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Computer Records Controller CRC

Operating Procedural Manual

2017-2018

Issued August 2017

IT- School Administration Services Operating Procedural Manual

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Contents

Mission Statement ......................................................................................................... 4

Chancery ......................................................................................................................... 4

Access to Archived Chancery ......................................................................................... 4

Chancery Open Access for Start of School .................................................................... 5

Summer School 2017 ..................................................................................................... 5

5th Grade to 6th Grade Promotions after Summer School ............................................. 5

School Changes for 2017-18 .......................................................................................... 5

Early Enrollment (Before Start of School) ...................................................................... 6

Enrollment ...................................................................................................................... 6

Checklist before Start of School ................................................................................... 10

Long Term Substitute Teachers ................................................................................... 10

Daily Attendance .......................................................................................................... 11

No-Shows...................................................................................................................... 11

Label Requests.............................................................................................................. 13

DISD Policy-Enrollment & Registration Resources ...................................................... 14

2017-2018 Student Enrollment Age Chart .................................................................. 18

Important Numbers .................................................................................................... 19

Elementary Course Requirements 2017-2018 ............................................................ 20



Effective Date ............................................................................................................... 23

Free Immunizations for Eligible Children ..................................................................... 26

Grade Reporting Calendar 1718 .................................................................................. 27

Grade Reporting ........................................................................................................... 28

GRADE WEIGHTS 2nd – 5th grades ................................................................................ 29

Malfunctions................................................................................................................. 30

Training ......................................................................................................................... 30


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This manual is designed to provide detail instructions and references to assist CRCs throughout the year with performing their duties and responsibilities.

2017-2018 ELEMENTARY DATA CONTROLLERS/CRC OPERATING PROCEDURAL MANUAL

IT- School Administration Services

Mission Statement We are committed to providing the highest level of support to Chancery, GradeSpeed

and soon to be PowerSchool users to produce the greatest accuracy of student data.

The areas of support are: enrollment/withdrawal, attendance, scheduling, grade

reporting, and student demographic records. We will provide these services

encompassing the four core values: focused, friendly, fast and flexible.

The Vision – Dallas ISD seeks to be a premier urban school district.

Our Mission – Educating all students for success.

Chancery This is our last academic year using the Chancery Student Management System. During this school system you will begin to receive training on PowerSchool. All schools will transition to PowerSchool for the 1819 school year.

Access to Archived Chancery Chancery school year 2016-2017 information is available through the following link: http://chancerysms1617.dallasisd.org. You can use the same format for previous years. Please make note that you will not have access to archived Chancery unless you worked during that timeframe. For instance, if 1617 was your first year of work as an Elementary Data Controller you will not have access to prior years.

http://chancerysms1617.dallasisd.org/


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Chancery Open Access for Start of School Campuses have access to all Chancery schools from Thursday, August 10 through Friday, September 1, 2017. Use W-Trans to another DALLAS ISD campus when withdrawing a student from a Dallas ISD school. Specify the intended receiving campus in the notes. This is helpful when trying to track a student that has not enrolled at the new school.

Summer School 2017 Use your Retained Roster for 1617 to identify students scheduled to attend summer school 2017. Your campus principal needs to make grade placement decisions before the start of school. After these decisions are made and if the student is to remain at your campus, assign a homeroom teacher and schedule the student.

5th Grade to 6th Grade Promotions after Summer School When a student is promoted after Summer School 2017 the CRC cannot electronically change the grade level to 6th grade. The elementary school must notify the middle school with documentation like an email from the principal or a letter indicating that the student was promoted after summer school completion.

School Changes for 2017-18 Closed schools for 17-18 are Carver and Earhart Elementary Schools. Carver Elementary School (124) closed at the end of school year 1617. These students were transferred to C F Carr Elementary (122). Earhart Elementary School (140) closed at the end of school year 1617. These students were transferred to Martinez Elementary (265).

306- Solar Preparatory for Girls is KN through third grade. 3rd grade added this year.

285-Harllee Early Childhood Center is PK through first grade. 1st grade added this year.


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Early Enrollment (Before Start of School) District-wide enrollment dates and times are:

Monday August 14

8-4

Tuesday August 15

8-4

Wednesday August 16 Enrollment

Entry

Thursday August 17

12 -7 Late Day

Friday August 18

8-4

Monday August 21

12-7 Late Day

Tuesday August 22

8-4

Wednesday August 23

8-4

Thursday August 24

8-4

Friday August 25 Enrollment

Entry

Online Enrollment System/InfoSnap- is found on the Dallas ISD web page under the parent/student tab. Ask your principal to allow computer access for parents to use during early enrollment. Parents doing the online enrollment will save you significant time with enrollment entry.

Enrollment TEXAS EDUCATION CODE- -- Except as otherwise provided by this

subsection, for a child to be enrolled in a public school, the child must be enrolled by the child’s parent or by the child’s guardian or other person with legal control of the child under a court order. A school district shall record the name, address, and date of birth of the person enrolling a child.

When enrolling a student, please add the Primary and Secondary Guardian’s

relationship code, along with their date of birth. The primary guardian is the

person enrolling the student.

At the request of the Assessment Department, we have added a new

enrollment code for students enrolling from out of state – “E-Enrollment from

Other State”. Per TEA, this code is needed to identify that the student is

enrolling from out of state or country. In addition, in the comments section of


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the enrollment record an entry must be made to indicate the state, school

district or country.

The following are the ONLY codes that schools should be using.

E-Enrollment

E-Enrollment From Other State

Note: Out of Country is treated the same as Out of State.

1. If a student from Out of State enrolls in Dallas ISD, leaves and returns later,

use the E-Enrollment code for the second enrollment.

