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ANNUAL REPORT OPERATIONS ROOM

DEPARTMENT OF APPLIED SCIENCES

ACADEMIC YEARS 2013-2014

2

CONTENTS

1. Introduction 3

2. Diploma Level Coordination 4

A. Statistics of new intake students 4

i. Number & Distribution of First Year Diploma Students 4

ii. Number & Distribution of First Year Diploma Students Gender wise 4

B. Specializing Students 5

Number & Distribution of Specializing Students 5

3. Academic Advising 6

i. Number & Distribution of Advisees 6

ii. Report of Checking of Advising 7

iii. Report of Academic Advising Workshop 7

4. Student Data Analysis 9

i. Statistics of Active Students 9

ii. Statistics of Dismissed Students 10

iii. Statistics of Students in Probation 11

iv. Statistics of Course Withdrawal 12

v. Statistics of Appeals Against Exam Result 13

vi. College Honor List 14

vii. Statistics of Students Academic Appeals 15

5. Time Tabling 16

i. Total Number of Contact Hours 16

ii. Utilization of Resources 17

iii. Total Number of Sections Theory/ Practical 20

iv. Number of Engineering Students Studying in APS 21

6. On-the-Job Training 23

i. Sem-1, Completed OJT- level & Specialization Wise 23

ii. Sem-1, Completed OJT-Gender Wise 23

iii. Sem-1, Completed OJT-Company Wise 24

iv. Sem-2, Completed OJT- level & Specialization 25

v. Sem-2, Completed OJT- Gender Wise 25

vi. Sem-2, Completed OJT- Company Wise 26

vii. Sem-3, Completed OJT- level & Specialization Wise 27

viii. Sem-3, Completed OJT- Gender Wise 27

ix. Sem-3, Completed OJT-Company Wise 28

x. Summer Vacation, Completed OJT- level & Specialization Wise 29

xi. Summer Vacation, Completed OJT- Gender Wise 29

xii. Summer Vacation, Completed OJT-Company Wise 30

3

Introduction

This report provides an overview of the work carried out in the Operations Room (Room

No. 136 & 149), Applied Sciences Department, Higher College of Technology for the

academic year 2013-2014. The operations room is responsible for providing assistance

and support related to advising, admission, timetabling, registration and OJT.

The accomplishments and challenges faced over this period are detailed, as are the

statistics pertaining to 2012-13 in the following key areas:

Diploma Level Coordination: Deals with new intake students from, assignment

of advisors, orientation and allocation of specialization

Academic Advising: Contributes by supporting in advising process via workshops

and monitoring of advising.

Registration: Supervises registration, maintaining updated and correct records.

Time Tabling: Prepares a time-table based on projections received from advisors,

allotting appropriate venues, etc.

On-the-Job Training: Training for all exiting students is organized in industry by

liaising with industry representatives. Also, the training is monitored and assessed.

NOTE: Raw data for the statistics presented here is retained with the respective

coordinators to save space.

4

DIPLOMA LEVEL COORDINATION

STATISTICS OF NEW INTAKE STUDENTS [DIPLOMA YEAR I] AY 2012-2013

Number & Distribution of First Year Diploma Students

Number & Distribution of First Year Diploma Students Gender wise

Sem 1 Sem 2 Sem 3

205 198

66

Total no.of students AY 2013- 2014

Total No. Of Students

Sem 1 Sem 2 Sem 3

62 50

25

143 148

41

Total no. of male and female students AY 2013-2014

Male Female

5

SPECIALIZING STUDENTS

Students in Applied Sciences Department were specializing in Applied Biology or Apploed

Chemistry. In Sem-2, 2013-2014, the department introduced the third specialization that is

Environmental Sciences.

