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April 2017

OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

Ohio EMA Field Journal

For Grants, Training and Exercise

2017 – 2019 Multi Year Training and Exercise Plan

The Multi-Year Training and Exercise Plan (TEP) is the roadmap for counties and state agencies to support each other and maximize efforts. It is also a pathway for the state of Ohio to follow in accomplishing the priorities described in the State of Ohio State Homeland Security Strategy, and is linked to the State Preparedness Report. The TEP is a living document that is reviewed and updated on an annual basis. This tool creates an avenue for counties and agencies to partner in training and exercise initiatives. The TEP is also intended to help strengthen relationships with potential partners in preparedness and response. In all, 74 county EMAs and six state agencies participated this year. This is a large increase from previous years. To view the results of the 2017-2019 TEP and to look at a detailed calendar of trainings and exercises across the state of Ohio please visit: http://ema.ohio.gov/Training_MultiYearTrainingAndExercisePlan.aspx

Grants Update

There have been a few prominent issues that sub-recipients are working through lately. We, in the Preparedness Grants Branch, would like to remind sub-recipients (to keep them from falling into a similar situation) that:

1) Food for executive board/commission meetings to oversee the EMA is not allowable through EMPG. 2) All costs submitted toward any grant must be for a project that begins and ends within the period of

performance. 3) Classes with less than 15 students require pre-approval from the Preparedness Grants Branch to be

paid through any Preparedness Grant. If the class attendance goes below 10 students then it may not be allowable. Approval is contingent on how reasonable the cost of the course remains.

We’d like to remind all sub-recipients, per the Policy Statement Regarding Inventory Records and Required Certifications dated January 16, 2015, any sub-recipients who purchase equipment from any Preparedness Grant Programs are required to submit an annual inventory certification along with a current master inventory listing to the Preparedness Grants Branch no later than January 31 of each year. Although federal inventory requirements remain in effect for the life of the qualifying equipment, sub-recipients are required to submit the certification and master inventory listing to Ohio EMA for three years after the close of the grant in which the qualifying equipment was purchased. This policy applies to the federal fiscal year 2014 grant programs and beyond.

Counties that do not comply with the above federal policy may not be able to draw down funds until the requirement is met. Please work with your Grants Specialist if you have any questions or need technical assistance.