2. For students enrolling from other Texas schools districts, please add in the

comments section of the enrollment record, the school district they are

coming from.

When enrolling students on Chancery prior to the start of school, use the actual date of enrollment/registration except for August 24th, 25th, 26th and 27th, 2017 which are reserved for the No-Show process. DO NOT USE August 24th, August 25, August 26, and August 27, 2017 for any enrollment or withdrawal transactions. Instead use August 23rd if you are enrolling a student during this timeframe.

Enrollment Forms 2017-2018

A student is not enrolled until they have a first day of attendance.

All students must have an enrollment form on file (NEW and RETURNING students). To print the online enrollment forms for students that submitted online go to Laserfische;


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Document Printing http://records.dallasisd.org/StudentRecords/ (Use your DISD EAD credentials please type Username as: EAD\username) Make sure you can login. File enrollment forms in Alpha by School order (notebook).

Enrollment and Withdrawal policies are in the Student Attendance Accounting Handbook ---the state and district’s guide for student enrollment and withdrawal procedures. Each school’s enrollment process must follow the rules provided in the 2017-2018 SAAH. See section III, General Attendance, Paragraph 2. http://ritter.tea.state.tx.us/school.finance/handbook/ please save this link to your desktop or add as a favorite. The 2017-2018 SAAH link is not posted on the Texas Education Agency at the time of this publication. A link will be emailed to you when it is posted for the current academic year.

Write the actual enrollment date, school name and school location number on the enrollment forms that were not processed through the online enrollment process. All student enrollment forms should be kept in alpha order by school. The date on the enrollment form for a pre-enrolled student should be August 28, 2017. The enrollment date on form is always the first day of attendance. (It helps to write your comments in red when recording information on any student record). Red ink indicates it is documentation written by the school.

Intra-District Students

When enrolling a student transferring from another Dallas ISD school between August 10th and September 1st use the following procedures:

Begin the enrollment process by selecting the option Register/Enroll a Student.

Receive a response that the student is enrolled at another campus.

Withdraw the student using the Register/Enroll option. Add a withdrawal reason of “W-Trans to another DALLAS ISD campus. DO NOT USE “X-NO SHOW” reason.

Complete the enrollment process. Use “E=Enrollment” as your enrollment status code.

After, Friday, September 1, 2017, you will not have access to other campus databases for enrollment/withdrawal of a student. If a student arrives for enrollment at your campus after that date and they are active on another

http://records.dallasisd.org/StudentRecords/

http://ritter.tea.state.tx.us/school.finance/handbook/


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database, you must contact the CRC from the previous campus for the withdrawal.

Verification of Address

Student addresses and phone numbers-(household fields)—need to be verified and updated on all students—particularly the returning students.

Social Security Number and State ID

The State of Texas requires that PEIMS information be reported using either a Social Security Number (optional) or a State ID Number. Make a copy of the card if a student has a Social Security number. If the numbers on the copy of card are difficult to read, write the Social Security Number on the copy. File the copy in the student’s cumulative record for future reference. DO NOT USE PARENTS SOCIAL SECURITY NUMBER WHEN ENROLLING A STUDENT.

If a student does not have a Social Security Number and is transferring from another Texas Public School, perform a search on EDIT+. If a Social Security Number or State ID is found, it should be used. When a Social Security Number or State ID is not found, you must submit a (Request for State ID) form to the PEIMS department.

Complete the district-wide search when enrolling a new or returning student. Parent and student sometimes do not recall ever being enrolled in Dallas ISD and may already have a student ID number. Children that have been tested prior to enrolling have a student ID number. Assignment of multiple District ID number to a student is a common cause of a PID error. When entering the social security number make sure that the number is entered in the social security field without the dashes. When entering state ID number make certain the number is entered in the Social Security field as well.


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Checklist before Start of School

All Students Assigned to Homeroom Advisor. All teachers need to confirm GradeSpeed logins before start of school. Teachers need to validate homeroom assignments and all courses. Use Homeroom Rosters and have teachers sign roster to validate they logged in before start of school.

Finalize Mass Scheduling with SAS Coordinator

Validate accuracy of Homeroom Advisors (new teachers added)

Train your Enrollment Team for start of school enrollment

Validate School Street Directory

Post Street Directory for Parents

Place enrollment dates and times at the school entrances and school marque

Grade Placement after Summer School 2017

Generate Homeroom Roster for Substitute Teachers so attendance can be taken and entered by the CRC

Confirm 5th grade to 6th grade promotions. Letter of promotion must go

with the student to middle school.

Long Term Substitute Teachers A certified teacher teaching for 6 weeks or longer can apply for a GradeSpeed login after the CRC adds the teacher to the staff list and assigns classes to the long term substitute teacher.


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Daily Attendance The Student Attendance Accounting Handbook is the State and District guide

for daily attendance accounting procedures. Each school’s daily attendance collection process must follow the rules provided in the 2017-2018 SAAH. (General Attendance Requirement). http://www.tea.state.tx.us/index2.aspx?id=7739

Attendance must be taken the first day of school. All teachers need to confirm their login before the start of school. If the teacher attempts to login to GradeSpeed and their schedule is not listed do the following:

1. Validate on Chancery that the teacher has classes and students assigned to their homeroom, along with courses assigned to the teacher.

2. If the teacher has classes and students assigned to their homeroom contact your SAS Coordinator. **Remember if you make homeroom changes and/or master schedule changes it takes overnight processing to update GradeSpeed.