STATISTICS OF SPECIALIZING STUDENTS [DIPLOMA YEAR II] AY 2012-2013

Number & Distribution of Specialization Students

Sem 1 Sem 2 Sem 3

73

49

10

124

108

40

17

1

No. of students specialized to Chemistry and Biology and Environmental Sciences AY 2013-2014

Biology Chemistry Environmental Sciences [Applicable only from Sem 2,2013-2014]

6

0

20

40

60

80

100

120

140

160

180

Nu

mb

er

of

advi

see

s

Intakes

Number of advisees per intake in the end of AY2013-2014

18

19

20

21

22

23

Nu

mb

er

of

Ad

vise

es

Average number of advisees per advisor 2013-2014

Biology

Chemistry

Physics

Envi Sci

ACADEMIC ADVISING

NUMBER AND DISTRIBUTION OF ADVISEES

The data in this section pertains to Semester 3 (AY 2013-14)

Number of advisees per intake (AY 2013-2014)

DISTRIBUTION OF ADVISEES AMONG ADVISORS OF DIFFERENT SECTIONS

7

REPORT OF CHECKING OF ACADEMIC ADVISING

AY 2013-2014

Dates: Oct 7, 2013; Feb 25, 2014;

VENUE: Room 136

STAFF INVOLVED: Dr. Sindhu Menon, Ms. Daiji Thomas & Dr. Mohammed Shafiq

SUMMARY

The projections submitted by the academic advisors were viewed against our estimated

TC-3. The advisors concerned were called if major discrepancies were noted in order to

affect the corrections before planning is carried out.

Some general observations common over the semesters were:

Not giving priority to pre-requisite courses: Courses that are pre-requisites

should be advised in time to prevent students from getting delayed.

Not advising courses to repeat: Students can repeat courses with C, C- or D. Often

advisors fail to consider these.

Not considering the progression of advisees over the next few semesters

REPORT OF WORKSHOP ON ACADEMIC ADVISING

Date: Sep 2, 2014

VENUE M204

TIME 11.00 pm

SUMMARY

The workshop was organized by the staff activity coordinator. This workshop is normally

held in the new academic year to cover issues raised in the previous academic years. The

following topics were covered:

8

Introduction to Academic Advising, Strategies & Good Practices: Covered by Dr.

Sindhu Menon

Registration related issues & new rules: Covered by Ms. Geetha Pradeep

Comments & Feedback: The feedback and other details are retained with the staff

activity coordinator.

9

0

50

100

150

200

250

300

350

400

450

M F M F M F M F M F M F M F M F

Biol Chem Envs Sci Biol Chem Biol Chem

Diploma 1st Yr

Dipl 2nd Yr Adv. Dipl. B.Tech.

Nu

mb

er o

f St

ud

ents

Level-Wise/Specialization-Wise/Gender-Wise

ACTIVE STUDENTS, APS Dept., AY 2013-2014

Sem-1

Sem-2

Sem-3

STUDENT’S DATA ANALYSIS

Statistics of Active Students

Active Students, APS Dept., AY 2013-2014

Diploma 1st Yr Dipl 2nd Yr Adv. Dipl. B.Tech.

Biol Chem Envs Sci Biol Chem Biol Chem

Semester M F M F M F M F M F M F M F M F

Sem-1 210 419 5 138 28 179 0 0 3 33 11 73 0 23 4 47

Sem-2 219 371 4 141 24 218 0 17 4 68 13 81 0 21 6 57

Sem-3 224 316 4 140 29 245 0 18 2 76 11 100 1 31 5 63

10

Statistics of Dismissed Students

Dismissed Students APS Dept., AY 2013-2014

Semester

Dipl. 1st Yr. Dipl. 2nd Yr. Adv. Dipl. B. Tech.

