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Full-Time Equivalent (FTE)

February 8, 2007

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Full-Time Equivalent (FTE)

FTE = Unit of Measure of a worker’s productivity or effort

FTE ≠ CountHead

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Units of Measure - 4 Types of Hrs

• Productive Hours – hours charged to a project

• Paid Leave Hours: Leave Project ID

Account

Vacation

221402

Sick 356001

Holiday 356011

Other 356002• Overtime Hours

• Leave w/o Pay (LWOP) – not in FTE calc

not in FTE calc

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Units of Measure – Work Month

Work Month = Productive Hours in Acctg Period / Available Hour in Acctg Period

FY07 PeriodAvailable Hours 1 2 3 4 5 6 7 8 9 10 11 12 TotalMON 176 176 168 184 160 176 168 184 168 176 184 160 2,080BWK 120 200 120 240 160 160 160 200 160 160 200 200 2,080

Available hours for monthly (MON) employees are different from bi-weekly (BWK) employees because of their differences in time reporting to LDRS and General Ledger in any given month.

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FTE Calculation

FTE = FTE Factor x Work Month of each employee

FTE Factor = (Σ Productive Hours + Σ Paid Leave Hours)

Σ Productive Hours

calculated for each paygoup (MON or BWK) at the Level 1 division – employee’s home organization

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Paid Leave Factor (PLF)

PLF = 1 / FTE Factor

PLF = (Σ Productive Hours )

(Σ Productive Hours + Σ Paid Leave Hours)

FTE = Employee Work Month / PLF

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Example

For each MON employee: Available Hrs = 22 Days x 8 Hrs/Day = 176 Hrs

For each BWK employee:

Pay Period Ending Sent to FMS Hours11/4/06 11/9/06 80

11/18/06 11/28/06 8012/2/06 11/28/06 40

Total Available Hours/BWK employee 200

Assume Division A has 4 MON and 3 BWK Employees

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Example - Monthly (MON)

(a) (b) (c) (d) (e) = (a)/176 (f)=S(d)/S(a) (g)=(e)x1.15Productive Paid Leave LWOP Total (a)+(b) Work Month FTE Factor FTE

Bill 160 16 176 0.9091 1.045Mary 152 24 176 0.8636 0.993Jack 80 16 96 0.4545 0.522Mike 144 24 8 168 0.8182 0.940Total 536 80 616 3.0455 1.15 3.500

Total Dept A MON FTE = 3.500; headcount = 4 PLF = 0.8701

(a) Productive Hours = Hours Worked (hours charged to projects)

Hours

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Example - Bi-weekly (BWK)

(a) (b) (c) (d) (e) = (a)/200 (f)=S(d)/S(a) (g)=(e)x1.14Productive Paid Leave Overtime Total (a)+(b) Work Month FTE Factor FTE

Joe 184 16 200 0.9200 1.050Sue 92 24 116 0.4600 0.525Don 176 24 8 200 0.8800 1.005Total 452 64 516 2.2600 1.14 2.580

Total Dept A BWK FTE = 2.580; headcount = 3 PLF = 0.8760

(a) Productive Hours = Hours Worked (hours charged to projects)

Hours

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Adjustments

• Adjustments for late time entry or corrections to hours reported in prior reporting periods.

• If the prior time reporting period occurs in the same accounting period as the current time reporting period, then adjustment hours are included in the FTE calculations.

• If the adjustment is not for the current reporting period, an Adjusting FTE is calculated and will be included in calculating YTD FTE.

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Key Points

• Standard calculation for LBNL FTE reports.

• FTE Calculation based on FTE Factor of whole L1 Division (home organization).

• FTE of an employee can be > 1.0 or 0.

• FTE calculation excludes LWOP and overtime.

• YTD Ave FTE calculation includes FTE adjustments.

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Sample BRS Report-Page1 Current Period

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Sample BRS Report-Page 4 Adjustments

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Sample BRS Report-Page 5 Total

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Sample Effort Analyzer Report 1

FTEas values

Oct  Nov  Dec  Jan  Feb  Mar  Apr  May  Jun  Jul  Aug  Sep 

AD - Administrative Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

AF - Accelerator & Fusion Research 74.17 74.97 72.78 75.34 71.13 70.29 68.79 68.64 72.61 71.53 71.99 70.90

AL - Advanced Light Source 85.25 85.30 84.02 84.96 83.13 82.48 83.11 82.96 88.89 91.61 92.95 90.91

BU - Business Services Division 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CF - Office of Chief FinanceOfficer 182.09 185.59 187.37 186.12 181.51 183.85 184.61 182.64 182.95 182.86 183.40 183.44

