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NMC STEERINGMARCH 2015CONFIRMED

CONFIRMED MINUTESMARCH 4, 2015

BERLIN, GERMANY

These minutes are not final until confirmed by the Management Council in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Council and shall not be considered as such by any agency.

WEDNESDAY, MARCH 4, 2015

1.0 OPENING COMMENTS

1.1 Call to Order / Quorum Check

The Nadcap Management Council (NMC) Steering Meeting was called to order at 9:00 a.m., 04-Mar-2015.

It was noted that only NMC Voting Members were in attendance during the meeting with the exception of the invited guests listed in section 1.2.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Latch Anguelov SAFRAN Group* David Bale Pratt & Whitney Canada* Nicolas Barthelemy Airbus Helicopters* Pascal Blondet Airbus* Richard Blyth Rolls-Royce Vice Chairperson* Katie Bradley Lockheed Martin Corp.* David Cianfrini BAE Systems, Electronic Systems* Harold Finch Spirit AeroSystems* Hidekazu Furugori Mitsubishi Heavy Industries* John Haddock BAE Systems – MAI* Scott Iby Hamilton Sundstrand (UTAS)* Jason Jolly Cessna Aircraft Company

Masahiro Kawamoto Mitsubishi Heavy Industries* Karen Kim Sikorsky Aircraft

Kevin Knox Rockwell Collins* Bob Koukol Honeywell Aerospace* Ralph Kropp MTU Aero Engines* Jeff Lott The Boeing Company Chairperson* Frank Mariot Triumph Group* Jean-Philippe Mathevet SAFRAN Group* Steve McGinn Honeywell Aerospace* Robin McGuckin Bombardier Aerospace* Frank McManus Lockheed Martin Corp.* Marc Montreuil Héroux-Devtek

Koji Otsuka Mitsubishi Heavy Industries* Ana Ottani dos Santos Embraer SA* Rick Peterson Rockwell Collins* Alberto Portal-Macias Airbus Defence and Space* Fabrizio Quadrini AgustaWestland* Mark Rechtsteiner GE Aviation* Per Rehndell GKN Aerospace Sweden AB


* Brad Richwine Raytheon Co.Scott Severson Rockwell Collins

* David Soong Pratt & WhitneyStanley Trull Honeywell Aerospace

Supplier Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Corwyn Berger Exova* Jim Cummings Metal Finishing Company, Inc. * Tom Newton Aircraft X-Ray Laboratories* Vitorio Stana Avcorp Industries Inc.

PRI Staff Present

Mark AubeleConnie HessScott KlavonJoanna LeighJim LewisShannon McMeansKellie O’ConnorJoe PintoJohn Steffey

1.2 Invited Guests of Chairperson were introduced and acknowledged by the NMC Chairperson.

Masahiro Kawamoto Kevin Knox Koji Otsuka Scott Severson Stan Trull

1.3 Code of Ethics, Anti-Trust & Conflict of Interest

Jeff Lott reviewed the Code of Ethics, Anti-Trust and Conflict of Interest policy, and the video was viewed by the group.

1.4 Approval of Previous Meeting Minutes

Motion made by Mark Rechtsteiner and seconded by Dave Soong to accept the minutes. Motion passed and the October 2014 NMC Steering meeting minutes were approved as written.

2.0 NMC MEMBERSHIP

Five new Subscriber Voting Members (UVMs) were confirmed by Jeff Lott:

Kevin Knox, Rockwell Collins o Replacing Rick Peterson, who is stepping down

Scott Severson, Rockwell Collins (Alternate to Kevin Knox) Jeremy Phillips, Cessna Aircraft Company (Alternate to Jason Jolly) Craig Bowden, BAE Systems – MAI

o Replacing John Haddock, who is stepping down Masahiro Kawamoto, Mitsubishi Heavy Industries (Alternate to Hidekazu Furugori of

Mitsubishi Aircraft Corporation)


3.0 ROLLING ACTION ITEM LIST (RAIL)

The NMC Steering RAIL was reviewed. Item #NMC-27 was closed.

4.0 COMMITTEE STATUS REPORTS

4.1 Metrics

Richard Blyth noted that the Metrics Committee is looking for a volunteer to become Vice Chairperson. The NMC/Board of Directors Metrics are currently all green through January. NMC participants were reminded to respond to the Nadcap Effectiveness Survey which was sent out in December 2014 if they have not already done so. Additionally, the committee is proposing to create a new NMC Committee to look after Auditor Consistency. A meeting will take place tomorrow directly following the NMC “At Large” meeting. For more details, please see the attached presentation.

4.2 Ethics & Appeals

Scott Iby reported that there was no formal meeting held in Berlin for the committee, however a face-to-face meeting may be planned for either June or October 2015 during the Nadcap Meetings. Team is currently working to create more detailed work instructions around the ethics and appeals process, and there are procedural updates in the works once Phase 1 of the Program Document transition has been completed. For more details, please see the attached presentation.

4.3 Globalization & Strategy

Jeff Lott updated the NMC on the Globalization & Strategy Committee’s activities, including an update from the 9100 Sub-Team, who are currently working to populate 9100 certificate OIN numbers in eAuditNet. Most of the Committee meeting was spent reviewing a proposal on an automated Job Audit Tracker within eAuditNet, and the Committee participants created a statement on the philosophy of job audits. For more details, please see the attached presentation.

