openkm commercial

Copyright © 2006-2010 OpenKMReservados todos los derechos

COPYRIGHT © 2006-2010 OpenKM. Reservados todos los derechos. Este documento es material confidencial propiedad de OpenKM. Se prohíbe la divulgación o revelación de su contenido sin el permiso previo y por escrito del propietario.

Commercial Presentation



Contents

• Who is OpenKM

• The OpenKM solution

• ROI

• Technological Solution

• Summary business cases



Who is OpenKM



Who is OpenKM?

• Business software solution.• Oriented to optimize the flow of

content within the enterprise and the creation of a collaborative network among workers.

• Powerful (minimum hardware consumption and optimization).

• Robust. (Facilities with more than 3 million documents).

• Solvent. Scalable solution.• Innovative. The first application

developed with technology google (GWT) for creating web 2.0 applications

• Access from mobile devices.• Solution for the future. From 2006 to

date have come version brings more than 5 continuous improvement.

• Stable. Low rate of incidents.• Secure. Professional support.

• 1000 active installations• 86,000 downloads.• Translated into 26 languages.• 20,000 unique users on the web.• 4,000 members of the community.• Document management application

appearing on Google on the first page of results in several queries ("document management system").

• 30 partners in the development of the application.

• The OpenKM team combines experience with youth with an average industry experience of 15 years.

• 100% Open Source Solution.



What does the product OpenKM?

Three main points:

3. Locates and provides adequate information3. Locates and provides adequate information

2. Regulates access to and use of information2. Regulates access to and use of information

1. Stores and organizes all the intellectual capital1. Stores and organizes all the intellectual capital Taxonomy

SecurityWorkflow

PushService



The OpenKM solution



The OpenKM solution : Four key processes

Integrates and organizes

1

Analyzes4

Integration with third-party applications

Automatic extraction of keywordsThesaurusKnowledge map

Captures and stores

2Finds and

reuses

3



Finds and reuses

3Analyzes4

Integrates and organizes

1Captures and stores

2

Through OpenKM API, any application can integrate with OpenKM acting as producer or consumer of information.

The information combines both automatic qualification and the human factor

Internet and IntranetemailScanBPM and others

Customer information

Strategic information

Departmental Information



Captures and stores

2Integrates and organizes

1

… and linked to related categories

information is organized...

Finds and reuses

3Analyzes4



… y se añaden las palabras clave

significativas

Se selecciona el documento …

… and introduction of significant keywords

Selection of document…

Captures and stores


1Finds and reuses

3Analyzes4



… and introduction of metadata


Captures and stores


1Finds and reuses

3Analyzes4



… and intoduction of notes


Captures and stores


1Finds and reuses

3Analyzes4



…document scanning

Captures and stores


1Finds and reuses

3Analyzes4



The search agents deliver quality content customized for each user

The search agents are channels customized by the user that provide tailored information.

Intellectual CapitalQuality

information

SKOSMetadataContentsCategories

Search Agent

Captures and stores

2Finds and reuses


1Analyzes4



The search agents deliver quality content customized for each user

Captures and stores

2Finds and reuses


1Analyzes4



The tag cloud to navigate around the repository via SKOS concepts

Captures and stores

2Finds and reuses


1Analyzes4



Metadata for locating information throughout the repository via key concepts

… metadata selection

Captures and stores

2Finds and reuses


1Analyzes4



Category browsing for locating information throughout the repository via a hierarchical structure

Category selection …

Captures and stores

2Finds and reuses


1Analyzes4



The subscription mechanism can be permanently automatically informed of all developments

Folder selection …

Captures and stores

2Finds and reuses


1Analyzes4



Automatic processes can enrich and control the organization's intellectual capital

Automatic extraction of concepts (SKOS)

with tailored training models

ReportingFull Audit

User Tracking

Growth control repository

Finds and reuses

3Analyzes4

Captures and stores


1



ROI



ROI

• General:• Increased productivity, optimize performance (20% -30%).• Improving the quality of the final product.• Ranking and systematization of production processes.• Collaboration among geographic areas.• Streamline workflows.

• Key Concepts:• Reuse against recreation.• Order against chaos.• Exo Brain vs. individual memory.• Optimization• The group over the individual.

Absolute Return



Retorno de inversión

• General:• Increased availability of human resources.• Centrality of intellectual capital.• Security and reliability.

• Key Concepts:• Modernization.• Staff training.

Relative Return



ROI

Employees have a custom tool that fosters collaboration, learning and reuse

The organization has a tool to evaluate the performance of employees

It favors the decrease in research time and increased collaboration and learning

It favors the decrease in research time and increased collaboration and learning

The employees learn quickly and the company avoids the

expensive process of change

The employees learn quickly and the company avoids the

expensive process of change

The company can optimize the behavior of employees, and adapt KM processes to

its needs

The company can optimize the behavior of employees, and adapt KM processes to

its needs

Due to its simplicity, the application is easily integrated into the work environment



ROI

... But I have no time while I continue with my normal job ...

