oma 2016 sponsorship and exhibiting prospectus

We are the Clinical Leaders in Obesity Medicine

Who Work to Advance the Prevention, Treatment,

and Reversal of the Disease of Obesity.

2016 SPONSORSHIP AND EXHIBITING PROSPECTUSobesitymedicine.org

3OBESITYMEDICINE.ORG

About the Obesity Medicine Association .........................................4

Exhibiting ..................................................................5

Sponsorships ........................................................ 10

Corporate Advisory Council ..........................12

Digital Advertising.............................................. 13

Applications ..........................................................14

Exhibitor Rules and Regulations............. 20

Antitrust Guidelines ..........................................21

Terms and Conditions ....................................22

TABLE OF CONTENTS

Where Do OMA Members Practice?

(3% International)

9%

12%

6%

11% 6%

12%

21%

16%4%

Beth AmelonSponsorships & Exhibits [email protected] | 303.770.2526F | 303.779.4834www.obesitymedicine.org

Obesity Medicine Association101 University Blvd., Suite 330Denver, CO 80206

Contact Us

Breakdown of OMA

Membership

Physicians (85%)

Allied Health Care Providers (15%)

4 CLINICAL LEADERS IN OBESITY MEDICINE®

Our MembersOur members are the clinical leaders in obesity medicine who work to advance the prevention, treatment, and reversal of the disease of obesity. Physicians, nurse practitioners, physician assistants, allied health care providers, and students make up OMA’s membership.

Our WorkWe strive to provide the best resources for our members to help them advance the field of obesity medicine, deliver evidence-based treatments, and improve the lives of patients affected by obesity. We offer unique, accredited educational opportunities promoting a comprehensive medical approach to obesity treatment, and we support advocacy efforts for increased access to and coverage of obesity treatment services.

Our EventsWe host two conferences per year, as well as a number of introductory-level courses about obesity medicine. Obesity Medicine 2016 | San Francisco | April 6-10: At our annual spring conference, our education focuses on business, nutrition, and the comprehensive treatment approach. At the Obesity Medicine Essentials course, attendees learn the basics of starting and running an obesity medicine clinic. The Nutrition Course helps attendees understand how to select or develop appropriate nutrition plans for their patients. Finally, the Spring Obesity Summit provides a range of information about different treatment options included in the comprehensive approach as well as the most relevant topics in obesity medicine.

Overcoming Obesity 2016 | Chicago | September 21-25: At our annual fall conference, our education centers on preparing physicians for the board certification exam and informing them about the latest updates from the field of obesity medicine. Our Obesity Medicine Certification Review Course helps physicians review the content that may be covered on the exam. The Fall Obesity Summit focuses on current research in the field and trending topics among obesity medicine clinicians.

Obesity Basic Medical Treatment: This introductory-level course travels to major cities throughout the country and targets primary care practitioners who have little to no knowledge about caring for patients affected by obesity. Attendees can expect to gain a basic understanding of patient assessment, nutrition, lifestyle, behavior, physical activity, pharmacotherapy, and evaluating outcomes.

About the Obesity Medicine Association

ABOUT

Membership has grown 33% over the past five years.

OMA has more than 1,800 members, made up of

physicians and other clinical providers, each with an

interest in obesity medicine.

39% of OMA members are Diplomates of the American Board of Obesity Medicine. The majority of

all Diplomates are OMA members.

Indianapolis Jan. 16

New Orleans Jan. 23

Philadelphia Jan. 30

Raleigh Feb. 20

San Diego Feb. 27

Houston July 16

Minneapolis July 30

Orlando Aug. 13

Obesity Basic Medical Treatment Locations and Dates


Who Attends? More than 500 clinicians with a special interest in obesity medicine. (Based on 2015 attendance.) Physicians make up 75% of attendees, and their specialties are:

n Family Medicine (39%) n Internal Medicine (29%) n Obstetrics & Gynecology (7%) n Pediatrics (4%) n Endocrinology (4%) n Surgery (2%) n Psychiatry (1%) n Other (14%)

Benefits n Access to a pre- and post-conference attendee mailing list

(upon request).

n Company listing and description in the onsite guide and the

mobile conference app.

n Four exhibit hall badges for each space purchased.

n Company listing and description emailed to attendees

prior to conference.

n Marketing support for your company’s exhibit booth(s).

Exhibit Hall Traffic Builders n Breaks and lunches in the exhibit hall.

n Exhibit Hall Happy Hour.

n Interactive exhibit hall map on conference mobile app.

Obesity Medicine 2016 Spring ExhibitingWhy should you exhibit? As more clinicians enter the field and the practice grows, clinicians are searching for educational opportunities about the most current research and the latest products and services to aid them in developing a successful obesity medicine practice.

San Francisco

Secure your booth for both 2016 conferences at the same time and save $200 on total exhibit rates!

EXHIBITING

Conference: April 6-10Exhibit Hall: Thursday, April 7 through Friday, April 8Single Standard Booth: $1,500Single Premium Booth: $2,050

of Obesity Medicine conference attendees

are practicing obesity medicine

71%

Obesity Summit attendees have been practicing obesity medicine for an average of five years.

Obesity Summit attendees see 33 patients per week, on average.