Male Female Male Female Male Female Male Female

Sem-1 8 0 1 0 0 0 0 0

Sem-2 16 1 4 3 0 0 0 0

Sem-3 0 0 0 0 0 0 0 0

0

2

4

6

8

10

12

14

16

Male Female Male Female Male Female Male Female


Nu

mb

er

of

Stu

den

ts

Level-Wise/Gender-Wise

Dismissed Students, APS Dept., AY 2013-2014

Sem-1

Sem-2

Sem-3

11

Statistics of Students in Probation

0

20

40

60

80

100

120

M F M F M F M F M F M F M F M F M F M F

Prob-1 Prob-2 Prob-3 Prob-1 Prob-2 Prob-3 Prob-1 Prob-2 Prob-1 Prob-2

Dipl. 1st Yr. Dipl. 2nd Yr. Adv. Dipl. B. Tech

Nu

mb

er o

f St

ud

en

ts

Level-Wise/Probation-Wise/Gender-Wise

Students in Probation, APS Dept., AY 2013-2014

Sem-1

Sem-2

Sem-3

Probations APS Dept, AY 2013-2014

Semester

TO

TA

L Dipl. 1st Yr. Dipl. 2nd Yr. Adv. Dipl. B. Tech

Prob-1 Prob-2 Prob-

3 Prob-1 Prob-

2 Prob-

3 Prob-

1 Prob-

2 Prob-

1 Prob-

2

M F M F M F M F M F M F M F M F M F M F

Sem-1 126 35 24 24 7 11 1 6 10 2 1 0 0 2 1 1 0 1 0 0 0

Sem-2 216 112 29 19 2 21 0 9 17 0 0 2 0 0 3 0 0 1 1 0 0

Sem-3 236 59 32 90 12 16 1 2 12 1 0 0 1 1 7 0 0 1 1 0 0

12

Statistics of Students Withdrawing Courses

Students Withdraw Courses, APS Dept., AY 2013-2014

Semester Dipl. 1st Yr. Dipl. 2nd Yr. Adv. Dipl. B. Tech.

Sem-1 99 48 10 1

Sem-2 141 50 11 3

Sem-3 25 24 7 2

0

20

40

60

80

100

120

140

160


Nu

mb

er o

f St

ud

ents


Students Withdraw Courses, APS Dept., AY 2013-2014

Sem-1

Sem-2

Sem-3

13

0

10

20

30

40

50

60

70

80

90

Biology Chemistry Environmental Sci Physics

Nu

mb

er

of

Stu

de

nts

Specialization/Unit

Appeal Against Examination Result, APS Dept., AY 2013-2014

Sem-1

Sem-2

Sem-3

Statistics of Appeals Against Examination Results

Appeal Against Exam Result, APS Dept., AY 2013-2014

Semester Biology Chemistry Environmental Sci Physics

Sem-1 43 60 18 39

Sem-2 46 85 24 52

Sem-3 11 13 9 24

14

College Honor List

College Honor List, APS Dept, AY 2013-2014

Semester

Diploma 1st Yr

Diploma 2nd Yr Advanced Diploma B.Tech

Biology Chemistry Biology Chemistry Biology Chemistry

Male Female Male Female Male Female Male Female Male Female Male Female Male Female

Sem-1 0 14 0 5 0 7 0 5 0 6 0 3 0 2

Sem-2 0 6 0 5 0 12 0 2 0 4 0 2 0 6

0

2

4

6

8

10

12

14

Mal

e

Fem

ale

Mal

e

Fem

ale

Mal

e

Fem

ale

Mal

e

Fem

ale

Mal

e

Fem

ale

Mal

e

Fem

ale

Mal

e

Fem

ale

Biology Chemistry Biology Chemistry Biology Chemistry

Diploma 1st Yr

Diploma 2nd Yr Advanced Diploma B.Tech

Nu

mb

er o

f St

ud

ents

Level-Wise/Specialization-Wise/Gender-Wise

College Honor List, APS Dept, AY 2013-2014

Sem-1

Sem-2

15

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

5

Approved Not Approved

Nu

mb

er o

f St

ud

ents


StAAC, APS, AY 2013-2014

Sem-1

Sem-2

Sem-3

The Student Academic Appeals Committee

The students make appeals and request for special considerations due to personal or

health reasons. The Student Appeals Committee deals with such appeals from students.

The Committees is highly plays a vital role in offering support to students who are out of

the academic role like those who are dismissed, suspended etc..