... I do not know where to find the information I need ...

... And in most cases the information is already available internally.

No time

No resources

EmployeesEmployees Information searchInformation search

Detail:



ROI

... We have concentrated all the intellectual capital ...

... Information is categorized ...

... And I have it accessible according to my information needs and role within the organization.

clients strategy departaments

Information



ROI

20%

10%

70%

20%

8%2%

Transport

Access and storage

Processing

Paper OpenKM

Time saving



Technological Solution




Technological scheme

• General: Jboss application server. Java J2EE ( JDK 1.6 ). Jackrabbit. Lucene text search engine. Hibernate POI file format conversion. Open Office JBPM KEA Weka Aperture Rdf2Go Openrdf

Oracle, PostgreSQL, MySQL …

• Operating systems: GNU / Linux. Windows. Unix MAC OS




General features

• General: Authentication.

Basic

LDAP

Active Directory

Database (DBMS)

Automatic indexing of documents by content HTML, XML

PDF

RTF

Ms Office

Open Office

Open document

Search

Documents, Mail, Directories.

By content, metadata and keywords

Advanced Search (complex)

• Accesibilidad: Web ( IE, firefox, chrome, safari, opera ).

Mobile devices( iphone, android ).

WebDav

Integration with third-party applications through an API exposed by Webservices

• Essential Features: Multilanguage. Support for 26 languages.

Scanner integrated in the user interface (TWAIN compatible).

Loading and unloading of massive data

Integrated OCR.

Integrated Antivirus.

Thesaurus.

Export and import ZIP file format sen.

Workflow (JBPM).

Integrated document preview.

UTF-8. Indexing documents in languages such as Chinese, Russian, Arabic or Japanese.

Automatic extraction of keywords.

• Organization: Taxonomy

Categories

Thesaurus.

Document templates.

E-mail.

Personal Trash




• Documents:– Check-in, check-out.– Lock / unlock.– Unique identifier.– Comments and notes.– Specific comments per

documents versions.– Metadata.– Keywords.– Categories.– SKOS (thesarus).– Version Control. You can

restore previous versions of the document.

– Notification to users via e-mail when upload a document.

• Others:– Security based on the

classical model of users and groups.

– Bookmark Management– Selection of the start

document/folder.– Subscription documents

service. Notification of new via email.

– Sending links to documents via email.

– Tag Cloud– Compaction history.– Custom search agents for

each user.

General features



Some Business cases



Internal Cases /Intranet:

Ejemplos de casos:

Intranet1

KM2

Digitization3

External Cases /Extranet:

Customers4

Marketing5

Multimedia: Designers6

Creators: Knowledge7



Internal Cases

• General guidance Collaboration. Capture and storage of intellectual capital. Reduced production costs by increasing the reuse and

generation of quality content.

• Key Concepts: OpenKM sets a methodology of how to organize the

intellectual capital of the organization. OpenKM establishes and regulates the information

channels through which circulate the contents of the organization.

OpenKM provides each user the information needed by search agents, metadata and search tools.

Intranet1 KM2 Digitization3



Internal Cases

• Intranet For companies that want to integrate and organize

internal and external information They probably have installed static intranets and

have not been successful

• KM - "Knowledge management made easy" For companies that recognize as "active" strategic

management collaboration, learning, knowledge, etc.

• Digitalización Aimed at organizations that provide scanning

services and custody of documents. Aimed at organizations that want to scan and exploit

its historical documents on paper.

Intranet1 KM2 Digitization3



External cases

• General guidance: Communication with external networks of

customers, partners and collaborators Communication about business strategies, new

products, market trends, etc..

• Key Concepts: OpenKM allows companies to maintain a close and

continuous relationship with their external networks. OpenKM helps companies in the process of customer

loyalty. OpenKM to centralize intellectual capital of

organizations with different locations

Customers4 Marketing5



External cases

• CustomersOriented to proactive communication with

customers.Get loyalty to the decision-making agents.

• Marketing Designed to improve the process of

marketing their productsTo ensure that agents have all the

information they need to sell better

Customers4 Marketing5



Special cases

• Oriented to digital content repositories.• Organizations whose objectives are related to

the creation and exploitation of digital services as services.

• Organizations with departments of design and operation of corporate image.

• Improve production processes audio-visual content.

• Integrating audiovisual content and production processes in a single repository.

Designers6



Specials cases

• Aimed at consultants and organizations whose objective is the provision of related services of industry knowledge.

• Aimed at organizations wishing to create a repository of specialized sectoral information for commercial purposes.

• Aimed at organizations with R & D departments

• Aimed at research centers such as universities, technology parks and research centers.

• Aimed at large organizations such as government institutions, military, etc ... Orientado a organizaciones de grandes dimensiones tales como instituciones gubernamentales, militares, etc...

Conocimiento7

openkm commercial

Technology

user captures

tailored information

consumer of information

adequate information

product openkm

openkm team

openkm api

related categories information