operational blueprint for school reentry …...oregon achieves . . . together! operational blueprint...

Oregonachieves...together!

OPERATIONALBLUEPRINTFORSCHOOLREENTRY2020-21Updated8/11/2020

UnderODE’sReadySchools,SafeLearnersguidance,eachschool1hasbeendirectedtosubmitaplantothedistrict2inordertoprovideon-siteand/orhybridinstruction.Districtsmustsubmiteachschool’splantothelocalschoolboardandmaketheplansavailabletothepublic.Thisformistobeusedtodocumentadistrict’s,school’sorprogram’splantoensurestudentscanreturnforthe2020-21schoolyear,insomeform,inaccordancewithExecutiveOrder20-25(10).SchoolsmustusetheReadySchools,SafeLearnersguidancedocumentastheycompletetheirOperationalBlueprintforReentry.ODErecommendsplandevelopmentbeinclusiveof,butnotlimitedto,school-basedadministrators,teachersandschoolstaff,healthandnursingstaff,associationleadership,nutritionservices,transportationservices,tribalconsultation,3parentsandothersforpurposesofprovidingexpertise,developingbroadunderstandingofthehealthprotocolsandcarryingoutplanimplementation.

1. Pleasefilloutinformation:SCHOOL/DISTRICT/PROGRAMINFORMATION

NameofSchool,DistrictorProgram HappyValleyMontessoriSchool,LLCKeyContactPersonforthisPlan JamieEdwardsPhoneNumberofthisPerson (503)698-2333EmailAddressofthisPerson [email protected]

Sectorsandpositiontitlesofthosewhoinformedtheplan

JamieEdwards(Director/Owner/HeadTeacher)

Localpublichealthoffice(s)orofficers(s) SarahPresent(503)742-5300(HealthHousing&HumanServicesClackamasCounty

NameofpersonDesignatedtoEstablish,ImplementandEnforcePhysicalDistancingRequirements

JamieEdwards

IntendedEffectiveDatesforthisPlan September1st,2020ESDRegion NorthClackamasESD

2. Pleaselisteffortsyouhavemadetoengageyourcommunity(publichealthinformationsharing,takingfeedbackonplanning,etc.)inpreparingforschoolin2020-21.IncludeinformationonengagementwithcommunitiesoftenunderservedandmarginalizedandthosecommunitiesdisproportionatelyimpactedbyCOVID-19.

HVMwasestablishedasanEmergencyChildcareCenter(ECC)undertherulesandregulationsoftheEarlyLearningDivision(ELD)sincelateMarch.WeopenedourdoorstoanyandallFrontline/FirstResponders,followedbyEssentialWorkersofourownimmediateschoolcommunity.Wewerelistedwith211beforegettingourfirstcallinMay.HVMacceptsDHSandwasawardedslotstotoserveanyunderservedandmarginalizedfamiliesinourcommunitythroughPreschoolPromise(pending)sothatwemayalsoprovidecareforanychildrendisproportionatelyimpactedbyCOVID-19.

1Forthepurposesofthisguidance:“school”referstoallpublicschools,includingpubliccharterschools,publicvirtualcharterschools,alternativeeducationprograms,privateschoolsandtheOregonSchoolfortheDeaf.Foreaseofreadability,“school”willbeusedinclusivelytoreferenceallofthesesettings.2Forthepurposesofthisguidance:“district”referstoaschooldistrict,educationservicedistrict,publiccharterschoolsponsoringdistrict,virtualpubliccharterschoolsponsoringdistrict,statesponsoredpubliccharterschool,alternativeeducationprograms,privateschools,andtheOregonSchoolfortheDeaf.3TribalConsultationisaseparateprocessfromstakeholderengagement;consultationrecognizesandaffirmstribalrightsofself-governmentandtribalsovereignty,andmandatesstategovernmenttoworkwithAmericanIndiannationsonagovernment-to-governmentbasis.

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3. Indicatewhichinstructionalmodelwillbeused.

SelectOne:☒On-SiteLearning ☐HybridLearning ☐ComprehensiveDistanceLearning

4. IfyouselectedComprehensiveDistanceLearning,youonlyhavetofilloutthegreenportionoftheOperationalBlueprintforReentry(i.e.,page2intheinitialtemplate).

5. IfyouselectedOn-SiteLearningorHybridLearning,youhavetofillouttheblueportionoftheOperationalBlueprintforReentry(i.e.,pages3-19intheinitialtemplate)andsubmitonline.(https://app.smartsheet.com/b/form/a4dedb5185d94966b1dffc75e4874c8a)byAugust17,2020orpriortothebeginningofthe2020-21schoolyear.

*Note:Privateschoolsarerequiredtocomplywithonlysections1-3oftheReadySchools,SafeLearnersguidance.

REQUIREMENTSFORCOMPREHENSIVEDISTANCELEARNINGOPERATIONALBLUEPRINTThissectionmustbecompletedbyanyschoolthatisseekingtoprovideinstructionthroughComprehensiveDistanceLearning.ForPrivateSchools,completingthissectionisoptional(notrequired).SchoolsprovidingOn-SiteorHybridInstructionalModelsdonotneedtocompletethissection.

DescribewhyyouareselectingComprehensiveDistanceLearningastheschool’sInstructionalModelfortheeffectivedatesofthisplan.

N/A.Weareaprivateschool/facility.WecontinuetobeinoperationasanECCthroughtheELD,butwantedtocompletethisBlueprintasameasureofinformationandconcreteexerciseofbestprotocolinconjunctionwithourHealth&SafetyPlandocuments(ELD).

IncompletingthisportionoftheBlueprintyouareattestingthatyouhavereviewedtheComprehensiveDistanceLearningGuidance.HereisalinktotheoverviewofCDLRequirements.PleasenameanyrequirementsyouneedODEtoreviewforanypossibleflexibilityorwaiver.N/A

Describetheschool’splan,includingtheanticipatedtimeline,forreturningtoHybridLearningorOn-SiteLearningconsistentwiththeReadySchools,SafeLearnersguidance.WehavebeenOn-sitesincetheonsetofthepandemic.WeadheretoallsafetyandhealthregulationpertheELD.WehavecombedthroughtheReadySchools,SafeLearnersguidanceandareconsistentlymeetingorrisingabovethecurrentstandards.WewillfurtherimplementanyadditionalprotocolreleasedtousinthefinaldraftfromtheELDonFriday,August14th(withimplementationbySeptember1st,2020).

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TheremainderofthisoperationalblueprintisnotapplicabletoschoolsoperatingaComprehensiveDistanceLearningModel.

ESSENTIALREQUIREMENTSFORHYBRID/ON-SITEOPERATIONALBLUEPRINTThissectionmustbecompletedbyanyschoolthatisprovidinginstructionthroughOn-SiteorHybridInstructionalModels.

SchoolsprovidingComprehensiveDistanceLearningInstructionalModelsdonotneedtocompletethissectionunlesstheschoolisimplementingtheLimitedIn-PersonInstructionprovisionundertheComprehensiveDistanceLearningguidance.

0.CommunityHealthMetrics

METRICSFORON-SITEORHYBRIDINSTRUCTION

☒ Theschoolcurrentlymeetstherequiredmetricstosuccessfullyreopenforin-personinstructioninanOn-SiteorHybridmodel.Ifthisboxcannotyetbechecked,theschoolmustreturntoComprehensiveDistanceLearningbutmaybeabletoprovidesomein-personinstructionthroughtheexceptionsnotedbelow.

EXCEPTIONSFORSPECIFICIN-PERSONINSTRUCTIONWHEREREQUIREDCONDITIONSAREMET

☒ Theschoolcurrentlymeetstheexceptionsrequiredtoprovidein-personpersoneducationforstudentsingradesK-3(seesection0d(1)oftheReadySchools,SafeLearnersguidance).

☐ Theschoolcurrentlymeetstheexceptionsrequiredtoprovidelimitedin-personinstructionforspecificgroupsofstudents(seesection0d(2)oftheReadySchools,SafeLearnersguidance).

☐ Theschoolcurrentlymeetstheexceptionsrequiredforremoteorruralschoolsinlargerpopulationcountiestoprovidein-personinstruction(seesection0d(3)oftheReadySchools,SafeLearnersguidance).

☐ Theschoolcurrentlymeetstheexceptionsrequiredforsmallerpopulationcountiestoprovidein-personinstruction(seesection0d(4)oftheReadySchools,SafeLearnersguidance).

☐ Theschoolcurrentlymeetstheexceptionsrequiredforschoolsinlowpopulationdensitycounties(seesection0d(5)oftheReadySchools,SafeLearnersguidance).

☐ Theschoolcurrentlymeetstheexceptionsrequiredforsmalldistrictstoprovidein-personinstruction(seesection0d(6)oftheReadySchools,SafeLearnersguidance).

1.PublicHealthProtocols

1a.COMMUNICABLEDISEASEMANAGEMENTPLANFORCOVID-19

OHA/ODERequirements Hybrid/OnsitePlan☒ ImplementmeasurestolimitthespreadofCOVID-19withinthe

schoolsetting.ThisschoolusestheCommunicableDiseaseGuidancepublishedbytheOregonDepartmentofEducationandtheOregonHealthAuthority.HVMSchool’sCOVID-19SpecificCommunicableDiseaseManagementPlanispartofitsHealth&SafetyPlanpertheELD(acopyisavailableuponrequest).Theschool’sadministrator,JamieEdwards,willberesponsibleforenforcingphysicaldistancingrequirements.WewillreachouttoourlocalLPHAcontact,SarahPresent(ClackamasCountyHealthOfficer),ifthereisacaseofCOVID-19connectedtoourfacility.Theschool’sannualstafftraininginlateAugustwillincludesections1-3oftheReadySchools,SafeLearnersguidanceaswellasthenewguidancefromtheELDdistributedonAugust14th.TheschoolhasaprotocolforreportinganyconfirmedcasesofCOVID-19,aswellasanyclustersofillnessamongstafforstudentsoranyone

☒ UpdatewrittenCommunicableDiseaseManagementPlantospecificallyaddressthepreventionofthespreadofCOVID-19.