Around 2% of the total number of students in the Applied Sciences Department has

submitted appeals to the StAAC. Each and every case is discussed by the StAAC. After

looking at evidences provided, it makes the decision whether an appeal should be

approved or rejected. Some of the student cases are recommended by the committee for

approval. The final decision is taken by the Dean of the college.

16

TIME-TABLING

Total number of contact hours for AY 2013-2014

In the academic year 2013-2014 APS received a total of 469 students. Semester 1, 2013 -

2014 received the maximum number of students as compared to the other semesters.

The summary of contact hours for the three sections of DAS is as follows.

Biology Chemistry Physics Env. Science Total Total Th Pract Th Pract Th Pract Th Pract Th Pract Sem1 115 213 180 311 134 138 24 30 453 692 1145 Sem2 125 198 196 315 80 158 32 44 433 715 1148 Sem3 54 160 150 288 92 164 54 52 350 664 1014

Graph showing the number of contact hours theory and practical for AY 2013-2014

0

100

200

300

400

500

600

700

800

Th

eo

ry

Pra

cti

cal

Th

eo

ry

Pra

cti

cal

Th

eo

ry

Pra

cti

cal

Semester 1 Semester 2 Semester 3

To

tal n

um

ber

of

co

nta

ct

ho

urs

Semester Wise

Contact hours APS Dept. 2013-2014

17

Graph showing the total contact hours for AY 2013-2014

Utilization of resources for the AY 2012-2013

The APS has a total of 10 classrooms, 7 small classrooms which has a maximum capacity of

30 students and 3 big classrooms (caravans) with a maximum capacity of 50 students.

The classrooms allotted to DAS are M307, M308, M309, M311, M312, M314, M315, Caravan

8, Caravan 9, Caravan 10,

The APS has 14 laboratories, 5 labs for chemistry section, 3 for biology section, 3 for

physics, 2 for environmental section and 1 Project lab.

Labs M108, M106, M104, NL144, and NL142 belong to the chemistry section.

Labs M303, M305 and M102 belong to the biology section.

Labs M206, M204 and M209 belong to the physics section.

Labs M113 and M111 (Project lab) belong to environmental section.

LabM146 is a project lab shared by the chemistry and biology section

900

950

1000

1050

1100

1150

Sem 1 Sem 2 sem 3

Total no.of contact hours

Total no.of contact hours

18

The summary of % utilization of classrooms for the AY 2013-2014

M307 M308 M309 M311 M312 M314 M315 Caravan 8

Caravan 9

Caravan 10

Average

Sem 1 80% 80% 82% 78% 83% 82% 82% 83% 90% 84% 82%

Sem 2 78% 75% 80% 75% 75% 75% 78% 80% 75% 80% 78%

Sem 3 84% 80% 75% 78% 74% 70% 72% 75% 75% 70% 75%

Graph showing the % utilization of rooms for AY 2013-2014

70

72

74

76

78

80

82

Sem 1 Sem 2 sem 3

% Utilization of rooms

% Utilization of rooms

19

The summary of % utilization of labs for the AY 2013-2014

M104 M106 M108 NL142 NL144 M303 M305 M102 M206 M204 M209 M113 M146 Avrg

Sem1 98% 95% 95% 93% 95% 95% 90% 96% 92% 92% 90% 92% 96% 94%

Sem2 95% 100% 100% 98% 98% 98% 95% 97% 80% 85% 85% 95% 85% 93%

Sem3 100% 100% 85% 100% 90% 90% 90% 85% 90% 90% 90% 80% 80% 90%

Graph showing the % utilization of labs for AY 2013-2014

88

89

90

91

92

93

94

Sem 1 Sem 2 sem 3

% Utilization of labs

% Utilization of labs

20

Total number of sections theory/ practical per semester

The number of sections of theory and practical opened for the AY 2013-2014

Graph showing the no. of sections of theory opened for AY 2013-2014

0

50

100

150

200

250

Sem 1 Sem 2 sem 3

No. of sections of theory

No. of sections of theory

No. of sections of Theory No. of sections of practical

Semester 1 177

278

Semester 2 203

312

Semester 3 87

122

21

Graph showing the no. of sections of practical opened for AY 2013-2014

Total number of students – Engineering Department

The APS offers three courses at certificate level for Engineering students. The courses are

Fund of Chem (Engg), Physics 1 and 2.

