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Kappa Kappa Psi & Tau Beta SigmaBusiness Agenda

Oklahoma State UniversityApril 13-15, 2007 Stillwater, OK

Opening Joint SessionStudent Union BallroomApril 13, 2007 5:30 pm

I. Slide show/Opening pirate skit by the Alpha Chapters

II. Call to order at 5:40pm.

III. Introductions of Dignitaries a. KKY Southwest District Council

i. Clinton Wieden, Alpha, Presidentii. Holly Tetreault, Alpha, Vice Presidentiii. Anna MacDonald-Rivera, Epsilon Epsilon, Secretary-Treasureriv. Karen Norton, Theta Phi, Member-at-Largev. Derek Harris, Alpha Psi, Member-at-Largevi. Danny George, Governorvii. Dr. David Scott, Governor

b. TBS Southwest District Council i. Randy Kitchens, Alpha, Presidentii. Beth Antognini, Delta, Vice President of Special Projectsiii. Andrea Shafer, Alpha, Secretary-Treasureriv. Chris Gordon, Counselor

c. TBS National Dignitairesi. Dawn Farmer, National VP for Communication & Recognitionii. Alan Harriet, Board of Trustees

d. KKY National Dignitariesi. Dr. Rod Chesnutt, National Presidentii. Adam Cantley, National Vice President for Student Affairsiii. Michael Osborn, Immediate Past National President, BOTiv. Jen Murdock, KKPsi National Chapter Field Representative

e. National Headquarters Staff i. Dixie Mosier-Greene, NHQ Administratorii. Di Spiva, NHQ Accountantiii. Jake Burk, National Publications Manageriv. Debbie Morris, NHQ Membership Services Coordinator

IV. Recognition of Life Members in Attendance

V. Joint District Presidents’ Report (Appendix A)

VI. Announcements from the Host Chapters



VII. Recess to Separate Sessions at 5:55pm.



Opening Separate SessionStudent Union Little Theater

April 13, 2007 6:15 pm

I. Call to order at 6:15pm.

II. Seating of the Delegates (Appendix B)

a. Unassigned Proxy Seating started with Tau

b. Unassigned Proxy Seating ended with Zeta Phi- 2008 seating should start

with Eta Epsilon.

III. Appointment of Chris Foster, Past District President, as temporary Convention

Parliamentarian for Jeannette Plexico, Xi.

IV. Introduction of Keynote Speaker

V. Keynote Speech by Ariel Marshall, Gamma Tau.

VI. Reading of the Standing Rules (Appendix C)

a. Motion to accept by Delta Alphab. Second by Beta Zetac. Vote passes

VII. Reading of the Minutes

a. Motion to Suspend Reading of Minutes by Alpha Omicronb. Second by Tauc. Vote passesd. Motion to Accept Minutes by Alphae. Second by Beta Nuf. Vote passes

VIII. Report of the District Secretary-Treasurer (Appendix D)

IX. Announcement of Candidates for District Office

X. Announcement of Candidates for Convention Site

XI. Announcement of Candidates for New ALTO

XII. Discussion of Educational Workshops

XIII. Assigning of Committees (Appendix E)

XIV. Announcements from the Host Chapters



XV. Announcements from the District Council

a. Ritual Informationb. Candidates may not pass out packets until end of 2nd Separate Sessionc. Point out chairs of Nominations, Convention Site and Publications

XXII. Recess to Committee meetings at 7:15

Second Separate SessionStudent Union Little Theater

April 14, 2007 9:10 a.m.

I. Call to order 9:12am.

II. Appointment of Jeannette Plexico, Xi, as Convention Parliamentarian.

III. Seating of Late Delegates

a. Delegates and Proxies not in attendance:

i. Tau

ii. Delta Alpha

iii. Delta Pi

iv. Zeta Mu

v. Zeta Phi

vi. Theta Tau

IV. Introduction of Women in Music Speaker Lanette Compton, Professor French Horn

at Oklahoma State University.

V. Women In Music Speaker

VI. Report of the Credentials Committee (Appendix F)

a. Motion to accept report by Gamma Tau

b. Second by Iota

c. Motion passes

VII. Announcements from Host Chapters

VIII. Straw Vote for Beta & Sigma

IX. Report of the District Vice President for Special Projects (Appendix G)

X. Report of the Colonization & Membership Committee (Appendix H)



a. Motion to accept report by Irene Tsounakas.

b. Second by Alpha Omicron

c. Motion passes

XI. Recess to Joint Session at 10:30am.

Second Joint SessionSeretean Center Concert Hall

April 14, 2007 10:30 am

I. Call to order & Roll Call at 10:45am.

a. Delegates and Proxies not in attendance

i. Tau

ii. Delta Alpha

iii. Delta Pi

iv. Zeta Mu

v. Theta Tau

II. Candidates for Office/New ALTO/Convention Pass out Materials.

III. Presentation of Bids for District Convention

a. Stephen F. Austin State University

b. Southwestern Oklahoma State University

c. Q&A

IV. Presentation of Bids for New ALTO

a. Henderson State University

b. Q&A

c. University of New Mexico

d. Q&A

V. Announcement of Area Workshop Hosts for 2008

a. Arkansas – University of Arkansas-Monticello (KKY Zeta Zeta)b. Louisiana – Southern University (KKY Zeta Nu)c. Oklahoma – Oklahoma State University (KKY Alpha & TBS Alpha)



d. North Texas – Tyler Junior College (KKY Zeta Xi & TBS Epsilon Eta)e. South Texas – University of Texas (KKY Alpha Tau & TBS Beta Gamma)f. W. Texas/New Mexico – West Texas A&M (KKY Alpha Psi & TBS Xi)

VI. Announcement of Chapter Leadership Conference on Friday, June 1st.

VII. Announcements about District Day on Saturday, June 2nd.

VIII. Announcements from Host Chapters

IX. Announcements from District Council

X. Recess to Lunch & Group Photo at 11:50am.

Final Separate SessionStudent Union Little Theater

April 14, 2007 3:15 pm


II. Report of the District Counselor (Appendix I)

III. Report of the Spirit & Sisterhood Committee (Appendix J)

a. Motion to accept report by Kira Harwell

b. Second by Eta Epsilon

c. Motion passes

IV. Announcements from the National Council & Board of Trustees

V. Report of the History & Traditions Committee (Appendix K)

a. Motion to accept report by Janelle Strickland

b. Second by Delta

c. Motion passes

VI. Report of the Jurisdiction & Finance Committee (Appendix L)

a. Motion to accept article 1.06 by Andrea Shafer

b. Second by Tau

c. Motion passes

d. Motion to accept article 2.01 by Andrea Shafer, second by Theta Tau,

motion passes.



e. Motion to accept article 2.04, 2.07, 2.12, 2.13 by Andrea Shafer, second

by Beta Gamma, motion passes.

f. Motion to accept article 3.04 by Andrea Shafer, second by Xi, motion

passes.

g. Motion to accept article 3.09 by Andrea Shafer, second by Psi, motion

passes.

h. Motion to accept article 7.04 by Andrea Shafer, second by Epsilon Psi,

motion passes.

i. Motion to accept article 7.05 by Andrea Shafer, second by Beta, motion

passes.

j. Motion to accept article 7.06 by Andrea Shafer, second by Gamma

Omicron, motion passes.

k. Motion to accept proposed budget for 2007-2008 by Andrea Shafer,

second by Delta Tau, motion passes.

VII. Report of the District President (Appendix M)

VIII. Report of the Nominations Committee (Appendix N)

a. Motion to accept report by Angela DeLaney

b. Second by Beta Omicron

c. Motion passes

d. Elections for President

i. Slated by nominations committee: Andrea Shafer, Alpha

ii. Motion to accept by acclamation by Eta Epsilon, second by Alpha,

motion passes.

e. Elections for Vice President of Colonization and Membership

i. Slated by the nominations committee: No Slate

ii. Gamma Tau nominates Laura Pokorski, Gamma Tau

iii. Motion to accept by acclamation by Eta Epsilon, second Gamma

Tau, motion fails.



iv. Motion to caucus for 3 min by Iota, second by Delta Eta, motion

passes.

v. Motion to allow 3 min speech by Gamma Tau, second by Zeta Mu,

motion passes.

vi. Motion to allow 1 min caucus by Eta Epsilon, second by Eta Pi,

motion fails.

vii. Vote by secret ballot.

viii. Laura Pokorski, Gamma Tau, is elected Vice President for

Membership.

f. Elections for Vice President of Special Projects

i. Slated by the nominations committee: Tiffany Wallace, Eta Epsilon

ii. Motion to accept by acclamation by Alpha Omicron, second by

Epsilon Eta, motion passes.

g. Elections for Secretary-Treasurer

i. Slated by the nominations committee:

ii. Iota Beta nominates Audrianna Stone, Iota Beta

iii. Motion to allow 3 min speech by Eta Epsilon, second by Epsilon

Eta, motion passes.

iv. Motion to caucus for 2 min by Gamma Nu, second by Gamma

Omicron, motion passes.

v. Vote by secret ballot.

vi. Delegation votes “no vote” on Secretary/Treasurer.

vii. Applications for District Secretary/Treasurer are due by May 14th,

2007 in accordance with the District Constitution. Emailed to

Counselor Chris Gordon.

