online accident / incident reporting jon robinson corporate health and safety manager
TRANSCRIPT
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Online Accident / Incident Reporting
Jon Robinson
Corporate Health and Safety Manager
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Background / Context
London Borough of Richmond upon Thames 5000 Employees including schools (January 2010) 52 Schools (3 Academies) c.90 sites (Council staff based)
H&S Team 1 x Manager 2 x Safety officers Reduced and reducing admin support
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Old reporting system
Process Paper based Forms sent in internal post to H&S Team Data entered centrally onto Access database
Issues Approximately 1/3 FTE admin post Delays in receiving forms Time consuming – FOI requests, PI claims, RIDDOR
reports
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Online reporting system
June 2006: Info – Exchange system rolled out to all schools
Corporate sites rolled out over the next 3 months
All sites using system from 2007 onwards No paper forms used Improved in 2009 to include school
specific and remote reporting forms
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Benefits to Richmond
Data is only entered once No admin support required Safety officer time saved:
Reviewing incidents Request for information Trend analysis
Improved reporting of incidents
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Improved ReportingAnnual number of safety related incidents
0
200
400
600
800
1000
1200
2005 2006 07-08 08-09 09-10 10-11 Q1-Q3
Year
Num
ber
Corporate
Schools
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Richmond’s Online Safety System
Injury report forms (Council and Schools) Reports / search function
R.O.S.S.
Remote form