open access – the big issues

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Open Access – the big issues. Linda King & Alistair Fitt Oxford Brookes University Open Access Event Friday 25th October 2013. OPEN ACCESS IS HERE!. We want to explain to everybody about the open access (OA) debate and its implications - PowerPoint PPT Presentation


  • Open Access the big issuesLinda King & Alistair FittOxford Brookes University

    Open Access Event Friday 25th October 2013

  • OPEN ACCESS IS HERE!We want to explain to everybody about the open access (OA) debate and its implications

    This will have consequences for all researchers in particular you may have to think in a new way NOW about where to publish your work

    A CONTINUING DEBATE:NOTE: we dont have all the answers and the debate is continuing. Its not clear where we will end up. Also: OA is COMPLICATED there are no quick fixes

  • WHAT IS OPEN ACCESS? As you probably know, the basic concepts of the OA principle are very simple, and amount to:

    If you produce a research output of any sort, then it should immediately be available for all the world to see, whenever they wish, absolutely free of charge

  • WHY OPEN ACCESS?Almost all researchers are in favour of OA in principle as it has many advantages, including:

    The public pays for a lot of research, so they should get to see it free OA allow for quick dissemination, and hence speeds research progress OA outputs receive greater publicity and more citations OA levels the playing field for researchers in developing countries We decided to publish it so why restrict access?

    The basic difficulty: this is just not how the system runs at present and its hard to plot a route to an Open Access world that doesnt disrupt the research ecosystem in damaging ways

  • JUST PAPERS FOR THE MOMENTResearch outputs come in a huge variety of forms: books, journal papers, monographs, conference proceedings, reports, buildings, sculptures etc.

    BUT for reasons that will be explained later for the moment well ONLY discuss journal papers and conference proceedings.

    This makes the initial discussion simpler

    We will also only talk about the GREEN and GOLD Open Access publication routes (defined next slide)

    (YES WE KNOW that all forms of output are equally important!!!)

  • A FEW SWIFT DEFINITIONS PREPRINT: initial article sent to journal to be refereed POSTPRINT: final version sent to journal after changes and acceptance REPRINT: what finally appeared, with journal branding and livery

    GREEN OA: postprint posted on a repository (maybe after an embargo period has expired) GOLD OA: reprint free to everybody, always, everywhere on the web

    APC: Article Processing Charge cash paid to journal to publish gold OA article SUBSCRIPTION: annual amount paid to publisher for journal access HYBRID: journal that can be bought with subscription but also allows APCs for gold OA papers at authors discretion ALL-GOLD: journal that ONLY publishes gold OA articles with APCs.

  • THE CURRENT SYSTEMAt present OA is far away. The traditional journal system largely pertains:

    Papers appear in a Journal published by a publisher All of the refereeing and editing is done for free by willing academics To get to see the papers you have to have a subscription to the journal ..............and journal subscriptions keep going up, so the publishers get rich Thus access is not open at all, its actually quite limited.

    One of the coalitions key manifesto points is the public seeing how its money is spent and the public largely cant see the papers at the moment.

    RESULT: David Willetts convened the FINCH GROUP (Chair: Dame Janet Finch)THEIR MISSION: tell the UK how to transition to an Open Access world

  • WHAT DID THE FINCH REPORT (Sept 2012) SAY?There is often confusion about what it really said, but essentially:

    Publicly-funded research should be made available free to the public The UK should start down a route to eventual GOLD open access . but this only applies to journal papers, and for books, chapters and monographs, weller.dunno yet The transition to gold OA should be properly funded The UK should lead the world in going for gold Transition costs could be 60m p/a but this will decrease over time

  • WHERE ARE WE NOW?Were just over a year on, and the Finch group has just met again to review their original findingsDuring the last 12 months weve seen:

    Lots of discussion, arguing and agonising Lots of existing hybrid journals launching gold OA APC options Lots of new online all-gold OA journals trying to launch An RCUK OA mandate (and the promise of a HEFCE mandate) An EU OA mandate An Obama-mandate for the USA RCUK setting aside a block grant to HEIs for OA the rest of the world looking on to see what happens to us