Homeroom attendance will be entered on GradeSpeed. Attendance for all elementary schools must be submitted by the designated homeroom teacher by 10:00 a.m. daily. The teacher has the responsibility of entering only one of three entries: tardy, present or absent.

Teachers must submit their attendance even when all students are present.

Teachers’ attendance will be transferred from GradeSpeed to Chancery. Chancery is updated approximately every 30 minutes with attendance from GradeSpeed throughout the day.

No-Shows The Chancery SMS no-show process is an automatic process. It requires the following actions:

Attendance must be submitted the first day of school and every school day

thereafter. Teachers should submit their attendance on GradeSpeed no

later than 10 a.m. daily.

http://www.tea.state.tx.us/index2.aspx?id=7739


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Student Homeroom changes must be done immediately so the correct

teacher is submitting the student’s attendance. If you have a case where a

student is marked absent because he/she was on the incorrect teacher’s

electronic attendance roster, you need to change the student’s homeroom

and correct the student’s attendance immediately. It takes overnight for the

Homeroom Advisor change to update GradeSpeed.

The Chancery SMS no-show process will calculate a student’s attendance

from the first day of school on Monday, August 28, 2017 through the no-

show processing day on Tuesday, August 29, 2017 at end of day.

You will print the DSDR Attendance Report by Teacher-Elem for August 28th

and August 29th to use as the student enrollment/attendance verification.

Have teachers sign and date it for enrollment/attendance verification.

Teachers must submit attendance on Gradespeed and mark attendance on

this report for the two days.

On Tuesday, August 29, 2017, have teachers verify the DSDR Attendance

Report by Teacher-Elem report. If needed, make necessary corrections on

student's attendance by end of day August 29th.

By end of day, Tuesday, August 29th, all students that were absent on the

first two days of school will be programmatically withdrawn as No Shows.

No-show students will have an X-No Show on their enrollment/withdrawal record. The record will have the date 08/25/2017. August 25, 2017 should not be used for any withdrawals or enrollments other than X-No-Show. Do not use August 24-27, 2017.

If a student is accidently marked as an x-no-show, enroll the student using

his/her actual enrollment date. Assign the student to a homeroom, schedule

the student and verify their attendance. Call your SAS Coordinator for

assistance if needed.


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If a student should have been a no-show. The CRC can do a manual X-No

Show through the withdrawal process by selecting X-No Show and using

08/25/2017 as the No Show date.

No Show Students That Arrive after the No Show Processing- If a student

arrives at your campus after this process, enroll him/her using the actual

enrollment date. Assign the student to a homeroom and schedule the

student with the correct effective date -- “Student’s First Day”.

No-Show Cum Files -- 6th grade students feeding to the middle school that

are a no-show at the middle school should have their cum files returned to

the elementary campus. The last school attended is the custodian of record.

Inquire with the middle school if you do not receive the cumulative files for

the 6th graders.

Label Request

All product request should be sent via email to the following email address:

[email protected] by noon to be processed the same day

This email address is strictly for product request

Please include the following information:

Example for the subject line: 101- J Q Adams - AN (your assigned

coordinator initials)

Body of text on email should include correct name of label, sort option and

quantity (refer to the DISD Label pamphlet) before requesting.

No other information is required

Allow 4 business days for the labels to arrive at your school campus

Submit your request by 12 noon for it to be submitted for processing.

Any request submitted after 12 noon will not be processed till the following

work day


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DISD Policy-Enrollment & Registration Resources Dallas ISD Policy & Procedure-Enrollment & Registration

FD (LEGAL, LOCAL, REGULATIONS) Appeals • FDB (Legal) Intra-District Transfers • FDC (Legal) Homeless Students Assignment/Placement to Schools or Classes • FD (Local) • FDAA (Legal) Public Education Grants • FDB (Legal) Intra-District Transfers • FDB (Local) Intra-District Transfers • FDC (Legal) Homeless Students • FDD (Legal) Military Dependents Average Daily Attendance • FDA (Local) Inter-District Transfers Bullying • FDB (Legal) Intra-District Transfers Custody • FD (Legal) • FD (Local) Documentation Required • FD (Legal) • FD (Local) • FFAB (Legal) Wellness & Health Services: Immunizations Eligibility for Admission • FD (Legal) • FD (Local) • FFAB (Legal) Wellness & Health Services: Immunizations False Information • FD (Legal) Food Allergies • FD (Legal) Foreign Exchange Students • FD (Legal) • FD (Local)


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• FD (Regulation) Admissions

DISD Policy-Enrollment & Registration Resources

Foster Care • FD (Legal) • FFAB (Legal) Wellness & Health Services: Immunizations Homeless Students/Families • FD (Legal) • FDC (Legal) Homeless Students • FFAB (Legal) Wellness & Health Services: Immunizations Immigration Status • FD (Legal) • FD (Local) • FD (Regulation) Admissions Immunizations • FFAB (Legal) Wellness & Health Services: Immunizations Juvenile Justice • FD (Legal) Magnet & School Choice • FD (Regulation) • FD (Local) • FDB (Local) Intra-District Transfers • FDB (Regulation) Intra-District Transfers Military Dependents • FDD (Legal) Military Dependents • FFAB (Legal) Wellness & Health Services: Immunizations Out of State • FD (Legal) Overage Students • FD (Local) PEG Grants (Public Education Grants) Low Performing Schools

FDA (Local) Inter-District Transfers • FDAA (Legal) Public Education Grants • FDB (Legal)