☒ Designateapersonateachschooltoestablish,implementandenforcephysicaldistancingrequirements,consistentwiththisguidanceandotherguidancefromOHA.

☒ IncludenamesoftheLPHAstaff,schoolnurses,andothermedicalexpertswhoprovidedsupportandresourcestothedistrict/schoolpoliciesandplans.Reviewrelevantlocal,state,andnationalevidencetoinformplan.

☒ Processandproceduresestablishedtotrainallstaffinsections1-3oftheReadySchools,SafeLearnersguidance.Considerconductingthetrainingvirtually,or,ifin-person,ensurephysicaldistancingismaintainedtothemaximumextentpossible.

☒ Protocoltonotifythelocalpublichealthauthority(LPHADirectorybyCounty)ofanyconfirmedCOVID-19casesamongstudentsorstaff.

☒ Plansforsystematicdisinfectionofclassrooms,offices,bathroomsandactivityareas.

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OHA/ODERequirements Hybrid/OnsitePlan☒ ProcesstoreporttotheLPHAanyclusterofanyillnessamongstaff

orstudents.whohasenteredtheschoolbuilding(seeourELDHealth&SafetyPlan).Theschoolhaspostedprotocolsthroughouttheschoolbuildingthatoutlinethedisinfectingprotocolsforeacharea:classroom,bathrooms,porch,activityareasandoutdoorspace.Theschool’sweeklyattendanceanddropoff/pickuplogswillbeavailableforsubmissionandreviewatanytime.Theschool’sscreeningDrop-Off&Pick-UpproceduresareoutlinedinSection1f(Entry&Screening).TheisolationofstudentswithpotentialsymptomsandprotocolforcommunicationtoourschoolcommunityiscoveredinSection1i(IsolationMeasures).Section1iaswellasSection3coverstheprotocoltorespondtopotentialoutbreaks:HVMhasoneclassroom/cohortwithadailylogthatincludesthefollowinginformation*:

• Child’sname• Dropoff/pickuptime• Parent/guardiannameandemergencycontactinformation• Allstaff(includingitinerantstaff,districtstaff,substitutes,

andguestteachers)namesandphonenumberswhointeractwithastablecohortorindividualstudent

*Theselogswillbekeptonsiteforaminimumoffourweeks.Weareaclosedclassroom/singlecohortwithamaximumof20childrenandourownoutdoorspace.Thereisnocrossoverofstaffatanytime.Wewillkeeprecordsofanyonewhomustcomeintothebuildingformaintenance,delivery,orIEP,etc.IfanyonewhohasenteredtheschoolisdiagnosedwithCOVID-19,theschoolwillconsultwiththeLPHAregardingthecleaningandpossibleprogramclosure.ProtocoltorespondtopotentialoutbreaksisoutlinesinSection3.

☒ ProtocoltocooperatewiththeLPHArecommendations.☒ ProvidealllogsandinformationtotheLPHAinatimelymanner.☒ Protocolforscreeningstudentsandstaffforsymptoms(see

section1foftheReadySchools,SafeLearnersguidance).☒ Protocoltoisolateanyillorexposedpersonsfromphysicalcontact

withothers.☒ ProtocolforcommunicatingpotentialCOVID-19casestothe

schoolcommunityandotherstakeholders(seesection1eoftheReadySchools,SafeLearnersguidance).

☒ Createasystemformaintainingdailylogsforeachstudent/cohortforthepurposesofcontacttracing.Thissystemneedstobemadeinconsultationwithaschool/districtnurseoranLPHAofficial.SamplelogsareavailableasapartoftheOregonSchoolNursesAssociationCOVID-19Toolkit.• Ifastudent(s)ispartofastablecohort(agroupofstudents

thatareconsistentlyincontactwitheachotherorinmultiplecohortgroups)thatconformtotherequirementsofcohorting(seesection1doftheReadySchools,SafeLearnersguidance),thedailylogmaybemaintainedforthecohort.

• Ifastudent(s)isnotpartofastablecohort,thenanindividualstudentlogmustbemaintained.

☒ Requiredcomponentsofindividualdailystudent/cohortlogsinclude:• Child’sname• Dropoff/pickuptime• Parent/guardiannameandemergencycontactinformation• Allstaff(includingitinerantstaff,districtstaff,substitutes,

andguestteachers)namesandphonenumberswhointeractwithastablecohortorindividualstudent

☒ Protocoltorecord/keepdailylogstobeusedforcontacttracingforaminimumoffourweekstoassisttheLPHAasneeded.

☒ Processtoensurethatallitinerantandalldistrictstaff(maintenance,administrative,delivery,nutrition,andanyotherstaff)whomovebetweenbuildingskeepalogorcalendarwitharunningfour-weekhistoryoftheirtimeineachschoolbuildingandwhotheywereincontactwithateachsite.

☒ ProcesstoensurethattheschoolreportstoandconsultswiththeLPHAregardingcleaningandpossibleclassroomorprogramclosureifanyonewhohasenteredschoolisdiagnosedwithCOVID-19.

☒ Protocoltorespondtopotentialoutbreaks(seesection3oftheReadySchools,SafeLearnersguidance).

1b.HIGH-RISKPOPULATIONS

OHA/ODERequirements Hybrid/OnsitePlan☒ Servestudentsinhigh-riskpopulation(s)whetherlearningis

happeningthroughOn-Site,Hybrid(partiallyOn-SiteandpartiallyComprehensiveDistanceLearningmodels),orComprehensiveDistanceLearningmodels.

High-riskpopulationsincludeeldersover65yearsofageorpeoplewhohaveoneormoreofthefollowingmedicalconditions:Asthma,HeartDisease,compromisedimmunityduetorecoveringfrommajorillnessessuchascancer,HIV,ororgantransplants,obesity,diabetes,orotherdiseasesofvitalorganssuchaskidney,liver,orsicklecelldisease.

Ourstudentpopulationcurrentlydoesnotincludeachildwithanyoftheseseveremedicalconditions.Noneofourstaffmembersarecategorizedunderhighriskpopulationsatthistime.Shouldafutureenrollmentofachildinahighriskpopulationoccur,thenwewill

MedicallyFragile,ComplexandNursing-DependentStudentRequirements☒ Alldistrictsmustaccountforstudentswhohavehealthconditions

thatrequireadditionalnursingservices.Oregonlaw(ORS336.201)definesthreelevelsofseverityrelatedtorequirednursingservices:1. MedicallyComplex:Arestudentswhomayhaveanunstable

healthconditionandwhomayrequiredailyprofessionalnursingservices.

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OHA/ODERequirements Hybrid/OnsitePlan2. MedicallyFragile:Arestudentswhomayhavealife-

threateninghealthconditionandwhomayrequireimmediateprofessionalnursingservices.

3. Nursing-Dependent:Arestudentswhohaveanunstableorlife-threateninghealthconditionandwhorequiredaily,direct,andcontinuousprofessionalnursingservices.

providethefamilywithremotelearningresources,andfacilitateZoommeetingsof30minutesperdaywhenateacherisconductingsmallgrouplessons.

Ifwehireastaffmemberinahighriskpopulationinthenearfuture(orhaveachild’sIEPproviderinourclassroomwhoishighrisk),wewillfacilitateaspaceforthisstaffmembertoworkwithachildorasmallgroupofchildrenwhilepromotingfrequenthandwashingintheclassroomsink,andwearingamaskwithinSchoolpremises(insideandoutsidewithconsideringofaFaceShieldaswell).

AfewofourchildrendoreceivespeechlanguagetherapyorvisitsfromtheEarlyInterventionspecialistswithinourpremisesonceamonth,andwewillfacilitatetheircontinuedsessionsbyrequestingthetherapisttoentertheSchoolwithamask,washhandsuponarrival,andworkwiththechildinaremotecorneroftheclassroomtosupport6feetdistancingasfaraspossible,whilealsoobservingthechildintheclassroomenvironment.

☒ Staffandschooladministrators,inpartnershipwithschoolnurses,orotherschoolhealthproviders,shouldworkwithinterdisciplinaryteamstoaddressindividualstudentneeds.Theschoolregisterednurse(RN)isresponsiblefornursingcareprovidedtoindividualstudentsasoutlinedinODEguidanceandstatelaw:• Communicatewithparentsandhealthcareprovidersto

determinereturntoschoolstatusandcurrentneedsofthestudent.

• Coordinateandupdateotherhealthservicesthestudentmaybereceivinginadditiontonursingservices.Thismayincludespeechlanguagepathology,occupationaltherapy,physicaltherapy,aswellasbehavioralandmentalhealthservices.

• ModifyHealthManagementPlans,CarePlans,IEPs,or504orotherstudent-levelmedicalplans,asindicated,toaddresscurrenthealthcareconsiderations.

• TheRNpracticingintheschoolsettingshouldbesupportedtoremainuptodateoncurrentguidelinesandaccessprofessionalsupportsuchasevidence-basedresourcesfromtheOregonSchoolNursesAssociation.

• Serviceprovisionshouldconsiderhealthandsafetyaswellaslegalstandards.

• Appropriatemedical-gradepersonalprotectiveequipment(PPE)shouldbemadeavailabletonursesandotherhealthproviders.

