 90% of the total

available points in each specific programming category.

Category Rankings are based upon the questions/points from the Ranking section of each

Programming Category

i. Four Star Chapter 90% - 100% of the total ranking points

ii. Three Star Chapter 80% - 89% of the total ranking points

iii. Two Star Chapter 70% - 79% of the total ranking points

iv. No Stars 69% or less of the total ranking points

C. Final Submission Dates (unless otherwise dated):

Fall semester submission date Friday, December 27, 2019

Spring semester submission date, Monday, May 18, 2020.

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Academic Achievement

Purpose: The chapter has a well-developed scholarship program that contributes outstanding individual

and overall chapter academic achievement.

Ranking Questions

1. The Total Chapter GPA is at or above a 2.50.

Verified by OFSA

2. The New Member class GPA is at or above a 2.50.

Verified by OFSA

3. The chapter meets or exceeds the University’s four year graduation rate.

Verified by OFSA

4. The Scholarship Chair provides an academic program to the New Member class no later than

Oct. 7/Feb. 24. The program must include the following components:

● Individual academic performance expectations

● Overview of University academic resources

● Overview of support measures provided by the chapter

● Accountability measures for chapter members that do not meet academic expectations

Provide Event Pass attendance list and the PPP used to deliver this workshop

Click here to submit (fall) Click here to submit (spring)

5. The chapter provides an academic accountability framework for members whose cumulative GPA

falls below a 2.50. The framework includes (but is not limited to) the list below. Provide the page

from the bylaws that outlines this framework. Submission Due 9/16/19

● Mid-term report or bi-weekly progress reports submitted to chapter advisor

● Meeting with academic advisor

● Active participation in study hours

Click here to submit

Award Questions

6. 30% of the chapter achieves Dean’s List each semester.

Verified by OFSA

7. The Total Chapter GPA is at or above the all-men’s GPA.

Verified by OFSA

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Advisor Engagement

Purpose: The chapter recognizes that an engaged chapter advisor/advisory board is critical to the overall

success of the chapter.

Ranking Questions

1. The chapter advisor/advisory board member participates in the annual OFSA Advisor Academy.

Verified by OFSA

2. The chapter advisor/advisory board member attends Convention/Regional Conference OR National

Advisor Training. Provide photo of advisor’s convention nametag.

Click here to submit

3. The chapter advisor/advisory board member attends at least one executive board meeting per

month (virtually or in-person). Provide a list of meetings AND a photo of the advisor at the

meeting.

Click here to submit (fall) Click here to submit (spring)

4. The chapter advisor/advisory board member attends at least one chapter meeting per month

(virtually or in-person). Provide a list of the meetings AND a photo of the advisor at the

meeting.

Click here to submit (fall) Click here to submit (spring)

5. The chapter advisor/advisory board member attends at least 50% of the OFSA Advisor Webinars.

Verified by OFSA

Award Questions

6. The chapter advisor/advisory board member, in partnership with the outgoing chapter president,

facilitates the new officer training retreat.

● The retreat must take place no later than six (6) weeks after the election. 80% of the new

officers must attend.

● The retreat agenda must include all of the following components: Review of each officers'

official position description, Executive officers chapter governance responsibilities, Policy

review and Goal setting

● Provide a retreat agenda and Event Pass attendance list

Click here to submit

7. The chapter advisor/advisory board member attends the first new member meeting of each

semester (virtually or in-person) and reviews membership & financial expectations. Provide a

photo of the advisor/new members and meeting minutes. Due Sept. 30/Feb. 24

Click here to submit (fall) Click here to submit (spring)

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Brotherhood/Sisterhood Development

Purpose: The chapter recognizes that activities designed to build the bonds of brother/sisterhood are

critical to the overall success of the chapter.

Ranking Questions

1. The chapter performs one aspect of its ritual at least once per semester (i.e., private/members only

ceremonies like the Pledge Ceremony, Initiation Ritual, Officer Installation Ceremony, etc.)

Click here to submit (fall) Click here to submit (spring)

2. The chapter (50%) holds at least one Brother/Sisterhood event each semester. Provide event

description and Event Pass attendance list

Click here to submit (fall) Click here to submit (spring)

3. The chapter (80% initiates & new members) conducts a brother/sisterhood retreat annually.

● The retreat must take place by the fourth (4th) week of the fall OR spring semester

● The agenda must include (but is not limited to): Review of each chapter officer’s goals,

Review of the OFSA AR expectations, Review of the chapter calendar.

