office of science review of critical decision 2 /3a for the large liquid argon detector for neutrino...
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OFFICE OF
SCIENCE
Review of Critical Decision 2 /3a for the
Large Liquid Argon Detector for Neutrino Physics (MicroBooNE)
atFermi National Accelerator Laboratory
August 10-11, 2011
Kurt W. FisherReview Committee Chair
Office of Science, U.S. Department of Energyhttp://www.science.doe.gov/opa/
OFFICE OF
SCIENCEReview Committee Participants
Department of Energy Subcommittee 1- Cryostat and Cryo-systemKurt W. Fisher, DOE, Chairperson *Joel Fuerst, ANL
Bruce Strauss, DOE/SC
Subcommittee 2- Detector and Electronics *Bill Wisniewski, SLAC
Peter Denes, LBNLRyszard Stroynowski, SMU
Observers Subcommittee 3- Infrastructure and InstallationTed Lavine, DOE/SC *Victor Guarino, ANLEli Rosenberg, DOE/SC [Jeff Sims, ANL]Paul Philp, DOE/FSO Steve Webster, DOE/FSO Subcommittee 4- Management, Cost, Schedule
and ES&H, QA *Jeff Sims, ANL
Richard Loveless, U of Wisc.Ethan Merrill
OFFICE OF
SCIENCE
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Department of EnergyOffice of the Secretary
Dr. Steven Chu, Secretary
Deputy Secretary* Daniel B. Poneman
Melvin G. Williams, Jr.Associate Deputy Secretary
Office of the Under Secretary
for Nuclear Security/Administrator for National Nuclear
Security AdministrationThomas P. D’Agostino
Chief of Staff
*The Deputy Secretary also serves as the Chief Operating Officer. May 3, 2011
Energy InformationAdministration
Bonneville PowerAdministration
Southwestern PowerAdministration
Southeastern PowerAdministration
Western Area PowerAdministration
Intelligence andCounterintelligence
Assistant Secretary forPolicy and International
Affairs
Assistant Secretary forCongressional and
Intergovernmental Affairs
General Counsel
Chief FinancialOfficer
Chief Human CapitalOfficer
Chief InformationOfficer
Public Affairs
Economic ImpactAnd Diversity
Deputy Administratorfor Defense Programs
Deputy Under Secretaryfor Counter-terrorism
Associate Administratorfor Emergency
Operations
Associate Administratorfor Acquisition &
Project Management
Associate Administratorfor Defense Nuclear
Nonproliferation
Deputy Administratorfor Naval Reactors
Associate Administratorfor Defense Nuclear
Security
Office of the Under Secretary
for Science
Steven E. KooninUnder Secretary
for Science
Office of Science
Advanced ScientificComputing Research
Basic Energy Sciences
Biological andEnvironmental Research
Fusion Energy Science
High Energy Physics
Nuclear Physics
Office of the Under Secretary
VacantUnder Secretary
Associate Administratorfor External Affairs
Workforce DevelopmentFor Teachers/Scientists
Management
Health Safety andSecurity
Hearings and Appeals
Advanced ResearchProjects Agency-Energy
Loans ProgramOffice
American Recovery &Reinvestment Act Office
Federal EnergyRegulatory Commission
Inspector General
Assistant Secretaryfor Environmental
Management
Assistant Secretaryfor
Fossil Energy
Legacy Management
Indian EnergyPolicy and Programs
Assistant Secretaryfor Energy Efficiency
and Renewable Energy
Assistant Secretaryfor Electrical Delivery and
Energy Reliability
Assistant Secretaryfor
Nuclear Energy
Associate Administratorfor Info. Management
& CIO
Associate Administratorfor Management &
Budget
Associate Administratorfor Safety & Health
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OFFICE OF
SCIENCEOffice of Science
Chicago Office
Roxanne Purucker
Office of the Director (SC-1)William F. Brinkman
Advanced ScientificComp. Research (SC-21)Daniel Hitchcock (A)
Workforce Development for Teachers/
Scientists (SC-27)
Wm. ValdezBasic Energy
Sciences (SC-22)Harriet Kung
Fusion EnergySciences (SC-24)
Edmund Synakowski
High EnergyPhysics (SC-25)
Michael Procario (A)
Biological & Environ. Research (SC-23)
Sharlene Weatherwax (A)
Nuclear Physics(SC-26)
Timothy Hallman (A) Acting
7/2011
Deputy Directorfor Science Programs (SC-2)
Patricia Dehmer
Deputy Directorfor Resource Management (SC-4)