Breakdown of allied health care provider attendees:

n Nurse Practitioners (26%) n PhDs (19%) n Physician Assistants (10%) n Dietitians (5%) n Nurses (4%) n PharmDs (3%) n Other (33%)


EXHIBITING

Obesity Medicine 2016 Spring ExhibitingFLOOR PLAN

Entrance

Food & Beverage Food & Beverage38

5 6

7

13 14

15 20

21 22

23 28

29 30

31 36

37

12

8

9

47 46 45 44 43 42 41 40

11

10

16

17

19

18

24

25

27

26

32

33

35

34

4

3

2

1

39

Circled booths - Premium ($2,050)

Non-circled booths - Standard ($1,500)


Number of Years Overcoming

Obesity Attendees Have Been

Practicing Obesity Medicine

I have not yet started but I plan to within the year (20%)

More than 15 Years (10%)

6-10 Years (16%)

11-15 Years (8%)

EXHIBITING

Benefits n Access to a pre- and post-conference attendee mailing list

(upon request).

n Company listing and description in the onsite guide and the

mobile conference app.

n Four exhibit hall badges for each space purchased.

n Company listing and description emailed to attendees

prior to conference.

n Marketing support for your company’s exhibit booth(s).

Exhibit Hall Traffic Builders n Breaks and lunches in the exhibit hall.

n Exhibit hall happy hour and poster session.

n Interactive exhibit hall map on mobile app.

Overcoming Obesity 2016 Fall ExhibitingWhy should you exhibit? This is the largest annual gathering of obesity medicine clinicians in the United States. This conference offers you a rare opportunity to meet new obesity medicine clinicians while reinvigorating existing relationships with prospects and clients.

ChicagoConference: Sept. 21-25Exhibit Hall: Friday, Sept. 23, through Saturday, Sept. 24Single Standard Booth: $1,800Single Premium Booth: $2,450

Who Attends? More than 600 clinicians with a special interest in obesity medicine. (Based on 2015 attendance.)

Physicians make up 85% of attendees, and their specialties are:

n Family Medicine (36%) n Internal Medicine (32%) n Pediatrics (7%) n Obstetrics & Gynecology (5%) n Endocrinology (4%) n Surgery (3%) n Psychiatry (1%) n Other (12%)


n Nurse Practitioners (28%) n Physician Assistants (19%) n PhDs (9%) n Nurses (9%) n Dietitians (8%) n PharmDs (5%) n Other (22%)

Secure your booth for both 2016 conferences at the same time and save $200 on total exhibit rates!

I have not yet started nor do I intend to (3%)

1-5 Years (43%)


EXHIBITING

Overcoming Obesity 2016 Fall ExhibitingFLOOR PLAN

Food & Beverage

Entrance Entrance

120 121

113

109 209 308 309 409 508

500

408

406 506

504

502

407

405

403

401

404

402

307

305

303

301 400

306

304

302

300

207

205

203

201

208

206

204

202

200

220

218

217

213 312

316 317

313

416

421

419

413 512

520

212

110

100 101

118 119

117 216

214115 215 314 315 414

518

516

514

417

415

412

116

114

112

108

106 107

105

103

104

102

Circled booths - Premium ($2,450)

Non-circled booths - Standard ($1,800)


Obesity Basic Medical Treatment Exhibiting

EXHIBITING

Benefits n Opportunity to meet both local and out-of-state decision-makers.

n Personal interactions with 30-70 attendees at each event.

n Dedicated morning and afternoon breaks in the exhibit hall.

n Post-conference attendee mailing list (upon request).

n Exhibitor list with company name and description provided to

each attendee upon check in.

n Opportunity to give a 30-second introduction during lunch to

inform attendees about your company’s product or service.

Why should you exhibit? Receive more direct access to physicians and health care providers during this one-day introductory course.

Endocrinology (5%)

Obstetrics & Gynecology (7%)

Other (13%)

Psychiatry (1%)

Surgery (1%)

Pediatrics (7%)

Internal Medicine (27%)

Family Medicine (39%)

2016 CoursesJan. 16 Indianapolis

Jan. 23 New Orleans

Jan. 30 Philadelphia

Feb. 20 Raleigh

Feb. 27 San Diego

July 16 Houston

July 30 Minneapolis

Aug. 13 Orlando

Tabletop: $600 (per course)

2015 courses averaged 50 attendees per event.

2015 Physician Attendee

Specialties

84% of course attendees are physicians.

16% of course attendees are allied health care providers.

Who Attends? Primary care physicians and other allied health care providers with an emerging interest in obesity medicine.


n Nurse Practitioners (35%) n Physician Assistants (20%) n PhDs (7%) n Nurses (4%) n PharmDs (3%) n Dietitians (3%) n Other (28%)

Receive a $600 discount on the exhibit rate when you exhibit at all courses in 2016!


Onsite Branding

Literature/Sample Table$1,000 - Literature only$1,500 - Samples only Increase your marketing exposure by providing a flier or product sample on the literature table, which is located near onsite registration and accessible to attendees throughout the conference.

Hotel Room Drops | $3,000 (per day)Your company’s information is one of the first things attendees see as they wake up in the morning. Your product sample or literature is placed at attendees’ doors. (Limited to two per day.)

Lanyards | $4,000 Prominently and exclusively display your company’s name and logo throughout the conference. Attendees and speakers use lanyards for their name badges, which they are required to wear to all conference lectures and events.

Tote Bags | $5,500 Gain instant visibility and exposure both during and after the conference. We imprint your company’s name and logo on tote bags given to all attendees and speakers upon registration.

Hotel Key Cards | $10,000 Put your company name or logo directly on the keys to attendees’ hotel rooms. Gain visibility, starting when attendees check into their rooms and lasting throughout the remainder of their stay at the hotel.

Wi-Fi | $25,000Help attendees stay connected by providing them with internet access during the conference. OMA creates a Wi-Fi password to reflect your company name or product. Your company information is also displayed on the landing page that users see when they log in to connect to the internet.

Print / Digital Advertising

Conference Preliminary Program$1,000 - Full-page ad, 5.25” x 8.5” Advertise in a print mailing sent to physicians and allied health care providers. The preliminary program is also available online in the months prior to the conference.