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Pre-Kindergarten/Kindergarten/1ST Grade • FD (Legal) • FD (Local) Private/Parochial and Unaccredited Schools • FD (Legal) • FD (Local) • FD (Regulation) Admissions Proof of Residency • FD (Legal) • FD (Local) • FD (Regulation) Admissions Records • FDC (Legal) Homeless Students • FDD (Legal) Military Dependents • FFAB (Legal) Wellness & Health Services: Immunizations Residential Facilities • FD (Legal) Special Education • FDB (Legal) Intra-District Transfers • FDC (Legal) Homeless Students Substitute for Parent or Guardian • FD (Legal) • FD (Local) Summer School Enrollment • FD (Legal) Transfers • FD (Legal) • FDA (Local) Inter-District Transfers • FDB (Legal) Intra-District Transfers • FDB (Local) Intra-District Transfers • FDB (Regulation) Intra-District Transfers • FDE (Legal) School Safety Transfers


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• FFAB (Legal) Wellness & Health Services: Immunizations


Transportation • FDAA (Legal) Public Education Grants • FDB (Legal) Intra-District Transfers Tuition • FD (Legal) • FDA (Local) Inter-District Transfers • FDAA (Legal) Public Education Grants • FDD (Legal) Military Dependents Unaccompanied Minor • FD (Legal) Visas • FD (Legal)


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2017-2018 Student Enrollment Age Chart Date Range

Age

09/02/2013 to 09/01/2014 3

09/02/2012 to 09/01/2013 4

09/02/2011 to 09/01/2012 5

09/02/2010 to 09/01/2011 6

09/02/2009 to 09/01/2010 7

09/02/2008 to 09/01/2009 8

09/02/2007 to 09/01/2008 9

09/02/2006 to 09/01/2007 10

09/02/2005 to 09/01/2006 11

09/02/2004 to 09/01/2005 12

09/02/2003 to 09/01/2004 13

09/02/2002 to 09/01/2003 14

09/02/2001 to 09/01/2002 15

09/02/2000 to 09/01/2001 16

09/02/1999 to 09/01/2000 17

09/02/1998 to 09/01/1999 18

09/02/1997 to 09/01/1998 19


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09/02/1996 to 09/01/1997 20

09/02/1995 to 09/01/1996 21 Always verify age from students Birth Certificate and not student’s enrollment form.

Important Numbers

Office Email

Chloe Ellis Hospital/Homebound

972-581-4653 [email protected]

Yolanda Harris Child Find


Marlon Harrison, Manager Application Training & Support


George I-Hernandez, Supervisor LPAC/Home Language Survey


Sharon Lane-Hughes, Coordinator Attendance Improvement & Truancy Reduction


Stella Kastl, Manager Early Learning/Pre-Kindergarten


Nicole Martinez, Data Tech Student IDs/TEA Edit+


Noelia Martinez, Manager Student Record Services


Mark Pierce, Manager Homeless Education


Zejika Ravlija, Supervisor Refugee Support Services


Mahiri Salcido, Supervisor Intake Center


Peggy Sullivan, Manager PEIMS


Tomiki Waters Districtwide Records Management


Jorge Flores 972-749-5720 [email protected]

mailto:[email protected]















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Student Transfers

Elementary Course Requirements 2017-2018

Reading/Lang Arts Span is for ELL students participating in One-Way or Two-Way Dual Language PK-5 and Non-ELL grades 2-5 only. Reading/Lang Arts Eng is for Non-ELL students participating in Two-Way Dual Language PK-5 and ELL grades 2-5 only.

Chancery Report Card Course Options - Alpha Grades for EC- 01 (E, S, or N) E= Excellent (100-90), S= Satisfactory (89-70) and N= Needs Improvement (69 and below).

EC COURSES: Language Arts, Mathematics, Science/Health, Social Studies and Physical Education

PREKINDERGARTEN COURSES More than 9 courses listed creates two cumulative labels per semester.

General Ed. Class

Bilingual Class

(One-Way Dual Language

Bilingual Class

(Two-Way Dual Language)

Mixed Class

(Gen. Ed. and ESL)

Emergent Literacy-Reading Emergent Literacy-Reading Emergent Literacy-Reading Emergent Literacy-Reading

Emergent Literacy-Writing Emergent Literacy-Writing Emergent Literacy-Writing Emergent Literacy-Writing

Mathematics Mathematics Mathematics Mathematics Science/Health/Health Science/Health Science/Health Science/Health

Social Studies Social Studies Social Studies Social Studies

Fine Arts Fine Arts Fine Arts Fine Arts

Music= Language and Comm




Physical Development Physical Development Physical Development Physical Development

Conduct = Social Emotional Dev




KINDERGARTEN COURSES More than 9 courses listed creates two cumulative labels per semester.

General Ed. Class

Bilingual Class


Bilingual Class


Mixed Class

(Gen. Ed. and ESL)

Language Arts Reading/Lang Arts Spanish

Reading/Lang Arts Spanish or

Language Arts

Reading Read/Lang Arts English* Reading

Mathematics Mathematics Mathematics Mathematics

Science/Health Science/Health Science/Health Science/Health

Social Studies Social Studies Social Studies Social Studies

Art Art Art Art

Music Music Music Music

Physical Education Physical Education Physical Education Physical Education

Conduct Conduct Conduct Conduct


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Elementary Course Requirements 2017-2018

FIRST GRADE More than 9 courses listed creates two cumulative labels per semester.

General Ed. Class

Bilingual Class


Bilingual Class


Mixed Class

(Gen. Ed. and ESL)

Language Arts Reading/Lang Arts Spanish

Reading/Lang Arts Spanish and/or

Language Arts

Reading Read/Lang Arts English* Reading

Mathematics Mathematics Mathematics Mathematics

Science/Health Science/Health Science/Health Science/Health Social Studies Social Studies Social Studies Social Studies

Art Art Art Art

Music Music Music Music

Physical Education Physical Education Physical Education Physical Education

Conduct Conduct Conduct Conduct

*Determined by the student’s home/native language or by program model implementation. March 2017

Numeric Grades only for 2nd-5th grades. Class weights are set for 50% classwork/homework, 20% tests, 20% projects and 10% six weeks test. Electives are set for 100% classwork. Board Policy EIA.