April 2017

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April 2017

OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

1 G288 Local Volunteers and Donations Management April 3 – 4, 2017 Defiance County

2 ICS400 Advanced ICS April 4 – 5, 2017 Hamilton County

3 OH605 IA Damage Assessment Workshop April 5, 2017 Cuyahoga County

4 G489 Spontaneous Volunteers in Disasters April 8, 2017 Warren County

5 G191 ICS/EOC Interface Course April 10, 2017 Cuyahoga County

6 ICS300 Intermediate ICS April 10 – 12, 2017 Columbiana County

7 OH605 IA Damage Assessment Workshop April 11, 2017 Delaware County

8 OH607 PA Cost Documentation / Damage Assessment April 11, 2017 Delaware County

9 ICS300 Intermediate ICS April 11 - 13, 2017 Clark County

10 ICS300 Intermediate ICS April 11 - 13, 2017 Franklin County

11 OH606 Recovery from Disaster April 12, 2017 Portage County

12 ICS400 Advanced ICS April 13 – 14, 2017 Columbiana County

13 ICS400 Advanced ICS April 13 – 14, 2017 Franklin County

14 ICS300 Intermediate ICS April 17 - 19, 2017 Fulton County

15 ICS300 Intermediate ICS April 17 - 19, 2017 Warren County

16 OH606: Recovery from Disaster: A Local Government Role April 18, 2017 Hamilton County

17 OH200 Spring Conference April 18 – 19, 2017 Ohio EMA

18 ICS400 Advanced ICS April 19 - 20, 2017 Fulton County

19 ICS400 Advanced ICS April 19 - 20, 2017 Warren County

20 ICS300 Intermediate ICS April 22 – 23, 2017 Wayne County

21 G358 Evacuation and Re-Entry Training April 25-26, 2017 Franklin County

22 G288 Local Volunteers and Donations Management April 27-28, 2017 Cuyahoga County

23 ICS300 Intermediate ICS May 1 – 3, 2017 Mahoning County

24 G272 Warning Coordination May 2-3, 2017 Licking County

25 ICS300 Intermediate ICS May 2 – 4, 2017 Summit County

26 L449 ICS Curricula Train the Trainer Course May 2 – 5, 2017 Ohio EMA

27 ICS400 Advanced ICS May 3 – 4, 2017 Mahoning County

28 OH607 PA Cost Documentation / Damage Assessment May 5, 2017 Portage County

29 ICS300 Intermediate ICS May 6 – 7, 2017 Shelby County

30 ICS400 Advanced ICS May 6 – 7, 2017 Wayne County

31 ICS300 Intermediate ICS May 8 – 10, 2017 Medina County

32 OH605 IA Damage Assessment Workshop May 9, 2017 Columbiana County

33 ICS400 Advanced ICS May 9 – 10, 2017 Summit County

34 G386 Mass Fatalities Incident Response May 9 – 10, 2017 Wayne County

35 L146 Homeland Security Exercise & Evaluation Program (HSEEP) May 9 – 11, 2017 Hamilton County

36 OH197 Planning for Access & Functional Needs In Emergencies May 10 – 11, 2017 Ohio EMA

37 OH278 Benefit / Cost Analysis Workshop May 10 – 11, 2017 Ohio EMA

38 ICS400 Advanced ICS May 10 – 11, 2017 Medina County

39 G557 Rapid Needs Assessment May 11, 2017 Stark County

40 ICS300 Intermediate ICS May 15 – 17, 2017 Pickaway County

41 OH607 PA Cost Documentation / Damage Assessment May 16, 2017 Hamilton County

42 ICS400 Advanced ICS May 17 – 18, 2017 Pickaway County

43 OH606 Recovery from Disaster May 18, 2017 Vinton County

44 G358 Evacuation and Re-Entry Training May 18-19, 2017 Cuyahoga County

45 ICS400 Advanced ICS May 20 – 21, 2017 Shelby County

46 L973 Finance/Admin Section Chief (FSC) Course May 22 – 24, 2017 Cuyahoga County

47 L958 Operations Section Chief (OSC) Course May 22 – 25, 2017 Franklin County

48 L110 Emergency Mgmt. Basic Academy (Train the Trainer) May 22 – 26, 2017 Ohio EMA

49 OH605 IA Damage Assessment Workshop June 4, 2017 Richland County

50 G251 Emergency Management Amateur Radio Resources June 6, 2017 Licking County

51 L962 Planning Section Chief (PSC) June 12 - 15, 2017 Hamilton County

All current trainings are listed on the Ohio EMA training calendar located at:

https://webeoc.ema.state.oh.us/TrainingAndExercise/courselist.aspx

OHIO EMA UPCOMING TRAINING

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April 2017

OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

Upcoming Rural Domestic Preparedness Consortium Course

AWR 147 Rail Car Incident Response (8 hour Course)

County EMA Directors and Training Partners, the Rural Domestic Preparedness Consortium (RDPC) has additional funding for their rail car incident response training (would you be interested in hosting this training in any of your rural areas?) The University of Findlay developed this instructor-led awareness-level course to increase the knowledge of first responders in recognizing and characterizing the different types of rail cars, potential leaks, and courses of action to be taken based on initial site assessment. The course will increase participants' knowledge of safety and hazardous conditions that may exist at the scene; and it will allow them to become familiar with safe practices adopted by the railroad industry. Access the following link for more information. https://www.ruraltraining.org/training/courses/awr-147/.

Highlighted Course

L973 Finance Administration Section Chief (FSC) Course Cuyahoga County Office of Emergency Management will be hosting the following course. May 22-24, 2017 at the Independence Civic/Recreation Center, 6363 Selig Blvd., Independence, Ohio 44131.