Conference Onsite Guide$800 Half-page ad$1,500 Full-page ad$2,500 Full-page ad, inside front cover$2,500 Full-page ad, inside back cover By advertising in the onsite guide, your company name and information will be in the hands of every attendee.

e-Postcards | $1,000 Increase your visibility among OMA members, potential members, and attendees by sponsoring an e-postcard. Sponsors receive a designated horizontal ad space and the ad links to the company website.

Mobile App Banner Ads | $750 (per day) Engage attendees, even when their eyes are glued to their personal mobile devices. This exclusive sponsorship puts your company’s advertisement on attendees’ screens while they use the mobile conference app.

Improve your company’s visibility, image, and credibility by choosing from an extensive selection of sponsorship opportunities.

2016 Sponsorship Opportunities

SPONSORSHIPS


Individual Lectures | $5,000

Select a lecture from the conference schedule that

interests you and become the exclusive sponsor of

that talk. (Content and speakers are chosen by OMA.)

Receptions and Speaking Opportunities

$3,500 - Exhibit Hall Happy Hour

$5,500 - Welcome Reception

The Exhibit Hall Happy Hour sponsor earns

heightened exposure with placement of food and

beverage stations next to their booth. Welcome

Reception sponsors may give a 10-minute

presentation to attendees at the reception.

Product Theatre | $40,000

Promote your company’s product or service to

attendees with a non-CME presentation during

breakfast. Not only do you captivate the attention of

hundreds of attendees, you also receive the benefits

of a silver-level sponsor. (Food, beverage, audio/visual,

and room rental costs are paid for by OMA.)

Satellite Symposium | $75,000

Provide attendees with additional learning

opportunities and CME hours. This is a highly effective

way to capture the attention of key decision-makers.

(Food, beverage, audio/visual, and room rental costs

are the sponsor’s responsibility.)

Independent Education Grant |

Contact OMA for pricing

Support OMA’s mission to offer comprehensive

and evidence-based medical education regarding

Sponsorship Level

Recognition in the

Preliminary Program

Recognition in the Onsite

Guide

Recognition on

Conference Signage

Recognition on

Mobile App

Recognition on

Conference Website

Placement of

Promotional Materials on

Literature Table

Invitation to and

Recognition at

Conference Reception

Diamond($40,000) • • • • • • •

Gold($15,000) • • • • • •

Silver($10,000) • • • • •

Bronze($5,000) • • • •

Reach Your Desired Sponsorship Level

Obesity Basic Medical Treatment Course Sponsorships

SPONSORSHIPS

Conference Event Sponsorships

e-Postcards | $600Increase your visibility among OMA members, potential members, and attendees by sponsoring an e-postcard. Sponsors receive a designated horizontal ad space and the ad links to the company website.

Lunch Showcase | $3,500Showcase your product or service during a 45-minute presentation to attendees.

Independent Education Grant | Contact OMA for pricingSupport OMA’s mission to offer comprehensive and evidence-based medical education regarding the chronic disease of obesity and its related comorbidities. The content and speaker choices are decided solely by the OMA.


The Corporate Advisory Council (CAC) provides a unique opportunity to link the corporate community to the Obesity Medicine Association (OMA) and the Obesity Treatment Foundation (OTF). While OMA focuses on advancing the prevention, treatment, and reversal of the disease of obesity, OTF aims to advance obesity treatment through clinical research and education. CAC serves as a forum in which OMA and OTF leaders and corporate representatives may exchange information, strategic initiatives, and resources related to obesity medicine, such as research priorities, current and projected trends, advocacy efforts, reimbursement issues, access-to-care concerns, and more.*

Benefits In-person CAC Leadership Meetings: Convene twice per year during OMA conferences with leaders from OMA and OTF to discuss relevant industry trends, corporate and organizational initiatives, and strategic plans with other CAC members.

Ongoing Communication: Stay up-to-date about OMA’s and OTF’s current news, priorities, and future programs during winter and summer conference calls.

Exclusive Networking Events: Network informally with other CAC members and OMA and OTF leaders during an invitation-only reception at an OMA conference.

Plaque: Receive a plaque to display your CAC membership in your office.

Recognition on www.obesitymedicine.org: Get recognized for your support as a CAC member on the OMA website.

Conference Recognition: Gain exposure with your company name listed on conference signage, in the onsite guide, and in the mobile conference app.

CAC Ribbon and Exhibit Booth Sign: Receive a ribbon on your name badge, along with a sign next to yourexhibit booth, to increase recognition of your CAC membership among conference attendees.

Subscription to and Recognition in Obesity Medicine e-Weekly: Receive a weekly copy of themembers-only electronic newsletter to stay informed about obesity news, current research, advocacy initiatives,educational offerings, and more. Get recognized as a CAC member in each edition with your logo and a link to your website.

Complimentary Registration for Delegates at OMA Conferences: Stay up-to-date on all aspects of obesity medicine education by attending OMA’s educational sessions.

MissionTo promote the advancement of obesity medicine through cooperation between OMA and OTF leaders and corporate partners in a transparent and ethical fashion.

MembershipMembership in CAC is at the sole discretion of the OMA Board of Trustees, who will assess whether the applicant

is actively pursuing the missions of the OMA and OTF. In addition to other corporate members, OMA’s executive

director, president, and president-elect, and OTF’s executive director, president, and vice president—as well as

any appointed OMA or OTF board members—take part in CAC meetings and networking events.

CAC Annual Fee: $10,000

*CAC will not serve to directly influence the decisions of OMA or OTF.