Provide an agenda and Event Pass attendance list. Submission due Oct. 7 OR Feb. 24

Click here to submit

4. The chapter invites a panel of alumni to attend a chapter meeting to discuss lifetime membership

opportunities. Provide a list of alumni panelists (at least 2) and a photo (photo must include

ALL alumni panelists). Fall event due 12/27/19. Spring event due 5/18/20

Click here to submit

5. The chapter sponsors a program that celebrates the national organization’s cultural heritage OR

hosts an annual Founders Day celebration on or around the national organization’s founding date.

Provide an event description and Event Pass attendance list. Fall Program due 12/27/19.

Spring Program due 5/18/20.

Click here to submit

Award Questions

6. The chapter annually participates in Parent/Family weekend OR sponsors an event specifically for

Parents/Family. Provide an invitation AND group photo of all family attendees. Fall event due

12/27/19. Spring event due 5/18/20.

Click here to submit

7. The chapter (80%) completes the Fraternity/Sorority Brotherhood Questionnaire.

Verified by OFSA

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Chapter Management

Purpose: The chapter is organized and run in an efficient manner. All inter/national policies and

procedures are followed.

Ranking Questions

1. Chapter minutes are recorded properly, consistently and distributed in a timely manner. Provide

minutes from one meeting in (F19) due 12/27/19 and one meeting in (S20) due 5/18/20

Click here to submit (fall) Click here to submit (spring)

2. The chapter is in Good Standing with OFSA for at least 12 weeks each semester.

Verified by OFSA

3. A Membership contract is signed annually (at the start of each academic year) by all chapter

members. The contract must include the following components:

● Academic Requirements

● Attendance Requirements

● Financial Obligations

● Judicial/Standards Policy

● Suspension/Termination of Membership

● Housing Requirements (if applicable)

Provide a copy of a signed membership contract (signed by all parties) no later than 9/16/19.

Click here to submit

4. The chapter creates and distributes a comprehensive chapter calendar each semester. The

calendar must include the following:

Chapter & New Member meetings

Chapter educational programs

Chapter service/philanthropy events

Chapter intramural games (if applicable)

Chapter ritual ceremonies

Chapter recruitment training & events

OFSA & Council (IFC/MGC/PFC/PH) programs/events/due dates

National programs/events/due dates

Provide the calendars by Sept. 16/Jan. 20

Click here to submit (fall) Click here to submit (spring)

5. The chapter reserves space for regular chapter meetings and new member meetings. Submissions

due Sept. 16/Jan. 20. Provide the reservation confirmation.

Click here to submit (fall) Click here to submit (spring)

Award Questions

6. The chapter utilizes free Task Management software to keep track of Annual Report Tasks/Dates

(ex: Asana, Quick Base, Trello). Provide a screenshot of the chapter’s Dashboard, showing AR

categories & tasks. Submission due 9/16/19.

Click here to submit

7. The chapter utilizes the University Encumbrance Policy. The encumbrance language is included in

the Financial/Membership contract (see question 4). Copies of the chapter’s executed

encumbrance agreements must be on file at OFSA no later than 9/16/19.

Verified by OFSA

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Community Service

Purpose: The chapter is involved and supportive of the university and surrounding community.

Ranking Questions

1. The chapter completes an average of five (5) hours of service per member (initiates and new

members) each semester. Submissions due Dec 9/May 4

Verified by OFSA

2. The chapter supports the chosen philanthropy of the national organization. Provide a letter of

verification from the national fraternity OR donation verification from the national

philanthropy. Fall donation-submission due 12/27/19. Spring donation-submission due

5/18/20. Click here to submit

3. The Service Chair annually provides an educational program to the chapter (80%) about the

chapter’s chosen service/philanthropy project. The PPP must include the following:

● Mission and who is served by the national philanthropy

● What will our chapter be doing to volunteer and/or raise funds this year

● How your chapter’s donation assists the agency

● Other ways you can become involved

Provide the PPP and meeting minutes Fall program-submission due 12/17/19. Spring

program-submission due 5/18/20

Click here to submit

4. The chapter participates in the fall OR spring Scarlet Day of Service. Participation is awarded for

the following: Roster 1–29 = 3 participants, Roster 30+ = 5 participants

Verified by OFSA

5. The chapter participates in at least one of these major University service events. Participation is

awarded for the following: Roster 1–29 = 3 participants, Roster 30+ = 5 participants. Information

is obtained from the chapter service hour submissions.