• WorkwithaninterdisciplinaryteamtomeetrequirementsofADAandFAPE.

• High-riskindividualsmaymeetcriteriaforexclusionduringalocalhealthcrisis.

• Refertoupdatedstateandnationalguidanceandresourcessuchas:o U.S.DepartmentofEducationSupplementalFactSheet:

AddressingtheRiskofCOVID-19inPreschool,ElementaryandSecondarySchoolsWhileServingChildrenwithDisabilitiesfromMarch21,2020.

o ODEguidanceupdatesforSpecialEducation.ExamplefromMarch11,2020.

o OAR581-015-2000SpecialEducation,requiresdistrictstoprovide‘schoolhealthservicesandschoolnurseservices’aspartofthe‘relatedservices’inorder‘toassistachildwithadisabilitytobenefitfromspecialeducation.’

o OAR333-019-0010PublicHealth:InvestigationandControlofDiseases:GeneralPowersandResponsibilities,outlinesauthorityandresponsibilitiesforschoolexclusion.

1c.PHYSICALDISTANCING

OHA/ODERequirements Hybrid/OnsitePlan☒ Establishaminimumof35squarefeetperpersonwhen

determiningroomcapacity.Calculateonlywithusableclassroomspace,understandingthatdesksandroomset-upwillrequireuseofallspaceinthecalculation.Thisalsoappliesforprofessionaldevelopmentandstaffgatherings.

MostoftheMontessorilessonsaregiven1:1betweenteacherandchildattablesorrugsthatarewellseparatedfromotherchildren,soourenvironmentandoperationnaturallyincludephysicaldistancing.

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OHA/ODERequirements Hybrid/OnsitePlan☒ Supportphysicaldistancinginalldailyactivitiesandinstruction,

maintainingsixfeetbetweenindividualstothemaximumextentpossible.

MostMontessoriclassroomsarealsodesignedwith50squarefeetofspaceinmindforeachchild.

Childrennaturallylovetohug,holdhandsorsitclosetoeachother.Weareshowingthemalternativewaystoexpresstheiremotions,suchasanelbowshakeinsteadofahandshakeoradistancehigh-5intheairwithnocontact.

Wearesettingdowncirclesorothershapessoeverychildhastheirownwell-separatedspotfromtheotherchildreningroupgatherings.

Thechildrenarepresentlyeatingtheirmealsandsnacksatindividualwell-separatedtables.,

Weareincreasingdistancebetweenchildrenwhenstandinginaqueuetostepoutdoorsorforhandwashinguponreturningtotheclassroom.Wehavetheluxuryofmostlystaggeringoutdoorandhandwashingthroughoutthedayduetothestructureofourspaceandaccesstotheoutdoorsaswellasthe3child-sizedsinks.

Thechildrennaturallystaggerbetweentheindoorandoutdoorspace.

ParentsarecurrentlynotpermittedtoentertheSchoolwithdrop-offandpick-upatthefrontentrancetoourSchool,andweareholdingZoommeetingsforparent-teacherconferencestoaddressanyconcernsandquestionsthatmayarise.

☒ Minimizetimestandinginlinesandtakestepstoensurethatsixfeetofdistancebetweenstudentsismaintained,includingmarkingspacingonfloor,one-waytrafficflowinconstrainedspaces,etc.

☒ Schedulemodificationstolimitthenumberofstudentsinthebuilding(e.g.,rotatinggroupsbydaysorlocation,staggeredschedulestoavoidhallwaycrowdingandgathering).

☒ Planforstudentswhowillneedadditionalsupportinlearninghowtomaintainphysicaldistancingrequirements.Provideinstruction;don’temploypunitivediscipline.

☒ Staffshouldmaintainphysicaldistancingduringallstaffmeetingsandconferences,orconsiderremoteweb-basedmeetings.

1d.COHORTING

OHA/ODERequirements Hybrid/OnsitePlan☒ Wherefeasible,establishstablecohorts:groupsshouldbeno

largerthancanbeaccommodatedbythespaceavailabletoprovide35squarefeetperperson,includingstaff.• Thesmallerthecohort,thelessriskofspreadingdisease.As

cohortgroupsincreaseinsize,theriskofspreadingdiseaseincreases.

ChangestoSectionasof8/14/20pertheELD: •Revisionsarefinalizedtoreturntomaximumgroupsizesasdefinedbychildcarelicensingrequirementsfordifferenttypesofproviders. oForRegisteredFamilyproviders,themaximumstablegroupsizeis10 oForCertifiedFamilyproviders,themaximumstablegroupsizeis16 oForCertifiedCenterproviders,themaximumstablegroupsizeis20 oForSchool-ageproviders,themaximumstablegroupsizeis30 •Revisionsmaintainrequirementsrelatedtostablegroups,andaddclarifyinglanguageregardingtheimplementationofstablegroups. Requirements.DuringCOVID-19,anearlycareandeducationprogrammustdothefollowing: •Assignandkeepchildreninstablegroupswiththesameassignedadults. oAnewchildmaybeaddedormovedtoadifferentstablegroupifitisapermanentchange. •Requirestafftopracticephysicaldistancing(i.e.sixfeet)atalltimeswithinthefacilitywithadults,aswellasotherstaffwhoarenotwithinthesamestablegroup. •Requirestaffassignedtoastablegrouptopracticephysicaldistancingwithchildrenfromotherstablegroupsandtakeprecautionstoensurechildrendothesame. oStaffandchildrenarenotrequiredtophysicallydistancefromadultsorchildrenwithintheirstablegroup.10GroupSizeandStableGroups •Staff-to-childratiosandmaximumgroupsizesmustadheretothosespecifiedinlicensingrulesbyprovidertype.Thesegroupsizesand

☒ Studentscannotbepartofanysinglecohort,orpartofmultiplecohortsthatexceedatotalof100peoplewithintheeducationalweek.Schoolsshouldplantolimitcohortsizestoallowforefficientcontact-tracingandminimalriskforexposure.

☒ Eachschoolmusthaveasystemfordailylogstoensurecontracttracingamongthecohort(seesection1aoftheReadySchools,SafeLearnersguidance).

☒ Minimizeinteractionbetweenstudentsindifferentstablecohorts(e.g.,accesstorestrooms,activities,commonareas).ProvideaccesstoAllGender/GenderNeutralrestrooms.

☒ Cleaninganddisinfectingsurfaces(e.g.,desks,doorhandles,etc.)mustbemaintainedbetweenmultiplestudentuses,eveninthesamecohort.

☒ Designcohortssuchthatallstudents(includingthoseprotectedunderADAandIDEA)maintainaccesstogeneraleducation,grade-levelacademiccontentstandards,andpeers.

☒ Staffwhointeractwithmultiplestablecohortsmustwash/sanitizetheirhandsbetweeninteractionswithdifferentstablecohorts.

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OHA/ODERequirements Hybrid/OnsitePlanratios,aswellasanyadditionalrequirementsforourCC(CertifiedCenter)areasfollows: CertifiedCenter(CC),RecordedPrograms,andSchools–mustmeettheratiosinTable1below,unlesslicensedtooperateunderTable2.(seetablesinELDFinalDraftof8/14/20): •Eachgroupofchildrenmustbeinaspacethatmeetstheminimumof35squarefeetperchild. •Onlystaffassignedtoastablegroupmaybeinsidetheclassroom •AdditionaladultsoutsideofthestablegroupmaybeallowedintotheclassroominordertoprovidespecializedservicestochildrensuchasthoseassociatedwithEarlyInterventionorEarlyChildhoodSpecialEducation;meetmonitoringrequirements;maintainratiosduringteacherbreaks;oraservicetothefacilitythatcannottakeplaceoutsideofprogramhours. •Whenprovidingoutdooractivities,therecannotbemorethanonestablegroupofchildreninoneoutsideareaatatime. Recommendations.Thefollowingpracticesaresuggestedtoenhancehealthandsafety: •Agroupmayhavemorestaff/teachersthantheminimumrequiredbylicensingorlesschildrenthanthemaximumallowedinordertoprovidehigherqualitycare. •CertifiedCentersmaydividelargeclassrooms,withtheapprovaloftheirlicensingspecialist,inordertohavetwosmallergroups(e.g.,twogroupsoften).HVMmaintainsaDailyLog(theonespecificallyprovidedtousbytheELD)toensurecontracttracingamongthecohort(seesection1aoftheReadySchools,SafeLearnersguidance).Eventhoughweareonesinglecohort,HVMstaffhasaDailyCleaningandDisinfectingSurfacesLog(e.g.,desks,doorhandles,topsofsoapdispensers,toilethandle,sinkhandles,etc.)andismaintainedthroughoutthedaywithanEPA-approvednon-toxicDisinfectant.WeuseaBleachsolutionattheday’send(nochildrenpresent)oneverything!

1e.PUBLICHEALTHCOMMUNICATION

OHA/ODERequirements Hybrid/OnsitePlan☒ CommunicatetostaffatthestartofOn-Siteinstructionandat

periodicintervalsexplaininginfectioncontrolmeasuresthatarebeingimplementedtopreventspreadofdisease.

Theschoolwillcommunicateaboutinfectioncontrolmeasureswithstaffviaemailandphysically-distancedin-personmeetings,bothbeforeschoolstartsandasneededthroughouttheschoolyear.Emailwillbetheprimarymethodofcommunicationwithfamiliesandstaffwhohavecomeintoclosecontactwithaconfirmedcase.Adetaileddescriptionforhowtheschoolwillrespondandisrespondingtothisscenariowillbecommunicatedtostaffandfamiliesaheadoftime,aswellasif/whenthisscenariopresentsitself.Thisinformationwillbecommunicatedinalllanguagesandformatsnecessarytoeffectivelycommunicatewiththeschoolcommunity.