CORPORATE ADVISORY COUNCIL

Corporate Advisory Council


DIGITAL ADVERTISING

Digital Advertising

Obesity Medicine e-Weekly Advertisement$500 - One week$1,900 - Four weeks$5,850 - 13 weeks$10,400 - 26 weeks$18,200 - One year

The weekly e-newsletter is distributed to more than 1,700 OMA members and consistently earns a 39 percent open rate, which is well above industry averages. Content includes news from OMA and OTF, recent research in the field, advocacy updates, and educational opportunities for physicians and health care providers. Approved advertisers are the exclusive sponsor of their scheduled week(s) and may select between a horizontal ad (58O x 100 pixels) or a vertical ad (140 x 350 pixels). The ad links to your company website. e-Postcard Advertisements$600 - Obesity Basic Medical Treatment Course$1,000 - Conference

E-postcards are sent out regularly to both members and potential members of OMA. Oftentimes, e-postcards reach the same audiences that attend the Obesity Basic Medical Treatment courses and conferences, allowing advertisers and exhibitors the opportunity to create multiple impressions, both online and in person. Approved advertisers are the exclusive sponsor of their scheduled e-postcard(s) and receive a designated horizontal ad space (58O x 100 pixels). The ad links to your company website. Conference Mobile App Banner Ads $750 per day

Engage attendees, even when their eyes are glued to their personal mobile devices. This exclusive sponsorship puts your company’s advertisement on attendees’ screens while they use the mobile conference app.

Expand your reach online and advertise to thousands of clinicians with an interest in obesity medicine.


Any company, agency, or individual interested in exhibiting at an OMA continuing medical education (CME) event, advertising in OMA publications, or offering sponsorship to OMA for the first time must receive approval from the OMA Advertiser/Exhibitor Review Committee.Products that require approval by the U.S. Food and Drug Administration (FDA) for marketing must receive such approval before being eligible for advertising opportunities. It is the responsibility of the applicant to conform to regulations of the FDA and all legal requirements for the content of claims made about the product.In the event that OMA has a position statement that is not in favor of a certain product or service, the position statement will serve as the deciding factor substantiating exhibitor denial. OMA strictly prohibits the promotion of Human Chorionic Gonadotropin (HCG).Please print or type. Incomplete forms will not be processed.

Contact Information

Company Name: ____________________________________________________________________________________

Address: __________________________________________________________________________________________

City: __________________________________________________ State: ______________ Zip: ____________________

Phone: ______________________________________________ Fax: _________________________________________

Website: __________________________________________________________________________________________

Primary Contact’s Name: _____________________________________________________________________________

Phone: ______________________________________________ Email: _______________________________________

1. Does your product or service require FDA approval? o Yes o No If so, has your product or service received FDA approval? o Yes o No

2. Does your company offer HCG? o Yes o No 3. Is your company seeking to enlist distributors or sell a franchise? o Yes o No

4. What is your product or service? _____________________________________________________________________5. Provide evidence and details as to how your product or service will improve the professional standards of practice in obesity medicine.

__________________________________________________________________________________________________

__________________________________________________________________________________________________

I am most interested in: o Exhibiting o Advertising o Sponsorships o All

By signing below, I have read and agreed to the Exhibitor Rules and Regulations and Antitrust Guidelines.

Signature: _____________________________________________________________________ Date: _______________

New Exhibitor, Advertiser, or Sponsor Application


Contact Information

Company Name: _____________________________________________________________________________________

Address: ___________________________________________________________________________________________

City: ___________________________________ State: ______________ Zip: ____________________________________

Website: ___________________________________________________________________________________________

Primary Contact: _____________________________________________________________________________________

Phone: ______________________________________________ Email: ________________________________________

Payment Information Payment amount: $________________ Please charge my credit card: o Visa o MasterCard o AmEx o Discover

Card Number: _________________________________________________________ Exp. Date: ___________________________

OR o Check enclosed, made payable to “OMA”

By signing below, I have read and agreed to the Exhibitor Rules and Regulations, Antitrust Guidelines, and terms of exhibiting. I understand that OMA reserves the right to monitor exhibitors and may prohibit exhibitors from presenting products or services that were not initially disclosed in the new exhibitor or sponsor application when submitted to OMA. Upon request, I also agree to provide proof of insurance 60 days prior to each conference.

Signature: _____________________________________________________________________ Date: _______________________

Please do not put my company’s booth next to the following companies (OMA will do its best to honor this request):_____________________________________________________________________________________________________________

Exhibitor Application

Biannual Conference Booth Cost

In the event of conflicts regarding space requests or conditions beyond its control, OMA reserves the right to rearrange the floor plan. Standard Premium

Obesity Medicine 2016 in San Fransisco Exhibit Hall: April 7-8

Booth Preferences

o $1,500 o $2,0501st Choice: ____________2nd Choice: ____________3rd Choice: ____________

Overcoming Obesity 2016 in ChicagoExhibit Hall: Sept. 23-24

1st Choice: ____________2nd Choice: ____________3rd Choice: ____________

o $1,800 o $2,450

Reserve a booth at both 2016 conferences at the same time and save $200 on total exhibit rates. o $3,100 o $4,300

Obesity Basic Medical Treatment Course ($600 per event)o Jan. 16 (Indianapolis) o Jan. 23 (New Orleans) o Jan. 30 (Philadelphia) o Feb. 20 (Raleigh)o Feb. 27 (San Diego) o July 16 (Houston) o July 30 (Minneapolis) o Aug. 13 (Orlando)

Receive a $600 discount on the exhibit rate when you exhibit at all courses in 2016. o $4,200


o Obesity Medicine 2016 o Overcoming Obesity 2016

Sponsor Application

Print/Digital Advertising:o Conference Preliminary Program ($1,000)o Conference Onsite Guide

o Half-page ad ($800)o Full-page ad ($1,500)o Full-page ad, inside front cover ($2,500)o Full-page ad, inside back cover ($2,500)

o e-Postcard ($1,000)o Mobile Banner Ad ($750/day)