The department also offers the course Anatomy and Physiology and Biochemistry,

Hematology and Microbiology for Biomedical Specialization. Organic Chemistry, General

Chemistry 1 , General Chemistry 2 and Fundamentals of Physical chemistry are offered for

Chemical Engineering Specialization.

The number of students taking these courses per semester is as follows. Only 176 critical

students could be accommodated for the course Fund of Chem. (Engg.) – in Semester 3 due

to unavailability of labs.

0

50

100

150

200

250

300

350

Sem 1 Sem 2 sem 3

No. of sections of Practical

No. of sections of Practical

22

The number of students of Engineering studying in APS for the AY 2013-2014

Graph of number of students of Engineering studying in DAS for AY 2013-2014

Sem 1 Sem 2 Sem 3

1865 1708

885

Total no.of students (Engg)

Total No. Of Students

Fund of Chem ( Engg) (CHEM1100)

Physics 1 (PHYS1100)

Physics 2 (PHYS1211)

Biomedical specialization

Chemical Engineering Specialization

Total

Sem 1 664 424 481 117 179 1865

Sem 2 603 478 349 124 154 1708

Sem 3 176 334 334 0 41 885

23

On-the-Job Training

SEMESTER 1, 2013-14

Details of students who completed OJT in Semester-I (Level & Specialization wise)

Details of students who completed OJT in Semester-I (Gender wise)

Diploma Advanced Diploma

B.Tech

Specialization Applied Biology 0 0 2

Specialization Applied Chemistry

4 2 4

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

No

.of

stu

de

nts

Semester-I (2013-14) Level &Specialization wise


B.Tech Diploma Advanced Diploma

B.Tech

Applied Biology Applied Chemistry

Female 0 0 2 3 0 3

Male 0 0 0 1 2 1

0

0.5

1

1.5

2

2.5

3

3.5

No

.of

stu

de

nts

Semester-I (2013-14) Gender wise

24

Details of students who completed OJT in Semester-I (Company wise)

0 1 2 3

Veterinary Research.Center, Rumais

Agriculture. Research. Station., Ghadafan

Fisherman Trading. Institut Khaburah

Ministry. of Agriculture &Live Stock Res., Rumais

Police Labs., Seeb

Public.Authority.for Electricity & Water, Ibri

Ministry of.Defence Lab., Al Murtafat

National Detergent Co., Al Ghubrah

Nizwa University

College.of Applied. Sciences., Sohar

Oman Refresh-ment Co. Ghubrah

Semester-I (2013-14) Company wise

Specialization Applied Chemistry B.Tech

Specialization Applied Chemistry Advanced Diploma

Specialization Applied Chemistry Diploma

Specialization Applied Biology B.Tech

Specialization Applied Biology Advanced Diploma

Specialization Applied Biology Diploma

25

SEMESTER 2, 2013-14

Details of students who completed OJT in Semester-II (Level & Specialization wise)

Details of students who completed OJT in Semester-II (Gender wise)


B.Tech

Specialization Applied Biology 12 0 9


38 3 14

0

5

10

15

20

25

30

35

40

No

.of

stu

de

nts

Semester-II (2013-14) Level & Specialization wise

Diploma


B.Tech Diploma Advanced B.Tech


Female 11 0 9 25 2 12

Male 1 0 0 13 1 2

0

5

10

15

20

25

30

No

.of

stu

de

nts

Semester-II (2013-14) Gender wise

26

Details of students who completed OJT in Semester-II (Company wise)

