online services
DESCRIPTION
Online Services. Past, Present, Future. Agenda. MIOSHA – Asbestos Program Accreditation, Contractors, Training Providers Presented by Kimberly Weaver, Recordkeeping/Licensing/Accreditation Secretary Notifications Presented by Lisa VanSteeland, Notification/Compliance Secretary - PowerPoint PPT PresentationTRANSCRIPT
Past, Present, Future
• MIOSHA – Asbestos Program• Accreditation, Contractors, Training Providers
• Presented by Kimberly Weaver, Recordkeeping/Licensing/Accreditation Secretary
• Notifications
• Presented by Lisa VanSteeland, Notification/Compliance Secretary
• Department of Environmental Quality – Air Quality Division, NESHAP Asbestos Program• Presented by Kim Dohm, Notification Coordinator
Agenda
Presented by: Kimberly A. Weaver Recordkeeping/Licensing/Accreditation Secretary
Accreditation:
Paper files
Mailed applications, fees, training certificates, photos, résumés
Contractors:
Paper files
Mailed applications, fees, proof of worker’s compensation insurance, list
of employees, etc.
Past
Training Providers:
Paper files
Mailed applications and fees
Mail/fax course notifications
Mail/fax class list
Copies of certificates were not requested
Past
Accreditation:
Paperless file
Online renewals – ability to pay online
Mail initial applications and fee (applications, photos, training certificates, résumés can be e-mailed – fees need to be mailed)
E-mail photos (.jpg), applications (.pdf), résumés (.pdf), training certificates (.pdf)
Present
Email: [email protected]
Email: [email protected]
February 1, 2012 – The Online Accreditation Renewal program went live and had it’s first user
On June 5, 2012 – The MIOSHA – Asbestos Program received a Reinvention Patent Award for Innovative Ideas for Increased Productivity
Awarded for increased productivity, elimination of unnecessary or duplicative processes, increased cost savings, improved quality of service and simplified work processes
Online Accreditation Renewals
February 1, 2012 – September 30, 2012
551 uses – renewing 620 applications (2,670 total)
23% of the applications renewed were online
October 1, 2012 – September 30, 2013
1,102 uses – renewing 1,232 applications (2,598 total)
32% of the applications renewed were online
October 1, 2013 – February 28, 2014
617 uses – renewing 676 applications (1,515 total)
44% of the applications renewed were online
Online Accreditation Renewals
Contractors:
Paperless file
Mail applications, list of employees, proof of workers’ compensation and fee
(initial and renewal)
Deficiency letters e-mailed* rather than mailed (corrections to deficiencies can be e-mailed)*E-mailing recently implemented. Make sure we have your correct e-mail address when you apply for the company license!
Present
Email: [email protected]
Email: [email protected]
Training Providers:
Paperless file
Mail applications and fees
E-mail/fax course notifications
E-mail/fax class list
E-mail/fax copies of certificates issued
Training Course Audit letters e-mailed rather than mailed
Present
Email: [email protected]
Email: [email protected]
Accreditation:
Documents automatically import into database
Contractors:
Online renewals – ability to pay online
Documents automatically imported into database
Training Providers:
Online renewals – ability to pay online
Deficiency letters e-mailed rather than mailed
Paperless – Only submit information through e-mail
Future
Accreditation:
Initial applications submitted and paid electronically
Contractors:
Initial applications submitted and paid electronically
Training Providers
Provider schedule training course notifications electronically
Provider upload class lists and certificates electronically into database
Ideas For Future Projects
Accreditation:
Photos: NO beards, goatees, chin hair, etc.; No hats or head coverings; No dark glasses
Photos too dark…make sure the person can be clearly seen in the photo
Photos – need head and shoulders - don’t cut off a person’s head, chin or shoulders
Call before coming into the office to make sure someone is available to help
Reminders
Contractor:
Certificate of Liability Insurance
Issue date must be within the last 30 days (upper right corner)
Certificate Holder must be the MIOSHA-Asbestos Program (lower left corner)
Worker’s Compensation must be > 30 days from expiration
List of employees – Use either the FULL SSN or Accreditation Number
**If your employees take out-of-state training, be sure to supply a copy of their most recent refresher training certificate as well.**
Reminders
Training Providers:
Initial class lists must contain students FULL SSN.
Email copies of all certificates issued for Initial and Refresher classes
Use [email protected] as the e-mail address for notifications, class lists, and copies of certificates
Reminders
NOTIFICATIONSPresented by: Lisa VanSteelandNotification/Compliance Secretary
Phone Numbers
• For regular notifications issues, please call (517) 636-4551• Used for any questions regarding the form• Revisions
• Which boxes to fill out
• 1% project fee
• For emergency notifications, contact (517) 322-1320• Ask for an Industrial Hygienist to get approval
• REMINDER: Per Act 135 of 1986, as amended, Section 220(8) states “…The written notice in emergency situations shall be provided within 48 hours after the commencement of the asbestos abatement project…”
Present and Future
• Presently accepting notifications via mail, fax, or email ([email protected])
• Presently any 1% project fees will need to be submitted through the mail
• Future development of a system to accept payments and issue refunds
Present - One-Stop
• What is One Stop• An online resource to help individuals start and operate a business in
Michigan, putting multiple government agencies at their fingertips. Whether you are starting a business or already operate one, the Michigan Business One Stop is your first stop for doing business in the State of Michigan.
• Where can I access One Stop• www.michigan.gov/business
• Who uses One Stop?• Asbestos Abatement Contractors and/or Demolition Contractors in
order to complete the online notification of intent to renovate/demolish form. Currently MDEQ is using this option with a future development with LARA-Asbestos Program.
ONE STOP Submittals to MIOSHA
• Box Calculate LARA Asbestos Project Fee:• After printing from ONE STOP, remember to complete this section
before submitted to MIOSHA
• Box# 10 – Is Asbestos Present?• Only numbers in this section not types of material being removed.
ONE STOP Submittals to MIOSHA
• Box #2 – Project Schedule:• Days of the Week• Work Hours• Even though you are able to type more characters in the box, the
print becomes very tiny and hard to read• If you notice that the type for this box is tiny (unreadable), please
attach a separate page with the information clearly legible
ONE STOP Submittals to MIOSHA
• Box #6 – Facility Description• Specific Location(s) in Facility
• Even though you are able to type more characters in this box, the print becomes very tiny and hard to read.
• If you notice that the type for this box is tiny (unreadable), please attach a separate page with the information clearly legible.
Future - ONE STOP
• In the process of development for accepting online notifications submitted through ONE STOP
• This will be another way to submit notifications to MIOSHA without having to print, fax, or e-mail
• Once the notification is submitted on ONE STOP, it will be directed to the correct agency (MIOSHA and/or DEQ) based on notification type, footage, and materials
Questions??