Select Desired Conference Sponsorship Opportunities:

Select Desired Obesity Basic Medical Treatment Sponsorship Opportunities:

Select Event:

Onsite Branding:o Literature Table ($1,000)o Sample Table ($1,500) o Hotel Room Drops ($3,000/day)o Lanyards ($4,000)o Tote Bags ($5,500)o Hotel Key Cards ($10,000)o Wi-Fi ($25,000)

Event Sponsorships:o Individual Lectures ($5,000/lecture)o Exhibit Hall Happy Hour ($3,500)o Welcome Reception ($5,500)o Product Theatre ($40,000)o Satellite Symposium ($75,000)

Contact Information

Company Name: ____________________________________________________________________________________

Address: __________________________________________________________________________________________

City: ___________________________________ State: ______________ Zip: ___________________________________

Website: __________________________________________________________________________________________

Primary Contact: ____________________________________________________________________________________

Phone: ______________________________________________ Email: _______________________________________

Payment Information Payment amount: $________________ Please charge my credit card: o Visa o MasterCard o AmEx o DiscoverCard Number: _________________________________________________________ Exp. Date:_______________________________


By signing below, I have read and agreed to the Exhibitor Rules and Regulations, Antitrust Guidelines, and terms of exhibiting. I understand that OMA reserves the right to monitor exhibitors and may prohibit exhibitors from presenting products or services that were not initially disclosed in the new exhibitor or sponsor application when submitted to OMA. Upon request, I also agree to provide OMA with proof of insurance 60 days prior to each conference.

Signature: _____________________________________________________________________ Date: __________________________

o Obesity Basic Medical Treatment: o Jan. 16 (Indianapolis)o Jan. 23 (New Orleans) o Jan. 30 (Philadelphia)o Feb. 20 (Raleigh)

o Feb. 27 (San Diego)o July 16 (Houston)o July 30 (Minneapolis)o Aug. 13 (Orlando)

o e-Postcard ($600)o Lunch Showcase ($3,500)


Contact InformationSponsoring Company Name: __________________________________________________________________________

Primary Contact: _____________________________________________ Title: _________________________________

Address: __________________________________________________________________________________________

City: ___________________________________________________________ State: __________ Zip: _______________

Phone: _______________________________________________ Fax: ________________________________________

Email: ________________________________________________ Website: ____________________________________

Planning Company Name: ____________________________________________________________________________

Primary Contact: _____________________________________________ Title: _________________________________

Address: __________________________________________________________________________________________

City: ___________________________________________________________ State: __________ Zip: _______________

Phone: _______________________________________________ Fax: ________________________________________

Email: ________________________________________________ Website: ____________________________________Select Activity: o Satellite Symposium o Product TheatreSelect Event: o Obesity Medicine 2016 o Overcoming Obesity 2016

Satellite Symposium/Product Theatre Application

Program InformationProgram Title: ______________________________________________________________________________________

Proposed Speaker(s): ________________________________________________________________________________

Program Description: _________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Accredited Sponsor Providing CME: ____________________________________________________________________


Card Number: _______________________________________________________ Exp. Date: ______________________


By signing below, I have read and agreed to the Exhibitor Rules and Regulations, Antitrust Guidelines, and terms of sponsorship.

Signature: _____________________________________________________________________ Date: _______________


2016 Corporate Advisory Council Membership Application

Contact InformationCompany Name: ____________________________________________________________________________________

Primary Contact: ____________________________________________________________________________________

Address: __________________________________________________________________________________________

City: ___________________________________________________________ State: __________ Zip: _______________

Phone: _______________________________________________ Fax: ________________________________________

Email: ________________________________________________ Website: ____________________________________

Please explain how your involvement in CAC will further either OMA’s focus on advancing the prevention, treatment, and reversal of the disease of obesity or OTF’s mission to advance obesity treatment through clinical research and education.

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Please briefly list the topics you would like to discuss with members of the Corporate Advisory Council:

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Payment Information CAC annual fee: $10,000 Payment amount: $________________ Please charge my credit card: o Visa o MasterCard o AmEx o Discover

Card Number: _________________________________________________________ Exp. Date: ___________________________


By signing below, I have read and agreed to the Exhibitor Rules and Regulations, Antitrust Guidelines, and the terms of CAC membership.

Signature: _____________________________________________________________________ Date: __________________________


Obesity Medicine e-Weekly AdvertisementI/we authorize placement of company information in Obesity Medicine e-Weekly as indicated below:Select one: o One week ($500) o Four weeks ($1,900) o 13 weeks ($5,850) o 26 weeks ($10,400) o One Year ($18,200)Sponsorship Date(s): ____________________________________________________________________________________________Preferred Website Address: _______________________________________________________________________________________

e-Postcard Advertisemento Obesity Basic Medical Treatment ($600)o Biannual Conference ($1,000)Sponsorship Date(s): ____________________________________________________________________________________________Preferred Website Address: _________________________________________________________________________________________________

Conference Mobile App Banner Ado Obesity Medicine 2016 ($750/day)o Overcoming Obesity 2016 ($750/day)Sponsorship Date(s): ____________________________________________________________________________________________

Digital Advertising Application

Contact Information

Company Name: _____________________________________________________________________________________

Address: ___________________________________________________________________________________________

City: ___________________________________ State: ______________ Zip: ____________________________________

Phone: ______________________________________________ Fax: __________________________________________

Website: ___________________________________________________________________________________________

Primary Contact’s Name: ______________________________________________________________________________

Phone: ______________________________________________ Email: ________________________________________


Card Number: _________________________________________________________ Exp. Date: ___________________


By signing below, I have read and agreed to the Exhibitor Rules and Regulations and the terms of sponsorship for Obesity Medicine e-Weekly and e-postcards.