☒ Developprotocolsforcommunicatingwithstudents,familiesandstaffwhohavecomeintoclosecontactwithaconfirmedcase.• Thedefinitionofexposureisbeingwithin6feetofaCOVID-

19casefor15minutes(orlonger).☒ Developprotocolsforcommunicatingimmediatelywithstaff,

families,andthecommunitywhenanewcase(s)ofCOVID-19isdiagnosedinstudentsorstaffmembers,includingadescriptionofhowtheschoolordistrictisresponding.

☒ Provideallinformationinlanguagesandformatsaccessibletotheschoolcommunity.

1f.ENTRYANDSCREENING

OHA/ODERequirements Hybrid/OnsitePlan☒ Directstudentsandstafftostayhomeifthey,oranyoneintheir

homesorcommunitylivingspaces,haveCOVID-19symptoms,orifanyoneintheirhomeorcommunitylivingspaceshasCOVID-19.COVID-19symptomsareasfollows:

ParentHealthScreeningBeforeArrival:Parentsareencouragedtobeonthealertforsignsofillnessintheirchildrenandtokeepthemhomewhentheyaresick.Parentsareencouragedtoconductthepre-screeningeachdayathome.

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OHA/ODERequirements Hybrid/OnsitePlan• Primarysymptomsofconcern:cough,fever(temperature

greaterthan100.4°F)orchills,shortnessofbreath,ordifficultybreathing.

• Notethatmusclepain,headache,sorethroat,newlossoftasteorsmell,diarrhea,nausea,vomiting,nasalcongestion,andrunnynosearealsosymptomsoftenassociatedwithCOVID-19.MoreinformationaboutCOVID-19symptomsisavailablefromCDC.

• InadditiontoCOVID-19symptoms,studentsshouldbeexcludedfromschoolforsignsofotherinfectiousdiseases,perexistingschoolpolicyandprotocols.Seepages9-12ofOHA/ODECommunicableDiseaseGuidance.

• Emergencysignsthatrequireimmediatemedicalattention:o Troublebreathingo Persistentpainorpressureinthechesto Newconfusionorinabilitytoawakeno Bluishlipsorface(lighterskin);greyishlipsorface

(darkerskin)o Otherseveresymptoms

Pleasedonotbringyourchildtoschoolifyounoticeanyofthefollowingsymptoms:

• Temperatureof100.4°Forhigher• Cough• Shortnessofbreathordifficultybreathing• Chills• RepeatedShakingwithchills• Musclepain• Headache• Sorethroat• Lossoftasteorsmell• Diarrhea• Nauseaorvomiting• Congestionorrunnynose

Note:Forthesafetyofthecommunity,pleasedonotbringyourchildtoschoolifyouhaveprovidedhim/herafeverreducerwithinthelast24hours.HealthScreeningatArrival–Children:Staffmemberswillperformthefollowingscreeningofallchildrenatarrival:Visual:

• Flushedcheeks• Rapidbreathing/difficultybreathing• Fatigue• Extremefussiness

Verbal:Staffwillaskparentiftheyhavenoticedanyofthefollowingsymptomsintheirchild:(symptomstakenfromCDCwebsite):

• Acough• Shortnessofbreath• Asorethroat• Fatigue• Bodyaches• Lossoftasteorsmell• Diarrhea• Nauseaorvomiting• Hasyourchildbeengivenafeverreducerinthepast24

hours?• Arethereanyfamilymembersinyourhouseholdwith

symptomsconsistentwithCOVID-19?Temperature:

• Uponarrival,astaffmemberwilltakeeachchild'stemperatureusingacontactlessthermometer.

• Ifthechildhasatemperatureof100.4°Forhigherthestaffwillverifytemperaturewithanotherthermometer.

• Achildwithadoubleverifiedtemperatureofover100.4°Fwillnotbeadmitted.

• Verifiedtemperaturemaybetakenwithanearorforeheadthermometer.

☒ Screenallstudentsandstaffforsymptomsonentrytobus/schooleveryday.Thiscanbedonevisuallyand/orwithconfirmationfromaparent/caregiver/guardian.Staffmemberscanself-screenandattesttotheirownhealth.• Anyonedisplayingorreportingtheprimarysymptomsof

concernmustbeisolated(seesection1ioftheReadySchools,SafeLearnersguidance)andsenthomeassoonaspossible.Seetable“PlanningforCOVID-19ScenariosinSchools.”

• Additionalguidancefornursesandhealthstaff.☒ FollowLPHAadviceonrestrictingfromschoolanystudentorstaff

knowntohavebeenexposed(e.g.,byahouseholdmember)toCOVID-19.Seetable“PlanningforCOVID-19ScenariosinSchools.”

☒ Stafforstudentswithachronicorbaselinecoughthathasworsenedorisnotwell-controlledwithmedicationshouldbeexcludedfromschool.Donotexcludestafforstudentswhohaveothersymptomsthatarechronicorbaselinesymptoms(e.g.,asthma,allergies,etc.)fromschool.

☒ Handhygieneonentrytoschooleveryday:washwithsoapandwaterfor20secondsoruseanalcohol-basedhandsanitizerwith60-95%alcohol.

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OHA/ODERequirements Hybrid/OnsitePlan• Ifanearorforeheadthermometerisusedit,willbe

disinfectedwithalcoholaftereachuse.• Temperatureofallchildrenwillbetakenatdropoff.

HealthScreeningatArrival–Staff:Uponarrival,allstaffmemberswilltaketemperaturewithacontactlessthermometer.

• Staffmemberswithatemperatureof100.4°Forhigherwillberelievedofdutyfortheday.

• Allstaffmemberswillsignadailyselfcertificationasking:o DoIhaveacough?o DoIhaveShortnessofbreath?o DoIhaveasorethroat?o DoIhavebodyaches?o Arethereanyfamilymembersinyourhousehold

withsymptomsconsistentwithCOVID-19?Anyaffirmativeanswerstothesequestionswillrelievethestaffmemberofdutyfortheday.StaffandChildrenwillnotbeadmittedtoschoolif:

• IftheyorthechildhavebeenexposedtoapositiveorpresumptivecaseofCOVID-19anytimeduringthe10daysaftertheconfirmedorpresumptiveCOVID-19casefirstshowedsymptoms.

• Intheprevious14days,theyhavetraveledtoanothercountry.

• TheyareunderinvestigationforCOVID-19.COVID-19OffsiteExposure-StaffandChildren:IfastaffmemberorchildhasbeenidentifiedasclosecontacttosomeoneoutsidetheclassroomcommunitywhoisdiagnosedwithCOVID-19,thestaffmemberorchildwillberequiredtoself-quarantinefor14days.Closecontactmeansbeingcloserthan6feetapartformorethan15minutes.ChronicCoughAcoughduetoasthmaorallergiesshouldbedocumentedbyadoctor’snote.Staffandstudentswillnotbeexcludedfordocumentedchroniccoughs.Ifcoughsaremoreseverethannormal,thenstafforstudentswillbesenthome.HealthyHandHygieneEveryoneenteringtheschoolisrequiredtowashtheirhandswithrunningwaterandsoapforatleast20seconds.Adultssigninginarerequiredtousehandsanitizerbeforeandaftersignin/out.Washinghandscankeepyouhealthyandpreventthespreadofinfectionsfromonepersontothenext.AllChildrenandstaffwillengageinhandhygieneatthefollowingtimes:

• Arrivaltotheclassroomandafterbreaks• Beforeandaftereatingorhandlingfood• Afterusingthetoiletorhelpingachildusethebathroom• Aftercomingincontactwithbodilyfluid• Afterplayingoutdoors• Afterhandlinggarbage• Beforeandaftertouchingyoureyes,noseormouth.

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1g.VISITORS/VOLUNTEERS

OHA/ODERequirements Hybrid/OnsitePlan☒ Restrictnon-essentialvisitors/volunteers.

• Examplesofessentialvisitorsinclude:DHSChildProtectiveServices,LawEnforcement,etc.

• Examplesofnon-essentialvisitors/volunteersinclude:ParentTeacherAssociation(PTA),classroomvolunteers,etc.

Adultsintheschoolarelimitedtoessentialpersonnelonly.Mostvolunteerswillneedtocompletetheirprojectsoff-site.Essentialvisitorsmustwearafacecovering,washhandsuponenteringthebuilding,signinanddoahealthscreening.AstaffmemberwillscreenallessentialvisitorsforsymptomsuponentryandrestrictaccesstoanyonewhohashadcontactwithaconfirmedcaseofCOVID-19.Visitors/volunteersmustmaintainsix-footdistancing,wearfacecoverings,andadheretoallotherprovisionsofthisguidance.

☒ Screenallvisitors/volunteersforsymptomsuponeveryentry.RestrictfromschoolpropertyanyvisitorknowntohavebeenexposedtoCOVID-19.Seetable“PlanningforCOVID-19ScenariosinSchools.”

☒ Visitors/volunteersmustwashorsanitizetheirhandsuponentryandexit.

☒ Visitors/volunteersmustmaintainsix-footdistancing,wearfacecoverings,andadheretoallotherprovisionsofthisguidance.

1h.FACECOVERINGS,FACESHIELDS,ANDCLEARPLASTICBARRIERS

OHA/ODERequirements Hybrid/OnsitePlan☒ Facecoveringsorfaceshieldsforallstaff,contractors,other

serviceproviders,orvisitorsorvolunteersfollowingCDCguidelinesforFaceCoverings.Individualsmayremovetheirfacecoveringswhileworkingaloneinprivateoffices.

