openoffice.org writer: the basics
DESCRIPTION
Learn the basics in using the OpenOffice.org WriterTRANSCRIPT
OpenOffice.orgOpenOffice.orgWriterWriter
PART IPART I
Introducing OpenOffice.org
What is Writer?
Working with Writer
Formatting in Writer
What is OpenOffice.org?What is OpenOffice.org?
An office application suite distributed as a free software
Free alternative to MS Office Installed by default in Ubuntu
The OpenOffice.org SuiteThe OpenOffice.org Suite
Writer (word processor) Calc (spreadsheet) Impress (presentation) Base (database) Formula (equation editor) Draw (vector graphics)
Why use OpenOffice.org?Why use OpenOffice.org?
No licensing fees Cross platform Easy to use File compatibility
WHAT ISWHAT IS
WRITER?WRITER?
What is Writer?What is Writer?
The word processor component of OpenOffice.org
Free alternative to Windows' MS Word Can be used to create documents such as
reports and letters File extension is .odt.odt
Getting Started with WriterGetting Started with Writer
Opening Writer Applications >> Office >> OpenOffice.org Word Applications >> Office >> OpenOffice.org Word
ProcessorProcessor Double-click on the desktop shortcut Click on the icon on the panel
The Writer InterfaceThe Writer Interface
Title BarMenu Bar StandardToolbar Formatting
Toolbar
Status Bar
Work AreaWork Area
Review QuestionsReview Questions
• What component is OpenOffice.org Writer? Word processor Equation editor Spreadsheet Presentation
• This bar contains the file name of the document and title of the open application. Title bar Menu bar Status bar Formatting toolbar
WORKING WITHWORKING WITHWRITERWRITER
Creating a new documentCreating a new document
File >> New >> Text File >> New >> Text Document Document
New New icon in the standard toolbar.
Ctrl Ctrl + N+ N
Opening an existing documentOpening an existing document
• File >> OpenFile >> Open OpenOpen icon in the
standard toolbar CtrlCtrl + O + O
Saving a document (.odt)Saving a document (.odt)
• File >> SaveFile >> Save
SaveSave icon in the standard toolbar
CtrlCtrl + S + S
Saving as MS Word (*.doc)Saving as MS Word (*.doc)
• File >> Save AsFile >> Save As
Saving changesSaving changes
SaveSave icon in the standard toolbar
CtrlCtrl + S + S
ExercisesExercises
• Open the document Writer exercises.odt.
• Save a copy of this document with the following specifications:
– File Name: Writer [Surname]
– Folder: In the folder you created
– File Type: Microsoft Wort 97/2000/XP (.doc)
Viewing in WriterViewing in Writer
Zooming controls Zoom Zoom drop-down menu in the standard toolbar
Page Preview Page Preview Page Preview icon in the standard toolbar File >> Page PreviewFile >> Page Preview
Printing a documentPrinting a document
File >> PrintFile >> Print The Print File Print File
Directly Directly icon in the standard toolbar
Undoing & Redoing changesUndoing & Redoing changes
Undo Undo Undo icon in the
standard toolbar Ctrl Ctrl + Z+ Z Edit >> UndoEdit >> Undo
Redo RedoRedo icon in the
standard toolbar Ctrl Ctrl + Y+ Y Edit >> RedoEdit >> Redo
Working with TextWorking with Text
Selecting text Just click and drag on the texts you want to
highlight Non-consecutive texts
Hold down CtrlCtrl key Select All
Ctrl +Ctrl + A A
Working with TextWorking with Text
Copying texts Copy Copy icon in the
standard toolbar Right-clickRight-click >> Copy >> Copy Edit >> CopyEdit >> Copy Ctrl + Ctrl + CC
Pasting texts PastePaste icon in the
standard toolbar Right-clickRight-click >> Paste >> Paste Edit >> PasteEdit >> Paste CtrlCtrl + V + V
Working with TextWorking with Text
Cutting text Cut Cut icon in the standard toolbar Right-clickRight-click >> Cut >> Cut Edit >> CutEdit >> Cut Ctrl +Ctrl + X X
Review QuestionsReview Questions
