ohs workplace inspections - nazareth college · 2018-04-13 · 12. personal protection 12.1...

OHS WORKPLACE

INSPECTIONS

CM Form 10

Nazareth College

Worksite Inspections

Date Created: December 2012 Version Number: 1 Pages 1 of 6

Document Owner: Property Manager Authorised Signature:

Nazareth College Worksite Health and Safety Checklist

Indicate in the following manner:

Acceptable Not Acceptable N/A Not Applicable

1. Health and Safety Systems

1.1 OH&S policy displayed

1.2 Accident Report book incidents recorded

Workcover Incident and Accident Notification Forms Available

1.3 Induction records

1.4 Rehabilitation policy available

1.5 Workplace inspection records

1.6 Emergency procedures

1.7 Training records

Certification Records for Permit License Holders

1.8 Documented safe work procedures

1.9 Protective clothing & equipment records

1.10 MSDS available

1.11 Health & safety systems manual

1.12 H&S representatives appointed

1.13 Management safety representative appointed

1.14 Contract risk assessment available

1.15 Contract health & safety plan available

2. Housekeeping

2.1 Work areas free from rubbish & obstructions

2.2 Surfaces safe and suitable

2.3 Free from slip/trip hazards

2.4 Floor openings covered

2.5 Stock/material stored safely

2.6 Aisles Unobstructed and clearly defined

2.7 Adequate lighting

2.8 Vision at corners

2.9 Wide enough

3. Electrical

3.1 No broken plugs, sockets, switches

3.2 No frayed or defective leads

3.3 Power tools in good condition

3.4 No work near exposed live electrical equipment

3.5 Tools and leads inspected and tagged

3.6 No strained leads

3.7 No cable-trip hazards

3.8 Switches/circuits identified

3.9 Lock-out procedures/danger tags in place

3.10 Earth leakage systems used

3.11 Start/stop switches clearly identified

3.12 Temporary Electrical Supply secured and protected

3.13 Appropriate fire fighting equipment

4. Plant and Equipment 4.1 Plant and equipment in good condition

4.2 Daily safety inspection procedures/checklists

CM Form 10

Nazareth College




4.3 Fault reporting/rectification system used

4.4 Operators trained and licensed

4.5 Warning and instructions displayed

4.6 Warning lights operational

4.7 Reversing alarm operational

4.8 Satisfactory operating practices

4.9 Fire extinguisher

4.10 Tyres satisfactory

4.11 SWL of lifting or carrying equipment displayed

4.12 Plant service areas clean and appropriately located

4.13 Heavy plant and equipment properly secured whilst being transported

4.14 Permits required for Wide or long loads, Routes Approved

5. Machinery and Workbenches 5.1 Adequate work space

5.2 Clean and tidy

5.3 Free from excess oil and grease

5.4 Adequately guarded

5.5 Warnings or instructions displayed

5.6 Emergency stops appropriately placed and clearly identifiable

5.7 Operated safely and correctly

5.8 Workbenches Clear of rubbish

5.9 Tools in proper place

5.10 Duckboards or floor mats provided

6. Hazardous Substances 6.1 Fuels and other categories of dangerous goods labeled and stored appropriately

6.2 Containers labeled correctly

6.3 Adequate ventilation/exhaust systems

6.4 Protective clothing/equipment available/used

6.5 Personal hygiene

6.6 Waste disposal procedures

6.7 Material safety data sheets available

6.8 Chemical handling procedures followed

6.9 Chemical register developed

6.10 Appropriate emergency/first aid equipment – shower, eye bath, extinguishers

6.11 Hazchem signing displayed

7. Welding 7.1 Gas bottles securely fixed to trolley

7.2 Welding fumes well ventilated

7.3 Fire extinguisher near work area

7.4 Only flint guns used to light torch

7.5 Flash back spark arresters fitted

7.6 Vision screens used for electric welding

7.7 LPG bottles within 10 year stamp

7.8 PPE provided and worn

7.9 Hot Work permit system used

8. Trenching, Boring, Shields and Excavations 8.1 If trench is battered or benched is the vertical height 1.0m or less ?

8.2 Are the methods for laying down dusts and fumes inside and outside the trench

satisfactory?

