Open Videopresence at a glance with reservation

booking a videoconference… from the Orange Videoconferencing portal

before reserving a meeting I can :

check the participant’s availability check availability of meeting rooms that are not dedicated to videoconferences

with my Orange videoconferencing offer, I can :

participate in a

videoconference

book a

videoconference and

facilitate its start up

manage a

videoconference

master all the

functions and learn

more

type in the

meeting

parameters

1 click on

booking with

rooms 2

3 choose the

options 4

validate and

invite

participants

from the Orange

Videoconferencing portal

or from

the Outlook plugin

from a meeting room,

a PC,

a tablet

or a smartphone with

Video Meeting

from

a PC,

tablet or

a smartphone with

Video Pilot

thanks to the

online help and

assistance

click on organize a meeting

type parameters : time, date and subject

click on list of rooms or type it’s name in

click on the room you wish to reserve

schedule means of connection for the guests :PC, audio mode etc.

program a concierge assistance

verify and validate the meeting

invite participants by clicking on open the icalendar invitation

receive email confirmation with connection details

from the Orange Videoconferencing portal, I can also : organize an immediate meeting and join it from the end of the reservation in 1 click via Video Meeting ask for Concierge assistance (payable option) : for the 1

st use or for an important meeting

modify or cancel meetings and view meetings’ history manage my account or modify the password for the connection delegate the organization of the meetings with an administrator profile, I can manage all the parameters (rooms, users etc)

good to know

choosing the option with or without meeting room

connecting to the videoconference…

managing the videoconference… with Video Pilot

Video Pilot is a virtual remote which enables users to manage the videoconference via a secure website

with Video Pilot, I can :

moderate the meeting (activate/deactivate the video or sound)

invite participants

call back a reserved room

disconnect a room or a participant

extend the meeting

Pour y accéder, cliquer sur le lien de pilotage contenu dans le mail de confirmation.

in the section online help of the Orange Videoconferencing portal, I can find: user guides, practice

sheets and a guide to best practices to adopt in a videoconference.

I wish to know more, I need help

from an Open Videopresence room

if the room was reserved, the videoconference is

scheduled :

- it will be automatically launched at the time that the

meeting is scheduled for

- or I can launch it by clicking on the button myself

(one-button-to-push)

otherwise, I can dial the number and enter the code

shown in the invitation email

from an external room

- identify the type of room being used (if needed,

I can contact my local administrator)

- follow the steps mentioned in the invitation

email

- dial the numbers on the remote control or the

touch pad

in audio mode from a telephone device

enter the phone number then the meeting code

indicated in the invitation email

from a PC, tablet or a smartphone

click on the link which was indicated in the

invitation

on the first connection Video Meeting needs to

be installed following this, my name and the

number of the conference will automatically be

entered. Once the devices have been checked I

can connect myself to the meeting

booking a videoconference… from the Outlook plugin

click on new meeting click on the type of reservation

(with or without physical meeting room)

enter the parameters : date, time, subject

booking internal rooms, under

the column all video rooms:

enter the name of the rooms or click on verify the room

names and select your rooms

under the all participants column: enter the names of the

guests visualize their availability

the options available at the time of my meeting reservation were predefined at the time of I created my account

Customer Service

you can contact Customer Service in English or French at + 33 1 70 48 03 68

Our experts are available 24/7 to answer all of your questions

link to access Video Pilot will be found in the confirmation email received at the time of the meeting reservation

validate send invitation via Outlook receive the confirmation

email just like the other participants, with the information on how to connect

availability depend on the subscribed offer

Open Videopresence at a glance virtual room

organizing a videoconference… with my virtual room

before organizing a meeting I can :

check the participants availability I customize the invitation email with the date, time and purpose of my meeting

with my Orange videoconferencing offer, I can :

participate in a

videoconference

organize an instant

meeting

manage a

videoconference

master all the

functions and learn

more

from my virtual room or

from the Outlook plugin

from a meeting room,

a computer,

a tablet

or a smartphone with

Video Meeting

from

a PC,

tablet or

a smartphone with

Video Pilot

thanks to the

online help and

assistance

Open Videopresence - virtual room is an online videoconferencing solution

organizer

Virtual

room

participants

available 24/7 offering an unlimited use for computers, tablets,

smartphones and by telephone dedicated to the organizer who is the only one

who can open the virtual room for the attendees

where the number of attendees is limited depending on the offer you have subscribed to

at the moment your virtual room creation, 2 emails are sent to the organizer:

a creation email with the following information :

- organizer code : this code opens the virtual room and allows invitees to the access to meetings.

Caution, this code is sent to the organizer only and has to stay confidential!

- participant code: this code is needed to join the meeting

- Virtual Room Outlook plugin installation link

- Video Pilot link

an invitation email

It contains the indications to join the meeting from a computer, tablet, smartphone or a telephone in audio

mode it contains the participant code and has to be forwarded to your invitees.

As an administrator, from the Orange Videoconferencing portal I can:

consult my virtual room parameters from “rooms”

reinitialize my virtual room PIN codes from “rooms”

good to know

participating in the videoconference in a virtual room…

I can pilot my videoconference… with Video Pilot

Video Pilot is a virtual remote control which enables users to manage the videoconference via a secure website

with Video Pilot, I can :

open the virtual room

moderate the meeting (activate/deactivate the camera or the microphone)

invite or disconnect a room

lock access to the virtual room

terminate the meeting (disconnect all participants)

Pour y accéder, cliquer sur le lien de pilotage contenu dans le mail de confirmation.

in the Orange Videoconferencing portal under the section online help, I can find: user guides,

practice sheets and a guide to best practices to adopt in a videoconference.

I would like to know more, I need help

from an Open Videopresence Flexible Express

room

enter the virtual room number with my remote

control or touchpad

enter the participant code to access to the virtual

room

from an external room

identify the type of room being used (if needed,

I can contact my local administrator) follow the

steps mentioned in the invitation email

dial the numbers on the remote control or the

touch pad

in audio mode from a telephone device

enter the phone number then the virtual room

number followed by the participant code indicated

in the invitation email

from my computer, my tablet or smartphone

click on the link which was indicated in the invitation

on the first connection Video Meeting needs to be

installed following this. I enter my name, the virtual

room number is displayed automatically.

once the devices have been checked I enter the

participant code and I can connect myself to the

meeting

organizing a videoconference… from Outlook plugin

click on New virtual room meeting

enter the parameters : date, time,

subject in the Outlook invitation

connection details are directly informed

in the invitation

under the All Attendees column:

enter the names of the

attendees

visualize their availability

My virtual room details are pre-filled, I can modify them in “options”

Customer Service

you can contact Customer Service in English or French at + 33 1 70 48 03 68

Our experts are available 24/7 to answer all of your questions

link to access Video Pilot will be found in the virtual room creation email

validate

send the invitation

via Outlook at my

attendees

1

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