open source cloud ready erp deployment by kailao consulting

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KAILAO AND OPENBRAVO

Openbravo 3 The Agile ERP« When you have nothing to hide, you have nothing to fear »

visit us at: http://www.kailao.co.uk

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Our philosophy of ERPInternet has completely changed the way of doing business. Markets that have been for so long the “private ground” of big businesses, are now seeing new small players tackling them.There is no difference between a small retail company with 20 employees than with a much bigger one. They both has to buy, manage their stock, edit invoices, enter posting. The only thing that distinguish them is how do they manage their resources?In most small and medium sized companies, we will see a lot of different softwares cohabiting, usually one for accounts, another one for sales and purchases, another one for logistics. Whereas in bigger ones you will see a single software being used to manage all the different cost centres.This is very comprehensible why small and medium sized firms use different applications to handle their business.The answer is the lack of resources, financial resources and human resources. For so long, ERP has been “reserved” for the “big cats”, because they had the money and the human capital to implement an Enterprise Resource Planning.But tables have turned. New ERP editors mainly Opensource editors, such as Openbravo are challenging those who once targeted big companies. Those new challengers are targeting all sizes companies. Those “low cost” ERP editors have nothing to envy to the old ones. Their product has a large functional footprint and the price is very attractive, because choices are given on how you want to acquire the software, it could be to pay as you go, on demand, Saas. Having one information system, means having one single data base, so less time is been spent in entering, updating data. There is no data duplication, the information flow is much smoother between services, and collaborators have access to the information in one single point, less errors occurs. visit us at: http://www.kailao.co.uk

visit us at: http://www.kailao.co.uk 3

Why the choice of Openbravo?Openbravo 3, the multi awarded ERP, is tailored to adapt itself to small and medium sized businesses and also to big firms. The goal of Openbravo as all ERP, is to have a fully integrated system, with real-time accurate information and completely automate business processes. By doing so, Openbravo gives you a competitive advantage.

Though Openbravo is a low cost open source ERP, the application itself has a large functional footprint with a powerful interface. Low cost doesn’t necessary mean low quality.

Openbravo is an agile ERP, it is web based and could ready. This means that the implementation time is very low and it allows you to focus on your business and not on implementing the ERP, you do not need IT professionals, so, save money and time

Being Opensource, means that everyone can see how Openbravo is built, is the coding has been done properly or not. When you’ve got nothing to hide, you’ve got nothing to fear.

The way Openbravo is very user friendly and very easy to use, even for first time users.


Openbravo Platform


Openbravo Package


Functional Modules

Openbravo offers a large functional footprint. With rich functionalities and very flexible, Openbravo will help you increase your productivity and gain competitive advantage


Master Data Management

Openbravo enables you to centralize and organize all your key data in a single data base. By doing so, you will reduce the risk of error.Having one repository:- Avoids data duplication, - Allows to share and facilitate the transmission

of data through all your cost centres,- Optimizes time in coding and entering data


Procurement Management (Procure To Pay)

Openbravo manages the complete purchase process, from buying to posting of documents. This automatic process allows you to:- Track the life cycle of any order, invoice- Reduce error- Access all documents related to the order (goods

receipt, accounting…)- Have purchase suggestions


Sales ManagementOpenbravo Sales Management is very flexible and easy to manage. Though it impacts different departments within your organization, you can:- Access to all documents related to sales

orders and track them- Automatic posting of documents- Managing different price lists- Returns policy- Multi currencies


Financial ManagementOpenbravo Financial Module integrates all accounting activities (accounts payable and receivable, general ledger, budgeting, assets amortization, and the management of fiscal periods). Most of the accounting entries are automatically created within the application.- Access to all related documents at any

moment- Minimize risk of errors (automatic entries)- Track at any moment the assets, debts,

income and expenses.

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Warehouse ManagementOpenbravo manages all the logistic flow within a warehouse (physical inventory, goods movements and their tracking and inventory valuation). Complex products having attribute set values, lot number, serial number, expiry date, are easily manage within the application.• Track at any time any product, any

movement• Accurate stock and valued stock• Complete traceability report• Exact location of a product

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Production ManagementIn Production Management the process of producing products from raw material is managed. The production process itself, as well as monitoring the quality of produced products, the maintenance of the machine used in production and the cost management for raw material and end products in managed.- Track at any time the production cost- Control work requirement and work effort- Manages internal costs and maintenance


Material Requirement PlanningOpenbravo MRP is used to automatically review the demand and display suggestions concerning required materials. - Manage your work requirement and

requisition through the Manufacturing plan

- Automatic purchase orders are display - Complete plan order date so as to prevent

stock shortages


Business IntelligenceOpenbravo BI gives to decision makers in one view the global situation of his business, this through KPIs and actions and decisions can be taken.- Support internal enterprise users in the

assessment, enhancement and optimization of organizational performance & operation.

- Deliver critical business information to end-users about value chain constituencies such as customers and supply-chain partners.

- Creating a vision for financial leadership. - Coaching the organization to set realistic

goals. - Supporting optimal decision making.


POS: Point Of SaleMore than a simple cash register, Openbravo POS covers all the functionalities of modules from, cash register to warehouse management, refund and reports. Opensource, Openbravo WebPOS can be plug in to any other system. The functionalities found are:- Sales, Refunds & Cash Management - Bar Code Scanner Integration - Scale integration for calculating product

weights - Inventory - KPIs


How can KAILAO help you?

Kailao is a multi-cultural company, with offices in France and in the UK. The company is specialized in implementing ERP.With more than 20 years in this field, we have acquired a strong experience in multi-countries projects.

Our goal is: Low cost for quality and high value projects.


Our implementation methodologyThe implementation project is divided into five steps

1. Preparation step

2. Definition step

5. Go live and support step

3. Interative prototyping step

4. Final preparation step


- Staffing and detailed planning- Kick-off- Initial training

1. Preparation step


- Detailed requirements definition- Functional design- Data-migration strategy- Interfaces definition and design

2. Definition step


- Activation- Initial configuration and customization- Technical design- Development of interfaces, data load programs and non standard

functionalities- Unit testing- Test prototypes

3. Interative prototyping step


- Integrated testing- Final data load- End-user training

4. Final preparation step


- Go live- Guarantee- Support and maintenance

5. Go live and support step