Jeffrey Salmon
Deputy Directorfor Field Operations (SC-3)
Joseph McBrearty (A)
Office of Project
Assessment (SC-28)Daniel
Lehman
Office of Budget (SC-41)
Kathleen Klausing
Office of Scientific and Tech. Info. (SC-44)
Walt Warnick
Office of SC Project Direction (SC-46)
Rebecca Kelley
Office of Grants/ Cont. Support (SC-43)Linda Shariati
Office of Business
Policy and Ops (SC-45)
Thomas Phan
Business Mgmt & Planning Div
(SC-45.1)Vasilios
Kountouris
SC Systems & Ops Div
(SC-45.2)Steven Demore
Ames SOCynthia Baebler
Thomas Jeff. SOJoe Arango
Stanford SOPaul Golan
Pacific NWest SOJulie Erickson (A)
Princeton SOMaria Dikeakos
Oak Ridge SOJohnny Moore
Fermi SOMichael Weis
Brookhaven SOMichael Holland
Berkeley SOAundra Richards
Argonne SOJoanna Livengood
Oak Ridge Office
Paul Golan (A)
SCIntegratedSupportCenter
Office of Lab
Policy & Evaluat.(SC-32)D. Streit
Office of Safety,
Security and Infra.
(SC-31)M. Jones
Human Capital Resources Div.
(SC-45.3)Cynthia Mays
Small BusinessInnovationResearch(SC-29)
Manny Oliver
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OFFICE OF
SCIENCECharge Questions
1. Do the proposed technical design and associated implementation approach satisfy the performance requirements? Are the CD-4 goals well defined?
2. Is the cost estimate and schedule consistent with the plan to deliver the technical scope with the stated performance? Is the contingency adequate for the risk?
3. Are the management structure and resources adequate to deliver the proposed technical scope within specifications, budget, and schedule?
4. Is the documentation required by DOE Order 413.3B for CD-2 and CD-3a complete?
5. Are ES&H aspects being properly addressed given the project’s current stage of development?
6. Are the requested long-lead procurements and any related activities necessary to achieve the stated schedule? Has the Project done the necessary preparations to execute these activities?
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OFFICE OF
SCIENCEReport Outline/ Writing Assignments
Executive Summary Fisher
1. Introduction
Lavine
2. Technical Status (Charge Questions 1, 6)
2.1 Cryostat and Cryo-System *Fuerst/Strauss/SC1
2.1.1 Findings
2.1.2 Comments
2.1.3 Recommendations
2.2 Detector and Electronics Wisniewski*/Stroynowski/Loveless/SC/2
2.3 Infrastructure and Installation Guarino*/Sims/SC3
3. Cost Estimate and Schedule (Charge Questions 2, 6)
Merrill*/SC4
4. Management and ES&H (Charge Question 1, 3, 4, 5, 6)
Sims*/SC4
*Lead
SC Subcommittee
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OFFICE OF
SCIENCEExpectations
Present closeout reports in PowerPoint. Forward your sections for each review report
(in MSWord format) to Casey Clark, [email protected],
by Aug. 15, 8:00 a.m. (EDT).
OFFICE OF
SCIENCE2.1 Cryostat and Cryo-SystemFuerst, ANL / Strauss, DOE/SC
1. Do the proposed technical design and associated implementation approach satisfy the performance requirements? Are the CD-4 goals well defined?
YES
6. Are the requested long-lead procurements and any related activities necessary to achieve the stated schedule? Has the Project done the necessary preparations to execute these activities?
YES
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OFFICE OF
SCIENCE
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Findings– Project scope does not include initial LAr fill.– A make/buy analysis has been performed for the cooling &
purification systems as requested in the CD-1 Review Committee Report.
– Cryostat/detector interface issues have been addressed as requested in the CD-1 Review Committee Report.
– Pressure safety strategy is based on ASME/ANSI codes and established FNAL procedures.
– Access to the pit will be controlled by an interlock system.– Three pieces of cryogenic equipment have been identified as long-
lead procurements.– The cryostat is not presently a long-lead procurement item.– Alternative funding sources may be available for long-lead items.