IX. Announcements by the host chapters

X. Installation of Officers

XI. Adjourn TBS convention and proceed to final joint at 5:10pm.



a. Motion by Alphab. Second by Betac. Motion passes

Final Joint SessionSeretean Center Concert Hall

April 14, 2007 5:50 pm


II. Report of the Joint Action Committee on Music Education (Appendix O)

a. Motion to accept report by Theta Theta, TBSb. Second Kappa Phi, KKYc. Motion passes

III. Report of the Joint Committee on Publications (Appendix P)

a. Motion to accept by Eta Xi, KKYb. Second by Eta Epsilon, TBSc. Motion passesd. Election of New Alto Publisher

i. University of New Mexico, Gamma Iota, KKY, is slatedii. Theta Theta, TBS, nominates Henderson State University

e. 2 min caucusf. Vote by secret ballotg. University of New Mexico, Gamma Iota, KKY, is the 2007- 2008 New Alto

PublisherIV. Report of the Joint Committee on Convention Site (Appendix Q)

a. Motion to accept by Alpha, TBSb. Second by Alpha, KKYc. Motion passesd. Election of 2008 Convention Host

i. Stephen F. Austin State University is slatedii. Epsilon Epsilon, KKY, nominates Southwestern Oklahoma State

Universitye. 3 min caucusf. Vote by secret ballotg. Stephen F. Austin State University is the 2008 District Convention Hosts.

V. Announcements from National Headquarters

VI. Announcements from Host Chapters



VII. Announcements from District Council

VIII. Adjourn ‘Joint’ Convention and proceed to Banquet at 6:26pm.

a. Motion by Alpha, KKYb. Second by Alpha, TBSc. Motion passes



Appendix AJoint Report of the District Presidents

Dear Brothers & Sisters,

First, we would like to thank each member of the Southwest District for an outstanding biennium. This district has amazing chapters and outstanding bands, and we have been truly blessed to be your leaders.

At the end of the last biennium, Dusty Brown and Chris Foster talked about forging bonds between the two organizations and the importance of this bond to our bands. We would like to reiterate their words and encourage you to continue improving these two joint organizations through service to college bands.

This summer is our next National Convention in Orlando. Every two years, the active members of the Fraternity and Sorority have the unique opportunity to meet and decide the future of their organizations. The goal is to have one member from EVERY chapter in the Southwest District at national convention. We need to show the rest of the nation the strength of our district. After all, we are the home of Kappa Kappa Psi and Tau Beta Sigma.

As joint organization we are committed to each other and come together to promote and support our bands. We charge each of you to go out over the next year and continue improving the effectiveness of your chapters. Use your alumni as a resource for ideas. Recruit quality members that will increase your productivity, not stifle it. There is no greater force than Kappa Kappa Psi and Tau Beta Sigma.

Strive for the Highest! For Greater Bands!

Respectfully Submitted,

Clinton Wieden Randy KitchensSouthwest District President Southwest District President

Kappa Kappa Psi Tau Beta Sigma



Appendix BDelegate Seating

2007 Southwest District ConventionOklahoma State University – April 13-14, 2007

Chapter DELEGATE PROXY (if applicable)School Printed Name Printed Name ChapterAlphaOklahoma State

Janelle Strickland

BetaTexas Tech

Samantha Taylor Lauren Shero DT

DeltaUniversity of Oklahoma

Chantelle Farrell

IotaBaylor

Angela DeLaney

KappaUT – El Paso

Aloya Bell

XiWest Texas A&M

Kelli Rutherford Jacqueline Fischer

TauUniversity of Houston

Hannah Laifer

PsiUniversity of Arkansas

Brittany Reed

Alpha OmicronSam Houston State University

Ashley Peterson

Alpha UpsilonLamar University

Melissa Dawson

Beta GammaUniversity of Texas

Ariel Jones

Beta DeltaTexas Christian

Raven Saqer

Beta ZetaStephen F. Austin

Kristine Schoppler

Beta NuArkansas Tech

Ashley Love

Beta OmicronTexas Southern

Nyesha Smith

Gamma Nu Kat Prather



UT-ArlingtonGamma XiArkansas State

Andrea Cardenas

Gamma TauUniv. of Central Arkansas

Kira Harwell Jessica Tanner

Gamma PhiSWOSU

Jessie Mahurin

Gamma OmicronSouthern Arkansas

Codi Barner

Delta AlphaLangston

Qeisha Vaughn Angelica Hernandez

Delta EtaTAMUK

Manleni Garcia

Delta PiU of AR-Pine Bluff

Christi Balo

Delta SigmaU of LA-Monroe

Jessica Lenard

Delta TauAngelo State

Stephanie Manuel

Delta UpsilonHoward Payne

Jenn Howell

Delta PhiTexas Lutheran

Stephanie Earwood

Epsilon BetaTX A&M – Commerce

Kelly McLaughlin Cynthia Hobbs

Epsilon EtaTyler Junior College

Brenda Seelye

Epsilon PsiPrairie View A&M

Lynnette Durant

Zeta MuGrambling

Stephenie Miller

Zeta PhiLouisiana Tech

Victoria Woodward

Eta EpsilonTexas State

Tiffany Wallace

Eta NuTarleton State

Keri Pair Lisa Sampson

Eta PiNorthwestern State

Demenae Serid

Theta Beta Frateshia Mack



Ouachita BaptistTheta ThetaHenderson State

William Campbell Jessica Fortune

Theta TauMcNeese State

Kelli German

Iota BetaEast Texas Baptist

Megan Williamson

ColonyPaul Quinn College



Appendix CStanding Rules

1. All business sessions shall begin promptly at the place and hour specified on the convention agenda.

2. All reports shall be typed, double-spaced, on standard sized paper (8-1/2” X 11”).

3. Members desiring the floor shall rise, clearly state their name and chapter. Any Tau Beta Sigma member attending may speak to or discuss the question on the floor, but only delegates and proxies are entitled to vote on the motion.

4. Reports of committees, which would change the Constitution or affect the district budget, must be reported to the Jurisdiction & Finance Committee chair for review before presentation to the floor.

5. Motions amending the Constitution from the floor should be submitted in writing, signed by the mover and seconder.

6. No member shall speak more than twice during the same session to the same question and no longer than 3 minutes at one time without the permission of the delegation. The question of granting permission shall be decided by a two-thirds vote without debate.

7. Suspension of any standing rule would require a two-thirds vote without debate.



Appendix D

Report of the District Secretary-Treasurer

Sisters and Brothers of the Southwest District,

Serving as your Secretary/Treasurer for the last year has truly been an honor, a privilege, and a humbling challenge. First I’ll talk about the “boring” stuff that I almost forgot to put in my report last year! The minutes were finished, not so much in a timely manner, but they were finished and placed on the district webpage along with our updated constitution. The internet is a beautiful place and I believe we should utilize it more for publications of this sort, much like the wonderful example set by this year’s New Alto Publishers, Xi and Alpha Psi at West Texas A&M. In addition to convention minutes, the secretary aspect of the job also requires minutes from the meetings of the council- I learned that someone who doesn’t like to take notes shouldn’t be a secretary =D

Then came workshops and driving and people. These are the things that bless you as an individual on the council. My first task of the year was the Chapter Leadership Conference at the end of June. I stressed and freaked out a little because I had to put together a workshop. It came together and I gave a well written up workshop over being a treasurer. However, I didn’t know I was going to be talking about the secretary side of chapter leadership, so I flew by the seat of my pants and discussed alumni and corresponding secretary business for quite a while. This is for every chapter- get a copy of your roster from National Headquarters and start contacting your alumni that you have information for. We are nothing without the people who have come before us; we should do our best to stay in contact with them!

The next event on the district officer hit parade was the District Leadership Conference in July in Stillwater. It was a wonderful experience to get to brag on our district to the other officers from across the nation… no, I didn’t brag too much, but yes, we are a pretty awesome district!

Throughout the fall semester most of the contact made was via email and facebook. This district has some of the craziest facebook pictures and I will leave it at that… I got to know a lot of you through emails and IMs and it’s been nice to get to put some faces with the names.

