ohio columbus. oh 43211-2474 history · pdf filesao-/lgrp- rc-2 (part 1 & 2), revised...

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OHIOHISTORYC O N N E C T I O N

Ohio History ConnectionState Archives of OhioLocal Government Records Program800 E. 17"' AvenueColumbus. OH 43211-2474

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RECORDS RETENTION SCHEDULE (RC-2)See instructions before completing this form.

Section A: Local Government Unit

Union County Prosecuting Attorney

(Local Government Entity) r__

(SignatureVf-Kesponsible Official)

Section B: Records Commission

Union County Records Commission

(Unit)

David Phillips Prosecuting Attorney f J • Z-/ i ^

(Name) (Title) ' (DsL)

937-645-4177

128 South Main Street Marysville 43040

(Telephone Numher)

Union(Address) (City) (Zip Code) (County)

To have this form returned to the Reeords Commission electronically, include an email address: sbadenhopfajco.iinion.nh.us

I hereby certify that our records commission met in an open meeting, as required by Section 121.22 ORC, and approved theschedules listed on this form and any continuation sheets. I further certify thai our commission wil l make every effort to preventthese records series from being destroyed, transferred, or otherwise disposed of in violation of these schedules and that no recordwill be knowingly disposed of which pertains to any pending legal case, claim, action or request. This action is reflected in theminulesjwpt by this commission.

ecords CommtssionChair Signature Date

Section C: Ohio History Connection - State Archives

Signature Title

Title Date

Please Note: The State Archives retains RC-2 forms permanently. It is strongly recommended that the Records Commissionretain a permanent copy of this form

SAO-/LGRP- RC-2 (Part 1 & 2), Revised August 2014

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OHIOHISTORYCONN ECTION


Union County Prosecuting Attorney(Local Government Entity) (Unit)

(1)ScheduleNumber

PA 15-01

PA 15-02

PA 15-03

PA 15-04

PA 15-05

PA 15-06

PA15-07

(2)Record Title and Description

Annual ReportAnnual report to the Board of CountyCommissioners and Clerk of Courtscontaining number of criminal prosecutionspursued to final conviction during the year,fines assessed, recognizances forfeited, andamount collected in each caseCase Files - Appeals CourtContains a record of cases appealed to ahigher court in regards to criminal cases filedand prosecuted for the county and in civilcases where the county or a township is aparty to the suit; does not include juvenilecase filesCase Files - CivilContains a record of suits in which the countyof a township is a parly to the suitCase Files - CriminalContains a record of criminal cases filed andprosecuted for the countyCase Files - Juvenile(Abuse, Neglect and/or Dependency)Contains a record of cases filed andprosecuted for the county where (he partyinvolved has abused and/or neglected aminor, which may have resulted in thedependency of the minor; includes appellatecase filesCase Files - Juvenile (Adult Contributor)Contains a record of cases filed andprosecuted for the county where the partyinvolved has contributed to the delinquencyand/or unruliness of a minorCase Files - Juvenile (Delinquency/Unruly)Contains a record of cases filed andprosecuted for the county where the partyinvolved is a minor, who has committed anoffense (hat would be considered criminal ifcommitted by an adult; except those casesdetermined to constitute a seriousdelinquency; includes appellate case files

(3)Retention Period

Permanent

Permanent

26 years

Permanent

3 years after minorreaches age 18. If fileis part of anassociated case thenretain 3 years afteryoungest siblingreaches age 1 8

Permanent

5 years after minorreaches age 18

(4)Media Type

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

(5)For use by Auditor of

State or LGRP

(6)RC-3

Required

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OHIOHISTORYC O N N E C T I O N


Union County Prosecuting Attorney(Local Government Entity) (Unit)

(1)ScheduleNumber

PA 15-08

PA 15-09

PA15-10

PA15-11

PA15-12

PA15-13

PA15-14


Case Files - Juvenile (Serious Delinquency)Contains a record of cases filed andprosecuted far the county where the partyinvolved is a minor, who has committedhomicide, ORC 2903.01 to ORC 2903.06;kidnapping, ORC 2905.01 to ORC 2905.02; asexual offense, ORC 2907. 02 to ORC2907.06; arson, ORC 2909.02 to ORC2909.03; robbery, ORC 29 11. 01 to ORC291 102 and/or burglary, ORC29ll.ll toORC 291 L 12; includes appellate case filesCase Files - Juvenile (Traffic)Contains a record of cases filed andprosecuted for the county where the partyinvolved is a minor and has committed atraffic offenseCase Files - MunicipalContains a record of cases filed andprosecuted for the county in the MunicipalCourt; including Operating a Vehicle underthe Influence (OVI)Case Files - Municipal (Traffic)Contains a record of cases filed for thecounty in the Municipal Court where theindividual is charged with a traffic offenseand waives their right to trial and pays thefifiL' and court cost* wilhoi.it prosecutionCase Files - Tax ForeclosureContains a record of cases filed andprosecuted for the county where the partyinvolved is in delinquent payment of taxesand the county forces a sale of the property tosatisfy the unpaid debtDelinquent Tax and Assessment CollectionFund (DTAC) RecordsRecords related to the expenditure andreceipt of money from the Delinquent Tax andAssessment Collection (DTAC) FundFurtherance of Justice Fund (FOJ) RecordsFiscal and administrative records of theFurtherance of Justice Fund, which relates toexpenses that the prosecuting attorney incursin the performance of the prosecutor's officialduties and in the furtherance of justice