0 2 4 6 8

Malik school

Therya school

Yaqua school for basic education, …

Dept.of Standards &meteorology/ …

Al musanna school

Atica school

Wadi Al.Sahtin School Rustaq

Asma bent Yazeed school rustaq

Ibra hospital

Sinaw school A.Mudibi

Zahra school

Saham school

FC,CI,CAMS&NANAO labs,SQU

Asab Bin Zurara school,musanna

Sohar University

Special oilfield services, Ruwi

Ministry of trade and industry

Lone star Alpha labs, Ghala

Al Raffa hospital

Alsuwaiq health center

Al khuwair health center

Bousher polyclinic Muscat

Al Shereesa health center Al Ruwaiq

Semester-II (2013-14) Company wise

Specialization Applied Chemistry B.Tech

Specialization Applied Chemistry Advanced Diploma

Specialization Applied Chemistry Diploma

Specialization Applied Biology B.Tech

Specialization Applied Biology Advanced Diploma

Specialization Applied Biology Diploma

27

SEMESTER 3, 2013-14

Details of students who completed OJT in Semester-III (Level & Specialization wise)

Details of students who completed OJT in Semester-III (Gender wise)

Diploma Higher Diploma B.Tech

Specialization Applied Biology

6 1 3


14 1 12

0

2

4

6

8

10

12

14

16

No

.of

stu

de

nts

Semester-III (2013-14) Level & Specialization wise

Diploma




Female 6 0 3 8 0 10

Male 0 1 0 6 1 2

0

2

4

6

8

10

12

No

.of

stu

de

nts

Semester-III (2013-14) Gender wise

28

Details of students who completed OJT in Semester-III (Company wise)

0 2 4 6 8

Sultan Qaboos school Jalan

Asma bent school Ibri

Food & water lab Seeb

Nizwa UNiversity

Royal court of Oman (DAIWAN)-Al ghubra

Sohar municipality

Liva Municipality

B.B.Hassan Hospital

Schools

Ortho public authority of water and …

Almusanna health centre

Engineering services

Ministry of Agriculture& Veterinary …

Nizwa university

Nizwa Municipality

Nizwa Hospital

Shell company

DGRM&WR Ibri

Al kuwair health centre

Hi-Tech Lab

DGMS Sohar

Lone star Alpha labs, Ghala

Microbiology & Immunology lab SQU

Semester-III (2013-14) Company wise

Nature of Company Applied Chemistry B.Tech

Nature of Company Applied Chemistry Advanced Diploma

Nature of Company Applied Chemistry Diploma

Nature of Company Applied Biology B.Tech

Nature of Company Applied Biology Advanced Diploma

Nature of Company Applied Biology Diploma

29

SUMMER VACATION, 2013-14

Details of students who completed OJT in summer vacation (Level & Specialization wise)

Details of students who completed OJT in summer vacation (Gender wise)


B.Tech

Specialization Applied Biology

3 0 10


5 0 21

0

5

10

15

20

25

No

.of

stu

de

nts

Summer vacation (2013-14) Level & Specialization wise

Diploma




Female 1 0 8 5 0 21

Male 2 0 2 0 0 0

0

5

10

15

20

25

No

.of

stu

den

ts

Summer vacation (2013-14) Gender wise

30

Details of students who completed OJT in summer vacation (Company wise)

0 2 4 6

Municipality Aldakliah region

Jalan Bi Bi Ali Hasan School

Jalan Municipality

Sur Municipality

Sohar Municipality

Saham Municipality

PADC Ministry of Health

Food & Water lab Seeb

Al musanna health centre

Exova labs

Al-Suwaq hospital

Sinaw Hospital

Minstry of Defense

Sohar hospital

PAWAE Ibri

Central Instrumentation lab SQU

Ibra hospital

Bidaya Health centre, AlSwaq

Khoula hospital

Al seeb Health poly clinic

Rustaq polyclinic &Hospital

Agriculture research station Barka

Summer vacation (2013-14) Company wise

Nature of Company Applied Chemistry B.Tech

Nature of Company Applied Chemistry Advanced Diploma

Nature of Company Applied Chemistry Diploma

Nature of Company Applied Biology B.Tech

Nature of Company Applied Biology Advanced Diploma

Nature of Company Applied Biology Diploma

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