I traveled to the North Texas, Oklahoma, New Mexico, and Louisiana area workshops this year. I met interesting individuals, answered hard questions, had some great laughs, and smiled so much I thought my face was going to freeze. I hope that everyone who attended an area workshop took with them a feeling of what it’s like on the district level.

Really I can’t tell you too much more because everything else came in the individual conversations with chapter members who were excited about projects, upset with presidents, and membership candidates overjoyed about the process. Those are the moments that make the note taking seem like a small price to pay.

Now for the hard things to put into words.

In the past year I have learned:



1. Sometimes, something you love doesn’t have to be the one thing that consumes your life. Music is a passion, but I realized it didn’t have to be my lifestyle.2. Life is not about the things you do and accomplish, it’s about the people and relationships you cherish. When I made major changes in my life it was truly evident who my friends are.3. If you need someone to vent to, sometimes it’s best to call someone NOT in your own chapter. I’ve been an ear and sometimes a voice to Sisters AND Brothers across our district (a couple of times outside of our district)- it’s a privilege to get to do that for my family.4. When everything else fails, you can find SOMEONE in this huge Sisterhood that will pick you up and walk with you.

The thank you’s: Melanie- You’ve been a constant encourager since I have met you. I can’t tell you how many times you have put a smile on my face at the exact moment I needed it! Cynthia- There have been a lot of unspoken things between us this year and the simple fact that you can forgive me for being as human as I have been is amazing to me. You have been a person I can be proud to call my sister and one that I can brag that you are my little! Randy- In the past three years you have been someone who constantly helped me define myself. I’m not sure I would have survived this year if you hadn’t been the president of this crazy little council. To have a friend as close as you on here with me has shown me a lot of things and I appreciate you being you. Thank you for showing me how to be honest with myself! Beth- You are constantly smiling, so much so that I can hear it in your voice when you call me. It cracks me up to spend any amount of time on the phone with you- of course I always lose track of time, but it’s time well spent! Thanks for being someone who always checks back about things, someone who has always let me know you’re thinking about me when I’m having a rough week. Happy Birthday week by the way! Mom- I can’t express to you how much I cherish the pearls of wisdom you always humbly drop on the council and on me personally. It doesn’t matter how chaotic and unsolvable a problem seems, it becomes as easy as the Bb scale when I talk to you about it. Thank you for being you and thank you for being my friend as well as my sister. To the Two Ladies who deal with me the most- you have both listened to every aspect of my doubts, my fears, my hopes, my dreams, and you have stuck with me. I hope you both truly know that I would not be standing here today had it not been for you. Knowing that you two will support me no matter what I do or what happens or doesn’t happen in my life keeps me going. I pray everyday that I can be at least half as much of a sister to each of you as you have been to me- there aren’t words to truly express my appreciation that God placed you both in my life. I can’t tell you how much I love you- words don’t do either of you justice!

Respectfully Submitted,Andrea ShaferSWD Secretary-Treasurer 2006-20007Tau Beta Sigma, Alpha



Oklahoma State University

Appendix ECommittee Assignments

Committee on Colonization & Membership

Chair: Tamara Bohls, Psi, Arkansas1. Kappa, UT-El Paso2. Beta Zeta, Stephen F. Austin State3. Gamma Xi, Arkansas State4. Gamma Phi, SWOSU5. Iota Beta, East Texas Baptist

Observing: Colony, Paul Quinn CollegeAdvisor: Trevor Angood, Past NCD VPCM

Joint Action Committee on Music Education

Chair: William Campbell, Theta Theta, Henderson State

1. Beta Gamma, University of Texas2. Beta Nu, Arkansas Tech3. Beta Omicron, Texas Southern4. Delta Eta, TAMU-Kingsville5. Delta Pi, Arkansas-Pine Bluff

Advisor: Beth Antognini, SWD VPSP

Joint Committee on Convention Site

Chair: Ruth Weidman, 2007 Conven. Coord.

1. Beta, Texas Tech2. Delta Alpha, Langston University3. Delta Tau, Angelo State4. Zeta Phi, Louisiana Tech5. Theta Tau, McNeese State

Advisor: Chris Gordon, SWD Counselor

Committee on Nominations

Chair: Angela DeLaney, Iota, Baylor1. Alpha Omicron, Sam Houston

State2. Delta Phi, Texas Lutheran3. Epsilon Beta, TAMU-Commerce4. Zeta Mu, Grambling5. Eta Pi, Northwestern Louisiana

Advisors: Dawn Farmer, National VPCR Chris Foster, Past SWD President

Committee on History & Traditions

Chair: Janelle Strickland, Alpha, Oklahoma State

1. Gamma Nu, UT-Arlington2. Gamma Omicron, Southern

Arkansas3. Delta Sigma, Louisiana-Monroe4. Epsilon Eta, Tyler Junior College5. Eta Nu, Tarleton State

Advisor: Erika Pope, Past SWD VPCM

Joint Committee on Publications

Chair: Kelli Rutherford, Xi, West Texas A&M

1. Tau, University of Houston2. Alpha Upsilon, Lamar University3. Beta Delta, Texas Christian4. Eta Epsilon, Texas State

Advisor: Alan Harriet, Board of Trustees

Committee on Jurisdiction & Finance

Chair: Andrea Shafer, SWD Sec-Treas

Committee on Spirit & Sisterhood



Chair: Kira Harwell, Gamma Tau, University of Central Arkansas

1. Delta, University of Oklahoma2. Delta Upsilon, Howard Payne3. Epsilon Psi, Prairie View A&M4. Theta Beta, Ouachita Baptist

Advisor: Nicole Burdick, Past SWD President

Committee on Credentials

Chair: Randy Kitchens, SWD President



Appendix FReport of the Committee on Credentials

The committee would like to recognize the following chapters’ milestone anniversaries that have occurred since last year’s convention.

Southwest District 20 years 2007 (1987)Beta Texas Tech 60 years May 4, 2006 (1946)Delta U of Oklahoma 60 years April 28, 2006 (1946)Beta Gamma U of Texas 50 years March 8, 2007 (1957)Beta Delta Texas Christian 50 years February 9, 2007 (1957)Gamma Omicron Southern Arkansas 5 years May 6, 2006 (re-2001)Gamma Tau U of Central Ark 40 years February 17, 2007 (1967)Delta Upsilon Howard Payne 35 years April 24, 2007 (1971)Epsilon Beta TAMU-Commerce 35 years January 16, 2007 (1972)Theta Beta Ouachita Baptist 5 years December 8, 2006 (re-2001)The committee would like to recognize the following individuals in attendance at this year’s convention:

National OfficersDawn Farmer National Vice President for Communication and Recognition

Board of TrusteesAlan Harriett Secretary

Past National OfficersLisa Croston Past National Vice President for Special ProjectsDana Swanson Past National Vice President for Professional Relations

National Headquarters StaffDixie Mosier-Greene National Headquarters AdministratorDiana Spiva National Headquarters AccountantJake Burk National Publications ManagerDebbie Morris National Membership Services CoordinatorJen Murdock Kappa Kappa Psi National Chapter Field Representative

National Alumni AssociationAmanda Grace NAA Board-Programs

Southwest District CouncilRandy Kitchens District President



Beth Antognini Vice President of Special ProjectsAndrea Shafer Secretary/Treasurer

Chris Gordon Counselor

North Central District RepresentativeTrevor Angood Past District Vice President of Expansion and Membership

Convention ParliamentarianJeannette Plexico Xi

2005 Convention Keynote SpeakerAriel Marshall Gamma Tau

Past Southwest District Officers in AttendanceLisa Croston Past SWD PresidentChris Foster Past SWD PresidentNicole Burdick Past SWD PresidentChris Gordon Past SWD Vice PresidentErika Pope Past SWD Vice President of Colonization & Membership

The committee also calculated the Chapter Percentage and Chapter Distance Awards. The committee utilized www.randmcnally.com as the standard for determining distance between each chapter’s school and the convention site.

Chapter Percentage AwardThe _____________ Chapter had ____ of ____ members in attendance totaling ____% of their chapter.

Chapter Distance AwardThe _______________ Chapter had ____ members travel ________ miles for a total chapter distance of _______ miles.

Respectfully submitted,

Randy KitchensSWD President



Appendix GReport of the District Vice President of Special Projects

Dear Sisters:It has been a wonderful, exciting, and busy year since leaving convention last April. It is hard to believe that it has already been a year. I am happy to say that I accomplished my number one goal, having a district scrapbook. I have learned that scrapbooking is a lot harder and more time consuming than it looks, especially for a quite large scrapbook.

