ELASTOMER SEALSOCTOBER 2014

CONFIRMED

CONFIRMED MINUTESOCTOBER 20, 2014

PITTSBURGH, PENNSYLVANIA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

MONDAY, OCTOBER 20, 2014

1.0 OPENING COMMENTS – OPEN AND CLOSED

1.1 Call to Order / Quorum Check – OPEN and CLOSED

The Elastomer Seals Task Group (SEAL TG) was called to order by K. DeFranco (acting Chairperson) at 8:00 a.m., 20-Oct-2014.

It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Michelle Barga USAF/AFRL* Brent Clothier Cessna Aircraft Company* Kent DeFranco Lockheed Martin Corp. Proxy for M. Gauge* Bob Teegarden Honeywell Aerospace Proxy for P. Heppe

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* John Dickinson Parker Hannifin* John Hudspeth International Seals FNST Simrit* Mark Keal Meggitt Polymer & Composites Proxy for J. Cutler* Scott Kronabetter Micro-Tronics, Inc

Joe Tengco Parker HannifinManuel Rebelo Freudenberg-Nok

PRI Staff Present

Keith Purnell

1.2 Review Code of Ethics and Meeting Conduct – OPEN and CLOSED

The Nadcap Personal Code of Ethics and Conflict of Interest were reviewed with the Task Group in the OPEN and CLOSED meetings.

1.3 Present the Antitrust Video – OPEN and CLOSED

The Antitrust Video was reviewed with the Task Group in the OPEN and CLOSED meetings.

1.4 Review Agenda – OPEN

The agenda for the October 2014 meeting was reviewed. Attendees were given the opportunity to discuss their expectations for this meeting. Expectation agreed upon was to complete the review of the Draft AC7115 Rev C audit checklist so it can be balloted.

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1.5 Acceptance of Meeting Minutes – OPEN

The minutes from June 2014 Nadcap meeting were approved as written.

2.0 REVIEW MEMBERSHIP STATUS – OPEN

The voting membership was reviewed and proxy votes were recorded.

The voting records and meeting attendance for SEAL Task Group Voting Members, Subscriber and Supplier, were reviewed for compliance to the requirements for maintaining membership. NOP-001 paragraph 3.3.2 states “To maintain Voting Member privileges, the following criteria shall be met unless the Task Group Chair determines that other circumstances warrant retention:

• Voting Member shall not be absent without approved alternate representation (including a full proxy) from three consecutive regular Nadcap Task Group meetings.

• Voting Member, or approved alternate representation, shall not miss a vote on 2 consecutive letter ballots. A waive shall count as a vote.”

All SEAL TG Voting Members met the requirements for meeting attendance.

All SEAL TG Voting Members except J. Kingsley met the requirements for voting on letter ballots.

M. Barga of the USAF/AFRL requested to become a SEAL TG Subscriber Voting Member. This was M. Barga’s second SEAL TG meeting attended. Membership can be granted pending subscription verification.

Motion made by K. DeFranco and seconded by B. Clothier to approve M. Barga as a SEAL TG Subscriber Voting Members. Motion Passed Unanimously.

M. Barga requested that J. Kingsley be removed from the SEAL TG voting membership as she is replacing him and the previous SEAL TG Chairperson A. Fletcher be approved as the USAF/AFRL alternate voting member. Membership can be granted pending subscription verification.

Motion made by K. DeFranco and seconded by B. Clothier to remove J. Kingsley from the SEAL TG voting membership and approve A. Fletcher as a SEAL TG Alternate Subscriber Voting Member. Motion Passed Unanimously.

New voting members were confirmed by the Chair.

ACTION ITEM: B. McSorley to update the Nadcap SEAL TG membership pending subscription verification. (Due Date: 16-Nov-2014)

The October 2014 Attendees Guide was reviewed and no changes other than those stated above were required.

3.0 STAFF REPORT – OPEN

Staff Engineer, K. Purnell, presented the PRI Staff Report that included Auditor Status, SEAL TG Metrics, Audit Cycle Time, Most Common NCR’s, Average number of Major and Minor NCR’s, Latest Changes, Future Nadcap Meeting Dates / Locations and Staff Engineer Delegation Metrics. (Attached)

The next Nadcap meeting will be in Berlin, Germany on, 2-6-Mar-2015. K Purnell was requested to email the SEAL TG membership to determine who is planning on attending the March 2015

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meeting. There is concern over meeting attendance and establishing quorum for the March 2015 meeting.

ACTION ITEM: K. Purnell to email the Nadcap SEAL TG membership requesting confirmation of who will be attending the March 2015 meeting in Berlin Germany. (Due Date: 20-Nov-2014)

4.0 SUPPLIER SUPPORT COMMITTEE REPORT – OPEN

J. Hudspeth presented the Supplier Support Committee (SSC) update that included an overview of the SSC Leadership Team, how the SSC helps suppliers, current SSC activities and their new Supplier Initiatives. For additional information please review the SSC minutes posted on the PRI website at www.p-r-i.org.