8.3 Are appropriate methods being used to combat excessive water?

8.4 Are ground support methods used appropriate?

CM Form 10

Nazareth College




8.5 Is there a fence around the trench with appropriate signs and flashing lights?

8.6 If no work is being done in the shaft is it fenced off and covered?

8.7 Are there flashing lights on trenches and pits within road reserves and places of

public access

8.8 Are shields firmly wedged into the ground?

8.9 Does the shield give total protection ie when it rests on the excavation bottom

does it extend above the surface?

8.10. Is work in a trench being carried out within the protection of a shield?

8.11 Are trench shields in good condition?

8.12 If shields or a ground support system is not used to support the excavation are

the sides battered to the angle of repose of the spoil?

8.13 Are pipes or tools too close to the edge of the trench?

8.14 If spoil is placed close to the edge of the trench due to restrictions the extra

weight of the soil may overload the side of the trench. Has the ground support

been strengthened in these circumstances?

8.15 Are excavations of 1.5 m or less in unstable ground adequately supported?

8.16 If the top edge of the trench is fretting away and dropping into the trench has

this made safe?

8.17 Is machinery a reasonable distance away from excavations?

8.18 If machinery has to be close by is a stronger ground support mechanism in

place?

8.19 If water is running into an excavation is it being removed?

8.20 If there subsidence behind ground supports? Indicated by ground swelling from

bottom of trench

8.21 Is there a minimum of two people working on site (1 in trench another close by)

8.22 Are there tension cracks in the ground surface running parallel to the sides of

the trenches, has it been stopped from worsening?

8.23 Are timber supports in good condition not bowing or creaking?

8.24 Is the spacing of soldier sets along a trench 1.5 m or less?

8.25 If soldier sets are being used are they being used in appropriate ground

conditions , ie stiff clays, unweathered silurian sedements?