Signature: _____________________________________________________________________ Date: _______________

2016 Corporate Advisory Council Membership Application


Exhibitor Rules and RegulationsOMA may accept or reject any application to exhibit in its sole discretion and has full and final authority to interpret, amend, or supplement these rules and regulations. OMA does not endorse the products exhibited at OMA’s meetings.

Booth Assignments OMA uses a 10-year historical point system to assign exhibit booth locations. Approved exhibitors who have submitted payment will be assigned space according to the points system up to 45 days prior to the conference. When there is a tie in the number of points, the date of receipt of payment is used to determine priority. After the 45-day cutoff, unassigned space will be available on a first-come, first-served basis. The point system is calculated based on:• The number of OMA exhibit booths a company has

purchased within the past 10 years. • The dollars spent on sponsorships, including

educational grants, advertisements, etc. for the respective conference. Exhibitors will earn one point for every $1,000 contributed.

Booth Relocations While OMA reserves the right to revise the floor plan in the event of conflicts regarding space requests or conditions beyond our control, OMA does not customarily relocate booths. If a relocation must occur, exhibitors will be notified of the reason, and if the reassignment is not acceptable to the exhibitor, the exhibitor will have the option to cancel and receive a full refund.

Cancellations If written notice of cancellation is received two months prior to the respective conference, exhibitor agrees to pay a cancellation fee equal to 50 percent of the total cost of the exhibit space assigned. If written notice of cancellation or reduction of booth space is received after two months prior to the respective conference, exhibitor agrees to pay a cancellation fee equal to 100 percent of the total fee for booth space. These cancellation fee terms will apply regardless of the execution date of the application. If OMA does not receive any notice of cancellation in writing, the exhibitor will be liable for 100 percent of the total fee for booth space.

OMA Marketing Guidelines• Photography: OMA may take photographs and

reproduce them in educational, news, or promotional materials, whether in print, electronic, or other media, including the OMA website. By participating in OMA’s exhibit hall, you grant OMA the right to use your photograph for such purposes. All postings become the property of the OMA.

• Use of Exhibitor’s Company Name: By exhibiting at the show, exhibitors grant OMA a perpetual, non-exclusive license to use, display, and reproduce the name of exhibitors in any directory or listing of the exhibitors and to use such names in promotional materials. OMA will not be liable for any errors in any listing or for omitting any exhibitor from any directory or listing pertaining to the show.

Exhibitor Sales and Marketing Guidelines OMA follows the American Medical Association’s Opinion 8.06 – Prescribing and Dispensing Drugs and Devices, which requires that physicians must not place their own financial interests above the welfare of their patients. • Complete scientific and technical data, concerning

product safety, operation and usefulness, should be made available to all attendees to support such claims. The ultimate test is whether the claim, when viewed in the context of the advertisement as a whole, is false or materially misleading.

• OMA prohibits exhibitors from primarily promoting profitability or financial claims relating to their products or services. Specifically, exhibit booths and advertising materials must not include estimates of profitability or suggested retail prices to consumers and patients. In addition, OMA discourages exhibits that offer referral or other fees to physicians in exchange for recommending products or services to patients.

• OMA’s exhibit hall exists primarily for the purpose of disseminating information about products and technology in the field obesity medicine. The purpose of

the exhibit hall is not to promote financial opportunities for physicians, and therefore Exhibitor Sales and Marketing Guidelines (Cont.) exhibits that only focus on financial claims, apart from obesity medicine products and services, will not be allowed. While the OMA reserves the right to restrict sales activities that it deems inappropriate or unprofessional, taking orders for future delivery is permitted in the exhibit hall. Exhibitors are responsible for following the business license and sales and use tax regulations that vary from state to state. Exhibitors should consult with their tax advisors for specific tax advice.

• Exhibitors may not solicit other exhibitors. Any exhibitor or company personnel who solicit exhibitors at the show will be considered in violation of the rules and regulations and may jeopardize the company’s future exhibiting status.

• Exhibitors may not staff their booths with speakers who are also on the conference program. Exhibitors who plan to staff their booths with OMA board members or other paid conference attendees agree that the individual must wear an exhibitor name badge rather than the conference attendee badge.

• If exhibitors are first-time exhibitors, or if they create a new exhibit booth that has not previously been viewed by OMA, they must submit a photo of the booth for approval prior to exhibiting.

• The OMA name, brand, logos, and acronyms are registered, proprietary marks. Exhibitors agree that they will not use the name, brand, logos, acronyms, or seal of OMA in promotional and informational materials, signs, advertising, media promotions, or on websites without prior approval from OMA staff. However, if approval is granted from OMA staff, exhibitor may reference its current participation by meeting name (i.e. “OMA Obesity Medicine” or “OMA Overcoming Obesity”) to encourage attendees to visit the company’s booth at the meeting itself.

• Exhibitors are generally allowed one pre-show and one post-show mailing for the purpose of promoting their products or services. These materials must be reviewed by OMA staff prior to mailing. The purpose of this review is to ensure that the exhibitor has not indicated that OMA is endorsing the product or service or any other misleading comments.

• Exhibitors who require clinicians to sign exclusivity clauses with respect to the sale of their products must agree to disclose this to all potential customers.

• If exhibitors wish to market using quotations from OMA members, exhibitor must provide OMA with written permission obtained from persons quoted.

Sponsored Events Guidelines• OMA prohibits exhibitor-sponsored events during official

OMA programs. Exhibitors wishing to hold hospitality suites must first obtain approval from OMA to ensure they do not conflict with OMA’s educational program or major social events hosted by OMA.