CH - Chemical Sciences 70.83 71.90 71.07 68.86 68.27 66.57 65.40 69.11 88.15 95.37 77.45 65.90

CR - Computational Research Div 113.23 112.93 116.44 115.72 108.07 133.50 132.74 132.52 139.97 144.20 142.89 133.86

CS - Computing Sciences 0.00 0.00 0.00 0.00 9.00 9.00 9.01 9.01 9.00 9.00 9.00 9.00

EE - Environmental Energy Tech 209.00 206.42 206.83 198.39 201.88 200.80 196.91 197.79 205.32 204.02 202.27 194.75

EG - Engineering 275.33 275.95 274.73 275.69 275.86 272.91 273.52 274.14 272.61 271.50 270.70 266.23

EH - Environment, Health & Safety 90.85 89.41 87.57 86.72 83.84 83.99 83.10 83.08 84.60 86.50 87.99 90.26

ES - Earth Sciences 129.57 128.44 128.43 127.24 130.12 131.66 130.75 126.05 131.55 132.31 131.16 127.92

FA - Facilities 264.35 266.59 264.22 258.57 255.24 255.17 249.97 248.24 249.51 238.54 235.71 235.55

GN - Genomics Division 151.81 153.65 150.60 149.14 148.87 152.21 151.24 153.58 157.63 165.60 168.08 165.53

HR - Human Resources 66.74 63.96 61.33 62.54 64.36 66.03 64.50 62.98 61.01 62.66 63.07 61.91

IC - Information Technology Div 180.89 178.67 176.55 177.16 175.51 149.10 149.80 149.78 150.35 152.52 154.27 148.41

LD - Laboratory Directorate 63.71 64.35 64.67 64.14 62.56 60.84 62.23 61.84 62.43 60.80 60.84 59.08

LS - Life Sciences 240.63 238.29 239.45 239.57 240.27 244.99 249.48 252.71 257.56 265.83 258.70 246.94

MS - Materials Sciences 163.30 164.51 166.86 177.93 175.29 185.09 182.74 187.35 226.47 230.11 212.55 188.46

NE - NERSC 69.37 67.43 67.38 67.11 64.53 64.06 61.62 62.54 67.17 68.63 67.37 67.14

NS - Nuclear Science 83.88 82.62 81.42 80.21 80.40 77.39 76.53 78.62 79.81 81.50 76.53 73.66

OP - Operations Division 12.21 11.27 10.95 10.00 10.00 10.00 10.00 9.00 8.57 7.00 7.17 6.65

PA - Public Affairs 27.59 27.19 26.45 26.28 26.62 27.22 27.21 27.17 29.28 30.83 30.71 27.87

PB - Physical Biosciences 120.46 122.06 120.67 120.44 125.55 124.56 123.44 121.31 136.15 137.40 132.28 112.94

PH - Physics 89.90 88.10 88.65 88.58 91.15 90.48 90.61 92.84 94.30 97.17 94.65 86.26

Undefined value - Undefined value 0.00 0.00 0.00 0.11 0.00 0.18 0.00 0.00 0.00 0.11 0.00 0.00

Employee Home Organization 2,765.16 2,759.57 2,748.41 2,740.81 2,733.15 2,742.38 2,727.30 2,733.87 2,855.87 2,887.57 2,831.73 2,713.58

FY06 FTE

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Sample Effort Analyzer Report 2

FY06 YTD Ave FTEHome Dept Average YTD FTE Oct  Nov  Dec  Jan  Feb  Mar  Apr  May  Jun  Jul  Aug  Sep  2006 

AF - Accelerator & Fusion Research 74.20 74.54 73.92 73.58 73.13 71.79 71.37 71.03 71.17 71.19 71.30 71.27 71.27

AL - Advanced Light Source 85.25 84.54 84.33 85.24 85.53 85.00 85.37 85.34 85.74 86.35 88.68 89.78 89.78

CF - Office of Chief FinanceOfficer 182.15 185.02 185.75 185.77 183.84 183.90 184.35 184.78 183.57 183.42 183.43 183.41 183.41

CH - Chemical Sciences 70.84 71.00 70.34 69.58 69.21 67.91 66.91 68.09 70.32 72.83 73.24 72.63 72.63

CR - Computational Research Div 113.01 112.97 115.20 114.66 109.29 135.74 135.29 134.08 134.68 135.64 136.15 135.84 135.84

CS - Computing Sciences 0.00 0.00 0.00 0.00 8.91 8.93 8.94 8.95 8.95 8.95 8.96 8.96 8.96

EE - Environmental Energy Tech 209.33 207.62 206.98 205.12 206.10 205.29 204.09 203.33 203.57 202.75 202.61 201.97 201.97