8.26 Are Toms pressed firmly against the excavation walls?

8.27 Is the timber used for ground support systems hardwood minimum grade F8?

8.28 Do all excavations exceeding 1.5 m have an adequate support system?

8.29 If ground support is to be installed are the trench walls vertical?

8.30 Are access ladders provided in trenches where employees are working?

8.31 Are there Separate access and egress points from excavation?

8.32 Is the toe of any spoil pile 0.5 m or greater from the edge of the trench?

9. Prevention of Falls

9.1 All work platforms have secure handrails, guarding or fence panels

9.2 Fall Arrest Systems Harness and lanyard or belts provided and in good

condition

9.3 All pit, manhole, floor, penetrations covered or barricaded

9.4 Unsafe areas signposted and fenced

9.5 Safe work procedure in place

10. Stairs, steps and landings 10.1 No worn or broken steps

10.2 Handrails in good repair

10.3 Clear of obstructions

10.4 Adequate lighting

10.5 Emergency lighting

CM Form 10

Nazareth College




10.6 Non-slip treatments/treads in good condition

10.7 Kick plates where required

10.8 Clear of debris and spills

10.9 Used correctly

11. Ladders 11.1 Ladders in good condition

11.2 Ladders not used to support planks for working platforms

11.3 Correct angle to structure 1:4

11.4 Extended 1.0 metre above top landing

11.5 Straight or extension ladders securely fixed at top

11.6 Metal ladders not used near live exposed electrical equipment

12. Personal Protection 12.1 Employees provided with PPE, helmets, gloves, boots earmuffs, vests etc

12.2 PPE being worn by employees

12.3 Suncream and sunglasses provided

12.4 Correct signage at access points

13. Manual Handling 13.1 Mechanical aids provided and used

13.2 Safe work procedures in place

13.3 Manual handling risk assessment performed

13.4 Manual handling controls implemented

14. Workplace Office Ergonomics 14.1 Workstation and seating design and condition acceptable

Foot rest, wrist rest, document holder

14.2 Ergonomic factors considered in work layout and task design

14.3 Use of excessive force and repetitive movements minimised

14.4 Appropriate training provided

15. Material Storage 15.1 Stacks stable

15.2 Heights correct

15.3 Sufficient space for moving stock

15.4 Material stored in racks/bins

15.5 Shelves free of rubbish

15.6 Floors around stacks and racks clear

15.7 Drums checked

15.8 Pallets in good repair

15.9 Heavier items stored low

15.10 No danger of falling objects

15.11 No sharp edges

15.12 Safe means of accessing high shelves

15.13 Racks clear of lights/sprinklers

16. Confined Spaces 16.1 Risk assessment undertaken

16.2 Air quality test records

16.3 Communication and rescue plan in place

16.4 Safety equipment in good working condition

16.5 Suitable training provided to employees

16.6 Confined Space permit used

17. Lasers 17.1 Operator has laser operator license

CM Form 10

Nazareth College




17.2 Class of Laser in use does not exceed 3A

17.3 Laser Safety Signage displayed

17.4 Laser not used in a manner to endanger other persons (beam reflection stops )

18. Demolition 18.1 Risk assessment undertaken in advance

18.2 Access prevented to demolition areas

18.3 Overhead protection in place

18.4 Protection of general public

18.5 Safe work procedure in place

18.6 Safety Signage

19. Public Protection and Site Safety 19.1 Appropriate barricades, fencing, hoarding, to restrict construction access to

defined areas gantry secure and in place

19.2 Signage in place 24 hours a day

19.3 Suitable lighting for public access

19.4 Footpaths clean and free from debris

19.5 Dust and noise controls in place

19.6 Site access controlled

19.7 Traffic control procedures in place

19.8 Public complaints actioned

20. Amenities on Site 20.1 Washrooms clean

20.2 Toilets clean

20.3 Lockers clean

20.4 Meal rooms clean and tidy

20.5 Rubbish bins available – covered

21. First Aid

21.1 Cabinets and contents clean and orderly

21.2 Stocks meet requirements

21.3 First aiders names displayed

21.4 First aiders location and phone numbers

21.5 Qualified first aider(s) on Site

21.6 Record of treatment and of supplies dispensed

22. Lighting 22.1 Adequate and free from glare

22.2 Lighting clean and efficient

22.3 No flickering or inoperable lights

22.4 Emergency lighting system

23. Fire and Emergency Control 23.1 Extinguishers in place

23.2 Fire fighting equipment serviced/tagged

23.3 Appropriate signing of extinguishers

23.4 Extinguishers appropriate to hazard

23.5 Emergency exit signage

23.6 Exit doors easily opened from inside

23.7 Exit path ways clear of obstruction

23.8 Alarm/communication system – adequate

23.9 Smoking/naked flame restrictions observed

23.10 Minimum quantities of flammables at workstation

CM Form 10

Nazareth College




23.11 Flammable materials labeled and stored appropriately

23.12 Emergency personnel identified and trained

23.13 Emergency procedures documented – issued

23.14 Emergency telephone numbers displayed

23.15 Alarms tested

23.16 Trial evacuations conducted

23.17 Personnel trained in use of fire fighting equipment

24. Traffic Management and Roadworks

24.1 Do works comply with Vic Roads Code of Practice

24.2 If construction is to affect traffic flow is signaling /traffic coordination

appropriate and adequate

24.3 Is pedestrian and vehicular traffic safely diverted around all excavations

24.4 Appropriate Safety Signage 24 hours a day being used

Occupational Health and Safety

Inspections Testing Monitoring Procedure Manning Drive Noble Park North Victoria 3174

Nazareth College OHSMS Inspection Testing and Monitoring Procedure October 2012 Authorised by The Principal Page: 1

1. Purpose

Within Nazareth College there are a range of work activities and facilities. Regardless of the work environment there are several legal requirements for safety and hygiene controls as well as basic requirements for housekeeping standards to be maintained. We rely on a range of systems, equipment and safety devices to be working reliably and to ensure that they will work for us if or when they are needed the College has programs to test and monitor their functions.

The purpose of this procedure is to establish and schedule documented inspection monitoring and testing programs to assist Nazareth College to verify regulatory compliance and maintain safe systems of work and safe workplaces.

2. Scope

Nazareth College has developed comprehensive Safety Inspection Checklists. These are to be used for consistency in reporting and record keeping.

Scheduled Safety Inspections include:

Safety Inspections of all Buildings, Grounds Sports-facilities, Work Areas and Plant;

Safety Inspections and Audits of Contractor’s OHS Management Systems, Plant, Operator Licenses;

Any specific hazard or compliance audits and work-site safety management processes that are required from time to time;

Safety Monitoring Programs include:

Potable Water Quality Checks

Fume Cupboards

Safety Testing Programs include:

Electrical Safety including Appliance Testing and RCDs;

Fire Detection and Alarm;

Machinery Emergency Stop;

Gas and Power Isolation.