RequirementsAboutFaceCoverings:

Facecoveringsincludereusableclothmasks,disposablepapermasks,andplasticfaceshields.

• Allstaffandanyotherpersonovertheageof12mustwearafacecoveringatthechildcarefacility.(Thisrequirementdoesnotapplyinnon-childcareareasofaCForRFhome.)

• AllchildreninKindergarten(ages5andolder)shouldwearafacecovering.Exceptionstothisrequirementareallowedforchildrenwithahealthconditionorneuro-diverseability.

Childrenbetweentwoandkindergartenareallowedtowearafacecoveringif:

• Requestedbytheparent/guardian• Thefacecoveringfitsaccordingtochildren’sface

measurements.• Thechildisabletoremovethefacecoveringthemselves

withoutassistance.• Thechildwillneverwearthefacecoveringwhenasleep.

RequirementsontheHandlingofFaceCoverings:

• Everyoneshouldwashtheirhandsbeforeputtingonafacecovering,aftertakingmasks/clothfacecoveringoff,andanytimethefacecoveringistouched.

• Hand-sanitizingproductswith60-95%alcoholcontentmaybeusedasanalternativetowashhandsaftertakingmasks/clothfacecoveringoff.Handsanitizermustbestoredoutofreachofchildrenwhennotinuse.

• Facecoveringsshouldbewasheddailyoranewcoveringworndaily.

• Afterremovalofasoiledfacecovering,thecoveringshouldbeputintoasecureplacethatisnotaccessibletoothers.Forexample,itcouldbeplacedintoaplasticbagorplastic

☒ FacecoveringsorfaceshieldsforallstudentsingradesKindergartenandupfollowingCDCguidelinesforFaceCoverings.

☒ Ifastudentremovesafacecovering,ordemonstratesaneedtoremovethefacecoveringforashort-periodoftime:• Providespaceawayfrompeerswhilethefacecoveringis

removed.Intheclassroomsetting,anexamplecouldbeadesignatedchairwhereastudentcansitandtakea15minute“sensorybreak;”o Studentsshouldnotbeleftaloneorunsupervised;o Designatedareaorchairshouldbeappropriately

distancedfromotherstudentsandofamaterialthatiseasilywipeddownfordisinfectionaftereachuse;

• Provideadditionalinstructionalsupportstoeffectivelywearafacecovering;

• Providestudentsadequatesupporttore-engageinsafelywearingafacecovering;

• Studentscannotbediscriminatedagainstordisciplinedforaninabilitytosafelywearafacecoveringduringtheschoolday.

☒ FacemasksforschoolRNsorothermedicalpersonnelwhenprovidingdirectcontactcareandmonitoringofstaff/studentsdisplayingsymptoms.SchoolnursesshouldalsowearappropriatePersonalProtectiveEquipment(PPE)fortheirrole.• Additionalguidancefornursesandhealthstaff.

ProtectionsundertheADAorIDEA☒ Ifanystudentrequiresanaccommodationtomeetthe

requirementforfacecoverings,districtsandschoolsshouldlimitthestudent’sproximitytostudentsandstafftotheextentpossibletominimizethepossibilityofexposure.Appropriateaccommodationscouldinclude:• Offeringdifferenttypesoffacecoveringsandfaceshieldsthat

maymeettheneedsofthestudent.• Spacesawayfrompeerswhilethefacecoveringisremoved;

studentsshouldnotbeleftaloneorunsupervised.• Shortperiodsoftheeducationaldaythatdonotinclude

wearingthefacecovering,whilefollowingtheotherhealthstrategiestoreducethespreadofdisease;

• Additionalinstructionalsupportstoeffectivelywearafacecovering;

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OHA/ODERequirements Hybrid/OnsitePlan☒ Forstudentswithexistingmedicalconditionsandaphysician’s

orderstonotwearfacecoverings,orotherhealthrelatedconcerns,schools/districtsmustnotdenyanyin-personinstruction.

containerthatisinaccessibletochildrenpriortobeingcleaned.

• Reusableplasticfaceshieldsmustbesanitizedaftereachuse.Disposablemasksorfaceshieldsshouldonlybewornonce.

• Adultswhoengageinhealthandsafetychecksandthosewhointeractwithmultiplestablegroupsofchildrenmustchangefacecoveringsandanouterlayerofclothing.

• EnsureanychildcarestaffprovidingdirectcontactcareandmonitoringofchildrenorotherstaffdisplayingCOVID-19symptoms,priortotheirexclusionfromthechildcaresetting,arerequiredtomaintainsixfeetofdistancingandwearafacecovering.(Medical-gradefacemasks,suchasasurgicalmaskorN-95respirator,arerecommendedifavailable.)

• Clothingmustbechangedafterbeingsoiledbybodilyfluids.

RecommendationsRegardingFaceCoverings:

Thefollowingpracticesaresuggestedtoenhancehealthandsafety:

• Developwrittenagreementstodocumentuseoffacecoveringswithchildren.

• Plexiglassorclearplasticbarriersmaybeusedforadditionalprotectionatanentryarea,suchasafrontdeskorchildcheck-inarea.Thisbarriermustbeatleastthreefeetwideandfourfeettall,centeredatthelevelofthemouthandnoselevel.

☒ SchoolsanddistrictsmustcomplywiththeestablishedIEP/504planpriortotheclosureofin-personinstructioninMarchof2020.• Ifastudenteligiblefor,orreceivingservicesundera504/IEP,

cannotwearafacecoveringduetothenatureofthedisability,theschoolordistrictmust:1. Reviewthe504/IEPtoensureaccesstoinstructionina

mannercomparabletowhatwasoriginallyestablishedinthestudent’splanincludingon-siteinstructionwithaccommodationsoradjustments.

2. Placementdeterminationscannotbemadeduesolelytotheinabilitytowearafacecovering.

3. Plansshouldincludeupdatestoaccommodationsandmodificationstosupportstudents.

• StudentsprotectedunderADA/IDEA,whoabstainfromwearingafacecovering,orstudentswhosefamiliesdeterminethestudentwillnotwearafacecovering,theschoolordistrictmust:1. Reviewthe504/IEPtoensureaccesstoinstructionina

mannercomparabletowhatwasoriginallyestablishedinthestudent’splan.

2. Theteammustdeterminethatthedisabilityisnotprohibitingthestudentfrommeetingtherequirement.o Iftheteamdeterminesthatthedisabilityis

prohibitingthestudentfrommeetingtherequirement,followtherequirementsforstudentseligiblefor,orreceivingservicesunder,a504/IEPwhocannotwearafacecoveringduetothenatureofthedisability,

o Ifastudent’s504/IEPplanincludedsupports/goals/instructionforbehaviororsocialemotionallearning,theschoolteammustevaluatethestudent’splanpriortoprovidinginstructionthroughComprehensiveDistanceLearning.

3. Holda504/IEPmeetingtodetermineequitableaccesstoeducationalopportunitieswhichmayincludelimitedin-personinstruction,on-siteinstructionwithaccommodations,orComprehensiveDistanceLearning.

☒ ForstudentsnotcurrentlyservedunderanIEPor504,districtsmustconsiderwhetherornotstudentinabilitytoconsistentlywearafacecoveringorfaceshieldasrequiredisduetoadisability.OngoinginabilitytomeetthisrequirementmaybeevidenceoftheneedforanevaluationtodetermineeligibilityforsupportunderIDEAorSection504.

☒ Ifastaffmemberrequiresanaccommodationforthefacecoveringorfaceshieldrequirements,districtsandschoolsshouldworktolimitthestaffmember’sproximitytostudentsandstafftotheextentpossibletominimizethepossibilityofexposure.

1i.ISOLATIONANDQUARANTINE

OHA/ODERequirements Hybrid/OnsitePlan☒ Protocolsforexclusionandisolationforsickstudentsandstaff

whetheridentifiedatthetimeofbuspick-up,arrivaltoschool,oratanytimeduringtheschoolday.

• Ifanyoftheabovenotedsymptomsareobservedatdropoff/checkin,thestudentorstaffwithsymptomswillnotbepermittedtoentertheschool.

o Anythingused/touchedbysaidstudentorstaffwillbedisinfected.

☒ Protocolsforscreeningstudents,aswellasexclusionandisolationprotocolsforsickstudentsandstaffidentifiedatthetimeofarrivalorduringtheschoolday.

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OHA/ODERequirements Hybrid/OnsitePlan• Workwithschoolnurses,healthcareproviders,orotherstaff

withexpertisetodeterminenecessarymodificationstoareaswherestaff/studentswillbeisolated.IftwostudentspresentCOVID-19symptomsatthesametime,theymustbeisolatedatonce.Ifseparateroomsarenotavailable,ensurethatsixfeetdistanceismaintained.Donotassumetheyhavethesameillness.

• Considerrequiredphysicalarrangementstoreduceriskofdiseasetransmission.

• Planfortheneedsofgenerallywellstudentswhoneedmedicationorroutinetreatment,aswellasstudentswhomayshowsignsofillness.

• Additionalguidancefornursesandhealthstaff.

• Ifanyoftheabovenotedsymptomsareobservedduringtheschoolday,theschoolwill:

o Removethechildtotheisolationareawithallbelongingstogohome(typicallythiswillbetotheofficeupstairs.If2staffmembers,itmaybethegym)andopenthewindowsforaircirculation.

o Callparentsforpickupwithin30minutes.Ifaparentisunavailable,wewillcallothersontheemergencycontactlist.

o Ifthechildwasintheclassroom,wewillopenallwindowstoincreaseaircirculationandcloseoffclassroomareasusedbythechildtodisinfectitemsofuse(table,chair,etc.)

o Astaffmemberwillwaitwiththechildinthedoorwayoftheisolationroom.