5.0 AUDITOR CONFERENCE – OPEN

Feedback from the 2014 Auditor Conference was given.

Auditors reviewed the revised AC7115 Draft C audit checklist and thought it would be cumbersome and time consuming to use. A majority of the audits they perform are for O-rings and Molded Shapes, adding the additional questions for Fabric/Textile Reinforced Seals that are not applicable to most of these suppliers makes the self-audit and Nadcap audit more confusing. Feedback was if a matrix to determine which questions to use is needed, the audit checklist is too complicated. Auditors suggested organizing the questions into a base/core document with common Seal Manufacturing Process questions and using slash sheets for specific Seal Manufacturing Processes. Auditors also suggested the job audit information be deleted from Receiving Inspection and Compounding as these processes are usually for inventory and materials are not assigned to a particular customer until the prep operation.

The SEAL TG Auditor Conference began on Saturday, 18-Oct-2014 at 1:00 pm and ended on Sunday, 19-Oct-2014 at 10:00 am. Topics included:

Most Common NCRs and NCR Data Analysis for Auditor Consistency Audit Observer and Subscriber Feedback Auditing Captive Laboratories per AC7122 Fabric Reinforced Seals Subscriber Requirements Audit Preparation, Europe vs. Americas Question / Answer / Open Discussion Session

For the 2015 Audit Conference the following topics will be addressed:

Most Common NCRs and NCR Data Analysis for Auditor Consistency Audit Observer and Subscriber Feedback Auditing Captive Laboratories per AC7122 Fabric Reinforced Seals Question / Answer / Open Discussion Session

6.0 AC7115 AND AC7128 DRAFT COMBINED AUDIT CHECKLIST – OPEN

6.1 Review Draft Checklist

The Draft AC7115 Rev C audit checklist was reviewed and in order to proceed, the accreditation scope needed to be defined. The audit scope is important because it is used by engineering and purchasing for identifying qualified manufacturers. There was confusion between the checklist sections titled Audit Elements and Manufacturing Capabilities, some audit elements were also listed under Manufacturing Capabilities. The section titled Audit Elements will be the accreditation scope that appears in eAuditNet. Scopes of accreditation will be O-Rings & Molded Shapes, Plate Seals, Fabric / Textile Reinforced. These scopes became the titles for the three columns in the

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Job Audit Matrix. Audit scopes will be listed in eAuditNet and, if necessary, the manufacturing capabilities can be listed with the audit scopes.

6.2 Resolve Comments

SEAL Task Group member comments on Draft AC7115 Rev C were reviewed; all comments were determined to be editorial and will be incorporated prior to balloting.

ACTION ITEM: K. Purnell and B. McSorley to incorporate editorial comment resolution into Draft AC7115 Rev C. (Due Date: 11-Nov-2014)

6.3 Review Matrix

The checklist matrix was reviewed, titles of columns were updated and the matrix notes were revised.

6.4 Review Acronym Section

The Definitions / Acronym section was reviewed and definitions for Out Time and Trimming are needed.

6.5 Actions Required to Ballot

To ballot the draft AC71115 Rev C checklist, the questions after paragraph 18.3.9 need to be reviewed and the Job Audit Matrix needs to be finalized. A Sub-Team was formed consisting of B. McSorley, J. Dickinson, J. Hudspeth, M. Keal, S. Kronabetter, B. Teegarden, M. Rebelo and J. Tengco that will complete the review of the checklist questions and Job Audit Matrix on 21-22-Oct- 2014.

K. Purnell and K. DeFranco will organize the finalized questions into a base/core AC7115 checklist that addresses Molded Shapes, O-rings and plate seals with a slash sheet that addresses Fabric / Textile Reinforced Seals. A second checklist version will be created that includes all the checklist questions contained in one checklist. Drafts will be sent to the auditors and SEAL TG members with the request they email kpurnell@p-r-i.org with the checklist format they prefer.

ACTION ITEM: K. Purnell and K. DeFranco to organize the finalized questions into two different checklist formats and e-mail the drafts to the auditors and SEAL TG members with the request they email kpurnell@p-r-i.org with the checklist format they prefer. (Due Date: 21-Nov-2014)

ACTION ITEM: Auditors and SEAL TG members to email kpurnell@p-r-i.org with the checklist format they prefer. (Due Date: 21-Dec-2014)

7.0 ARP 3051 MOLDED ELASTOMER COMPONENT MANUFACTURING PROCESS REQUIREMENTS – OPEN

7.1 Review of Progress on Draft ARP 3051

The AMS CE committee is developing ARP 3051 Molded Elastomer Components Manufacturing Processing Requirements. There are weekly one hour conference calls for developing this document. SEAL TG members have been participating and are encouraged to participate in the development of this document.