Council has been full of many exciting trips beginning with the Chapter Leadership Conference and District Day in June. Writing a historian workshop for Chapter Leadership Conference was challenging as I haven’t done much in this area before, but with a little help and wisdom from others, anything can be accomplished.

Planning ahead/ time management is a critical component to success in life, and one I have learned even more this semester as the spring has been quite busy with 5 straight weekends of traveling to North Texas, Oklahoma, West Texas/ New Mexico, Arkansas, and Louisiana Workshops. I am entirely grateful for this experience. Our district truly has an enormous amount of wonderful chapters and people. I am so thankful and touched by the people I have met.

And now for some thank yous’:To my Delta Dolls- It is amazing to think how much our chapter has grown over the last four years, yet alone the amazing things that we have accomplished. Thank you all for your hard work on area workshop and convention. I definitely could not have done it without all of you. You are all truly amazing and wonderful ladies. I wish each of you individually and as a chapter the best in the future. I know you all will do incredible things.

Brian Porter- Thanks for being the best Big Bro. Everyone else should be jealous! I greatly enjoyed working with you on workshop and convention. Huge thanks to you and Kevin Wolfe for inviting me to area workshops and getting me involved on the district level. I am definitely standing here today partially because of the two of you, and for that I am forever grateful. Thanks for being amazing brothers!

Lindsey, Karla, and Erin- You are all amazing and wonderful sisters and friends. There is no way that I could have made it without you. You have always been there when I needed a shoulder to lean on or someone to talk to. Never give up… you all have amazing ideas and I know you all will continue to do great things. I have enjoyed all our fun, crazy times and I know there will be more to come. Oh, and…hooray for the family wreath!

To my best friend and little- Bama, I know you couldn’t be here today because life for you has drastically changed in the last few months. How you have made it through the last few months as well as the last year an a half, I do not know. God has definitely challenged you, but you have



been strong and never given up and for that I admire you. Thank you for never letting me give up on my goals for myself just because life wasn’t exactly how I pictured it. I can never thank you enough. I wish you all the best with the challenges that face you. I know you will make it. Thanks for all the amazing memories. I know we will have many more. You are an amazing friend! I am so thankful God sent you into my life.

To the Council: Randy- I am truly grateful that I have gotten to know you the past few years. It’s crazy how much we think a like. You have an amazing passion and love for this organization that is evident through all your hard work, and for that I thank you. Andrea- I have enjoyed our many phone conversations. They always seem to last for quite a while, but it never seems like that. I have definitely enjoyed them. Thanks for always being there when I needed someone to talk to and always saying what needs to be said. Love ya! Mom- I have enjoyed getting to know you over the last few years.You are so much fun and full of energy and excitement. Thank you for your continuing words of wisdom and commitment to make our district amazing. You are wonderful!

And to the district- Thank you for allowing me to represent you. It has been a huge honor and pleasure that I will never forget. I wish each chapter the best and can’t wait to see what the Southwest will do in the future.

Love In the Bond,Beth L. Antognini2006-2007 Vice President for Special ProjectsDelta Tau Beta SigmaThe University of Oklahoma



Appendix HReport of the Committee on Colonization and Membership

Dear Sisters and Brothers,The Committee on Colonization and Membership met on April 13th and 14th, 2007 to

discuss issues regarding membership and colonization.. We began by reviewing the 2006 Colonization and Membership Committee report and from there, went on to discuss issues contained in the charges from the 2006 committee.

We decided as a whole to skip the status report of the district VPCM as well as detailing projects and activities that the next VPCM should complete. This was decided because the current VPCM office was vacated previous to the start of this convention. We then moved on to discussion on ways to increase participation between chapters in the District and the newly installed chapters. While the committee does support the participation of every chapter in the building and maintaining of a colony or a new chapter, there is also the realization of distance in the vast Southwest District. Thus, we hope to encourage the participation of those chapters geographically closer to the chapters in question with activities like bar-b-que’s, movie nights, joint service projects as well as simple FUN.

We also discussed a name change to the office of the Vice President for Colonization and Membership. Colonization is now primarily a national level function before a colony is started. From there, it is a major membership project to create a new chapter from a colony. Thus, we have recommended to the Jurisdiction committee to rename and remove articles containing colonization. Therefore, we recommend the name of the office to be changed to Office of Vice President of Membership (VPM).

Because of this change, we decided not to discuss the charge on advertising and increasing the number of colonies. However, we did mention that colonization could start from and active of “X” University to a friend at “Y” University that does not currently have a TBS chapter. The final charge given by the last committee coincided with the charge on increasing participation with chapters and new chapters and thus decided it…done.

From discussions through out the committee, we have come up with the following charges.

The 2007 Committee on Colonization and Membership charges the following to the district VPCM (soon to be VPM): Utilize online resources for communication among chapters

o VPCM should have at least 2 contacts with every chapter, so as to keep tabs on how the membership is progressing

o The VPCM should push for chapters to use District TBS Facebook groups to publicize events such as degrees and get togethers.

o The VPCM should also encourage the VPM of every chapter to join both the district and national list servs

Create a recruitment handbook to be composed of chapter ideas of recruitment in order to help those chapters that might see lower then expected numbers in their activation of new members



Research the possibility of a system of rotating sister chapters, closely mirrored to a process used by the North Central District of Tau Beta Sigma

o A Brief Outline Triads of sister chapters are put together at every other district convention These chapters are then encouraged to meet up together for any type of

activity by the next convention Create a list serv of all chapter VPM’s to discuss any chapter concerns with any part of the

membership process.o If VPM of “X” Chapter has a problem with retention, then VPM of “XY” chapter can

offer her/his ideas about retaining their membershipThe 2007 Committee on Colonization and Membership charges the following to the 2008 Committee:

Review the minutes of the 2007 Committee Check on the progress of the Vice President for Colonization and Membership/VPM Detail projects and activities that the next VPCM/VPM should complete Come up with full plans for the system of rotating sister triads, from comments and

analysis of the district VPCM/VPMo These include the set up of the pairs or triads of sister chapters

I would like to thank all those that came to committee to offer their thoughts, ideas, and concerns to make this a successful committee. They were:

Tami Bouls – Psi Allison Harris – Gamma Phi Jessie Mahurin – Gamma Phi Casey Michaelson – Psi Megan Williamson – Iota Beta Irene Tsounakas – Beta Zeta, Chair Trevor Angood – Lambda, Advisor

Respectfully Sumbitted in the Bond,Irene Tsounakas, Beta Zeta at Stephen F. Austin State University; Committee Chair



Appendix IReport of the District Counselor

Dear Brothers and Sisters of the Southwest District,

Once again, I stand before you, with thanks in my heart for another wonderful year, and words of wisdom on my lips for those of you who care to listen. This year has been just as exciting as the others, with visits to several of your chapters, late night phone calls, and nightly IM sessions with many of you. I have enjoyed getting to know those of you that I have chatted with over the year, and it’s always exciting to see so many familiar faces at workshops and convention.

We started off the year with an excellent Chapter Leadership Conference, coordinated by LaTasha King and Holly Tretault, and hosted by the chapters at UTA. This event is a must for chapter leaders. It gives you an opportunity to meet other members in the district, and provides great learning opportunities with various workshops and presentations.

The next big event for myself and the council was District Leadership Conference here in Stillwater, sponsored by the National Council and Headquarters. I am so thankful that the National Council of TBS had the forethought to allow all district officers to attend this awesome event. Each officer had the opportunity to meet with other students holding the same office in districts around the nation. Because this event takes place at the beginning of the fall season, it gets officers pumped up for a semester of football games, travel and chapter service events.

The spring “travel” season started with a snowstorm canceling the Winter Council meeting, regularly scheduled for MLK weekend. This event was rescheduled for February, in the middle of workshop season. Oklahoma Area workshop was already scheduled for the weekend that we could meet, so we spent most of the weekend on the road, with a few meetings and workshops in between. This process reminded me of how old I am, and how much sleep I need. Needless to say, I will not be approving this plan again.

Now that I’ve recapped the year, on to the words of wisdom…This year has been a year of change for me. As most of you know, I left my position as a public school administrator in June to try my hand at freelance editing and writing. I decided that since I finished up my Master’s degree in Family and Child Studies, the best thing to do was leave my career that I had been working to build, and try something completely new and different. Well, somewhat new and different…all of those papers I wrote in Grad. School definitely prepared me for quick projects and deadlines. What Grad. School did not prepare me for was the transition from a stable job and regular



paycheck to multiple jobs at one time and a feast or famine pay schedule. Why am I telling you all of this? I’m telling you all of this because this was also a year of enlightenment for me. I’ve learned this past year that life isn’t always what you plan, but what you do with what you’ve been given. I’ve learned that while the work in a job might be rewarding, if the people you work with don’t appreciate you, the emotional pain you suffer may outweigh the rewards. In order to fill in the gaps between projects, I expanded my flute studio. Working with young band students, who are just beginning to discover their love of music strengthens my love for working with college students, some of whom are getting ready to go out and teach a whole new group of beginning band students. Piecing together a new career has allowed me the freedom to review my priorities, and has reaffirmed my love and appreciation for the support of the women and men I know because of my experiences in this organization. IT has also taught me

This weekend is the culmination of some seriously difficult work for the Alpha chapters. Thanks to Wade and Ruth for taking on this giant thing of a convention. I’m so impressed with your patience, and your ability to rise to the occasion. You have done a phenomenal job!