• OMA prohibits non-exhibiting companies from holding hospitality functions, educational sessions, or scientific sessions that involve OMA’s attendees during the meeting dates.

• Solicitation by non-exhibitors is prohibited. OMA does not allow individuals, companies, and organizations who have not contracted with OMA for exhibit space to display products or services, solicit orders, or distribute advertising materials in convention facilities contracted by OMA. Noncompliance will result in the prompt removal of the offender.

Insurance Exhibitor may be obligated to provide proof-of-insurance from its carrier to OMA 60 days prior to each conference, upon request. Exhibitor understands that OMA does not maintain insurance coverage for exhibit property, and it is the sole responsibility of the exhibitor to obtain such insurance. OMA assumes no liability for any act or omission in connection with any loss or damage suffered by an exhibitor as a result of any act or omission of any vendor, service provider, or other exhibitor or party. Exhibitor agrees to indemnify and hold harmless the OMA and its officers, trustees, members, employees, agents, and contractors from all claims, losses, liabilities, lawsuits, and other actions relating to their own products or services or their own actions or omissions or those

of their employees, agents, or contractors. Exhibitor agrees to be responsible for any claims arising out of their Insurance’s own negligence or that of its employees or agents.

Security OMA cannot guarantee or be held responsible against loss or damage that may occur in the exhibit hall. Exhibitors are encouraged to take valuables out of their exhibit booths during off hours.

Drawings/Raffles/Giveaways The PhRMA and AdvaMed Codes on Interactions with Healthcare Professionals include strict limitations on the ability of research-based pharmaceutical and medical device companies to provide food, beverages, non-educational, and other non-practice related items to health care professionals. OMA asks that all companies use their discretion in complying with these codes in determining what they provide health care professionals. Payments in cash or cash equivalents (such as gift certificates, gift cards, etc.) should not be offered to health care professionals either directly or indirectly. OMA in its sole discretion may withhold or deny the right to distribute gifts, souvenirs, advertising, or other materials it considers inappropriate. These guidelines apply to all research-based pharmaceutical and medical device companies. It is the responsibility of all exhibiting companies to use discretion when following these guidelines.Prizes and lotteries may in some cases risk violating federal regulations governing health care marketing. • Exhibitors who wish to sponsor contests, raffles, or drawings for prizes must adhere to the following rules: Exhibitor agrees to comply with all local, state and federal laws that apply.• Contest, raffle or drawing rules must be posted at the

booth. Rules must include eligibility, date and time of drawing, the words “no purchase necessary to enter,” odds of winning, how winners will be notified, etc.

Food/Beverages in Booth Exhibitors are allowed to dispense food or beverages from their booth space provided it is purchased from the conference hotel, except for samples of exhibitor’s product being exhibited in the booth specifically. The exhibitor must comply with all regulations regarding food and beverage dispensing.

Exhibitor Violations Exhibitors, by applying for and accepting exhibit space, agree to abide by these rules and any that may hereafter be adopted. Exhibitors who violate these rules or who have engaged in or are engaging in any activity that reflects negatively on the OMA’s favorable image, goodwill, reputation, or acceptance by its members or the public, may be subject in the sole discretion of the OMA to exclusion and/or restriction, including expulsion from the exhibit hall. OMA shall not be liable for special, consequential, or incidental damages, loss, or expenses, directly or indirectly, arising from or in connection with the cancellation of this exhibit. OMA’s maximum liability shall not in any case exceed the rental payment made to OMA by the exhibitor.• All exhibiting companies are subject to a final walk-

through of the exhibit hall, which will be conducted by at least one OMA trustee and OMA staff, to determine if the exhibit is consistent with the exhibitor rules. OMA will have the right at any time to enter the area occupied by exhibitors or otherwise inspect the exhibitor’s material. OMA may require removal of any exhibit or promotion, wholly or in part, that it finds objectionable for the guidelines outlined above. In the event of restriction or eviction, OMA is not liable for any refund, rentals, or other exhibit expenses.

• OMA may prohibit exhibitors from presenting products or services that were not disclosed in the initial application.

• OMA will solicit feedback from attendees to inform leadership of inappropriate or unprofessional exhibitors. If OMA receives a substantial number of complaints, the matter will be reviewed by leadership, and may be used to substantiate a denial of future exhibiting privileges.


Antitrust Guidelines

Guidelines for Conduct at Meetings

Potential antitrust violations are inherently present at all meetings of trade associations because an essential element of an antitrust violation—a combination of competitors—exists. Discussions can generally involve any subject without raising antitrust concerns if they are kept free of even the suggestion of restraint of trade, or the selection of suppliers, customers, or prices.

Examples of conduct that clearly restrains competition and is presumptively unlawful include:

1. PRICING: Agreements to raise, lower, stabilize, or in any other way establish retail (i.e., customer or patient) price, or factors related to retail price, such as costs, wages, discounts, credit terms, or profit levels. Discussions of the ethics or propriety of pricing practices, such as price adjustments, discounts, and credit terms, or whether said practices constitute an unfair trade practice. Discussions of past prices may also be suspect;

2. PROFIT: Discussions concerning what constitutes a “fair” profit level. Profitability claims, whether communicated verbally or in writing, are prohibited;

3. MARKETS: Agreements to allocate or control markets, sales territories, customers, or geographic territories;4. RESTRAINT: Agreements to restrict or affect the availability of products or services or the terms or conditions

of their sale;5. AGREEMENTS: Agreements requiring customers to purchase an ancillary item or service in order to buy the

desired product or service, agreements to refrain from competition, and agreements refusing to deal with third parties (boycotts).