2.1 Cryostat and Cryo-SystemFuerst, ANL / Strauss, DOE/SC
OFFICE OF
SCIENCE
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Comments– The BNL/FNAL relationship is working well.– The project intends to allow vendors to select a cryostat end joint
strategy (welded vs. flanged).– Separation of cryostat and cryogenics elements between Detector
Systems and Infrastructure DPMs appears reasonable given the interface issues involved.
– Foam insulation appears to be an optimal choice for the cryostat.– Foam support cradles are established technology and a good choice
for the cryostat.– Preliminary oxygen deficiency hazard (ODH) analyses look
reasonable.– The proposed LAr spill mitigation strategies appear to be workable.
2.1 Cryostat and Cryo-SystemFuerst, ANL / Strauss, DOE/SC
OFFICE OF
SCIENCE
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Recommendations– Determine a preferred cryostat head joint strategy by 30OCT11 to
assist the evaluation of bids based on “best value.”– Approve CD-2/3a.
2.1 Cryostat and Cryo-SystemFuerst, ANL / Strauss, DOE/SC
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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1. Do the proposed technical design and associated implementation approach satisfy the performance requirements? Are the CD-4 goals well defined? Yes.
2. Is the cost estimate and schedule consistent with the plan to deliver the technical scope with the stated performance? Is the contingency adequate for the risk?
Yes. Detector and Electronics cost estimates were reviewed, including Bases of Estimate. The costs are consistent with the plan to deliver the technical scope. The contingency estimates appear to be adequate for the risks.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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6. Are the requested long-lead procurements and any related activities necessary to achieve the stated schedule? Has the Project done the necessary preparations to execute these activities?
There are no items for Detector and Electronics that are targeted as long-lead time procurements.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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Findings• The PMT system is an in-kind contribution funded by the NSF. It
consists of 30 PMTs arrayed on a slide in structure to be located behind the TPC readout plane.
• The system has 10% spares, which should be adequate.• Wavelength shifter painted onto plates held between the PMT and the
TPC array is used to match photocathode sensitivity to the scintillation light emitted by Ar. Plate handling techniques to limit degradation have been developed.
• Long term and LN2 testing of the PMTs is in progress.• Cost estimates and schedules were presented. The total costs will be
close to budgeted costs. MIT provides financial backup for overruns. The schedule has a quarter year float if executed serially; taking advantage of parallel production can advance the schedule.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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Findings• The TPC system is an in-kind contribution of NSF. The TPC has
three views, U, V, Y, of the chamber, with the stereo wires ~twice as long as the vertical wires. These anode plane wires are attached to wire carrier boards (32 wires per board) that are fixed to the anode plane frame. Structures are stainless steel.
• TPC design activities are centered at BNL. Half of the drawings are done, though none signed off.
• Fab will be done at Yale and Syracuse shops, supplemented by external vendors. Wire stringing will take place at Yale and Syracuse. Integration will occur at FNAL. Prototype wire stringing machines have been built. The team estimates that 1 minute will be needed to prep each of the ~8000 wires.
• Transportation issues have been considered. Work on assembly schemes has begun, as well as conceptual design of the roll-in cart.
• Costs appear to be reasonable. Contingency appears low at 25% on M&S and 20% on labor. Schedule looks reasonable.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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Findings• The only technical change from CD-1 was to adopt a CMOS ASIC
front end. The ASIC development is being carried out at BNL, supported under LBNE.
• A third iteration of the 0.18 um CMOS Front-End ASIC has been submitted. There is sufficient float in the schedule for another iteration if needed.
• An integrated readout test, with a full crate of readout electronics, ADCs and Front-End Electronics will take place in early CY12, and will add confidence to the design performance.
• The committee drilled down through the cost documentation of several items. The Bases of Estimate are extensive. Costs appear to be well developed.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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Comments• The mixed funding and complex institutional responsibility
patterns for construction push interface control to be a central concern for the success of the project. Interface control was a focus of all of the L2 Managers’ presentations to the committee. Consciousness of this issue is high, making success in this complicated environment likely.
• Quality Assurance plans are quite mature for this stage of the experiment.
• The PMT system has continued to make technical progress. It’s schedule has sufficient float.