SECOND GRADE More than 9 courses listed creates two cumulative labels per semester.

General Ed. Class Bilingual Class

(One Way & Two-Way Dual Language) Mixed Class

General Ed. and ESL

Language Arts Reading/Lang Arts Spanish and Language Arts

Reading Reading/Lang Arts English Reading

Mathematics Mathematics Mathematics

Science/Health Science/Health Science/Health

Social Studies Social Studies Social Studies

Art Art Art

Music Music Music

Physical Education Physical Education Physical Education

THIRD GRADE More than 9 courses listed creates two cumulative labels per semester.



General Ed. and ESL





Social Studies Social Studies Social Studies Art Art Art

Music Music Music



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Elementary Course Requirements 2017-2018 FOURTH GRADE More than 9 courses listed creates two cumulative labels per semester.

General Ed. Class

Bilingual Class (One Way & Two-Way Dual Language)

Mixed Class General Ed. and ESL






Art Art Art

Music Music Music


FIFTH GRADE More than 9 courses listed creates two cumulative labels per semester.



General Ed. and ESL






Art Art Art Music Music Music


March 2017

Effective Date When scheduling a student and assigning the homeroom advisor for the first time always use “Student’s First Day” as the effective date. Failure to use this option can cause problems with other data fields when attempting to make corrections. Using the incorrect effective date impacts attendance and grades.


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IT School Administration Telephone Numbers Dallas Education Center (DEC)

9400 N. Central Expressway, Suite 1000 Box 88

Office Cellular Miriam Coleman-Harris, Manager 972-925-3421 469-426-1067 [email protected] Rosa Estrada, Coordinator 972-925-3967 469-417-9863 [email protected] Andrea Nolan, Coordinator 972-925-3297 214-763-8245 [email protected] Lisa Ayala, Coordinator 972-925-5432 214-683-7454 [email protected] Sophia Jones, Coordinator 972-925-3435 214-536-4377 [email protected]







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Free Immunizations for Eligible Children


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Grade Reporting Calendar 1718

Beginning of Six Weeks Aug 28 Oct 2 Nov 6 Jan 9 Feb 26 Apr 16

Grade Speed Progress Reports 1st 2nd 3rd 4th 5th 6th

* Tchrs complete grades for Progress Reports Sep 8 Oct 19 Dec 1 Jan 26 Mar 23 May 4

* Print Progress Reports Sep 11 Oct 23 Dec 4 Jan 29 Mar 26 May 7

* Distribute GradeSpeed Progress Letters Sep 11 Oct 23 Dec 4 Jan 29 Mar 26 May 7

Validations 1st 2nd 3rd 4th 5th 6th

* Print and distribute Validation Lists Sep 22 Oct 27 Dec 15 Feb 16 Apr 6 May 16

* Validation Lists due from teachers Sep 25 Oct 30 Dec 18 Feb 20 Apr 9 May 18

* Complete Validation Updates (deadline) Sep 27 Nov 1 Dec 20 Feb 22 Apr 11 May 21

End of Six Weeks Sep 29 Nov 3 Dec 21 Feb 23 Apr 13 June 1

GradeSpeed Grade Reporting 1st 2nd 3rd 4th 5th 6th

* GS input closes at end of day / teachers Oct 3 Nov 7 Jan 9 Feb 27 Apr 17 May 22

verify grades

* Tchrs print,sign,date GS gradebooks by Oct 3 Nov 7 Jan 9 Feb 27 Apr 17 May 22

end of day

* Export / import grades Oct 4 Nov 8 Jan 10 Feb 28 Apr 18 May 23

* Print and update Grade Proof List Oct 4 Nov 8 Jan 10 Feb 28 Apr 18 May 23

Report Cards 1st 2nd 3rd 4th 5th 6th

* Print Report Cards Oct 6 Nov 10 Jan 12 Mar 2 Apr 20 May 25

(Send soft copy to SAS, Principal, and Office Manager)

* Report Cards issued Oct 12 Nov 13 Jan 18 Mar 5 Apr 23 Jun 1

Can be issued at Parent Conference on ED Approval

Campus Summary Report 1st 2nd 3rd 4th 5th 6th

Note: Check for BLANK GRADES after each Six Weeks (before printing report cards)


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Grade Reporting

EIA (REGULATION)-X Issued 03/28/2016 DETERMINING CLASSWORK GRADES

Teachers may assign no less than one classwork grade per week per subject or a

minimum of six grades per subject per six weeks.

Report cards for prekindergarten–grade 1 will indicate progress toward mastery of

student learning standards by content area using the letter grades of E for

Excellent/Consistent Progress, S for Satisfactory Progress, and N for Needs

Improvement/Additional Time for Learning. For areas identified as Needs

Improvement, narrative comments will be provided to indicate targets for growth

and to request a parent conference. In prekindergarten, grades for art, music, and

physical education are to be assigned by specialists for full-day students only. In

kindergarten–grade 1, art, music, and physical education teachers will assign

grades in their content area for each grading period of the school year.

TEST AND / OR PROJECT GRADES

Teachers should use a variety of assessment methods such as unit tests, project

evaluation, six-week tests, and the like. There should be no fewer than two and no

more than four test/major project grades per six weeks in each core subject area.