Students must access the following link to enroll via the Cuyahoga County Public Safety & Justice Services website: http://ja.cuyahogacounty.us/en-US/052217-fsc.aspx. The FEMA Application Form must also be completed. For assistance with registration please contact Serena Steele at ssteele@cuyahogacounty.us or call 216-348-4392 or 216-443-5700

52 L950 Incident Commander Course June 19 – 23, 2017 Ohio EMA

53 G290 / G291 Basic PIO Series June 20 – 22, 2017 Van Wert County

54 G290 / G291 Basic PIO Series August 7-9, 2017 Warren County

55 G361 Flood Fight Operations August 8-10, 2017 Licking County

56 OH197 Planning for Access & Functional Needs In Emergencies August 14-15, 2017 Wayne county

57 G290 / G291 Basic PIO Series August 29-31, 2017 Medina County

58 G775 EOC Management and Operations September 7 – 8, 2017 Hamilton County

59 ICS300 Intermediate ICS September 12 - 14, 2017 Hamilton County

60 G428 CERT Train-the-Trainer Course September 15, 16 & 17, 2017 Ohio EMA

61 L101 Foundations of Emergency Management (week 1 & 2) Sept. 18 - 22, 2017 (Week 1) &

Nov. 13 – 17, 2017 (Week 2)

Ohio EMA

62 ICS300 Intermediate ICS September 19-21, 2017 Franklin County

63 ICS300 Intermediate ICS September 19-21, 2017 Warren County

64 G557 Rapid Needs Assessment September 20, 2017 Fairfield County

65 ICS400 Advanced ICS September 21-22, 2017 Franklin County

66 ICS400 Advanced ICS September 21-22, 2017 Warren County

67 ICS300 Intermediate ICS October 3 – 5, 2017 Miami County

68 ICS400 Advanced ICS October 10 - 12, 2017 Hamilton County

69 ICS300 Intermediate ICS October 24 - 26, 2017 Summit County

70 ICS400 Advanced ICS October 31 – Nov. 1, 2017 Summit County

71 OH605 IA Damage Assessment Workshop November 8, 2017 Hamilton County

72 L102 Science of Disaster March 19 - 21, 2018 Ohio EMA

73 L103 Planning: Emergency Operations March 22 – 23, 2018 Ohio EMA

74 L104 Exercise Design June 18 – 19, 2018 Ohio EMA

75 L105 Public Information and Warning June 20 – 21, 2018 Ohio EMA

OHIO EMA UPCOMING TRAINING Continued

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OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

Additional Highlighted Courses

G191 ICS/EOC Interface Course, April 10, 2017, North East Ohio Regional Sewer District Course Description: This course is designed for personnel associated with On-Scene Incident Command,

EOCs and Multiagency Coordination (MAC) System entities. The goal of the course is to provide state and local emergency management officials with the knowledge and skills they need to operate an Emergency Operating Center (EOC) and interface it with an Incident Command System (ICS) field operation. It enables the participants to begin developing an ICS/EOC interface for their community by applying Incident Command System (ICS) principles. The course reviews ICS and EOC responsibilities and functions and depends heavily on exercise and group discussions to formulate the interface. This is a “Required” course in the FEMA Advanced Professional Series (APS) G288 Local Volunteers and Donations Management, April 27 – 28, 2017, Brecksville, Ohio Course Description: This free training event supports local governments and their emergency management

partners in preparing for, responding to, and recovering from disaster events at the local level. The course is designed to strengthen the abilities of local jurisdictions to successfully prepare for and handle volunteer and donations management issues that may arise. The course content and activities may also serve as a template, thereby enhancing uniformity in addressing areas of donated unsolicited goods, unaffiliated volunteers, and undesignated cash. This training also provides information regarding the state’s volunteer and donations management responsibilities, which are designed to help build relationships between government and non-governmental organizations. This is an “Elective” course in the FEMA Advanced Professional Series (APS) G272 Warning Coordination, May 2-3, 2017, Licking County Regional Communications Center Course Description: Severe weather is on the way … how do you effectively work with the National Weather

Service and your local media to develop and discriminate effective warnings your community? This 2 day course is the latest in the hazardous weather series of courses produced in partnership with the National Weather Service (NWS). This course is intended to help facilitate that process. Course topics include: The Social Dimensions of Warning Response; Developing Effective Warning Messages; Developing an Effective Community Warning Process; and Working with the News Media to Create a Weather Warning Partnership. In addition to lecture and discussion, the course includes case studies, exercises, and an opportunity for interaction with representatives of the local news media. Target Audience: Emergency management personnel, municipal and corporate, who share some responsibility for or play a role in planning for a disaster. This is an “Elective” course for the FEMA Advanced Professional Series (APS) L449 Incident Command System (ICS) Train-the-Trainer Course, May 2 - 5, 2017, Ohio EMA Course Description: L-449 Incident Command System (ICS) Curricula Train-the-Trainer (MGT906) prepares