Thanks also to this year’s workshop hosts. There is no better experience for a chapter than a road trip. Thanks for giving us worthwhile presentations, and a place to crash at the end of the day.

Almost lastly, I would like to thank those folks that I work with most often. National Councils…Danny and David…Andrea…Beth…Randy…

Lastly, I know that some of you may not have gotten anything out of this report, but all of you may have gotten something out of this report. If nothing else, know that there is always a place for you in TBS, as an active member, but also as an alumni. Enjoy every moment, take advantage of every opportunity, and be thankful for the awesome experiences that await you. Wherever the road in TBS may take you, I wish you well on your journey.


Chris “MOM” GordonTau Beta Sigma



SWD Counselor



Appendix JReport of the Committee on Spirit & Sisterhood

Dear Sisters & Brothers,

The Spirit and Sisterhood Committee met on April 13th-14th for the following: We reviewed the 2006 Sprit and Sisterhood committee Report We awarded the Spirit and Sisterhood awards. We observed the attending chapters for qualities of spirit and sisterhood. We took a written straw vote at the 2nd separate session. We arranged a short meeting with the Beta Omicron chapter to recommend chapters to

receive Tau.

We award the Beta Turtle sisterhood award to the chapter of 21 or more members and Sigma Turtle to the chapter of 20 or less members based upon the following criteria:

Friendliness at all times Positive attitude Respectful Mingling and enthusiasm Creativity Attendance Consistency

Beta Turtle was awarded to _____Delta_____ chapter at __University of Oklahoma_____________Sigma Turtle was awarded to __Delta Tau_______ chapter at __Angelo State University___________

We encourage chapters to continue to maintain sisterly attitudes and actions outside of convention and throughout the year and to submit articles to the New Alto.

We awarded Tau’s Book of Spirit to the chapter who met the following criteria” Creativity Attendance Exhibited the most school spirit Respectful during meetings

Tau’s Book of Spirit was awarded to __Beta Zeta______ chapter at __Stephen F. Austin State Universtiy_____

We met with Beta Omicron, the chapter currently hosting Tau Turtle, to give our advice on what we observed in regards to spirit.

Beta and Sigma Turtle are sisterhood awards and are not openly campaigned for. However, Tau Turtle is a spirit award, and we encourage chapters to openly display their spirit and campaign for Tau Turtle.



The committee also learned a new cheer that we will teach to the delegation after the report.

We charge the 2008 Spirit and Sisterhood committee with the following: Build a database of sisterhood activities that other chapters may use as a reference to be

placed on the SWD website.

Respectfully submitted,Kira HarwellGamma Tau, University of Central Arkansas

Committee Members:Delta, University of OklahomaIota Beta, Proxy for Delta UpsilonEpsilon Psi, Prairie View A&M UniversityEpsilon Psi, Proxy for Theta Beta

AdvisorNicole Burdick, Past SWD President



Appendix KReport of the Committee on History & Traditions

Dear Sisters and Brothers,

The following information has been compiled to portray the History and Traditions of the 2006-2007 Southwest District.

The 2006 Southwest District Convention was successfully held in Lubbock, TX. The convention hosts were the Beta chapter of Tau Beta Sigma and the Alpha Omicron chapter of Kappa Kappa Psi. Wava Banes Henry came to the convention, as well as other past national presidents. The Gamma Nu,chapter of Tau Beta Sigma, and Delta Sigma, chapter of Kappa Kappa Psi at University of Texas at Arlington hosted the Chapter Leadership Conference and District Day on June 30- July 1. Chapters in attendance at District Day were able to participate in softball games, a cookout, attended a Texas Ranger’s Baseball game, and had a blast hanging out with other brothers and sisters from all over the district.

District Officers for the 2006-2007 year were: President: Randy Kitchens- Alpha chapter at Oklahoma State University Vice President for Special Projects: Beth Antognini- Delta chapter University

of Oklahoma Secretary/Treasurer: Andrea Shafer, Alpha chapter, Oklahoma State

University Counselor: Chris Gordon, Psi chapter, University of Arkansas

Area Workshops: North Texas Area Workshop – Hosted by East Texas Baptist University on

February 3, 2007 Oklahoma Area Workshop –Hosted by Southeastern Oklahoma State

University on February 10, 2007 Louisiana Area Workshop – Hosted by University of Louisiana Monroe on

March 3, 2007 South Texas Area Workshop – Hosted by Sam Houston State University on

March 10, 2007 Arkansas Area Workshop – Hosted by Arkansas State University on February

24, 2007 West Texas/New Mexico Area Workshop – Hosted by University of New

Mexico on February 17, 2007The Southwest District Tau Beta Sigma spirit and sisterhood awards were given to

several deserving chapters. Tau the Turtle was awarded to the Beta Omicron chapter of Tau Beta Sigma from Texas Southern University. The Alpha Omicron chapter of Tau Beta Sigma from Sam Houston State University won Sigma the Turtle. Beta the Turtle was awarded to the Alpha Chapter from Oklahoma State University

Milestone District Birthdays this year include: Beta- Texas Tech University celebrated 60 years of service on May 4



Delta – University of Oklahoma celebrated 60 years of service on May 21 Beta Gamma- University of Texas celebrated 50 years of service on March 8 Beta Delta- Texas Christian University celebrated 50 years of service on

February 9. Gamma Omicron – Southern Arkansas University celebrated 5 years of

service after re-chartering on May 6, 2001 Gamma Tau- University of Central Arkansas celebrated 40 years of service on

February 17. Epsilon Beta- Texas A&M University – Commerce celebrated 35 years of

service on January 16. Eta Pi- Northwestern State University celebrated 20 years of service on

February 8. Delta Upsilon– Howard Payne University celebrated 45 years of service on

April 24This committee was charged with reviewing last year’s History and Traditions committee

report. Upon doing so we began to tackle our several other charges. The first of these was to consult with the VPSP and review all newly implemented projects. Upon doing this, one of the projects was a scrapbook that the VPSP would carry with them to all chapters that were visited. Our committee charges next year’s VPSP and whomever the webmaster may be to make an online scrapbook that is available to all chapters at all times. This will document historical events, awards and projects that have happened over time. Our next charge was to review the district family tree. In doing so, we discovered that the family tree is MIA, therefore we charge the VPCM to begin a new one. We would also like to charge each chapter to compile a brief summary of their chapter’s history and to add their family tree to it and send it to the VPCM, who is charged with compiling this information. The committee would also like to charge each chapter to set aside a day to celebrate sisterhood with chapters of their perspective state.


Janelle Strickland, Alpha, Oklahoma State University

Kat Prather, Gamma Nu, University of Texas at ArlingtonCodi Barner, Gamma Omicron, Southern Arkansas UniversityJessica Lenard, Delta Sigma, University of Louisiana at MonroeKrystal Cassey, Epsilon Eta, Tyler Junior College

Advisor: Erika Pope, Past SWD Vice President of Colonization and Membership



Appendix LReport of the Committee on Jurisdiction & Finance

We, the Jurisdiction and Finance Committee, met during the scheduled committee time. We discussed making changes on the Constitution and on the 2006-2007 budget.

1. We, the Jurisdiction and Finance Committee, discussed the list of suggested amendments to the District constitution.

2. Suggested Constitutional Revisions are as follows:

Section 1.06

Currently: This constitution is the revised form of the constitution of the Southwest District and was officially adopted at the District Convention held in April 2006, in Lubbock, Texas.

Proposed: This constitution is the revised form of the constitution of the Southwest District and was officially adopted at the District Convention held in April 2007, in Stillwater, Oklahoma.

Rationale: This brings the constitution revision date to current standing.

Section 2.01

Currently: The Southwest District will be under the jurisdiction of the District Counselor(s) who is appointed by the National President and approved by the National Council. The chapters assembled in the Southwest District Convention will elect a District President, Vice-President of Colonization & Membership, Vice-President of Special Projects, and a Secretary/Treasurer.