4.4 Oversight


Frank Mariot reported that the committee is currently on track for the 2015 Oversight Audit. The Committee reviewed audit observer forms, which will be evaluated in conjunction with the Oversight Audit in Montreal. They also discussed audit adequacy & effectiveness, as related to NMC Action Item #26, as most of the issues are falling into three areas: verification of implementation of customer requirements, “gaming” the system because of the amount of advance notice, and complete supplier meltdown. A meeting has been scheduled for tomorrow to discuss if a new NMC committee or sub-team is needed, what the charter would be, and then the next steps, such as selecting a Chairperson and requesting volunteers to participate. The Committee also met with Materials Testing Laboratories (MTL) Task Group regarding the Checklist Vision requirements of NOP-002, and an agreement has been reached, so compliance is expected by end of June 2015. For more details, please see the attached presentation.

4.5 Standardization

Steve McGinn updated the NMC on the Committee’s Self-Audits team, who have changed their recommendation to suppliers to complete a self-audit within 90 days of the Nadcap Audit using the appropriate checklist. A new sub-team was appointed to assess a potential vetting process of Task Group-level procedures in order to ensure they do not conflict with higher level procedures, as there was a recent instance of a conflict. For more details, please see the attached presentation.

5.0 SAE AERO COUNCIL / IAQG REPORT-OUT

Jim Lewis reported that the next meeting will take place in two weeks in Derby, United Kingdom. Jim is planning to update them on the Program Document transition, and the subsequent stabilizing of AS7003, which is owned by the Aero Council. He will also discuss the new Counterfeit Avoidance program that is being created by PRI, which will be similar to but separate from the Nadcap program. If anyone would like any information on this program, please contact Scott Klavon or Jim Lewis.

6.0 BOARD OF DIRECTORS’ FEEDBACK

Joe Pinto gave an update on the Board of Directors. There is a meeting next week in Miami, Florida, where the Board is expected to approve the new PD 1000, which is the high level Industry Managed Program Accreditation Document. The Board will have ownership of this document once published. PD 1100 will be owned by the NMC, and pertains specifically to Nadcap. The other main topic of discussion will be how to add more value to suppliers, specifically how to reach those people who don’t attend Nadcap Meetings, and also how you can reach out to the decision makers at a Subscriber company to show them the Value of Nadcap.

7.0 EAUDITNET ENHANCEMENTS


Jon Steffey gave a brief update on the latest eAuditNet enhancements. For more details, please see the attached presentation.

8.0 AUDITOR CONFERENCE PROPOSAL

Scott Klavon gave a proposal on a change to the structure of the Auditor Conference schedule, which would have all auditors attending the Auditor Conference together in Pittsburgh every other year. On the off-years, European and Asian auditors would attend Auditor Conference in London, in conjunction with the June Nadcap Meeting, and Americas-based auditors would attend in Pittsburgh in October. For more details on the proposal, please see the attached presentation.

There were some concerns raised, including a shorter amount of time to prepare for the conference, an extra travel day for some Subscribers and also consequences for auditors who regularly miss the conference.

Motion made by Richard Blyth and seconded by Frank Mariot to move forward with the PRI proposal to do a split Auditor Conference every other year beginning in 2018, supplemented by a full auditor conference in Pittsburgh on the off years. Motion passed: 27 approved, 6 disapproved, 3 abstained.

9.0 RISK MITIGATION

Scott Klavon reported that PRI received an Oversight Audit finding related to Risk Mitigation team delinquency. At this time, Nadcap procedure does not allow for any delinquencies. The NMC Risk Mitigation Sub-Team offered three recommendations, including a monthly status report, additional training and a procedural revision to waive the process for initial audits of companies who do not currently perform work for Nadcap Subscribers. For more details, please see the attached presentation.

Discussion centered on the current time limits and whether they should be extended, as the audits who enter Risk Mitigation generally have a larger number of findings and/or the findings are more severe. It was also noted that during the normal audit process, there is one person, the Audit Report Reviewer, resolving the nonconformances. During the Risk Mitigation process, a team of Nadcap Subscriber members must come to a consensus, which may cause delays in the review. It was suggested that perhaps this topic belongs under the purview of the newly proposed Committee related to the Audit Process, and the NMC agreed to discuss this topic at the ad-hoc meeting scheduled for tomorrow.

10.0 SUPPLIER SUPPORT COMMITTEE (SSC)


Tom Newton gave an update on the SSC activities. For more details, please see the attached presentation.

11.0 OTHER ISSUES / NEW BUSINESS

11.1 Appendices of OP 1114 & 1116

Jim Lewis asked the NMC if it is acceptable to release the appendices of OP 1114 (Task Group Operations) and 1116 (Auditor Staffing) through an NMC ballot for approval during the initial release, as the documents will be owned by the Task Groups. As there were no changes in content, the NMC agreed to allow the appendices to be released in this manner.

11.2 Health & Safety questions in the checklists

After review of the checklists, it was found there is a general lack in questions related to health & safety requirements, even though the Subscribers do have requirements for their Suppliers’ facilities. Is this something Nadcap should consider?

There were a number of concerns with adding health and safety questions directly to the checklists, including a potential cost impact on the program, variation of regulations depending on what region/state/country the audit is being conducted in, as well as the liability of having this verified by Nadcap auditors, most of whom have no background, expertise or training in this area.

ADJOURNMENT – 04-Mar-2015 – Meeting was adjourned at 12:00 p.m.

Minutes Prepared by: Kellie O’Connor, [email protected]

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* ☐ NO ☒

*If yes, the following information is required:Documents requiring revision: Who is responsible: Due date:

mailto:[email protected]