participants to deliver EMI's ICS curricula. Enhance your instructional skills and prepare to deliver FEMA's Incident Command Systems (ICS) curriculum. While ICS-100 and ICS-200 courses are addressed, the major emphasis is on ICS-300 and ICS-400. Students will learn from training professionals how to use adult-learning techniques to get the best out of the classes you teach. Students will develop and deliver a training module during the course. This course is 32 hours (four days) and is scheduled through the State Administrative Agency in cooperation with the Emergency Management Institute. OH197 Planning for Access and Functional Needs in Emergencies, May 10-11, 2017, Ohio EMA Course Description: This 2-day course provides participants with the information necessary to utilize disability and access and functional needs-inclusive practices during emergency planning. Course objectives include:

•Define access and functional needs and disabilities and how they differ. •Define key terms related to inclusive planning. •Identify appropriate resources to assist in planning for, and with, adults and children with disabilities and others with access and functional needs.

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OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

OH278 Benefit Cost Analysis (BCA) Workshop, May 10-11, 2017, Ohio EMA Course Description: Ohio EMA is hosting a Federal Emergency Management Agency (FEMA) Benefit Cost Analysis (BCA) Workshop. The workshop goal is to educate participants on the software and information needed to perform a BCA on a potential mitigation projects using FEMA’s current BCA software (version 5.2.1). This course will assist participants in developing quality BCAs to use when developing grant applications for the FEMA Hazard Mitigation Assistance (HMA) grant programs. Additional information on FEMA’s BCA tool can be found at: https://www.fema.gov/benefit-cost-analysis. Individuals that are considering applying for HMA funds this year are strongly encouraged to attend this course. L973 Finance/Administration Section Chief (FSC) Course, May 22 - 24, 2017, Independence, Ohio Course Description: This course is designed to provide local and state-level emergency responders with a

robust understanding of the duties, responsibilities, and capabilities of an effective FSC on an All-Hazards Incident Management team. These responsibilities fall into two categories: FSC duties (1) managing the Finance/Administration Section personnel and (2) managing the finances and administrative responsibilities during an incident. Exercises, simulations, discussions, and a final exam enable students to process and apply their new knowledge. Please note: ICS-400 is not required for this course. L110 National Emergency Management Basic Academy (TtT), May 22 - 26, 2017, Ohio EMA Course Description: The Federal Emergency Management Agency (FEMA) recognizes the need to tie

training programs to an established set of emergency management competencies and to a career development program through a progressive training and education system that includes the foundational-level Basic Academy. The Basic Academy provides a structured and progressive framework for acquiring the knowledge, skills and abilities to meet the challenges of an ever-changing emergency management environment. L962 Planning Section Chief (PSC) Course, June 12 - 15, 2017, Cincinnati, Ohio 45248 Course Description: This 4 day course design provides local and state-level emergency responders with a

robust understanding of the duties, responsibilities and capabilities of an effective Planning Section Chief (PSC) on an All-Hazards Incident Management Team. These responsibilities fall into two categories: PSC duties (1) managing the planning cycle and (2) tracking resources and incident status. Exercises, simulations, discussions and a final exam enable students to process and apply their new knowledge (there is no charge to attend this course). L950 Incident Commander Course, June 19 - 23, 2017, Ohio EMA Course Description: This 5 day course provides local- and state-level emergency responders with a robust

understanding of the duties, responsibilities and capabilities of an effective Incident Commander (IC) on an All-Hazards Incident Management Team (AHIMT). These responsibilities fall into two categories: (1) responding to the incident and command needs of the incident, and (2) effectively fulfilling the position responsibilities of an IC on an All-Hazards ICS IMT. Exercises, simulations, discussions and a final exam enable participants to process and apply their new knowledge.