§ Thestaffmemberwillbewearinggloves,apron,facecovering&faceshield.

o Whenaparentarrives,astaffmemberwillbringthechildandbelongingstothedoor.

o Astaffmemberwilldisinfectthemat,beddingandPPEwornbythestaffmember.

• Ifachildneedsimmediatetransportationtoanemergencyroom,schoolprotocolfortransportationwillapply.

o Thisincludestheuseof911.

• AnystudentorstaffbeingaskedtonotattendandareshowingsignsofCOIVD-19willbeadvisedtoseekmedicalattentionandnotbepermittedtoreturntoschooluntil72hoursaftersymptomshaveclearedwithouttheuseofmedication,or14daysiftheytestpositiveforCOVID-19.

• IfastudentorstaffmemberhashadcontactwithasuspectedcaseofCOVID-19theywillbeaskedtoquarantineathomefor10daysoruntiltheytestnegativeforCOVID-19.

HVMwillcontactourLPHAandanypertinentstaffwithrelatedexperienceindevelopmentofprotocolsandassessmentofsymptomsandwillrecordandmonitoranychildorstaffbeingisolatedorsenthomrfortheLPHAreview.

☒ Studentsandstaffwhoreportordevelopsymptomsmustbeisolatedinadesignatedisolationareaintheschool,withadequatespaceandstaffsupervisionandsymptommonitoringbyaschoolnurse,otherschool-basedhealthcareproviderorschoolstaffuntiltheyareabletogohome.Anyoneprovidingsupervisionandsymptommonitoringmustwearappropriatefacecoveringorfaceshields.• Schoolnurseandhealthstaffinclosecontactwith

symptomaticindividuals(lessthan6feet)shouldwearamedical-gradefacemask.OtherPersonalProtectiveEquipment(PPE)maybeneededdependingonsymptomsandcareprovided.ConsultanurseorhealthcareprofessionalregardingappropriateuseofPPE.AnyPPEusedduringcareofasymptomaticindividualshouldbeproperlyremovedanddisposedofpriortoexitingthecarespace.

• AfterremovingPPE,handsshouldbeimmediatelycleanedwithsoapandwaterforatleast20seconds.Ifsoapandwaterarenotavailable,handscanbecleanedwithanalcohol-basedhandsanitizerthatcontains60-95%alcohol.

• Ifabletodososafely,asymptomaticindividualshouldwearafacecovering.

• Toreducefear,anxiety,orshamerelatedtoisolation,provideaclearexplanationofprocedures,includinguseofPPEandhandwashing.

☒ Establishproceduresforsafelytransportinganyonewhoissicktotheirhomeortoahealthcarefacility.

☒ Staffandstudentswhoareillmuststayhomefromschoolandmustbesenthomeiftheybecomeillatschool,particularlyiftheyhaveCOVID-19symptoms.Refertotablein“PlanningforCOVID-19ScenariosinSchools.”

☒ Involveschoolnurses,SchoolBasedHealthCenters,orstaffwithrelatedexperience(OccupationalorPhysicalTherapists)indevelopmentofprotocolsandassessmentofsymptoms(wherestaffingexists).

☒ RecordandmonitorthestudentsandstaffbeingisolatedorsenthomefortheLPHAreview.

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2.FacilitiesandSchoolOperations

Someactivitiesandareaswillhaveahigherriskforspread(e.g.,band,choir,sciencelabs,lockerrooms).Whenengagingintheseactivitieswithintheschoolsetting,schoolswillneedtoconsideradditionalphysicaldistancingorconducttheactivitiesoutside(wherefeasible).Additionally,schoolsshouldconsidersharingexplicitriskstatementsforinstructionalandextra-curricularactivitiesrequiringadditionalconsiderations(see

section5foftheReadySchools,SafeLearnersguidance).

2a.ENROLLMENT

(Note:Section2adoesnotapplytoprivateschools.)OHA/ODERequirements Hybrid/OnsitePlan☐ Enrollallstudents(includingforeignexchangestudents)following

thestandardOregonDepartmentofEducationguidelines.N/AWeareaprivatefacilitygovernedbytheELD.

☐ Thetemporarysuspensionofthe10-daydropruledoesnotchangetherulesfortheinitialenrollmentdateforstudents:• TheADMenrollmentdateforastudentisthefirstdayofthe

student’sactualattendance.• Astudentwithfewerthan10daysofabsenceatthe

beginningoftheschoolyearmaybecountedinmembershippriortothefirstdayofattendance,butnotpriortothefirstcalendardayoftheschoolyear.

• Ifastudentdoesnotattendduringthefirst10sessiondaysofschool,thestudent’sADMenrollmentdatemustreflectthestudent’sactualfirstdayofattendance.

• Studentswhowereanticipatedtobeenrolled,butwhodonotattendatanytimemustnotbeenrolledandsubmittedinADM.

☐ Ifastudenthasstoppedattendingfor10ormoredays,districtsmustcontinuetotrytoengagethestudent.Ataminimum,districtsmustattempttocontactthesestudentsandtheirfamiliesweeklytoeitherencourageattendanceorreceiveconfirmationthatthestudenthastransferredorhaswithdrawnfromschool.Thisincludesstudentswhowerescheduledtostarttheschoolyear,butwhohavenotyetattended.

☐ Whenenrollingastudentfromanotherschool,schoolsmustrequestdocumentationfromthepriorschoolwithin10daysofenrollmentperOAR581-021-0255tomakeallpartiesawareofthetransfer.Documentationobtaineddirectlyfromthefamilydoesnotrelievetheschoolofthisresponsibility.Afterreceivingdocumentationfromanotherschoolthatastudenthasenrolled,dropthatstudentfromyourroll.

☐ Designattendancepoliciestoaccountforstudentswhodonotattendin-personduetostudentorfamilyhealthandsafetyconcerns.

☐ Whenastudenthasapre-excusedabsenceorCOVID-19absence,theschooldistrictshouldreachouttooffersupportatleastweeklyuntilthestudenthasresumedtheireducation.

☐ Whenastudentisabsentbeyond10daysandmeetsthecriteriaforcontinuedenrollmentduetothetemporarysuspensionofthe10daydroprule,continuetocountthemasabsentforthosedaysandincludethosedaysinyourCumulativeADMreporting.

2b.ATTENDANCE

(Note:Section2bdoesnotapplytoprivateschools.)OHA/ODERequirements Hybrid/OnsitePlan☐ GradesK-5(self-contained):Attendancemustbetakenatleast

onceperdayforallstudentsenrolledinschool,regardlessoftheN/AWeareaprivatefacilitygovernedbytheELD.

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OHA/ODERequirements Hybrid/OnsitePlaninstructionalmodel(On-Site,Hybrid,ComprehensiveDistanceLearning,onlineschools).

☐ Grades6-12(individualsubject):Attendancemustbetakenatleastonceforeachscheduledclassthatdayforallstudentsenrolledinschool,regardlessoftheinstructionalmodel(On-Site,Hybrid,ComprehensiveDistanceLearning,onlineschools).

☐ AlternativePrograms:SomestudentsarereportedinADMasenrolledinanon-standardprogram(suchastutorialtime),withhoursofinstructionratherthandayspresentanddaysabsent.Attendancemustbetakenatleastonceforeachscheduledinteractionwitheachstudent,sothatlocalsystemscantrackthestudent’sattendanceandengagement.Reportedhoursofinstructioncontinuetobethosehoursinwhichthestudentwaspresent.

☐ Onlineschoolsthatpreviouslyfollowedatwocheck-inperweekattendanceprocessmustfollowtheComprehensiveDistanceLearningrequirementsforcheckingandreportingattendance.

☐ Providefamilieswithclearandconcisedescriptionsofstudentattendanceandparticipationexpectationsaswellasfamilyinvolvementexpectationsthattakeintoconsiderationthehomeenvironment,caregiver’sworkschedule,andmental/physicalhealth.

2c.TECHNOLOGY

OHA/ODERequirements Hybrid/OnsitePlan☐ Updateproceduresfordistrict-ownedorschool-owneddevicesto

matchcleaningrequirements(seesection2doftheReadySchools,SafeLearnersguidance).

N/AWearenotusinganydevices/technologyatthistime.

☐ Proceduresforreturn,inventory,updating,andredistributingdistrict-owneddevicesmustmeetphysicaldistancingrequirements.

2d.SCHOOLSPECIFICFUNCTIONS/FACILITYFEATURES

OHA/ODERequirements Hybrid/OnsitePlan☒ Handwashing:Allpeopleoncampusshouldbeadvisedand

encouragedtowashtheirhandsfrequently. • Handwashing:Eachclassroomhasmultiplesinksforstudents

andstaff.Thekitchenandstaffbathroombothhavesinksforhandwashingforsupportstaff.Handsanitizerisavailableforwhenhandwashingisn’tanoption.

• Equipment:Allclassroomsuppliesandgardenequipmentwillbecleanedandsanitizeddaily(insomecases,severaltimesthroughouttheday).

• SafetyDrills:Duringfiredrillsandallotheremergencyevacuationdrills,childrenwillbesinglefileinsteadofholdinghandswithapartner.Weareonecohortandwillbeabletoexitandentersafely.

• Events:Eventswherechildrenandfamiliesgathertogetherthroughouttheschoolyearwillbecancelledordonevirtually.Parentconferenceswillbedonevirtually.

• Transitions/Hallways:N/Aweareasinglecohortwithplentyofspaceindoorsandoutdoorsforphysicaldistancing.Therewillbeverylittleneedatthistimeotherthanforemergencydrillstohavetolineup.