SEAL TG reviewed Draft ARP 3051 titled Molded Elastomer Components Manufacturing Processing Requirements. The fabric reinforced seals manufacturing process is also being incorporated into this ARP as it is necessary to comply with the NOP-002. The ARP will be issued as an Aerospace Standard when completed. The SEAL TG identified several definitions that need to be addressed in ARP 3051. K. Purnell to request S. Divens incorporate definitions for Out Time, and Trimming into ARP 3051.

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Seal TG reviewed paragraph 3.4.3.1 of ARP 3051 and proposed adding a process that allows blending of the same exact formulation with some defined controls: All traceability is maintained, shelf life is based upon the oldest blended batch and the new blended batch is tested and meets acceptance test requirements. J. Dickinson emailed this request to the document owner S. Divens. Bob Teegarden will follow up with the AMS CE Committee for their decision on this proposal.

ACTION ITEM: K. Purnell to ask S. Divens if definitions for Out Time and Trimming can be added to ARP 3051. (Due Date: 16-Nov-2014)

ACTION ITEM: B. Teegarden to report back to the SEALS TG the decision of the AMS CE committee on the ARP 3051 paragraph 3.4.3.1 proposal. (Due Date: 16-Dec-2014)

8.0 NOP-012 AUDITOR CONSISTENCY – OPEN

The SEAL TG reviewed then updated their Auditor Consistency Pilot Program Milestone spreadsheet to track their progress. The second page of the spreadsheet contains a written description of how the SEAL TG is addressing each of the milestone charts line items. For providing annual feedback to the auditors, the evaluation form used prior to eAuditNet was updated to include: Grading Scale of 1 to 6, Audit Observer and General Supplier Feedback. Annual evaluations can be face to face or by phone. Presentation material forwarded to the Auditor Consistency Team was reviewed. To increase open communication between the auditors and the SEAL TG there is a Forum in eAuditNet that can be used.

ACTION ITEM: K. Purnell to complete the annual Auditor Evaluation process for the auditors. (Due Date: 31-Dec-2014)

9.0 SEAL TG INITIATIVES – OPEN

Review and update SEAL Task Group Priorities

SEAL TG created the following list of activities and rated them as High (H), Medium (M) or Low (L) priority and if they are (A) Active, (N) Not Active or (C) Closed. Where multiple activities have the same priority designation, numbers can be used to further clarify the activity’s level of importance. This list was created so the SEAL TG maintains focus on its high priority tasks.

• (HA1) Fabric Reinforced Seals Checklist, Establishing Checklist Flow AC7115 Draft C• (HA2) Captive Laboratory Audit Questions for Fabric / Textile AC7122 Checklist • (HA) Review Auditor Candidates Qualifications and Interview• (HA) Add Fabric to AC7122/1• (MA) Monitor Progress on AS Standard for Seal Manufacturing • (MA) Communicate Need for Creating an AS Standard to Address Fabric Reinforced Seals• (MA) Monitor Progress of AMS2750/1 Sub-Team Press / Curing Oven Control• (MA) Add Contamination and Questions from Process Specifications ARP 3051 when

Released to AC7115 Rev C • (MA) Formal SEAL Specific Auditor Training Program for AC7115, AC7122• (LA) Mixing Facilities – Take Question of Audit Mandate to SAE AMS CE Elastomers

Committee• (LA) Quality System Applicable to Mixing Facility (QPG)• (LA) Seal Fabricators – SAE AMS CE and RMA Define the Terms Fabricator • (LN) Value Added Distributors (Purchase Order Flow down)• (LN) Distributor Labeling of Elastomeric Parts • (C) Identify New Auditors

10.0 NEW BUSINESS – OPEN

The next SEAL TG meeting will be on Monday and Tuesday 2-3-Mar-2015 in Berlin Germany. K. Purnell was requested to verify subscriber attendance to determine if there will be quorum at the March 2015 SEAL TG meeting.

ELASTOMER SEALSOCTOBER 2014

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A question was asked about the progress of Composites and Heat Treat TG on the non-metallic slash sheet to AMS2750. K. Purnell was requested to follow up and report back at the next SEAL TG meeting on the status.

There was discussion on development of Fabric / Textile testing audit questions for AC7122/1. A List of Fabric / Textile specifications has been created. K. Purnell was requested to email the SEAL TG Subscribers and Suppliers this list of specifications. Subscripers and Suppliers are to identify the Fabric / Textile specifications from the list they use and forward that information to kpurnell@p-r-i.org .