Proposed: The Southwest District will be under the jurisdiction of the District Counselor(s) who is appointed by the National President and approved by the National Council. The chapters assembled in the Southwest District Convention will elect a District President, Vice-President of Membership, Vice-President of Special Projects, and a Secretary/Treasurer.

Rationale: This brings the constitution to proper standing after the acceptance of the report of the Committee on Colonization & Membership.



Section 2.04

Currently: The District President, Vice-President of Colonization & Membership, Vice-President of Special Projects, and the Secretary/Treasurer will serve for one year.

Proposed: The District President, Vice-President of Membership, Vice-President of Special Projects, and the Secretary/Treasurer will serve for one year.


Section 2.07

Currently: The District Vice-President of Colonization & Membership will, in the absence of the President, preside at all meetings of the District. She/He will be designated as set forth by the Colonization & Membership Committee. She/He should assist the District President and District Counselor(s) in any way possible. She/He will advise on the committee on Colonization & Membership during District Convention.

Proposed: The District Vice-President of Membership will, in the absence of the President, preside at all meetings of the District. She/He will be designated as set forth by the Colonization & Membership Committee. She/He should assist the District President and District Counselor(s) in any way possible. She/He will advise on the committee on Colonization & Membership during District Convention.


Section 2.12

Currently: District Officers will not have a vote, except the President, who will vote only in the case of a tie. If the District Vice President of Colonization & Membership, Vice President of Special Projects, or the Secretary/Treasurer is the only representative of her/his chapter, she/he may serve as their chapter's Official Delegate, and will have the rights and privileges thereof.

Proposed: District Officers will not have a vote, except the President, who will vote only in the case of a tie. If the District Vice President of Membership, Vice



President of Special Projects, or the Secretary/Treasurer is the only representative of her/his chapter, she/he may serve as their chapter's Official Delegate, and will have the rights and privileges thereof.

Rationale: This brings the constitution to proper standing after the acceptance of the Report of the Committee on Colonization & Membership.

Section 2.13

Currently: If the office of District President is vacated, the Vice President of Colonization & Membership will fill the vacancy.

Proposed: If the office of District President is vacated, the Vice President of Membership will fill the vacancy.


Section 3.04

Currently: The Committee on Colonization & Membership will examine, recommend, and submit to the District Convention all proposals that relate to membership retention, and membership expansion.

Proposed: The Committee on Colonization & Membership will examine, recommend, and submit to the District Convention all proposals that relate to membership retention, and membership development.


Section 3.09

Currently: The Committee on Nominations will carefully investigate the eligibility of candidates for the election to the offices of District President, Vice President of Colonization & Membership, Vice President of Special Projects, and Secretary/Treasurer. The committee shall nominate one member for each office and present their names to the convention. The committee will determine the eligibility of candidates nominated from the floor. A majority of all votes cast will be necessary for election.



Proposed: The Committee on Nominations will carefully investigate the eligibility of candidates for the election to the offices of District President, Vice President of Membership, Vice President of Special Projects, and Secretary/Treasurer. The committee shall nominate one member for each office and present their names to the convention. The committee will determine the eligibility of candidates nominated from the floor. A majority of all votes cast will be necessary for election.


Section 7.04

Currently: The New ALTO shall be published twice a year. Publication dates will be November 15th and April 1st. The publisher shall set deadline dates for submission of articles. The publisher shall also be required to inform all chapters involved at least twice a semester, once for submission deadlines and once for the publication date. A double edition will be printed to be distributed to all delegates for archival purposes.

Proposed: The New ALTO shall be published twice a year. Publication dates will be November 15th and April 1st. The dates for submission of articles shall be October 25 th and March 11 th . The publisher shall also be required to inform all chapters of the publication date. A double edition will be printed to be distributed to all delegates for archival purposes.

Rationale: The Joint Committee on Publications has suggested the submission dates of October 25th and March 11th.

Section 7.05

Currently: Financing of the New ALTO will be the responsibility of the District. Publishers of the New ALTO are responsible for submitting receipts of all expenditures to the District Secretary/Treasurers each semester following publication. Deadlines for submitting said receipts shall be December 31st and May 15th.

Proposed: Financing of the New ALTO will be the responsibility of the District. Publishers of the New ALTO are responsible for submitting receipts of all expenditures to the District Secretary/Treasurers each semester following publication. Deadlines for submitting said receipts shall be December 31st



and May 15th. Receipts will not be reimbursed if postmarked after the deadline.

Rationale: The Joint Committee on Publications has suggested the said for submission of reimbursement forms.

Section 7.06

Currently: Chapters interested in bidding for the New Alto shall provide a packet to each committee member, chair, and advisor which includes the following:

1. A hard copy version of the New Alto2. Detailed budget and operating costs3. Signed agreement from non-chapter persons who contribute, if

applicable4. Letter of Intent from chapter5. Letter of Support from Chapter Sponsor

Proposed: Chapters interested in bidding for the New Alto shall provide a packet to each committee member, chair, and advisor which includes the following:

1. A hard copy version of the New Alto2. Detailed budget and operating costs3. Signed agreement from non-chapter persons who contribute, if

applicable4. Letter of Intent from chapter5. Letter of Support from Chapter Sponsor6. Include maintenance of a common domain name as well as an email

address. Helped by the Kappa Kappa Psi District Co-Member at Large and the Tau Beta Sigma District VPSP.

Rationale: The Joint Committee on Publications sees it fit to make such additional requirements of all bidding for to publish the New Alto.

Proposed Budget2007-2008

CommunicationsDistrict Convention Minutes/Constitution Mailer $50Fall District Newsletter Mailer $100Spring District Newsletter Mailer $100President’s Convention Mailer $50New Alto Funding $75



Council OperationsPresident $400Vice President of Colonization and Membership $400Vice President of Special Projects $400Secretary-Treasurer $400

Convention ExpensesNational Convention Chapter Assistance Fund $600District Convention Chapter Assistance Fund $200

JACME Expenses (matched by KKΨ) $100

JACME Project Assistance *****

District Awards $200

District Officer Awards $150

District Day/Chapter Leadership Conference $150

Miscellaneous Expenses $325

Total $3,700

***** This amount will total the amount raised from convention registration fees. The amount raised will be the amount available to spend.


Andrea ShaferSouthwest District Secretary-Treasurer 2006-2007Tau Beta Sigma, AlphaOklahoma State UniversityJurisdiction and Finance Committee Chair



Appendix MReport of the District President

Sisters of the Southwest District,

Six years ago, I sat out in the audience of the Southwest District Convention in Lubbock. To say that I was terrified of every person around me would not do justice to what I was feeling at the time. I was one of TWO guys representing Tau Beta Sigma at that convention. Talk about being intimidated. I stand before you now as your District President, and nothing in the world pleases me more. It has been a long journey to this point, and frankly, I don’t know what to say. It’s a dream come true. However, I have to say something.

This has been a crazy year. Chapter Leadership Conference and District Day were the first two events of the term. I thoroughly enjoyed talking with all the chapter presidents in attendance. My memory is bad, so I’m not sure when we had the picnic for the Oklahoma chapters, but it was fun. Next up was District Leadership Conference here in Stillwater. I can’t even begin to explain the fun I had with the other District Presidents. We were able to think of new ideas for convention, one of which is the service project we will be doing tomorrow. And Meaghan, I hope your convention is going well this weekend in Las Vegas. We are all jealous.

The fall semester was fairly dull. I was made an honorary member of the Alpha Chapter of Kappa Kappa Psi. Other than that, not much happened.

In the spring, weather got the best of Winter Council, and we had to postpone it until after the Oklahoma Area Workshop in February. I was able to attend two workshops this year, Oklahoma and Arkansas. The word game at Oklahoma Area was….interesting. The drive to Arkansas with my fellow sisters was…well…interesting as well. So were the random stops…and the drive home with our new pirate gear. These two workshop hosts did an outstanding job, as did the other four I was not able to attend.

Winter Council was short. It involved late night tours of the facilities here at Oklahoma State, and a whirlwind meeting with the convention coordinators the next morning.

I was able to travel to the North Central District Convention in Cincinnati, Ohio, in March, where I served as the advisor for the convention site committee. For me, this was a learning experience in advising students as well as a great way to represent the Southwest District.

I would like to take a second and congratulate the Alpha and Beta chapters for being selected as finalists for the Grace & A. Frank Martin Chapter Leadership Award.

And that brings me to convention. Last night at ritual was one of the greatest experiences of my life. That will probably be my last time to do what I did, and I’m glad I got to do it for all of you.



Make the most out of your time as an active member in Tau Beta Sigma. I encourage you to visit another area workshop. Go to Chapter Leadership Conference and District Day. Attend another district convention. Attend National Convention this summer. It is amazing the amount of friends you can make in just one day or weekend. These people around the district and country have a common bond with you; one that will always be there. If you think being a district officer, hosting convention, or publishing the New Alto is out of your reach, believe me, it can be only a year away for some of you. You will never regret a decision to promote yourself or your chapter in Tau Beta Sigma.