EG - Engineering 273.60 274.67 275.00 275.08 275.19 274.74 274.51 273.77 272.62 273.45 273.25 272.57 272.57

EH - Environment, Health & Safety 90.52 89.90 88.44 87.86 87.00 86.55 86.11 86.51 86.27 85.41 85.64 86.01 86.01

ES - Earth Sciences 130.76 129.27 128.93 129.24 129.34 129.65 129.79 128.66 129.00 129.38 129.57 129.38 129.38

FA - Facilities 262.05 263.89 263.60 262.09 259.26 258.55 257.37 256.21 256.38 254.58 252.85 251.33 251.33

GN - Genomics Division 152.30 152.56 151.86 150.47 149.92 150.25 149.47 149.99 150.67 152.16 153.61 154.44 154.44

HR - Human Resources 66.81 65.21 63.90 63.58 63.68 64.06 63.23 63.21 62.93 62.83 62.84 62.76 62.76

IC - Information Technology Div 180.94 179.24 177.93 177.71 175.71 148.41 148.50 148.59 148.77 149.08 149.49 149.04 149.04

LD - Laboratory Directorate 63.79 63.82 63.94 64.04 64.16 64.48 64.16 63.82 63.69 63.39 63.16 61.88 61.88

LS - Life Sciences 241.45 239.44 239.57 238.97 239.43 240.81 241.93 243.31 244.92 247.05 247.93 248.63 248.63

MS - Materials Sciences 163.68 163.95 164.51 167.56 167.71 170.53 172.26 173.84 180.67 186.47 188.17 188.16 188.16

NE - NERSC 69.25 68.25 67.96 68.49 66.07 65.66 65.09 65.60 66.64 66.84 66.88 66.85 66.85

NS - Nuclear Science 83.91 82.56 82.14 81.41 81.24 80.60 79.44 79.28 78.45 78.72 79.47 79.01 79.01

OP - Operations Division 12.21 11.74 11.48 10.30 10.24 10.20 11.06 9.96 9.81 9.53 9.31 9.08 9.08

PA - Public Affairs 27.33 27.08 26.85 26.70 26.67 26.76 26.85 26.89 27.20 27.56 27.85 27.85 27.85

PB - Physical Biosciences 120.68 121.37 121.14 122.55 123.20 123.50 124.40 122.82 124.25 125.56 125.28 123.23 123.23

PH - Physics 89.90 89.02 88.90 88.83 90.10 90.04 90.12 91.13 91.48 92.16 91.36 90.93 90.93

Undefined value - Undefined value 0.00 0.00 0.00 0.03 0.02 0.05 0.04 0.04 0.03 0.04 0.04 0.03 0.03

Employee Home Organization 2,763.95 2,757.67 2,752.65 2,748.85 2,744.96 2,743.40 2,740.64 2,739.22 2,751.77 2,765.31 2,771.06 2,765.05 2,765.05

17OFFICE OF THE CHIEF FINANCIAL OFFICER

CFO

Sample Effort Analyzer Report 3

For Oct, 2006

Oct 

AF - Accelerator & Fusion

AL - Advanced Light Source 

CF - Office of Chief

CH - Chemical Sciences 

CR - Computational

EE - Environmental

EG - Engineering 

EH - Environment,

ES - Earth Sciences 

FA - Facilities GN - Genomics Division 

HR - Human Resources 

IC - Information Technology Div 

Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE 

( Blank ) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

AF - Accelerator & Fusion Research 65.50 0.00 1.47 0.00 1.02 0.00 36.81 0.00 0.00 0.78 0.00 0.86 0.32

AL - Advanced Light Source 8.01 84.49 1.98 0.00 0.00 0.00 81.56 1.06 0.00 5.17 0.00 1.08 2.24

CF - Office of the CFO 0.00 0.00 133.24 0.00 0.00 0.00 0.00 0.00 0.00 0.67 0.00 0.00 0.00

CH - Chemical Sciences 0.00 0.00 0.05 70.84 0.51 0.00 0.12 0.00 0.31 0.33 0.00 1.42 0.00

CS - Computing Sciences 0.00 0.00 3.92 0.00 100.56 0.89 0.39 0.00 0.00 2.58 0.00 2.41 43.48

EE - EETD 0.15 0.00 5.47 0.00 0.00 206.27 0.87 0.00 0.10 2.53 0.00 4.44 0.00

EG - Engineering 0.25 0.00 1.27 0.00 0.00 0.00 66.90 0.00 0.00 2.51 0.00 3.88 1.52

EH - Environment, Health & Safety 0.05 0.00 1.33 0.00 0.00 0.00 0.00 85.17 5.91 4.67 0.00 0.00 5.57

ES - Earth Sciences 0.00 0.00 2.12 0.00 0.00 0.75 7.22 0.01 123.27 2.94 0.00 0.00 0.75