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April 2017

OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

Emergency Management Institute Virtual Tabletop Exercise Program Fiscal Year 2017 REVISED

Purpose: Provide the planned dates and scenarios of the Fiscal Year (FY) 2017, Virtual Tabletop Exercise (VTTX) program to the emergency management community of practice. Background: The VTTX is a series of discussion-based exercises offered by the Emergency

Management Institute (EMI). In FY 2016, the VTTX program collaborated with over 400 community-based groups to train more than 5,000 participants through these 4 hour training events. General: EMI conducts a series of VTTX using a video teleconference (VTC) platform to reach

community-based training audiences around the country and provide a virtual forum for disaster training. The VTTX process involves key personnel from the emergency management community of practice reviewing a pre-packaged set of exercise materials, then convening for a four-hour tabletop exercise discussion of a simulated disaster scenario with a total of 10-15 individual sites. The event allows the connected sites to assess current plans, policies, and procedures while learning from the other connected sites, as they provide their perspective and practice while exercising a similar situation. A VTC system is required for participation, but there is no cost for this program. Exercise Goals: The VTTX enable the participants to exercise their knowledge, skills, and abilities to conduct prevention, protection, mitigation, response and recovery actions.

1.) Prepare participants for a disastrous event affecting their organization or community using a distinct VTTX scenario.

2.) Enable participants to better coordinate their operations with counterparts from federal, state, local, tribal and territorial governments, private sector organizations, and non-governmental agencies.

3.) Provide a virtual and experiential education environment. Exercise Design:

VTTX are designed to engage the participants in a no fault, hazard-specific exercise discussion. The lead facilitation will occur via VTC from the EMI campus, and will be complimented by a dedicated local agency facilitator at each VTC site. The VTTX will be supported by an Exercise and Coordination Facilitation Guide, which will include all required logistical information (room layout, connection instructions, etc.), as well as facilitation and “hot- wash” instructions. Local agencies can adjust generic questions/objectives into SMART objectives for self- evaluation, using HSEEP Exercise Evaluation Guides

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OHIO EMERGENCY MANAGEMENT AGENCY FIELD JOURNAL

FY 2017 VTTX Dates and Scenarios:

Participation Requirements: The VTTX will be limited to approximately 10-15 locations per exercise. Participants must have an appropriate site equipped with VTC capability (not web-based) that can access the Federal Emergency Management Agency (FEMA) VTC site (connection information will be provided by EMI). Participating locations will be responsible for local exercise logistics, and should designate an exercise coordinator to implement the logistical requirements for the exercise. In addition, the location must provide a person capable of facilitating the on-site portion of exercise. Electronic copies of the related exercise materials (Situation Manual) will be provided in advance by EMI. To Apply: Locations interested in participating in the VTTX series should submit an email request to participate in the exercise to Douglas Kahn at douglas.kahn@fema.dhs.gov, phone (301) 447-7645, with preferred date of participation. Your email is your program application. When applying, please provide a central point of contact from your organization to work all VTTX issues. Each location will receive a notice from EMI and will be provided with relevant logistical information and exercise materials to set up and facilitate the exercise locally. The FEMA Form 119-25-2 is not required to be submitted until the VTTX is completed. With your request, copy in your email the Integrated Emergency Management Branch office at fema-emi-iemb@fema.dhs.gov or call 301-447-1381.

Month Dates Scenario VTTX #

October 25, 26, & 27 Public Health #1 Pandemic Flu V0033A

November 8, 9 & 10 Winter Storm V0002

29 & 30 Long Term Power Outage V0027

December 1 Long Term Power Outage V0027

6, 7 & 8 Active Shooter - College V0025A

12, 13 & 14 Active Shooter - Mall V0025B

January 24, 25 & 26 Cyber V0015A

February 7, 8 & 9 Haz Mat-Gas Transport V0038

21, 22 & 23 Tornado V0005A

March 7, 8 & 9 Tornado V0005B

21, 22 & 23 Hurricane V0001

April 11, 12 & 13 Hurricane V0001

25, 26 & 27 Cyber V0001

May 9, 10 & 11 Public Health #2 Chemical Leak V0001

23, 24 & 25 Flood V0001

June 6, 7 & 8 Active Shooter - College V0001

13 & 14 Animal Evac V0001

20, 21 & 22 Earthquake V0001

July 11, 12 & 13 Bakken Oil V0001

August 22, 23 & 24 Cyber V0001

September 5, 6 & 7 Chlorine V0001

19, 20 & 21 Earthquake V0001