opentext extended ecm for sap successfactors
TRANSCRIPT
OpenText Extended ECM for SAP® SuccessFactors®
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Introducing OpenText Extended ECM for SAP SuccessFactors
Supports document management processing from Hire to Retire
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How do you manage your HR Documents? Are you still relying on
paper files?
HR Document Management Challenges
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HR Processes are Document intensive whether paper or electronic
Recruitment &
Onboarding
Payroll &
Comp.
Benefits&
Health
Performance&
Management
Learning&
Development
Separation&
Retirement
Offer Letter
Job Description
Background Check
References
I-9
NDA
EEO
Welcome video
Employee Handbook
Forms
W-2
W-4
Direct Deposit
Garnishments
Incentive Plan
401 (k)
Beneficiaries
Bonus Plans
Pension Plans
Stock Options
Executive Plans
Verify Dependents
FMLA docs
STD docs
Beneficiaries
Direct Deposit
Fitness Reimbursement
ACA (Affordable Care Act)
Performance Review
Reference Letter
Disciplinary Letter
Promotion Letter
Transfer Letter
Expat Docs
Job Analysis
Sexual Harassment
Trainings
Certifications
OSHA Training
Professional Memberships
Videos
Term Letter
Exit List
Un-Employment
Vacation Payout
Legal Document
Retirement Plans
COBRA
Beneficiaries
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and grow to a massive scale
• 30-50 unique HR documents per employee• >2 transactions per documents per year• 7-30 years document retention time
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and massive volumeThe volume of HR documents and related transactions is massive• 100,000 employees (at ca. 15% turnover rate)• 3 - 5 Million unique HR documents
• 6+ Million annual document transactions
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causing key pain pointsDay-to-day operationsHigh creation, discovery, & archiving costs as well as difficult access for employees and managers
Paper handling & storageSecure transportation of employee documents, high costs for printing, copying, mailing, and archiving (in-house + external service)
ComplianceKeeping up with ever-changing regulations requires high effort and increased risk during audits
Legal risk & securityloss due to fire, water damage, theft, fines and losing litigation case, secure physical archive and data protection
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HyperConnected Content for HR Processes
OpenText Extended ECM for SAP SuccessFactors integrates documents seamlessly
into HR Processes
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Easy Employee Collaboration� Seamless UI integration� Easy Access� File sync and share� Mobile support
Only Extended ECM For SAP SuccessFactors provides
Efficient HR Administration
� Self-Service� Document Generation� Document Onboarding� HR Reporting &
Workflows� SAP HCM integration
Centralized Content Management� Employee File� Document Types� Permission & Control� HR Workspaces� Dossier View� Search
Global Information Governance
� Lifecycle Management� Document Retentions� Regional Compliance� Completeness Check� Audit & Activity Log
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OpenText Extended ECM for SAP SuccessFactors
Provides measurable performance benefits and cost savings
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95% Reduction in document duplication
20,000 hours saved per year finding records
360 view of staff files
4200 hrs saved processing, filing and time retrieving
documents
89% Quicker HR document creation with improved
compliance and less errors
4.5 min call handling time avg1,800 to 2,000 calls per day
Customer Benefits
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Your gain.Guaranteed governance
Reduced HR administrative
costs
Faster implementation
Reduced legal risk and liability
Reduced service center response
time
Reduced staff communication
cycle time
Increased HR staff productivity
Better employee satisfaction
Reduced IT administration and
storage costs
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OpenText Suite for SAPSAP Ariba Solutions | SAP S4/HANA | SAP Hybris | SAP SuccessFactors Solutions | Microsoft
INFORMATION DELIVERYINFORMATION MANAGEMENTINFORMATION PROCESSING
Invoice Management & OCR
Business Center / Digital Content Processing
xECM for Sharepoint
INFORMATION GOVERNANCE Archiving & Document Access
Core
DocumentPresentment
Hybris DigitalDocuments
Employee File Management
Extended ECM Digital AssetManagement
xECM for SAP SuccessFactors
On Premise | OpenText Cloud | Hybrid
www.opentext.com/SAP@opentext@jon_beardsleyfacebook.com/opentext
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