3. Applicable Legislation

Occupational Health & Safety Act 2004

Occupational Health and Safety Guidelines 2007

AS 4801 Occupational Health and Safety Management Systems

4. Responsibilities

The Manager Property Services is responsible for the scheduling and implementation of the safety testing and monitoring programs, including the completion of actions to establish or improve safety standards in the workplace. He will provide the Business Manager with the planned schedule each quarter and the results reports.

The Business Manager will establish a schedule of safety inspections in the OHS Activities Calendar and will review the implementation of corrective measures. Significant OHS




issues that remain outstanding or unresolved will form part of the OHS Committee report to the Principal. The Business Manager will ensure there are adequate resources to control

identified hazards and monitor the implementation of any controls.

5. Procedure

5.1 Identifying Areas Subject to Workplace Inspection The Business Manager is to identify areas within the workplace that are to be subject to regular inspections. Examples of areas and items that may be identified include:

workshops/trade classes, having regard to the location and functionality of machinery and plant;

gymnasiums, playground equipment, sporting equipment and outdoor sporting areas;

administration areas;

first aid amenities;

art classrooms

laboratories;

storage areas;

hazardous building materials;

fire fighting equipment:

emergency exit signage;

parking areas and public access areas: trips and slips, signage and public safety;

kitchens/canteens; and

roof access.

Each area will have different inspection requirements.

Note: The inspection checklist should be reviewed at periodic intervals to ensure on-going suitability; as a minimum the inspection checklist should be reviewed annually. Any changes to the workplace should trigger a review of the inspection checklist by the Property Manager. 5.2 Workplace Inspection Schedule

Once inspection checklists have been finalised, the Business Manager, in consultation with the OHS Committee will schedule Work Area Inspection Programs each term. The inspection schedule is to be documented on the workplace OHS Activities Calendar.

Note: High risk areas may be subject to more frequent inspections. 5.3 Conducting Workplace Inspections

Workplace inspections are to be conducted by the inspection teams that shall include heads of faculty and the local health and safety representative and the teams shall consult with staff working in the area (e.g. First Aid Attendants for the first aid component of the review)




using the area specific Workplace Inspection Checklist. All items of the form are to be completed and recorded.

5.4 Hazard Management Where a hazard has been identified, all controls must be established by the Property Manager in consultation with the relevant nominated persons. In the event of a high risk

hazard the Business Manager must also be consulted, all outcomes are to be recorded on

Workplace Inspection Checklist. Control strategies must be implemented in accordance with the timeframes outlined in the OHS Risk Management Procedure. 5.5 Review Prior to conducting each workplace inspection, the Property Manager should refer to previous inspection reports to verify that controls have been implemented and that they are effective in eliminating or reducing risk. Any hazards that have not been controlled adequately, or are still outstanding, must be recorded as a hazard on the current Workplace Inspection Checklist. The Business Manager must review each inspection checklist within 5 business days of completion to verify the risk assessment ratings and the adequacy of the controls. This verification is to be documented on the Workplace Inspection Checklist. Findings of inspections will be considered during the annual development of costed and prioritised hazard control programs 5.6 Record Keeping

The Business Manager must maintain a copy of all Workplace Inspection Checklists in a central file and raise outstanding issues at any consultative forum (i.e. OHS Committee or other meeting where OHS is included as an agenda item). Reports shall include corrective action recommendations. The selection of controls for hazards identified will be based on the hierarchy of control.

5.7 Contractor Work Site Inspections shall be conducted by the Property Manager.

These shall use comprehensive Contractor Management Site Inspection Checklists and Contract Audit Tools.

Significant major breaches of contract safety requirements and/or regulatory requirements will result in cessation of the work and may lead to termination of the contract.

These inspections shall be documented and copies provided to the Contractor. The reports shall include recommended corrective measures to implement without delay;

Inspection documentation shall be retained and reviewed for follow through completion.

5.8 Results of Monitoring and Testing Programs including:

Fume Cupboards;

RCD’s and Electrical Safety including Appliance Testing;




Fire Detection, Alarm and Fire Extinguisher equipment;

will be provided to the OHS Committee.

5.9 OHS Risk Register

The Business Manager is to ensure the OHS Risk Register is reviewed when high risk hazards are identified as a result of workplace inspections.

6. Records

Register of Scheduled Inspection Monitoring and Testing Programs

Workplace inspection Checklists

7. Attachments

Inspections Checklist

Contractor Management Checklists

ohs workplace inspections - nazareth college · 2018-04-13 · 12. personal protection 12.1...

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