Now for the hard part. When I used to sit out in the audience at convention, I would always hate the thank you part of the officer reports. People cry, it’s awkward, touching, whatever you want to call it. Well, I realize now why people do it, and please, don’t laugh if I tear up.

Mom: You are an amazing person, and the Southwest is lucky to have you. You pushed all of us to keep truckin’ even when things were tough. Thank you.

Beth: I remember when we first talked about the Alpha/Delta council. I can’t believe it happened, and that now we’re almost finished. Thank you for everything, even if you do hate the color orange.

Tasha: I wish we could have interacted more in the time you were on council. However, you have way more important things to take care of now. Congratulations!

To my Brother Council: You are an amazing group of people. I’m glad I got to work with each of you.

Ruth: You have done an amazing job with this convention. Thank you for stepping up and for being the elder that the chapter needs right now.

Chris Foster: Thank you for showing me that guys in TBS are just as important as the girls and that we can do anything.

Dawn: I’m glad we can share the same obsession for such a beautiful human being. Thank you for teaching me that even if the day is yucky, there’s always the ice cream truck.

Lisa: Thank you for being there for me, for giving me advice, and for just being you.

Paul (Dr. Popiel): I can’t say that any of my band directors have had such a great impact in my life as you. Thank you for showing me how to lead. We miss you greatly.



Holly: You are an amazing leader and a great teacher. Kappa Kappa Psi is lucky to have you, and I’m lucky to have you as my friend.

TEAM: You brighten my day every time I see you. I’ll always be your hero.

Jake: Your hugs are the best and always come at a time when I need them the most.

Adam: When we first met, I never thought we’d be the friends that we are. You are one of the most important people in my life, and I wouldn’t be standing here right now without you. Thank you for everything.

#1: You were there for me at the most critical point in my life and you continue to be there for me. Thank you and FEM.

To my Brothers of Alpha: You hold a special place in my heart. Thank you for supporting me through the years. I’m honored to be your brother.

Andrea: You are my partner in Tau Beta Sigma. I am truly blessed to have you in my life. Thank you for accepting me, for challenging me, and for loving me. I’ll always love you.

And finally, to my Sisters of Alpha: This chapter has grown so much since I’ve been here. We started at a measly 10 members who didn’t want to to anything, and now we are a force in the Southwest, and in the nation. I’ve put my heart and soul into us, and it was completely worth it. You are my family.

Enough of that. My life is better because of Tau Beta Sigma. My hope is that each of you will get the same experience out of this organization, you will take that experience, and you will make sure that this world is a better place, and that we have the GREATEST bands in the world.


John Randall KitchensTau Beta SigmaSouthwest District President 2006-2007The Alpha Chapter

Oklahoma State University



Appendix NReport of the Committee on Nominations

The Committee on Nominations met on April 13th & 14th to discuss and nominate a slate of officers for the 2007-08 year. The committee was charged with the following:

Collect candidate information materials from each person running for District Council and schedule interview times with each one.

Review the report of the 2006 Nominations Committee Review the list of standardized questions and criteria as listed in the 2006 Nominations

Committee report. Add or remove questions that you feel have become relevant or lost their relevance this year.

Review the materials submitted by each candidate for district council (résumé, letters of recommendation from chapter and sponsor, etc.).

Interview each of the candidates running for district council. Choose pertinent interview questions for each office from the list you have compiled.

Discuss and deliberate who the committee feels are the best-qualified candidates for each office. The committee will slate one person for District President, Vice President of Colonization & Membership, Vice President of Special Projects, and Secretary-Treasurer. The committee should slate candidates in the office that the committee feels the candidate is best qualified to serve, regardless of the office the individual may be seeking. If the committee feels there is not a candidate qualified to hold a particular office, they may recommend a “no-slate” for that office. If an office remains vacant after the election of officers, the incoming district council and District Counselor will accept applications for the vacancy as per the district constitution.

The committee reviewed the charges, discussed the duties of each office, and the qualifications for being a district officer. The committee then discussed and created a list of questions to be asked of the candidates. They are:

1. What is your motivation for running for district council?2. What do you think your officer responsibilities are?3. If the Nominations Committee feels you are better suited for another office, how would

you feel?4. What are your commitments over the next year? How much time are you going to be

able to commit to your officer duties? Give us a list of your priorities.5. Do you consider yourself well-organized and what are some of your methods of

organization?6. If one of the other district officers was unavailable to serve for a certain amount of time,

how would that affect your role?7. How do you feel about speaking in front of large amounts of people?8. How comfortable do you feel about answering questions from district chapters?



The Nominations Committee interviewed:Tiffany Wallace Barron – Eta Epsilon, Texas StateLaura Pokorski – Gamma Tau, Central ArkansasAndrea Shafer – Alpha, Oklahoma StateAudrianna Stone – Iota Beta, East Texas Baptist

and found they had met the qualifications for running for district council. The committee also interviewed:

Jessica Fortune – Zeta Mu, Grambling Stateand found that her candidate materials were incomplete and thus, she didn’t meet qualifications to run for council. The committee, however, would like to commend Jessica for her drive and initiative and we hope that she returns in the future to run again.

The committee felt that there are many qualified and deserving potential candidates out there who could have run for district council. The committee charges the 2007-08 district council to better advertise the qualifications and stipulations involved in running for district office, including officer responsibilities. This can be accomplished by adding information to the district website and in convention-related mailouts.

The nominations committee would like to thank all of those who ran for office. It was a tough decision to make. I would also like to thank my committee for all of their hard work and commend your abilities to be open with discussion. Also, a final thank you to Dawn Farmer & Chris Foster for all of your wisdom and advice.

Respectfully Submitted,Angela DeLaneyIota chapter - Baylor UniversityCommittee Chair

Committee Members:Ashley Peterson, Alpha Omicron – Sam Houston StateStephanie Earwood, Delta Tau – Angelo State, proxy for Delta PhiKelly McLaughlin, Epsilon Beta – Texas A&M-CommerceDemonae Serial, Eta Pi – Northwestern State, committee secretary

Committee Advisors:Dawn Farmer, National Vice President for Communication & RecognitionChris Foster, Past Southwest District President



Appendix OReport of the Joint Action Committee for Music Education

The 2005-2006 Joint Action Committee Music on Education received the following charges:1. Review the 2006 Joint Action Committee Music Education Report2. Review the appendices of the 2005 report and add any new ideas not already listed (clarification

in charge 4 of 2005 report). Provide an updated list for each delegate to take back to their home chapter.

3. Discuss the current situation of the Music Education Fund. If possible, find information about the number of chapters who applied for the grant, which chapter(s) received funds, and for what projects they received them for. Suggest any changes to the application form and charge the district council to make the needed changes if they deem it necessary. Also suggest any ways to help increase district knowledge of the award and increase the number of applicants.

4. Discuss the 2005 Joint Action Committee on Music Education’s Composition Competition proposal and its relevance to the committee. See the original proposal and suggested changes in the appendices. Review the results of any survey taken by the SWD Council pertaining to the competition.

5. Find other ways the Joint Action Committee on Music Education can be of use and continue to charge future committees with raising the bar for our chapters.

After reviewing the charges the committee decided it was appropriate to revamp the purpose and direction of the committee. The following changes are recommended to the delegation:

1. The committee felt that a more permanent standing committee was needed to accomplish our goals. To facilitate this we have developed a committee structure of highly qualified people to realize our goals to their furthest extent.

The committee make up would be the following:2 Tau Beta Sigma Sisters

1 Music Education Major1 Non Music

2 Kappa Kappa Psi Brothers1 Music Education Major1 Non Music

Kappa Kappa Psi Governor Dr. Scott-Ex Officio

Tau Beta Sigma CounselorChris Gordon-Ex Officio

The Committee should be set by no later then the Chapter Leadership Conference and District Day

2. An adoption a fully functional and working mission statement as stated:

The Southwest District Joint Action Committee for Music Education will promote the cause of Music Education within the Southwest District by…



-Providing resources and opportunities for professional development to music educators and music education students

-The organization and implementation of music education based service projects within the Southwest District

-Recognizing worthy achievements in Music Education

-Helping individual chapters promote and encourage music education within the local community

The 2006 - 2007 Joint Action Committee on Music Education charges the 2007 – 2008 committee with the following:

1. Invite regional Directors of Band’s to present a presentation or symposium to promote the betterment of music education.

2. Create a list of all commissioned pieces by the chapters within the Southwest District.3. Create a Joint Action Committee on Music Education scholarship as opposed to a compositional

contest.4. Continue the development of a Joint Service to Music Education Award as started this year.