(3)Retention Period

Permanent

1 year

6 years

1 year

5 years

4 years, providedaudit(ORC 149.38)

4 years, providedaudit(ORC 149.38)

(4)Media Type

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic

Paper/Electronic


State or LGRP

(6)RC-3

Required

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°Audited means: flL years^compassed by he &ornave been audited by theAuditor of State a^fh.audit report has bereleased pursuantSec. 117.26 O.R.C

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OHIOHISTORYCONNECTION


Unjon County Prosecuting Attorney(Local Government Entity) (Unit)

(1)ScheduleNumber

PA15-I5

PA15-16

PA15-17

PA15-18

PA15-19

PA 15-20

PA 15-21

1

PA 15-22


Index to Civil CasesIndex to civil case files in which the county ora township is a party to the suitIndex to Criminal CasesIndex to criminal case files that are filed andprosecuted for the countyIV-D Bill ing RecordsRecords related to the administrative andfiscal operations, including receipts andexpenditures, of County Prosecutor involvedchild support enforcement (IV-D) casesJury Records - Grand JuryDocuments produced by the Grand Jury inrelation to individual cases deliberated withinthe Grand Jury, reports issued by the GrandJury in completion of mandated lours ofpublic correctional institutions andindictments returned by the Grand Jury;confidential Ohio Criminal Rule 6

Jury Records - Petit JuryDocuments related to the selection of PetitJurors for court proceedings in which thecounty is a party to the suit or criminal casesprosecuted for the countyNon-Prosecuted Case DocumentsCopies of police reports, complaints and/orcharging affidavits that are not made part ofa prosecutor file, because, but not limited tothe fact, that a defendant disposes of the caseat arraignment, charges are never filed, orbefore a formal prosecutor's file is createdOpinionsOfficial recommendations, advice or opinionsof the Prosecuting Attorney issued anddirected to county -and township officialsSubpoenasDocuments issued by the ProsecutingAttorney calling individuals and/or theproduction of materials before a court

(3)Retention Period

Permanent

Permanent

4 years, providedaudit

5 years

1 year

Unti l no longer ofadministrative value

Permanent

6 years

(4)Media Type

Paper/Electronic

Paper/Electronic

Paper

Paper

Paper

Paper/Electronic

Paper/Electronic

Paper


State or LGRP

ssss dAS report W^

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(6)RC-3

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OHIOHISTORYCONNECTION


Union County Prosecuting Attorney{Local Government Entity) (Unit)

(1)ScheduleNumber

PA15-23

•

PA 15-24

PA 15-25

PA 15-26

PA 15-27

PA 15-28


Violence Against Women Act (VAWA) Grant

Records related lo the administrative andfiscal operations of the Violence AgainstWomen Assistance Program, which seeks toreduce domestic violence, dating violence,sexual assault, and stalking

Victims of Crimes Act (VOCA) Grant

Records related to the administrative andfiscal operations of the Victims of CrimesAssistance Program, which seeks to assistvictims of crimes with crisis intervention,counseling and criminal justice advocacy

VOCA Victim Files (Felony)Files related to the advocacy and support ofthe victims of felony criminal behavior;records filed with criminal case fileVOCA Victim Files (Juvenile)Files related to the advocacy and support ofthe victims of juvenile delinquencyVOCA Victim Files (Misdemeanor)Files related to the advocacy and support ofthe victims of misdemeanor criminal behaviorVOCA Victim Files (Violent Crimes)Files related to the advocacy and support ofthe victims of violent criminal behavior;records filed with criminal case file

(3)Retention Period

7 years, provided allState and Federal

conducted, the auditreports released andall litigation, claims,or audit findings havebeen resolved7 years, provided allState and Federal

conducted, the auditreports released andall litigation, claims,or audit findings havebeen resolved

Permanent

3 years

1 year

Permanent

(4)Media Type

Paper/Electronic

Paper/Electronic

Paper

Paper

Paper

Paper


State or LGRP

(6)RC-3

Required

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