• PersonalProperty:Eachchildwillbringabagcontainingalltheirpersonalitems:waterbottle,lunchbox,coat,etc.Allpersonal

☒ Equipment:Developandusesanitizingprotocolsforallequipmentusedbymorethanoneindividualorpurchaseequipmentforindividualuse.

☒ Events:Cancel,modify,orpostponefieldtrips,assemblies,athleticevents,practices,specialperformances,school-wideparentmeetingsandotherlargegatheringstomeetrequirementsforphysicaldistancing.

☒ Transitions/Hallways:Limittransitionstotheextentpossible.Createhallwayprocedurestopromotephysicaldistancingandminimizegatherings.

☒ PersonalProperty:Establishpoliciesforpersonalpropertybeingbroughttoschool(e.g.,refillablewaterbottles,schoolsupplies,headphones/earbuds,cellphones,books,instruments,etc.).Ifpersonalitemsarebroughttoschool,theymustbelabeledpriortoenteringschoolanduseshouldbelimitedtotheitemowner.

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OHA/ODERequirements Hybrid/OnsitePlanitemswillgointoanindividualcubby.Childrenwillbeguidedonwhen/howtoaccesstheirpersonalitemsfromtheirteacherstoensurephysicaldistancing.

• Restrooms:HVMhastwobathroomsforoursinglecohort.Theyarecleanedanddisinfectedseveraltimesthroughouttheday.Staffhaveaseparatebathroomthatisalsosanitizedbetweenstaffmemberuse.

2e.ARRIVALANDDISMISSAL

OHA/ODERequirements Hybrid/OnsitePlan☒ Physicaldistancing,stablecohorts,squarefootage,andcleaning

requirementsmustbemaintainedduringarrivalanddismissalprocedures.

ScreeningChildren:

• Studentswillbevisuallyscreenedbythestaffuponarrival.Whenthescreeningindicatesthatastudentmaybesymptomatic,thestudentwillbereleasedimmediatelybacktotheparent/guardianatthefrontentrance.

• Onestaffmemberwilluseasignin/signoutprotocoltohelpfacilitatecontacttracing.HandWashingstationsorhandsanitizerdispensersareavailableuponenteringeachclassroom.

• Sharewithfamiliestheneedtokeepdrop-off/pickupinteractionsasbriefaspossible.

• WehaveConveyedourdropoffandpickuptimestofamiliesandencouragethemtostayintheircarstostaggerentryandaccommodateforphysicaldistancing.

• Ifthereisalatearrivalorearlypickupschedule,familiesmustcalltheschoolandmeetastaffmembertomeetoutsidethefrontentrancesowecanscreenandsignthemin.

☒ Createschedule(s)andcommunicatestaggeredarrivaland/ordismissaltimes.

☒ Assignstudentsorcohortstoanentrance;assignstaffmember(s)toconductvisualscreenings(seesection1foftheReadySchools,SafeLearnersguidance).

☒ Ensureaccuratesign-in/sign-outprotocolstohelpfacilitatecontacttracingbytheLPHA.Sign-inproceduresarenotareplacementforentranceandscreeningrequirements.Studentsenteringschoolafterarrivaltimesmustbescreenedfortheprimarysymptomsofconcern.• Eliminatesharedpenandpapersign-in/sign-outsheets.• Ensurehandsanitizerisavailableifsigningchildreninorout

onanelectronicdevice.☒ Ensurealcohol-basedhandsanitizer(with60-95%alcohol)

dispensersareeasilyaccessiblenearallentrydoorsandotherhigh-trafficareas.Establishandclearlycommunicateproceduresforkeepingcaregiverdrop-off/pick-upasbriefaspossible.

2f.CLASSROOMS/REPURPOSEDLEARNINGSPACES

OHA/ODERequirements Hybrid/OnsitePlan☒ Seating:Rearrangestudentdesksandotherseatspacessothat

staffandstudents’physicalbodiesaresixfeetaparttothemaximumextentpossiblewhilealsomaintaining35squarefeetperperson;assignseatingsostudentsareinthesameseatatalltimes.

ClassroomSpace• Seatsandtablesarearrangedspacessothatstaffand

students’physicalbodiesaresixfeetaparttothemaximumextentpossiblewhilealsomaintaining35squarefeetperperson.

• Windowswillbekeptopenfrequentlytoincreaseairflowandkeepchildcareareaswellventilated.

• Childrenwillutilizeoutdoorspaceasmuchaspossibleandwillbeencouragedtomaintainphysicaldistance.

• Timespentinwhole/largegroupactivitieswillbereducedasmuchaspossible.

• Anyextratutoringwillbeatadesignatedareaeachvisitwhichallowsforventilationandminimumcontactwithtutors.BestpracticepolicieswillbedevelopedwithClackamasEarlyChildhoodProvidersif/whentheyreturninSeptember.

• Childrenwilleatsnacksandlunchinassignedseats.

Materials• Sharingmaterialsandtoysbetweenchildrenwillbeseverely

limitedduringanactivity.Ifsharinghasoccurred,childrenmustwashtheirhandswithsoapandwaterorusesanitizeraftershareduseofmaterialsandtoys.

• Classroommaterialswillbecleanedbetweenuses.

☒ Materials:Avoidsharingofcommunitysupplieswhenpossible(e.g.,scissors,pencils,etc.).Cleantheseitemsfrequently.Providehandsanitizerandtissuesforusebystudentsandstaff.

☒ Handwashing:Remindstudents(withsignageandregularverbalremindersfromstaff)oftheutmostimportanceofhandhygieneandrespiratoryetiquette.Respiratoryetiquettemeanscoveringcoughsandsneezeswithanelboworatissue.Tissuesshouldbedisposedofinagarbagecan,thenhandswashedorsanitizedimmediately.• Washhandswithsoapandwaterfor20secondsorusean

alcohol-basedhandsanitizerwith60-95%alcohol.

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OHA/ODERequirements Hybrid/OnsitePlan• Communitysuppliessuchasscissors,pencils,etc.willbe

suppliedtoeachstudenttoavoidsharingmaterialsasmuchaspossible.Theseitemswillbecleanedfrequently.Ifneededtoshare,theseitemswillbecleanedbetweeneachuse.Handsanitizerandtissueswillbeavailableforusebystudentsandstaff.

• Acubby,clothingstoragebin,andindividualdrawer(forincompletework)isassignedtoeachchild.

Handwashing:

• Studentsarereminded(withsignageandregularverbalremindersfromstaff)oftheutmostimportanceofhandhygieneandrespiratoryetiquette.Respiratoryetiquettemeanscoveringcoughsandsneezeswithanelboworatissue.

• Tissuesaredisposedofinagarbagecan,thenhandswashedorsanitizedimmediately.

Naptime(IfwehavenappersinSeptember):

• Thereshallbeatleast30”betweenbedsorcotsandsleephead-to-toe

• Childrenarearrangedsothattheheadofapersoninonebedisattheotherendastheheadofthepersoninthenextbed)duringnaptime.

• Eachchild’sbeddingwillbekeptseparateandwillbestoredinindividuallylabeledbins

• Cotsandmatswillbelabeledforeachchild• Bedsheets,pillowcases,cots,andblanketswillbecleaned

andsanitizedbeforeusebyanotherchild.• Linenswillbewashedweeklyandsanitizedwithbleach

accordingtoequipmentmanufacturer’sinstructionsorwashedabove140⁰F.

2g.PLAYGROUNDS,FIELDS,RECESS,BREAKS,ANDRESTROOMS

OHA/ODERequirements Hybrid/OnsitePlan☒ Keepschoolplaygroundsclosedtothegeneralpublicuntilpark

playgroundequipmentandbenchesreopeninthecommunity(seeOregonHealthAuthority’sSpecificGuidanceforOutdoorRecreationOrganizations).

OutdoorEnvironment(weareasinglecohort):

• Theoutdoorenvironmentisclosedandinaccessibletothegeneralpublic.

• Forsanitationreasons,thesandboxiscurrentlynotinuse;someotheroutdoorequipmentis/maybehaverestricteduseaswell.

• Beforeandafterusingplaygroundequipment,studentsmustwashhandswithsoapandwaterfor20secondsoruseanalcohol-basedhandsanitizerwith60-95%alcohol.

• Recessactivitiesaredesignedtoallowphysicaldistancingasmuchaspossible.Thiscanincludelimitingthenumberofstudentsononepieceofequipment,atonegame,etc.

• WewillcleanalloutdoorequipmentatleastdailyorbetweenuseasmuchaspossibleinaccordancewithCDCguidance

Restrooms• Handwashingsinks,counters,toilets,toilethandles,&floors

aretobedisinfecteddaily,asoftenaspossiblethroughoutthedayandimmediatelywhenevervisiblysoiled.

☒ Afterusingtherestroomstudentsmustwashhandswithsoapandwaterfor20seconds.Soapmustbemadeavailabletostudentsandstaff.

☒ Beforeandafterusingplaygroundequipment,studentsmustwashhandswithsoapandwaterfor20secondsoruseanalcohol-basedhandsanitizerwith60-95%alcohol.

☒ Designateplaygroundandsharedequipmentsolelyfortheuseofonecohortatatime.DisinfectatleastdailyorbetweenuseasmuchaspossibleinaccordancewithCDCguidance.

☒ Cleaningrequirementsmustbemaintained(seesection2joftheReadySchools,SafeLearnersguidance).

☒ Maintainphysicaldistancingrequirements,stablecohorts,andsquarefootagerequirements.

☒ Providesignageandrestrictaccesstooutdoorequipment(includingsportsequipment,etc.).

☒ Designrecessactivitiesthatallowforphysicaldistancingandmaintenanceofstablecohorts.