Information can be found in the appendix.

The Joint Action Committee on Music Education would like to thank Beth Antognini and Jason Kellison for their outstanding service as advisors. We would also to thank Fredrick, Jenna, Chris, and Dustin for their effort in writing the mission statement.


Jack Dewey Lee William Burris CampbellDelta Sigma KK Theta Theta TB

AdvisorsJason Kellison Beth AntogniniKKY Past SWD President TBS VP for Special Projects

Committee Members KK TB Beta Gamma, Louisiana State University Beta Gamma, University of TexasDelta Chi, Southern Arkansas University Beta Nu, Arkansas TechEpsilon Beta, University of Central Arkansas Beta Omicron, Texas SouthernEpsilon Zeta, Oklahoma Baptist University Delta Eta, TAMU- KingsvilleTheta Phi, Henderson State University DeltaPi, Arkansas- Pine Bluff



Lambda Kappa, University of Arkansas Fort Smith



Appendix PReport of the Joint Committee on Publications

The Joint Publications Committee met on April 13-14 2007, to discuss issues pertaining to the New ALTO and its publishing chapters.

The 2007 Joint Publications Committee was charged with the following:

1. Collect information from all schools bidding to publish the next year’s New ALTO.

2. Establish criteria and questions for reviewing bids

3. Review all information from bidding chapters and schedule presentations. Each bidding school will have four minutes for presentation and three minutes for question and answer during the second joint session.

4. Discuss and deliberate which university the committee feels is best suited to publish the New ALTO. If the committee feels no school is qualified, they may recommend a “no slate.”

The committee reviewed the constitution and submitted possible changes to the 2007 Jurisdiction committee to be considered.

The Committee received and reviewed the bids of the Theta Phi and Theta Theta chapters at Henderson State University and the Kappa Kappa Psi—Gamma Iota chapter at the University of New Mexico. The committee heard their presentations and has slated the Gamma Iota Chapter to be the publishing chapter for the New ALTO for 2007-2008.

The committee has written a list of charges that will be delivered to the newly elected publishing chapters.

The committee has charged the Joint District chapters with the following:

1. Chapters bidding for the NEW ALTO next year should provide 10 copies of their bids packets to the joint publications committee for review.

The committee has charged the Kappa Kappa Psi Co-Member at Large and the Tau Beta Sigma Vice President for Special Projects with the following:



1. Both the Co-Member at Large and the Vice President of Special Projects will establish a permanent domain name and email address that will be maintained from year to year by said offices.

The committee has charged the 2008 Joint Publications Committee with the following:

1. Collect information from all schools bidding to publish the next year’s New ALTO.

2. Establish criteria and questions for reviewing bids

3. Review all information from bidding chapters and schedule presentations. Each bidding school will have four minutes for presentation and three minutes for question and answer during the second joint session.

4. Discuss and deliberate which university the committee feels is best suited to publish the New ALTO. If the committee feels no school is qualified, they may recommend a “no slate.”

5. Review the Constitutions of both organizations to see if any changes will help the publishing chapters in the future.

Respectfully Submitted,Kelli Rutherford –Tau Beta Sigma, XiDerek Harris –Kappa Kappa Psi, Alpha PsiWest Texas A&M University

Committee Members:

Jessie Smith, KKY Theta Alpha, Texas State UniversityTiffany Wallace Barron, TBS Epsilon Eta, Texas State UniversityJacqueline Fischer, TBS Alpha Omicron, Sam Houston State UniversityDaniel Matthews, KKY Beta Delta, Sam Houston State University (scribe)Michael Valdez, KKY Epsilon Delta, Texas A&M University at KingsvilleDacy Briggs, KKY Epsilon Kappa, Angelo State UniversityElizabeth Ruppel, TBS Beta Delta, Texas Christian UniversityMonika Killion, KKY Alpha Rho, Northeastern State UniversityJen Murdock, National Chapter Field Representative 06-08Alan Harriet, TBS Board of TrusteesMelissa Dawson, TBS Beta Nu, Arkansas Tech University



Appendix QReport of the Joint Committee on Convention Site

Dear Bothers and Sisters,

The 2007 Convention Site Committee was charged with the following: Continue to build up a library of old district convention bids for chapters to use as a

guideline to constructing a bid for the Southwest District Convention. Have the 2007 host chapters submit a convention budget proposal on the prescribed

district convention form available online at the national webpage. Have all chapters fill out the same budget form and include it in their bid proposal,

packets, and presentation to the district. Collect information packets from all schools bidding to host the 2008 Southwest

District Convention Review the 2006 Joint Convention Site Committee Report Review the guidelines for bidding/hosting district convention. Have discussions with

the committee advisors and chairs regarding other criteria they have experienced that may not be written in guidelines.

Establish criteria and questions for choosing the slate for the 2008 District Convention hosts.

Review all bid packets from bidding chapters; schedule interviews/presentations with each chapter. Each bidding university that meets the stated requirements will have a presentation and question/answer session during the second joint session.

Discuss and deliberate which university the committee feels is best suited to host the district convention. Use the convention site worksheet to help make your recommendation. If the committee feels that no bid presentation meets the requirements, they may recommend that no chapter be selected and the district council would accept applications for the next convention host over the 30 days allotted time period.

The committee used the following criteria to choose the slate for the 2008 SWD Convention: Location, space, hotels, integrity of chapter Set date, as well as back up date Adequate housing, meeting and banquet space Provision of Display area, meal plan, and computer access for around 20 delegates Copying facilities Budget Support from sponsor as well as university administrators Parking solutions and maps Inclement weather plan, airport and transportation



After reviewing the packets, the Convention chairs from Stephen F. Austin State University and Southwestern Oklahoma State University gave an overview of their presentation to the Convention Site Committee.

For the presentation to the delegation the time limit was as follows:An individual 8-minute presentation from each bidding university followed by a joint 15-minute question and answer session.

All of the bids brought before the committee met the criteria needed for the SWD Convention bids. Therefore, the Gamma Phi Chapter of Kappa Kappa Psi and the Beta Zeta Chapter of Tau Beta Sigma at Stephen F. Austin State University gave a joint presentation followed by a joint presentation by the Epsilon Epsilon Chapter of Kappa Kappa Psi and the Gamma Phi Chapter of Tau Beta Sigma at Southwestern Oklahoma State University. Yeah.

The Convention Site Committee spent a great deal of deliberation on the two bids. The Committee would like to congratulate both schools for being well-prepared and representing smaller schools in the district. The Committee hopes this encourages other small schools to feel confidence when presenting bids in the future.

The Convention Site Committee recommends ____ as a slate for the 2008 SWD Convention.

The committee also added the following guidelines to the current Convention Bid guidelines: Room guarantees from each hotel List of meeting rooms and capacity Banquet space for approximately 900 Convention headquarters Computer room with printers and copy machines Mileage chart Zero balance budget which includes minimum 3% overbudget and JACME fee, and

should include the Budget Proposal Form available on the national website Backup dates Approximate chapter size Support from music department and university administrators



Airport transportation from one airport Inclement weather plan Parking maps Prepare a 5 to 8-minute presentation Chapters wishing to place a bid must announce their intentions at least once at an

area workshop within the district.

The Convention Site Committee would further like to start a library of convention bids to be collected at each future convention by the SWD CoMember at Large of Kappa Kappa Psi and the SWD Vice President of Special Projects of Tau Beta Sigma. The committee suggests that the bids be placed on-line to help future chapters with bid proposals. The committee chose the bid from the slated chapter to place in the library.

The 2007 Convention Site Committee charges the 2008 Convention Site Committee to : Continue to add convention bids to the bid library (at least one) Set time limits on 2008 bid presentations Review bid guidelines and make changes as necessary.

We, the chairs of the Convention Site Committee would like to thank the delegates seated on the committee as well as our advisors Chris Gordon and Dr. David Scott.

Respectfully submitted:

ChairKappa Kappa Psi Tau Beta SigmaWade Beard, Alpha Ruth Weidman, Alpha2007 Convention Coordinator 2007 Convention Coordinator

DelegatesKappa Kappa Psi Tau Beta SigmaDelta, University of Oklahoma Beta, Texas TechAlpha Omicron, Texas Tech University Delta Alpha, LangstonBeta Alpha, Baylor University Delta Tau, Angelo StateGamma Sigma, Texas Christian University Zeta Phi, Louisiana TechGamma Omega, Texas Southern University Theta Tau, McNeese StateTheta Kappa, Tarleton State University

AdvisorsKappa Kappa Psi Tau Beta SigmaDr. David Scott, Governor Chris Gordon, Counselor

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