• The TPC system has made good design progress. The committee expects that this will be complete in time for construction. Assembly design is making good progress. With assembly ‘just around the corner’, fleshing out assembly needs more effort.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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Comments• A cold test of a full length wire carrier assemblies to verify
engineering concepts should be performed by the end of the year.• Breaking of a wire in the TPC during operation can be catastrophic.
The team should put more effort into mitigation of this unlikely event (eg, advance wire catcher design).
• The electronics team has a full chain test planned in the first quarter of CY2012. This is an important test that needs to proceed in this timely way.
• The project should be commended for the careful thought given to power distribution and grounding.
• The project should give highest priority to rapid evaluation of the third iteration Front-End ASIC, in order to retire the risk.
OFFICE OF
SCIENCE2.2 Detector and Electronics
Wisniewski, SLAC / Denes, LBNL /Stroynowski, SMU
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Recommendations
• Approve CD-2/3a.
OFFICE OF
SCIENCE2.3 Infrastructure and InstallationGuarino, ANL / Sims, ANL
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1. Do the proposed technical design and associated
implementation approach satisfy the performance
requirements? YES Are the CD-4 goals well defined? YES
6. Are the requested long-lead procurements and any related activities necessary to achieve the stated schedule? Has the Project done the necessary preparations to execute these activities? There are no long-lead procurements in this WBS.
OFFICE OF
SCIENCE2.3 Infrastructure and InstallationGuarino, ANL / Sims, ANL
Findings• The WBS is well organized and all of the documentation is in
place. CD4 goals are well defined. • There is a very experienced team at Fermi that is responsible
for the installation. BOE labor estimates for installation is based on this past experience and justifies the contingencies that are used.
• The recent creation of WBS 1.10 for integration is a good development.
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OFFICE OF
SCIENCE2.3 Infrastructure and InstallationGuarino, ANL / Sims, ANL
Comments• Timely completion of the 3D CAD model for the piping will
help to finalize the cost estimates. 2D prints as well as the 3D renderings on the shop floor during installation will help eliminate any potential problems with the layout during construction.
• Interface agreements between all of the subgroups should be completed as soon as possible.
• A system for travelers for each piece of equipment should be developed and implemented.
• The insertion and fishing of the wire/cables during the installation of the TPC appears to be difficult and testing of this process using a mockup could be useful.
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OFFICE OF
SCIENCE2.3 Infrastructure and InstallationGuarino, ANL / Sims, ANL
Recommendations• The final design of the cart for the TPC installation is
potentially a schedule driver and should be completed as soon as possible.
• There is a good conceptual design for the installation of wires and the assembly of the TPC. Detailed assembly plans need to be developed that include all of the fixturing/tooling needed.
• Recommend CD 2-3a approval
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OFFICE OF
SCIENCE
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3. Cost and ScheduleMerrill/SC4
2. Is the cost estimate and schedule consistent with the plan to
deliver the technical scope with the stated performance?
YES
Is the contingency adequate for the risk? YES
6. Are the requested long-lead procurements and any related
activities necessary to achieve the stated schedule? YES
Has the Project done the necessary preparations to execute
these activities? YES
OFFICE OF
SCIENCE
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3. Cost and ScheduleMerrill/SC4
Findings TEC = $15.596M, Contingency = $4.403M (28%), TPC = $19.999M; 27 month to-go construction period; Currently 21 Months Schedule Contingency (Dec 2013 to Sept 2015) based on
the current working schedule; 11 Level 2 WBS Elements (8 DOE/3 NSF); Project requires a $6.6M GPP multi-use facility funded off-project to meet CD-4
requirements; All MOUs with contributing institutions are in place; Project is proposing $342K in early procurements (CD-3a); Cost estimates are based on bottoms-up analysis and contingency built in at
activity level; Project schedule has been scrubbed and logic ties reevaluated; Project critical path goes through Enclosure Availability, Cryostat Construction,
and Frontend Electronics; Risk Registers are complete and up-to-date;
OFFICE OF
SCIENCE
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3. Cost and ScheduleMerrill/SC4
Comments Funding vs. Obligations profile is satisfactory for project although FY11 carryover
to FY12 is critical and CR beyond Jan 2012 will likely impact project schedule; FNAL has committed to funding the GPP as a priority to support the project; Robust risk management process in place; some risks retired and built into
baseline; Some schedule contingency is built into labor estimates based on Monte Carlo; Cost estimates are defensible and based on input from L2 managers, market
surveys, vendor quotes, project experience, etc. BoEs are detailed and traceable although project should consider reviewing
supporting documentation to ensure it is accurate and complete; At this time, the project end date is directly linked to receipt of construction funds; Significant project effort is associated with BNL and labor is split ~50/50 between
BNL and FNAL; Proposed CD-3a procurements are not on the critical path however items are “off
the shelf” with 6-10 month lead times and vendor quotes in-hand. Early procurement seems reasonable and these items should be purchased.