The three six-week grades will be averaged to determine the semester grade for

grade 2. For grades 3–5, the semester exam/ACP will account for five per-cent of

the semester grade, and the three six-week grades will be averaged to account for

the remaining 95 percent of the semester grade. ACPs being administered for the

first year will not be included.

GRADE ERRORS AND CORRECTIONS PK– GRADE 12

Errors in students’ grades must be corrected within ten days after the grading

period ends. Corrections of grade errors will be based on teacher grade book

records. Corrections will be made only on a designated form with the teachers and

principal’s signature and date to verify the change. Copies will be distributed to the

Data Controller and Counselors.


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GRADE WEIGHTS 2nd – 5th grades Grades will be weighted as follows:

Classwork/Homework* 50 percent (Homework grades recorded if they

improve grade average)

Tests 20 percent grade weight

Projects/Products 20 percent grade weight (ex: com-position,

research paper, presentation, report)

Six-week test grade 10 percent grade weight

Art, music, physical education and other elective teachers will assign grades for the

subjects they are assigned, and criteria for grading in these subjects will be based

100 percent on classwork.

Students need to attend their elective courses every six weeks in order to meet the

criteria for grade reporting. A rotation schedule where students attend off and on

every six will cause blank grades.


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Malfunctions Hardware

Report hardware problems for your computer, printer or other hardware to your campus based technician or the Technical Assistance Center (TAC) at 972-925-5630. Also, you can enter your own RemedyForce incident ticket.

Slow Network:

Report this problem to the Technical Assistance Center (TAC) at 972-925-5630 or place a RemedyForce incident ticket. It helps to know if others in your building are experiencing the same problem.

Chancery and GradeSpeed Issues:

Your SAS Coordinator is the contact person for the CRC if it is a data issue. The GradeSpeed Administrator is the teacher’s point of contact with GradeSpeed training and other GradeSpeed concerns.

Training The Application Training and Support department offers several instructor-led training (ILT) opportunities for Dallas ISD staff. To access the fall training schedule go to: inet/ Information Technology/ IT School Administration Services/ Application Training and Support/ Training Information and Calendar.


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DISD

LABELS

Email product requests by noon to:

[email protected]



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Table of Contents

Chancery Labels Page #

DISD 4521 Format Labels 3 - 5

Description: Grade Level Demographic Custom Return

DISD 4523 Format Labels 6 -10

Description: Custom Free Form Discipline 3 Line Mailing (Parent) 3 Line Mailing (Student) 4 Line Mailing 4 Line Demographic 5 Line Demographic 5 Line Mailing (Parent & Student) Homeroom Teacher Elementary Report Card Losing School Receiving School Parent Notification 3 Line Social Security

DISD Student Labels – Xerox Custom 11 - 12

Description: Student ID Instructor Senior Diploma Guidance Counselor

DISD Elementary Cumulative Label Description 13

Table of DISD Elementary Labels 14


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Description of DISD 4521 Format Labels

Label Format: Up to Five Lines, Three Across, 1”x 2 13/16”

Label Type: Grade Level Demographic (Used for Student Cumulative Folder)

Custom Return Labels

Parameters:

Enter Specific Number or ALL To print return

Labels: All

Enrollment Type: Active

Active, Continuing in Same School Next Year Active, Continuing in Other School Next Year Incoming Students Only

Calendar Type: Active

Planning (NOTE: Select “Active” calendar when requesting labels)

Report Effective

Date: Today

Specify (mm/dd/yyy)

Sort Options: Student Name Zip Physical

Homeroom Zip/Grade/Physical Homeroom/Gender Street Mailing Gender Zip Mailing Gender/Grade Zip/Grade/Mailing Grade Level Student Group Grade/Gender Ethnicity/Grade Street Physical (NOTE: Sort options apply to Grade Level Demographic only)

Group Type: All

Student Group Sub-Campus Alternate Campus


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Group Values: All, or Comma Delimited List

Student Last Name: Separate by Comma

Student First Name: Separate by Comma

Student Number: Blank for All, or Comma Separated List

Grade: Both

Male Female

Ethnic Category: All Black, Not Hispanic

All Except White Hispanic American Indian or Alaskan Native White, not Hispanic Asian or Pacific Islander

Student Name: Last, First Name

Homeroom No.: Blank for All, or Comma Separated List

Field 1: TO THE PARENT/GUARDIAN OF Mailing Address Line 2

TO THE PARENT/GARDIAN OF PUPILS AT Mailing Apartment New Line Mailing City Student Name (Last, First, Middle) Mailing State Student Name (Last, First, Middle Initial) Mailing Zip Student Name (First, Middle, Last) Physical Address Line 1 Student Name (First, Middle Initial, Last) Physical Address Line 2 Student Number Physical Apartment Student State ID Physical City Home Language Physical State Age Physical Zip Gender School Name Current DOB School Number Current Ethnicity School Name Next Ethnic Description School Number Next Home Phone School Name Prior Contact 1 School Number Prior Contact 2 SSN Homeschool Student State Number Homeroom/Advisory Homeroom Teacher Grade Principal Mailing Address Line 1


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Fields 2 thru 14: Choose from drop down list (see list above – Field 1)

Example of 4521 Format Labels:

Grade Level Demographic (4521 Format Labels)

Student ID, Gender, Ethnicity, Grade, Birthdate Student Last Name, First Name, MI Student Street Address Parent Last Name, First Name Phone Number *Use for cumulative folder Custom (4521 Format Labels) Pick fields from field options

