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Presented By: Mayur Toshniwal (28) Mohit Bhatia (30) Neha Dhanuka (32) Nitin Kulshreshtha (33) Shilpi Keshri (43)

ONGC : BackgroundFortune Global 500 company ranked 152nd Contributes 77% of India's crude oil production and 81% of India's natural gas production. Highest profit making corporation in India

Have a vast geographical spread covering almost entire India.

Pre Implementation ScenarioONGC continuously monitors the activities on daily, monthly, quarterly and annual basis.

Few function based standalone systems and business applications like UFSO and IMMS

Systems typically for limited financial management, HR management and material management without any logistical connectivity

De-centralized IT landscape

Need for an ERP packageMonitoring required comprehensive, exhaustive multi process based data integrated manually with each other Key executives always had to face time lags between the activity period and data availability Constraints in logical decision making Integrated information system for good governance was missing

Project ICEAim to provide a comprehensive IT solution encompassing end-to-end business process requirements through a globally reputed ERP package All the previous e-centralized IT solutions were to be merged Total cost of Rs. 136 crores, which includes the cost of Data Centre Systems Planned to address : Total Business transaction needs of ONGC Enabling tactical and strategic decision making Access to information online Accessibility from a single platform

: The Solution

Implementation ApproachesBig Bang Approach Entire suite of ERP applications is implemented simultaneously at different locations Phased Approach Implemented in phases and sequentially Two ways: Single module implemented at all sites All modules implemented site by site

ERP Implementation Life CycleCompany Management Pre-Selection Process ERP Vendors

Package Evaluation

Project Planning

Gap Analysis Implementation Team Training

Reengineering

Configuration

Testing

End-User Training

Going Live Post-Implementation Phase

Pre Evaluation Screening

Large number of ERP vendors

Search for the perfect package

Screening eliminates those packages that are not at all suitable for the business

Limits packages to be evaluated

Package EvaluationOne of the important phases of the ERP implementation , because the package that one selects will decide the success or the failure of the project A do-it-right-the-first-time proposition Finding a package that is flexible enough to meet the company s needs, that is it may be not a perfect fit but a GOOD FIT A selection criteria that will permit the evaluation of all the available packages on the same scale Formation of a selection committee for the evaluation of the packages

Project PlanningImplementation process is designed and a blueprint of all business processes is prepared Time schedules, deadlines etc for the project are decided Roles are identified and the responsibilities are assigned The implementation team members are selected and the task allocation is done This phase is usually carried out by a committee of the team leaders of each implementation group

Implementation Schedule

Team Structure

GAP AnalysisThis is the process to identity the gaps by mapping the expectations of the company with the capabilities of the ERP product

Results of Gap Analysis

Directly Supported Workaround suggested Extension required Change in business process suggested Not fully supported Manual not under the scope of ERP

Production PhaseInstalling the software & hardware Tuning the software to meet the customization needs : Configuration Master & Control data arrival as per the Product data structures Location & people specific roles & rights

Allocation for module access & security

TrainingsImplementation Team training implementation team of nearly 150 executives from all over ONGC were trained at SAP, India for knowledge building and system understanding Team was divided into different groups depending on the module in which they were trained.

End User Training Change from legacy system of recording and reporting to adopting of a computer based integrated system required attitudinal change Top down approach used : Senior Junior Till date nearly 10000 users all over ONGC have been trained on the various modules of SAP training and retraining made a continuous process

Implementation PhaseConference Room Pilot [Parallel run]

Resolving the Parallel run issues

Training the end users

Live run Done from the first day of the quarter for ONGC

Geographical Expanse and Implementation Schedule

Post-Implementation Phase

Regular monitoring

Tuning [hardware/software] for patching

Performance issues

Maintenance

Modules Implemented in ONGCProduction Planning To track planned and actual COP of Crude Oil, Natural Gas and VAP Monitors real time production environment with online availability of information related to Materials & Products Generation of customised report for faster decision making Plant Maintenance:Gives the cost involved in each maintenance activity Tracks various audit activities and their follow up actions in ONGC Provides a system for management and maintenance of technical systems including the cost incurred in the planned and breakdown maintenance

Modules Implemented in ONGCFinancial Accounting Integrates General Ledger, Accounts Receivable, Accounts Payable with all the sub ledgers synchronized with the G/L in an on-line, real-time manner Participates in comprehensive transaction tracking and reporting facilities in all areas of the Financial Management System Controlling Covers the functionalities of CCA, PCA and Product Costing for wide range of management reporting Its features are integrated to operational modules such as Sales & Distribution, Material Management, Plant Maintenance etc

Modules Implemented in ONGCJoint Venture Analysis Covers the Joint Venture activities, starting from Joint operating agreements, Work Programs, Equity equations, Expenditure, Cash Calls, Recovery, Billing and Accounting (as operator and non-operator) Sales and Distribution comprises of entire Sales & Distribution activities starting from sales agreements to delivery and generation & printing of invoice in integrated sales process for all products of ONGC integrated with financial accounting for account receivable management; material management and production planning for real time stock updating and quality management for quality analysis and reporting

Modules Implemented in ONGCProject System encompasses all phases of a project from Project Conceptualization, Budgeting, planning of costs and resources and approval of Estimates to Execution, payment and Completion of the project in an integrated scenario Material Management Integrates all transactions and functions necessary for material requirement planning, procurement, inventory management, invoice verification, and material valuation Quality Management Covers inspection of procured material, inspection of in-house products, and generation of Quality certificate for issuing finished products to the Customers

Modules Implemented in ONGCABAP The ABAP (Advanced Business Application Programming) development team provides support to functional module team pertaining to any new developments, enhancements, feasibility, data migration etc. Business Information Warehouse Generates analytical and strategic reports for Business Analysis and performance tracking including the Corporate Key Performance Indicators

Performance and ResultsProject ICE went live at Western Offshore on 1st October,2003, Western Onshore on 1st April, 2004, Southern Onshore on 1st July,2004 , Eastern Region on 1st October,2004 and

Enterprise Wide roll out on 31st December, 2004

Acceptance of the system through out the organization has been very successful