Other areas to be scrutinized for antitrust compliance include discussions concerning membership, fees and services for members and non-members, statistical programs, joint research programs, standard-setting, group buying and selling programs, and certification.

OMA seeks to avoid antitrust violations in connection with association activities, so participants should avoid engaging in conduct—in meetings or socially—that gives even the appearance of an impermissible conversation, agreement, alliance, or impropriety.

OMA meetings are conducted in such a way as to minimize allegations of antitrust improprieties. OMA’s specific agenda and related topics will be adhered to at all times. All OMA attendees have the right to object to discussing any subject. All OMA moderators and speakers should avoid discussing or making recommendations on subjects of questionable legality and should halt discussions of impermissible subjects. Less sensitive but suspect subjects, such as matters relating to data collection, cooperative research, and standard-setting, should be deferred until counsel can be consulted. Secret meetings held when official OMA meetings are scheduled should be avoided.

Disregard of these considerations can result in antitrust exposure for OMA, as well as for the individuals and companies involved. Civil and criminal penalties apply, and private rights of action are available to those alleging business interference or economic injury.


Terms and Conditions

Terms of Exhibiting at Conferences• OMA provides only physical mailing addresses upon request. One label set is available prior to and one after each conference for single use. Email

addresses, fax numbers, and phone numbers are not provided. OMA must approve all advertisements prior to mailing. Pre- and post-conference mailing lists must be used within two weeks of the conference dates.

• Any additional exhibit booth needs, including but not limited to electrical, telecommunication, additional furniture, and/or accessories are the responsibility of the exhibitor and can be ordered through the conference decorator.

• OMA reserves the right to adjust the floor plan to meet the needs of the conferences.• Premium booths are designated on the exhibit hall floor plans by a circle and are located in prime locations within the exhibit hall.• Two booths may be purchased side-by-side at double the single-booth rate.• Only staff members of the exhibiting company are permitted to receive the badges and must be identified prior to each conference. Booth

representative names must be submitted one week prior to the conference. Any additional badges or name changes are subject to a $50 charge after this deadline.

• Booths may not exceed 8 feet in height.

Terms of Exhibiting at Obesity Basic Medical Treatment Courses• OMA provides only physical mailing addresses upon request. One label set is available for single use after each course. Email addresses, fax

numbers, and phone numbers are not provided. OMA must approve all advertisements prior to mailing. Mailing lists must be used within two weeks of the course dates.

• Tabletops are located either right outside the classroom or in a nearby room, depending on hotel accommodations.• Preference is given to companies interested in exhibiting at multiple workshops.• Number of exhibitors will be determined by facility’s availability.• Tables are not assigned to exhibitors, instead will be on a first-come, first-served basis onsite.

Terms of Sponsorship• OMA must review and approve all promotional material. • The sponsor may not use OMA’s image on any program materials.• Lead retrieval needs are solely the responsibility of sponsors. OMA can recommend vendors, if needed.• Hotel room drops placed inside the room will accrue extra cost.• Recognition in the preliminary program and official onsite guide are subject to the OMA’s printing deadlines.• OMA will provide the sponsor with a standard audio/visual package. Any additional audio/visual needs are the sponsor’s responsibility. (Excludes

satellite symposia.)• Any program offering CME is categorized as a “satellite symposium.” A program not offering CME is categorized as a “product theatre.”• Sponsorship opportunities for satellite symposia/product theatre are offered on a first-come, first-served basis. • OMA provides all signage at the meeting, in accordance with Accreditation Council for Continuing Medical Education (ACCME) regulations. Signage

is positioned near the onsite registration area and away from any CME component of the conference, indicating the sponsors’ support levels and logistical details of any symposia offering. The sponsor may provide additional signage if they choose, provided approval is granted by OMA.

• OMA cannot guarantee that similar topics will not be scheduled for another satellite symposium/product theatre.• Sponsors may hold only satellite symposia that meet the ACCME guidelines. Sponsors are responsible for securing and providing their CME

accreditation for each symposium. OMA does not provide CME hours for satellite symposia.• In advance of finalization, satellite symposia content and speakers must be approved by the OMA’s education director and executive director.• Each sponsor must confirm and honor their agreement that OMA does not endorse any satellite symposia.• OMA is not responsible for marketing the satellite symposia/product theatre to attendees.• No announcements relating to a satellite symposia/product theatre may be made during the CME portion of the conference.• Timing for satellite symposia/product theatre is contingent upon the confirmation of OMA’s educational programming.

Terms of Advertising in e-Postcards and Obesity Medicine e-Weekly• This sponsorship is effective for the length of time noted in the digital media application as “Sponsorship Date(s).” • The Sponsor is granted acknowledgement in the OMA’s publications for the length of the sponsorship. During this period of time, OMA will not accept

additional sponsorships for the publication. Sponsorship of the publication does not include a sponsorship presence on the OMA’s website.• All content published is selected by OMA’s staff members and based on its timeliness, usefulness, and relevancy to subscribers. However, sponsors

are welcome and encouraged to submit news releases to OMA’s editorial team for publication consideration. OMA reserves the right to refuse publication of any article that includes the promotion of products or brand names for use by a physician or the endorsement of specific products or brand names, including those of the Sponsor.

Terms of CAC Membership• Membership to CAC is at the sole discretion of the OMA Board of Trustees, who will assess whether the applicant is actively pursuing the

mission of either OMA or the Foundation.• Each company is allowed three delegates.• Delegate(s) names must be provided. The recorded delegate(s) are the only individuals permitted to take advantage of the permitted

benefits of CAC.• Annual CAC membership term begins Jan. 1 and ends Dec. 31.

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oma 2016 sponsorship and exhibiting prospectus

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