Return (4521 Format Labels) School Name School Street Address City, State, Zip

4271051 M H 11 03/29/1985 HERNANDEZ, ARMANDO 1820 CREST RIDGE DR. HERNANDEZ, LUIZ 2143242769

ARMANDO HERNANDEZ 1820 CREST RIDGE DR. DALLAS, TX 75228 2143242769 4271051

BRYAN ADAMS HIGH SCHOOL 2102 MILLMAR DR. DALLAS, TX 75228


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Description of DISD 4523 Format Labels

Label Format: Up to Five Lines, Two Across, 1 1/16” x 4 ¼”

Label Type: Custom 5 Line Mailing

Free Form 5 Line Mailing (Parent & Student Names) Discipline Homeroom Teacher 3 Line Mailing (Parent) Elementary Report Card 3 Line Mailing (Student) Losing School 4 Line Mailing Receiving School 4 Line Demographic Parent Notification Label 5 Line Demographic 3 Line Social Security Parameters: Enrollment Type: Active Active and Withdrawn Active, Continuing in Same School Next Year Active, Continuing in Other School Next Year Incoming Students Only Calendar Type: Active Planning (NOTE: Select “Active” calendar when requesting labels) Effective Date: Today Specify (mm/dd/yyyy) (NOTE: Effective date does not apply to incoming student option) Sort Options: Student Name Street Physical Homeroom Zip Physical Homeroom/Gender Zip/Grade Physical Gender Street Mailing Gender/Grade Zip Mailing Grade Level Zip/Grade Mailing Grade/Gender Student Group (NOTE: Sort options do not apply to Custom or Free Form) Group Type: All Student Group Sub-Campus Alternate Campus Group Values: Blank for All, or Comma Delimited Student Last Name: Separate by Comma Student First Name: Separate by Comma Student Number: Blank for All, or Comma Separated Grade: Blank for All, or Comma Separated


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Homeroom TCHR: Last, First Name, Blank for All Student Name: Last, First Name Homeroom No.: Blank for All, or Comma Separated Field 1: TO THE PARENT/GUARDIAN OF Mailing Address Line 2 TO THE PARENT/GUARDIAN OF PUPILS AT Mailing Apartment New Line Mailing City Student Name (Last, First, Middle) Mailing State Student Name (Last, First, Middle Initial) Mailing Zip Student Name (First, Middle, Last) Physical Address Line 1 Student Name (First, Middle Initial, Last) Physical Address Line 2 Student Number Physical Apartment Student State ID Physical City Home Language Physical State Age Physical Zip Gender School Name Current DOB School Number Current Ethnicity School Name Next Ethnic Description School Number Next Home Phone School Name Prior Contact 1 School Number Next Contact 2 SSN Homeschool Student State Number Homeroom/Advisory Homeroom Teacher Grade Principal Mailing Address Line 1 Fields 2 thru 14: Choose from drop down list (see list above – Field 1) Lines 1 thru 5: This report will print the user’s input text


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Example of 4523 Format Labels: Custom (4523 Format Labels)

Pick fields from field options

Free form (4523 Format Labels)

All filters and options are to be ignored except for the 5 text fields

Discipline (4523 Format Labels)

Student First Name, MI, Last Name Student Street Address Parent First Name, Last Name, Relationship, Zip Student ID, Current School, Home Phone Number Gender, Ethnicity, Birthdate, Grade, Next Year School

3 Line Mailing (Parent) (4523 Format Labels)

Parent First Name, Last Name, MI Student Street Address City, State, Zip

3 Line Mailing (Student) (4523 Format Labels)

Student First Name, MI, Last Name Student Street Address City, State, Zip

4 Line Mailing (4523 Format Labels) To The Parent/Guardian Of Student First Name, MI, Last Name Student Street Address City, State, Zip

4 Line demographic (4523 Format Labels)

TO THE PARENT/GUARDIAN OF MARTIN DARIEN 6531 LEANA AVE. DALLAS, TX 75241

TO THE PARENT/GUARDIAN OF HERNANDEZ, ARMANDO 1820 CREST RIDGE DR. DALLAS, TX 75228 2143242769

ARMANDO HERNANDEZ 1820 CREST RIDGE DR. DALLAS, TX 75228 214324276 4271051

ARMANDO HERNANDEZ 1820 CREST RIDGE DR. LUIZ HERNANDEZ 12 75228 4271051 001 2143242769 M h 03/29/1985 11 001

JOHN DARIEN 6531 LEANA AVE. DALLAS, TX 75241

MARTIN DARIEN 6531 LEANA AVE. DALLAS, TX 75241


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Current Loc, Student ID, Gender, Ethnic, Grade Student First Name, MI, Last Name Student Street Address City, State, Zip

4523 Format Labels cont.:

5 Line Demographic (4523 Format Labels) Current Loc, Student ID, Gender, Ethnic, Grade, Phone Number Student First Name, MI, Last Name Parent First Name, MI, Last Name Student Street Address City, State, Zip

5 Line Mailing (4523 Format Labels)

Student First Name, MI, Last Name Student Street Address City, State, Zip

5 Line Mailing (Parent & Student Names (4523 Format Labels)

Parent First Name, Last Name, MI And/Or Student First Name, MI, Last Name Student Street Address City, State, Zip

Homeroom Teacher (4523 Format Labels) Homeroom TCHR, RM – Room Number Student ID, GR - Grade Student First Name, MI, Last Name Student Street Address City, State, Zip

Elementary Report Card (4523 Format Labels)

Student First Name, MI, Last name Student ID, Grade, School Year School Name Principal Name Teacher Last Name, First Name

Losing School (4523 Format Labels)