  • WHAT ARE THE MAIN PROBLEMS?We all want OA science advances faster and is more equitable if all outputs are OA. *BUT*

    The guidance from RCUK has been faltering and badly managed There are many conflicts depending on where you are in the system HEFCE guidance has yet to be issued (and will be much more important than RCUKs pronouncements) Books, monographs and book chapters have kind of been ignored The hard evidence that OA produces more citations is largely missing Its clear that there is not enough funding for the transition period Its also clear that our 1% of people and 6% of world outputs have little clout The detailed issues around OA are very complicated and involved. Few understand them all least of all politicians, or academic colleagues The publishers rules are so complicated that THEY dont understand them!

  • AN EXAMPLE OF COMPLICATIONS (sorry its a maths-related one)IMA Mathematics OUP journals are now all SHERPA FACT-compliant with the RCUK mandate (SHERPA FACT ROMEO app for RCUK)

    However they are not quite SHERPA ROMEO-compliant as OUP dont allow a postprint to be displayed on the institutional repository (IR), but do allow reference to a toll-free link on the OUP web site. They dont allow the postprint content to be stored on the IR

    What happens if I put a link to the link on our IR? What happens if I put a link fulltext of my paper to the preprint of my paper which is stored in the cloud, not the IR? What happens if all links point to my personal web page (where linking IS allowed)?LINKS, CONTENT, FILES ARE ALL THE SAME!

  • TWO OF THE BIGGEST PROBLEMSHYBRID JOURNALS Double dipping is a curse. Example from a journal dear to me: (IMA, OUP) Annual sub is 950, APC is 1,300 journal sub reduces 4% (for EVERYBODY) for every APC that I fund WHY WOULD I EVER DO THIS?

    OA CC-BY LICENCE Creative Commons licences are COMPLICATED The standard (and Finch-recommended) gold OA licence is CC-BY This allows virtually unlimited commercial use Most of the existing authors rights are completely lost It also allows unlimited hashing and mashing..

  • Other random OA posers

    If you make more by publishing more, how strict will your refereeing be? What happens to Learned/Professional societies that RELY on the subscription model for their funding? How do we choose who gets the Open Access money for their paper? How will we afford the gold OA route without going bankrupt? What happens to researchers that are NOT from universities? What do we do about OA for books and monographs? How long will the glorious route to gold take to accomplish? How come the publishers earn a fortune and we do all the work for free? How come our public money is being used to make journals cheaper for the rest of the world?

  • What is currently mandated (1)?RESEARCH COUNCILS:

    If you publish a paper that was from research funded by a research council then you must make it open access EITHER by the gold route or by the green route with an embargo of 6 months (STEM) 12 months (Arts & Humanities)

    BUT: We wont check up on this for....hmmm a few years at leastWell accept 12/24 month embargoes rather than 6/ a bitWell give you some money to fund this (based on your grant income)Errm it wont be enough but well see how it goes..........

  • What is currently mandated (2)?REF 2014 nothing need be done

    REF2020 consultation underway. Strong favourites for rules:

    Outputs for REF2020 must be open access at time of publication ........ but any route (gold/green) will do This only applies to journal and conference papers. The rest is too hard This only applies to things published in 2016 or later Journal embargo periods will be respected for green OA outputs Will probably be enforced by requiring an overall compliance percentage If researchers come to the UK from outside our system then their previous outputs are exempt from OA requirements

  • What does this mean for me?If you want your paper to be eligible for REF2020 then you must ensure that it is compliant at time of publication no retrospective OA allowed

    If you publish in a non-compliant journal or dont lodge your paper in the institutional repository at the right time YOU CANT USE IT FOR REF 2020

    We pay you a salary and expect you to make sure that your papers can be returned in the REF so there are vexing questions regarding academic freedom. You cant automatically choose where you publish.

    Finally: dont have nightmares!