• Where can you find the NewNew icon? Menu bar Standard toolbar Formatting toolbar Title bar
• What is the shortcut key for selecting all objects in a document? Ctrl + X Ctrl + C Ctrl + V Ctrl + A
Review QuestionsReview Questions
• What is the shortcut for cutting text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A
• What is the shortcut key for copying text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A
Review QuestionsReview Questions
• What is the shortcut for pasting text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A
FORMATTING INFORMATTING INWRITERWRITER
Formatting Characters & Formatting Characters & ParagraphsParagraphs
Using the Formatting toolbar
Inserting special characters Insert >> Special CharacterInsert >> Special Character Use the applet Character Palette Character Palette (if you are using
OpenOffice for Ubuntu) AltAlt + 164 + 164 (if you are using OpenOffice for Windows)
Bullets and NumberingBullets and Numbering
Bullets On/Off Bullets On/Off or Numbering On/Off Numbering On/Off icon in the formatting toolbar
Format >> Bullets and NumberingFormat >> Bullets and Numbering Right-clickRight-click >> Numbering/Bullets >> Numbering/Bullets
Line NumberingLine Numbering
Tools >> Line NumberingTools >> Line Numbering
Line NumberingLine Numbering
To restart line numbering on a specific paragraph:
– Click on the line where you want to restart the line numbering.
– Go to Format >> ParagraphFormat >> Paragraph.
Line NumberingLine Numbering
To remove line numbering on a specific paragraph:
– Select the block of paragraphs or text where you want to remove the line numbering.
– Go to Format >> ParagraphFormat >> Paragraph.– Go to the NumberingNumbering tab.
Tools in WriterTools in Writer
Find and Replace Edit >> Find and Replace Edit >> Find and Replace Ctrl + Ctrl + FF
Word count Tools >> Word CountTools >> Word Count
Formatting PagesFormatting Pages
Format >> PageFormat >> Page Inserting page break
Insert >> Manual BreakInsert >> Manual Break Ctrl + EnterCtrl + Enter
Inserting Page NumbersInserting Page Numbers
• Insert a header or a footer. Insert >> Header (Insert >> Header (oror Footer) >> Default ( Footer) >> Default (oror All) All)
Inserting Page NumbersInserting Page Numbers
• Put the cursor inside the header or footer.
Inserting Page NumbersInserting Page Numbers
• Insert >> Fields >> Page NumberInsert >> Fields >> Page Number
ExercisesExercises
• Open the document you recently saved (Writer [Surname].doc).
• Insert a page break on the third line of the first page (before the text 'What is Writer?').
• Insert page numbers aligned at the center at the top of the page.
• Show line numbers with 1 line interval. Check Restart Every New Page.
ExercisesExercises
• Bold the text ‘OPENOFFICE.ORG WRITER GUIDE’, align it to the center and change the font size to 20pt.
• Bold and Italicize the text ‘Getting Started with Writer’, align it to the center and change the font size to 16pt.
• Bold the text 'What is Writer?' and change the font size to 14pt.
ExercisesExercises
• Italicize the text 'Using the Navigator' and change the font size to 13pt.
• Underline the text 'Arranging chapters using the Navigator' and change the font size to 13pt.
• Put bullets from lines 6 to 14.
• Put numbering from lines 21 to 24.
• At the end of line 25, press Enter. Type your full name and align this to the right.
ExercisesExercises
• Restart line numbering at the text 'Using the Navigator' and remove line numbering in the first page.
• Print this document.
• Save changes and close.
PART IIPART II
Working with Tables
Working with Graphics
WORKING WITHWORKING WITHTABLESTABLES
Inserting TablesInserting Tables
Insert >> Table Insert >> Table Ctrl +Ctrl + F12F12 Table Table icon in the
standard toolbar.