ACTION ITEM: K. Purnell to follow up and report back at the next SEAL TG meeting on progress of the Composites and Heat Treat TG on the non-metallic slash sheet to AMS2750. (Due Date: 31-Dec-2014)

ACTION ITEM: K. Purnell to email the SEAL TG Subscribers and Suppliers the list of Fabric / Textile specification. (Due Date: 1-Dec-2014)

ACTION ITEM: SEAL TG Subscribers and Suppliers are to identify from the Fabric / Textile specifications list those specification they use and forward a list of those specification to kpurnell@p-r-i.org. (Due Date: 31-Dec-2014)

11.0 MEETING CLOSE-OUT – OPEN

All action items were reviewed and due dates established. For specific details, please see the current SEAL Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

The March 2015 SEAL TG Open Meeting Agenda topics will include:

• Staff Report• SSC Report• Feedback from AMS CE Meeting• Review Ballot Comments of AC7115 Draft C• Fabric Reinforced Seals ARP• NOP-012 Auditor Consistency • 2015 Auditor Conference• SEAL Task Group Initiatives• New Business

12.0 AUDITS – CLOSED

12.1 Review Scheduled and Conducted Audits

The current SEAL audit schedule for the next seven (7) months was reviewed; Subscribers were encouraged to observe audits to support the Auditor Consistency Pilot Program.

One SEAL audit was in Supplier Review.

12.2 Discuss Problem Audits

There were no problem audits to discuss.

13.0 AUDITORS – CLOSED

13.1 Data Analysis Review – Overall Auditor Performance

Auditor performance was reviewed and included the most common checklist paragraph referenced in NCRs traceable to the Auditors that wrote the NCRs, Audit Oversight Feedback, and Average and Total NCRs per Day written by the Auditors. This information is used for evaluating Auditor Consistency. There was a limited amount of data to review because of the small number of auditors and audits conducted.

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Auditor Trainee G. Barnes completed his two training audits. His a-frm-27 was reviewed and the SEAL TG had originally requested he observe the Elastomer Seals Manufacturing Processes at a specific company with B. Teegarden. This was not performed because of conflicts in their schedules. SEAL TG also requested that either the T1 or T2 audit be observed by M. Koucouthakis but there was also conflicts in their schedules and this could not be accomplished. TG Voted at the June Nadcap meeting to waive Subscriber witnessing of the training audits.

Motion made by B. Teegarden and seconded by B. Clothier to accept G. Barnes current training as meeting the SEAL TG requirements for being approved as SEAL auditor. Motion Passed Unanimously.

Auditor Candidate B. Kocsis qualifications and job experience was reviewed. Several SEAL TG members know her and have worked with her and said she would make a good auditor. She has also been a Subscriber ALT Voting member of the Composites TG and a Voting member of the NMMT TG.

Motion made by B. Teegarden and seconded by B. Clothier to approve B. Kocsis as an auditor trainee without a phone interview. Training requirements would be completing the Nadcap initial auditor training materials and going on a T1 and T2 audit. Motion Passed Unanimously.

Qualifications of Composites (COMP) Auditors interested in becoming SEAL Auditors were reviewed; no action will be taken at this time as there are not enough SEAL audits to support training additional SEAL auditors.

ACTION ITEM: K. Purnell to process required forms to approve G. Barnes as a SEAL Auditor and have him scheduled for performing SEAL Audits. (Due Date: 30-Nov-2014)

ACTION ITEM: K. Purnell to work with Nadcap Auditor Hiring to complete paperwork for B. Kocsis to be approved as a SEAL auditor trainee. (Due Date: 1-Dec-2014)

13.2 NOP-012 Auditor Consistency

The SEAL TG observed two auditors in 2014 and met their planned oversight requirements.

14.0 REVIEW DELEGATION STATUS – CLOSED

The SEAL TG reviewed the Delegation Tracking Form for K. Purnell. Staff Engineer K. Purnell met the minimum criteria of having at least 10% of findings reviewed by the Task Group Subscribers with at least a 90% concurrence rate. Audit comments were reviewed and resolved. Staff Engineer maintains delegated status.

15.0 CLOSED MEETING ISSUES – CLOSED

No issues were discussed.

16.0 MEETING CLOSE-OUT – CLOSED

16.1 Review of Action Items Assigned During the Meeting

All action items were reviewed and due dates established. For specific details, please see the current SEAL Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

16.2 Set Next Meeting Agenda Topics

March 2015 Closed meeting agenda topics were agreed to be the same as this meeting’s agenda topics.

ADJOURNMENT – 20-Oct-2014 – Meeting was adjourned at 5:00 p.m.

Minutes Prepared by: Keith Purnell, kpurnell@p-r-i.org

ELASTOMER SEALSOCTOBER 2014

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***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* ☒ NO ☐

*If yes, the following information is required:Documents requiring revision: Who is responsible: Due date:AC7115 K. Purnell 21-Nov-2014