● Move-In

● Monster Mash

● Winter Wishes

● Special Friends Day

Verified by OFSA

Award Questions

6. The chapter participates in the RU4Kids Program.

Verified by OFSA

7. The chapter completes an average of fifteen (15) hours of service per member each semester (

Verified by OFSA

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Greek & University Community Involvement

Purpose: The chapter is involved and supportive of the Greek and University community.

Ranking Questions

1. Chapter officers attend the OFSA Award Ceremonies.

Verified by OFSA

2. 60% of the chapter (initiates AND new members) are involved in other registered RU student

groups. Submit the OFSA Member Involvement Form (provided by OFSA). Due 3/2/20.

Click here to submit

3. Chapter members are involved in the MGC OR Greek Programming Board as elected officers,

appointed Directors/Asst. Directors, committee chairs or volunteer committee members.

Verified by OFSA

4. Chapter members are involved as Dance Marathon participants (Director, Asst. Director, Captain,

Volunteer, Registered Fundraiser or Dancer). Participation is awarded for the following:

Roster 1–29 = 3 participants, Roster 30+ = 5 participants

Verified by OFSA

5. The chapter co-sponsors an educational program OR hands-on service activity with a non-Greek,

RECOGNIZED STUDENT ORGANIZATION. Participation is awarded for the following:

Roster 1–29 = 3 participants, Roster 30+ = 5 participants. Fall program due 12/27/19, Spring

program due 5/18/20 Provide event summary and Event Pass attendance.

Click here to submit

Award Questions

6. The chapter invites a university faculty or Student Affairs staff member to interact with the chapter.

Examples of appropriate chapter interactions may include:

● Invitation to attend a meal

● Present an educational program to the membership

● Consultation: Apply/share their professional expertise to chapter programs or events

Provide any of the following: a photo, a program synopsis, description of the consultation

experience. Fall program due 12/27/19. Spring program due 5/18/20

Click here to submit

7. The chapter annually attends at least five (5) AR designated Greek Programming Board

events/activities. Attendance requirements determined per event.

Verified by OFSA

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Leadership Development

Purpose: The chapter actively seeks to provide leadership learning opportunities for all chapter members.

Ranking Questions

1. The president attends the OFSA Chapter Presidents Training.

Verified by OFSA

2. Chapter President (or designee) attends the national convention, leadership conference, and/or

regional conference. Provide photo of delegate’s official nametag. Summer/fall convention due

12/27/19. January/spring conference due 5/18/20.

Click here to submit

3. The executive board holds a planning meeting prior to the start of EACH semester. The agenda

should include at least five of the following topics listed below. Provide the meeting MINUTES

(not agenda) AND an Event Pass attendance list. Submission due Sept.1/Jan.20

Annual Report review / assignments Recruitment Logistics & Assignments

Calendar Planning / Space Reservations Risk Management

Budget Review New Member Education plans

Roster review & update Community Service Plans

Create officer task lists / set up web based

Project Management tool

Agenda for the first chapter meeting of the

semester

Click here to submit (fall) Click here to submit (spring)

4. The designated chapter officer attends 70% of all Lyceum Webinars AND Lyceum: Lunch &

Learn Seminars. Verified by OFSA

5. The chapter (50%) annually attends a Signature Event offered by Leadership and Experiential

Learning (Backpack to Briefcase, Escape the Room, Leadership Week). Provide Program

Summary and Event Pass attendance list.

Click her to submit

Award Questions

6. Describe a new chapter initiative/program that was implemented as a result of attending a Lyceum

Webinar or Lunch & Learn. Provide a summary and relevant supporting documentation.

Click here to submit

7. The designated chapter officer attends 100% of all Lyceum: Webinars AND Lyceum: Lunch &

Learn Seminars

Verified by OFSA

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Membership Recruitment

Purpose: The chapter coordinates a year-round recruitment program that promotes the organization to

prospective members. Effective recruitment education is also included in the year-round program.

Ranking Questions

1. Academic eligibility is verified before bids are issued to potential new members.

Verified by OFSA (fall & spring)

2. Designated chapter officers participate in the MGC 101 Recruitment Program

Verified by OFSA (fall & spring)

3. The chapter holds at least one (1) recruitment event in each full month of the academic year

(September, October, November, February, March & April). Provide an Event Pass attendance

list for each event. Fall events due 12/27/19. Spring events due 5/18/20

Click here to submit (fall) Click here to submit (spring)

4. The chapter (80%) annually holds or attends a recruitment training workshop or planning meeting.

Provide a program summary and Event Pass attendance list. Submission due 1/20/20

Click here to submit

5. The chapter posts the information required on the OFSA Dues/Fees form to their website/facebook

page. Provide a screenshot. Due Sept. 1/Jan. 20

Click here to submit (fall) Click here to submit (spring)

Award Questions

6. 70% of the New Member class completes the OFSA Recruitment Survey.