OFFICE OF
SCIENCE
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PROJECT STATUSProject Type MIE / Cooperative AgreementCD-1 Planned: Actual: 7/9/2010CD-2/3a Planned: 9/2011 Actual: CD-3b Planned: 3/2012 Actual: CD-4 Planned: 9/2015 Actual: TPC Percent Complete Planned: _17____% Actual: _17____%TPC Cost to Date $3.324M
TPC Committed to Date $4.256MTPC $19.999MTEC $14.893MContingency Cost (w/Mgmt Reserve) $4.439M ____34% on to goContingency Schedule on CD-4 _____13_months _____48%CPI Cumulative N/A
SPI Cumulative N/A
Project Status
OFFICE OF
SCIENCE
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4. Management and ES&HSims, ANL / Loveless, U. of Wisc.
1. Do the proposed technical design and associated implementation approach satisfy the performance requirements? Yes. Are the CD-4 goals well defined? Yes.
3. Are the management structure and resources adequate to deliver the proposed technical scope within specifications, budget, and schedule? Yes, a well structured and experienced team is in place
4. Is the documentation required by DOE Order 413.3B for CD-2 and CD-3a complete? Yes.
5. Are ES&H aspects being properly addressed given the project’s current stage of development? Yes.
6. Are the requested long-lead procurements and any related activities necessary to achieve the stated schedule? Yes, three items have been identified that could accelerate the project by 2 to 3 months. Has the Project done the necessary preparations to execute these activities? Yes, the design and procurement information is complete.
OFFICE OF
SCIENCE
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4. Management and ES&HSims, ANL / Loveless, U. of Wisc.
FindingsThe Project collaboration consists of 13 institutions and approximately 70 physicists. Seven of these institutions are delivering parts of the Project. Both NSF and DOE are providing funding.
The Project Key performance parameters and CD-4 definition were presented.
A configuration management plan was provided . Documents and technical configuration are controlled through project Docdb information repository. The following CD-2 required documents were provided to the review team:
Acquisition StrategyProject Execution PlanTechnical Design Report (Preliminary Design)Risk Management PlanRisk RegisterQA PlanNEPA Categorical Exclusion dated 3/8/11Hazard Assessment Report
OFFICE OF
SCIENCE
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4. Management and ES&HSims, ANL / Loveless, U. of Wisc.
FindingsA detailed Integrated Safety Management Plan was provided.
The detector hall will be constructed as General Plant Project where the Project will be the first occupant experiment. The L2 Manager for infrastructure and the Federal Project Director are heavily involved in the GPP project.
A list of 42 risks was provided along with the related Monte Carlo simulations for cost and schedule contingency.
The team presented responses to the recent CD-2/3a Directors review and the CD-1 review. All recommendations appear to be closed out.
The Project is considered a new start so the initial funding in FY12 will not be received until a potential FY12 continuing resolution is over. This is recognized as a significant risk to the schedule. Approximately $3M will carry over into FY12 to allow the team to finish design and prepare for FY12 procurements.
OFFICE OF
SCIENCE
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4. Management and ES&HSims, ANL / Loveless, U. of Wisc.
CommentsThe team is commended for presenting very clear and concise presentations and well
developed project documentation.
The project is well organized and staffed with experienced professionals.
The Project and collaboration has done an outstanding job developing relationships with the external organizations necessary to make the Project a success. The MOU’s and communication with external organizations were judged to be in very good condition.
A new start in FY12 exposes the Project to the potential for significant delays. Consider using “stop at award” approaches on some FY12 equipment procurements so it proceeds in parallel with the continuing resolution.
Risks appear to be appropriately developed for this phase of work.
Early procurement items proposed for CD-3a are reasonable, and they should proceed as planned.