FA - Facilities 0.00 0.05 6.14 0.00 0.00 0.18 0.43 0.94 0.00 219.50 0.00 0.00 5.20

GN - Genomics 0.00 0.00 4.05 0.00 3.87 0.00 12.33 0.39 0.00 5.38 151.94 3.80 0.05

IC - Information Technology 0.00 0.00 0.00 0.00 0.39 0.00 0.64 0.26 0.00 1.95 0.00 0.00 119.09

LD - Laboratory Directorate 0.00 0.00 2.03 0.00 0.00 1.25 0.00 0.00 0.36 1.49 0.00 0.88 0.40

LS - Life Sciences 0.00 0.00 8.99 0.00 0.05 0.00 4.03 0.21 0.00 1.38 0.05 3.57 0.70

MS - Material Sciences 0.00 0.70 3.23 0.00 0.00 0.00 12.12 0.00 0.00 3.55 0.00 3.49 0.00

NS - Nuclear Science 0.00 0.00 0.79 0.00 3.74 0.00 26.64 0.37 0.00 2.35 0.00 0.80 0.00

OP - Operations 0.00 0.00 1.11 0.00 0.00 0.00 0.03 2.11 0.00 0.85 0.00 37.27 0.03

PB - Physical Biosciences 0.00 0.00 4.36 0.00 0.71 0.00 4.98 0.00 0.82 2.39 0.31 2.11 1.20

PH - Physics 0.24 0.00 0.60 0.00 2.17 0.00 18.54 0.00 0.00 1.04 0.00 0.82 0.40

SUMMARY - SUMMARY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Project Summary Group 74.20 85.25 182.15 70.84 113.01 209.33 273.60 90.52 130.76 262.05 152.30 66.81 180.94

Project Dept \ Home Dept

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CFO

Sample Effort Analyzer Report 3

For Oct, 2006 cont’d

LD - Laboratory Directorate 

LS - Life Sciences 

MS - Materials Sciences 

NE - NERSC NS - Nuclear Science 

OP - Operations Division 

PA - Public Affairs 

PB - Physical Biosciences 

PH - Physics 

Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE  Net FTE 

( Blank ) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

AF - Accelerator & Fusion Research 1.84 0.00 0.00 0.00 0.68 0.00 0.00 0.00 0.38 109.65

AL - Advanced Light Source 1.07 0.00 0.64 0.00 0.00 0.00 0.00 0.00 0.00 187.31

CF - Office of the CFO 1.07 -0.13 0.00 0.00 0.00 0.34 0.00 0.00 0.00 135.20

CH - Chemical Sciences 0.00 0.00 1.03 0.00 0.00 0.00 0.00 1.09 0.00 75.69

CS - Computing Sciences 1.89 0.00 0.00 55.48 0.00 0.00 0.00 0.38 0.00 211.96

EE - EETD 1.07 0.00 1.37 0.00 0.00 0.00 0.00 0.00 0.00 222.27

EG - Engineering 1.28 0.00 1.47 0.00 0.04 0.00 0.00 0.00 0.54 79.66

EH - Environment, Health & Safety 1.80 0.00 0.00 0.00 0.00 0.57 0.00 0.00 0.00 105.07

ES - Earth Sciences 2.10 0.21 0.00 0.00 0.00 0.00 0.00 0.49 0.00 139.85

FA - Facilities 1.64 0.00 0.98 0.00 0.00 1.02 0.00 0.00 0.00 236.06

GN - Genomics 1.08 6.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00 189.36

IC - Information Technology 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 122.34

LD - Laboratory Directorate 43.80 0.00 0.34 0.00 0.00 1.94 0.00 0.00 0.00 52.50

LS - Life Sciences 0.87 232.97 0.34 0.00 0.00 0.00 0.00 4.13 0.00 257.29

MS - Material Sciences 0.87 0.00 153.70 0.00 0.00 0.00 0.00 0.99 0.00 178.66

NS - Nuclear Science 1.02 0.23 0.31 4.02 82.67 0.00 0.00 0.00 3.62 126.58

OP - Operations 1.30 0.00 2.18 0.00 0.47 8.34 27.33 0.00 0.00 81.01

PB - Physical Biosciences 0.23 1.50 1.03 0.00 0.00 0.00 0.00 113.60 0.00 133.23

PH - Physics 0.87 0.00 0.28 9.75 0.05 0.00 0.00 0.00 85.35 120.11

SUMMARY - SUMMARY 0.00 0.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.18

Project Summary Group 63.79 241.45 163.68 69.25 83.91 12.21 27.33 120.68 89.90 2,763.95

Employee Home Organization 

Project Dept \ Home Dept