ARMANDO HERNANDEZ ID 4271051 11 01/02 BRYAN ADAMS HIGH SCHOOL PRIN: KAREN HUNT-RAMOS TEACHER: HUNT, SUSAN

001 4271051 M H 11 MARTIN DARIEN 6531 LEANA AVE. DALLAS, TX 75241

001 0991661 M H 11 2411234567 MARTIN DARIEN JOHN K DARIEN 6531 LEANA AVE. DALLAS, TX 75241

MARTIN DARIEN 6531 LEANA AVE. DALLAS, TX 75241

JOHN DARIEN AND/OR MARTIN DARIEN 6531 LEANA AVE. DALLAS, TX 75241

HUNT RM - 154 ID – 4271051 GR - 11 ARMANDO HERNANDEZ 1820 CREST RIDGE DR DALLAS, TX 75228


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To The Parent/Guardian Of Student First Name, MI, Last Name Student Street Address City, State, Zip

Receiving School (4523 Format Labels) To The Parent/Guardian Of Student First Name, MI, Last Name Student Street Address City, State, Zip

4523 Format Labels cont.: Parent Notification (4523 Format Labels)

To The Parent/Guardian Of Pupils At School Name Student Street Address City, State, Zip

3 Line Social Security (4523 Format Labels)

Current Loc, Student ID, Gender, Ethnic, Grade Student First Name, MI, Last Name Social Security Number/State ID



TO THE PARENT/GUARDIAN OF PUPILS AT W T WHITE HIGH SCHOOL 6531 LEANA AVE. DALLAS, TX 75241

001 4271051 M H 11 MARTIN DARIEN SSN/STATE ID - 405079799


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Description of DISD Student Labels – Xerox Custom * Also known as ‘Counselor Labels’ Label Format: One Line, Two Across, 9/16” x 4 ¼” Label Type: Student ID Senior Diploma Instructor Guidance Counselor Parameters: School Grouping: Current Year School Next Year School Enrollment Options: Active Only Active and Withdrawn Active, Continuing in Same School Next Year Active, Continuing in Other School Next Year Group Type: All Student Group Sub-Campus Alternate Campus Group Values: All, or Comma Delimited List Instructor Name: Last, First, Blank for All Student Selection: All Students Students by Specific IDs Students by Name By Homeroom Student Number: Blank for All, or Comma Separated List Student Last Name: Separate by Comma Student First Name: Separate by Comma Grade: Blank for All, or Comma Separated List Sort Options: Student Name Gender/Student Name Student Number Gender/Grade/Student Name Instructor Name Grade/Student Name Staff Number Grade/Gender/Student Name Homeroom/Student Name Student Group Homeroom/Gender/Name Homerooms: Blank for All, or Comma Separated List Effective Date: Today Specify (mm/dd/yyyy)


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(NOTE: Active Calendar use only) Calendar Type: Active Planning (NOTE: Select “Active” calendar when requesting labels) Copies Per Student: 1,2,3,4,5,6,7,8,9 (NOTE: Instructor Labels Only) Example of Student Labels – Xerox Custom: Student ID (Student labels – Xerox Custom)

Student ID, Student Name (Last, First) Grade, Homeroom, Gender

Instructor (Student Labels-Xerox Custom) Instructor Last, First Name, Room Number

Senior Diploma (Student Labels – Xerox Custom) Student Name (First, Middle, Last)

Guidance Counselor (Student Labels – Xerox Custom) Student ID, Student Name (Last, First), Gender, Ethnicity, Birthdate

* Use for cumulative folders and attendance folders

42710501 HERNANDEZ, ARMANDO 11 265 M

HUNT, CASSANDRA 154

MEGAN MICHELLE ANDERSON

4271051 HERNANDEZ, ARMADO M H 09287


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Description of DISD Elementary Cumulative Label * Also known as Grade Labels

Label Format: 12 Labels per Page, Three Across, 2 3/16” x 2 ¾” Label Type: Elementary Cumulative Parameters: Semester: Fall Spring Student ID: All, or Comma Delimited List Grade Level: All, or Comma Delimited List Homeroom Number: All, or Comma Delimited List Active/Withdrawn: Active Withdrawn Both Sort Options: Student ID Grade Level Homeroom Gender/Grade Level Example of Elementary Student Cumulative Label:

Elementary Student Cumulative Label Student Name, Student ID, Grade, Homeroom School Name, Semester, School Year, Course Name, Cycle Period Grades, Semester Grades, Final Grade Days Absences, Excused Absences, Tardies, Withdrawal Date


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*Use for cumulative folder

Table of DISD Elementary Labels

Label Name Label Options When to Use 3 Line Mailing (Parent) 4523 Format Label

3 Line Mailing (Student) 4523 Format Label

3 Line Social Security 4523 Format Label

4 Line Mailing 4523 Format Label If requested by the principal or office manager

4 Line Demographic 4523 Format Label

5 Line Demographic 4523 Format Label

5 Line Mailing 4523 Format Label

5 Line Mailing (Parent & Student) 4523 Format Label

Custom 4523 Format Label

Discipline 4523 Format Label

Elementary Cumulative Elementary Cumulative Label

After each semester, when grades are final

Elementary Report Card 4523 Format Label

Free Form 4523 Format Label

Grade Level Demographic 4521 Format Label After demographic updates at the beginning of the school year

Guidance Counselor Student Labels – Xerox Custom

Before School Starts

Homeroom Teacher 4523 Format Label

Instructor Student Labels – Xerox Custom

Losing School 4523 Format Label

Parent Notification 4523 Format Label

Receiving School 4523 Format Label

Return 4521 Format Label

Student ID Student Labels – Xerox Custom

Teacher Name Mailing Selected Period Label

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