Verified by OFSA (fall & spring)

7. The joining criteria for potential new members includes a minimum cumulative GPA of 2.75 or

higher. Provide the by-laws page indicating the chapter’s membership criteria. Due 9/16/19.

Click here to submit

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

New Member Education

Purpose: The chapter administers a well-developed education program for the newest members of the

chapter. The program promotes fraternity education as well as personal development. All percentages are

based upon the number of students that accepted invitations to join.

Ranking Questions

1. The chapter administers the Pledge/New Member program as prescribed by the national fraternity.

Submit an email of verification from a headquarters staff member or regional officer.

Click here to submit

2. The New Member class (80%) attends the IFC/OFSA New Member Orientation Program.

Verified by OFSA (fall & spring)

3. 80% of the New Member class is initiated each semester.

Verified by OFSA (fall & spring)

4. The new member class (80%) plans & executes a hands-on community service project (not

fundraising). Provide project summary AND Event Pass attendance list. Due Nov 1/Mar 27

Click here to submit (fall) Click here to submit (spring)

5. The New Member (80%) class participates in the Dignity U program no later than the third (3rd)

week of the New Member Program. Provide program summary and Event Pass attendance list.

Due Oct 7/Feb 27

Click here to submit (fall) Click here to submit (spring)

Award Questions

6. The New Member class (70%) completes the OFSA New Member Experience Survey.

Verified by OFSA (fall & spring)

7. The New Member class (80%) participate in a daylong retreat. The retreat must take place within

four weeks of the date of pledging. Provide a retreat summary and Event Pass attendance list.

Due Oct 14/Mar 2.

Click here to submit (fall) Click here to submit (spring)

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Risk Education

Purpose: Chapter members are educated about the various forms or risk that challenge Greek

organizations.

Ranking Questions

1. The chapter designates 25% of the membership to complete the OFSA sponsored TIPS for

University training.

Verified by OFSA

2. Designated chapter officers/members attend the OFSA Hazing Education Speaker.

Verified by OFSA

3. The chapter (50%) annually attends an OFSA sponsored Mental Health seminar.

Verified by OFSA

4. The chapter (50%) annually attends an OFSA sponsored Alcohol Education Seminar.

Verified by OFSA

5 The chapter (50%) annually attends an OFSA sponsored VPVA Seminar

Verified by OFSA

Award Questions

6. The chapter (80%) annually facilitates the Dignity U program no later than the fourth (4th) week of

the semester (fall OR spring). Provide a program summary and Event Pass attendance list. Fall

program due 12/27/19. Spring program due 5/18/20.

Click here to submit

7. The executive board reviews the national fraternity crisis management plan at the beginning of the

academic year. Provide meeting minutes and a copy of the plan. Submission due 9/16/19.

Click here to submit

Office of Fraternity and Sorority Affairs

2020 Annual Report - MGC

Standards & Accountability

Purpose: Chapter members are educated and held responsible for the organization’s stated membership

standards.

Ranking Questions

1. The chapter is in Good Standing with the national fraternity (financial, administrative, attendance,

conduct). Provide an email from the national office that verifies the chapter has started the

semester in Good Standing. Due Sept 1/Jan 20

Click here to submit (fall) Click here to submit (spring)

2. The chapter annually distributes/reviews the following policies and procedures.

● Membership Expectations/Standards document

● National and OFSA Hazing policies

● National and OFSA Risk Management & Social policies

Provide a copy of the chapter minutes to verify distribution/review. Submission due 9/16/19

Click here to submit

3. Chapter has not been found responsible for violations of national, OFSA or University policies.

Verified by OFSA

4. The chapter by-laws include a section that prohibits the use of ethnic, racial, alcoholic and sexist

party themes, social media posts, t-shirt designs, event flyers, etc. Provide the page from the

bylaws and highlight this section. Submission due 9/16/19.

Click here to submit

5. The chapter (50%) annually attends an OFSA sponsored SJE Seminar.

Verified by OFSA

Award Questions

6. The executive board annually attends or invites a Content Expert (Dean of Students or Student

Legal Services) to conduct a Conflict Management/Resolution workshop. Provide program

summary and Event Pass attendance list. Submission due 3/30/20.

Click here to submit

7. The Judicial/Standards Board Chair attends the OFSA Standards Board webinar.

Verified by OFSA