The Table menu barThe Table menu bar
Moving between cellsMoving between cells
Press the tab key or the arrow keys.
Sorting DataSorting Data
• Sort Sort icon in the Table menu bar; or
Table >> SortTable >> Sort
Deleting TablesDeleting Tables
Table >> Delete >> Table >> Delete >> TableTable
Rows and ColumnsRows and Columns
Inserting Rows The Insert RowInsert Row icon
in the Table menu bar Right-clickRight-click >> Row >> >> Row >>
InsertInsert Table >> Insert >> Table >> Insert >>
RowRow
Inserting Columns The Insert ColumnInsert Column
icon in the Table menu bar
Right-clickRight-click >> >> Column >> InsertColumn >> Insert
Table >> Insert >> Table >> Insert >> ColumnColumn
Rows and ColumnsRows and Columns
Deleting Rows The Delete RowDelete Row icon Right-clickRight-click >> Row >> >> Row >>
DeleteDelete Table >> Delete >> Table >> Delete >>
RowRow
Deleting Columns The Delete ColumnDelete Column
icon Right-clickRight-click >> >>
Column >> DeleteColumn >> Delete Table >> Delete >> Table >> Delete >>
ColumnColumn
Rows and ColumnsRows and Columns
Adjusting row height or column width Drag the side borders of the row or column Right-click >> Row Right-click >> Row (or ColumnColumn) >> Height >> Height (or
Width) Right-click >> RowRight-click >> Row (or ColumnColumn) >> Space >> Space
EquallyEqually Right-click >> Row >> Optimal HeightRight-click >> Row >> Optimal Height
Formatting TablesFormatting Tables
Using the Table menu bar Table Properties
TableTable icon in the Table menu bar Table >> Table PropertiesTable >> Table Properties Right-clickRight-click >> Table>> Table
Working with TablesWorking with Tables
Splitting cells Split CellSplit Cell icon in
the Table menu bar Table >> Split CellsTable >> Split Cells
Merging cells Merge CellMerge Cell icon in
the Table menu bar Table >> Merge Cells Table >> Merge Cells
Working with TablesWorking with Tables
Adding a Caption Insert >> CaptionInsert >> Caption Right-clickRight-click >> Caption >> Caption
ExercisesExercises
• Create a new document.
• Insert a table with 4 columns and 6 rows.
• Type in Name, Office, Designation and UPLB Email in each of the columns in the first row.
• Bold the texts in the first row and align them to the center.
• Save as Microsoft Word 97/2000/XP (.doc) with the file name Table [surname] in the folder you created.
ExercisesExercises
• Insert 25 more rows.
• Type in the names, office, designation and UPLB Email username of your co-trainees.
• Sort the data alphabetically from A to Z.
• Insert a caption with the text ATTENDANCE SHEET (no table number) above the table and align it to the center.
• Save changes and close the document.
WORKING WITHWORKING WITHGRAPHICSGRAPHICS
Inserting graphicsInserting graphics
From a file From File From File icon in the drawing toolbar Insert >> Picture >> From File Insert >> Picture >> From File
Formatting graphicsFormatting graphics
Resizing Unscaled
Simply drag the green handles of the picture to the size you want.
Scaled While dragging the handles, press and hold the ShiftShift key.
Moving Adding captions
Insert >> CaptionInsert >> Caption Right-clickRight-click >> Caption >> Caption
Positioning graphicsPositioning graphics
Arrangement Brint to Front Bring Forward Send Backward Send to Back
Positioning graphicsPositioning graphics
Wrapping No Wrap
Paragraphs and graphics cannot be contained in the same line.
Writer's Drawing ToolsWriter's Drawing Tools
Accessed through the Drawing toolbar
NOTE: To change the properties of the shapes, you may use the formatting toolbar.
FontworkFontwork
Equivalent to MS Office's WordArt Fontwork icon in the drawing toolbar.