☒ CleanalloutdoorequipmentatleastdailyorbetweenuseasmuchaspossibleinaccordancewithCDCguidance.

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OHA/ODERequirements Hybrid/OnsitePlan☒ Limitstaffrooms,commonstafflunchareas,elevatorsand

workspacestosinglepersonusageatatime,maintainingsixfeetofdistancebetweenadults.

• Afterusingtherestroomstudentsmustwashhandswithsoapandwaterfor20seconds.

Breaks• TheStaffLoungeislimitedtosinglepersonusageatatime,

maintainingsixfeetofdistancebetweenadults.UponleavingtheLoungeand/orStaffbathroom,thestaffmemberwillsprayeverythingdownwithadisinfectantsoitisreadyforthenextstaffmember(toilethandle,sinkhandles,refrigeratordoor,etc)

• WindowsareleftopenforventilationintheStaffLoungeandbathroom.

2h.MEALSERVICE/NUTRITION

OHA/ODERequirements Hybrid/OnsitePlan☒ Includemealservices/nutritionstaffin

planningforschoolreentry.Snack&Lunch:

• AllstaffaretrainedonsnackandlunchprovisionsaswellasonnutritionguidelinesbeforetheyworkintheclassroomandincludethesespecificationsinourCOVID-9Health&SafetyPlanpertheELD.

• Anystaffwhopreparesfoodand/orservesfoodtothechildrenmustwearafacecoveringorshield.

• Beforeandaftereating,preparingfood,werequirestaffandchildrentowashhandsforatleast20seconds.

• Eliminatechildrenandstaffservingthemselvesfromcommunalplattersinthemanneroffamily-stylemeals.

• Sanitizefoodareaitemsincludingrefrigerator/freezer,eatingutensils,dishes,kitchencounters,foodpreparationsurfaces,foodpreparationsinks,kitchenequipment:blenders,canopeners,pots&pans,cuttingboards,tables,kitchenfloorsandanyothermealtouch-points.

• Superviseallmealtimestopreventchildrenfromsharingand/ortouchingeachother’sfood.

• Programsmayprovidebaggedandindividualizedlunches,acceptlunchesfromfamilies,orprovidemealspreparedonsiteunderthespecificguidance(SeeRulesandSanitationGuidance).

• Arrangeorstaggermealschedulessothatasmallergroupofchildreniseatingatonetime.

• Seatchildrenandstaffformealstoallow6feetofphysicaldistancing.• Spacemustbeprovidedforstafftoconsumetheirmealsindependentlyandnot

whileotherpeoplearepresent.Considerstaggeringbreaktimes,topreventmorethanonestaffmemberinthisspaceatonetime.

• Thefollowingtablemustbeusedtodeterminefrequencyofsanitizing:

FoodAreas Daily Weekly Before&aftereachuse

Fridge/Freezer X

EatingUtensils&Dishes X

KitchenCounters X

FoodPrepSurfaces X

FoodPrepSinks X

KitchenEquip. X

☒ Prohibitself-servicebuffet-stylemeals.☒ Prohibitsharingoffoodanddrinksamong

studentsand/orstaff.☒ Atdesignatedmealorsnacktimes,students

mayremovetheirfacecoveringstoeatordrinkbutmustmaintainsixfeetofphysicaldistancefromothers,andmustputfacecoveringsbackonafterfinishingthemealorsnack.

☒ Staffservingmealsandstudentsinteractingwithstaffatmealtimesmustwearfaceshieldsorfacecovering(seesection1hoftheReadySchools,SafeLearnersguidance).

☒ Studentsmustwashhandswithsoapandwaterfor20secondsoruseanalcohol-basedhandsanitizerwith60-95%alcoholbeforemealsandshouldbeencouragedtodosoafter.

☐ Appropriatedailycleaningofmealitems(e.g.,plates,utensils,transportitems).

☒ Cleaningandsanitizingofmealtouch-pointsandmealcountingsystembetweenstablecohorts.

☒ Adequatecleaninganddisinfectionoftablesbetweenmealperiods.

☐ Sincestaffmustremovetheirfacecoveringsduringeatinganddrinking,staffshouldeatsnacksandmealsindependently,andnotinstaffroomswhenotherpeoplearepresent.Considerstaggeringtimesforstaffbreaks,topreventcongregationinsharedspaces.

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OHA/ODERequirements Hybrid/OnsitePlan

Tables X

Floors X

2i.TRANSPORTATION

OHA/ODERequirements Hybrid/OnsitePlan☐ Includetransportationdepartments(andassociatedcontracted

providers,ifused)inplanningforreturntoservice.N/A.HVMdoesnotprovideanytypeoftransportation.

☐ Busesarecleanedfrequently.Conducttargetedcleaningsbetweenroutes,withafocusondisinfectingfrequentlytouchedsurfacesofthebus(seesection2joftheReadySchools,SafeLearnersguidance).

☐ Developprotocolforloading/unloadingthatincludesvisualscreeningforstudentsexhibitingsymptomsandlogsforcontact-tracing.Thisshouldbedoneatthetimeofarrivalanddeparture.• IfastudentdisplaysCOVID-19symptoms,provideaface

shieldorfacecovering(unlesstheyarealreadywearingone)andkeepsixfeetawayfromothers.Continuetransportingthestudent.o Thesymptomaticstudentshouldbeseatedinthefirst

rowofthebusduringtransportation,andmultiplewindowsshouldbeopenedtoallowforfreshaircirculation,iffeasible.

o Thesymptomaticstudentshouldleavethebusfirst.Afterallstudentsexitthebus,theseatandsurroundingsurfacesshouldbecleanedanddisinfected.

• Ifarrivingatschool,notifystafftobeginisolationmeasures.o Iftransportingfordismissalandthestudentdisplaysan

onsetofsymptoms,notifytheschool.☐ Consultwithparents/guardiansofstudentswhomayrequire

additionalsupport(e.g.,studentswhoexperienceadisabilityandrequirespecializedtransportationasarelatedservice)toappropriatelyprovideservice.

☐ Driverswearfaceshieldsorfacecoveringswhennotactivelydrivingandoperatingthebus.

☐ Informparents/guardiansofpracticalchangestotransportationservice(i.e.,physicaldistancingatbusstopsandwhileloading/unloading,potentialforincreasedroutetimeduetoadditionalprecautions,sanitizingpractices,andfacecoverings).

☐ FacecoveringsorfaceshieldsforallstudentsingradesKindergartenandupfollowingCDCguidelinesapplyingtheguidanceinsection1hoftheReadySchools,SafeLearnersguidancetotransportationsettings.

2j.CLEANING,DISINFECTION,ANDVENTILATION

OHA/ODERequirements Hybrid/OnsitePlan☒ Clean,sanitize,anddisinfectfrequentlytouchedsurfaces(e.g.

doorhandles,sinkhandles,drinkingfountains,transportvehicles)andsharedobjects(e.g.,toys,games,artsupplies)betweenusesmultipletimesperday.Maintaincleananddisinfected(CDCguidance)environments,includingclassrooms,cafeteriasettingsandrestrooms.

• Clean,sanitize,anddisinfectfrequentlytouchedsurfaces

(e.g.doorhandles,sinkhandles,toilethandles,sopadispensertops,etc)andsharedobjects(e.g.,toys,games,artsupplies)betweenusesmultipletimesperday.Maintaincleananddisinfected(CDCguidance)environments,includingclassroom,outdoorporchandrestrooms.

• CleananddisinfectplaygroundequipmentatleastdailyorbetweenuseasmuchaspossibleinaccordancewithCDCguidance

☒ CleananddisinfectplaygroundequipmentatleastdailyorbetweenuseasmuchaspossibleinaccordancewithCDCguidance.

☒ Applydisinfectantssafelyandcorrectlyfollowinglabelingdirectionasspecifiedbythemanufacturer.Keeptheseproductsawayfromstudents.

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OHA/ODERequirements Hybrid/OnsitePlan☒ Toreducetheriskofasthma,choosedisinfectantproductsonthe

EPAListNwithasthma-saferingredients(e.g.hydrogenperoxide,citricacid,orlacticacid)andavoidproductsthatmixthesewithasthma-causingingredientslikeperoxyaceticacid,sodiumhypochlorite(bleach),orquaternaryammoniumcompounds.

• Applydisinfectantssafelyandcorrectlyfollowinglabelingdirectionasspecifiedbythemanufacturer.Keeptheseproductsawayfromstudents.ChoosedisinfectantproductsontheEPAListNwithasthma-saferingredients.

CleaningToys:oDrytoyscompletelyinahotdryerwhenpossible.oManysofttoysmadeoffabric,suchasstuffedanimals,rattles,anddress-upclothesmaybewashedinawashingmachine.Checkinstructionsontoy.

• Ifwashingtoysbyhand,usethefollowingprocess:• Step1:Washandscrubtoysthoroughlywithsoapor

detergentandwarmwatertoremovemostofthedirt,grime,andsaliva.Itisimportanttocleantoysbeforesanitizingthembecausethesanitizerkillsgermsbetteroncleansurfaces.

• Step2:Rinsetoyswithwatertoremovethedirt,soapresidue,andgermstohelpmakeacleansurface.

• Step3:Sanitizetoys.Sanitizingreducesthegermsfromsurfacestolevelsthatareconsideredsafe.

• Diporcoversufficientlywithspraythetoysinasolutionofchlorinebleach;referto“MethodforMixingBleach”forthecorrectproportions.Protectyourskinbywearinghouseholdrubbergloves.

• Allowtoystodrycompletely(i.e.overnight)orallowa2-minutecontacttimebeforewipingtoysdrywithapapertowel.

• Chlorinefromthesanitizingbleachsolutionevaporatesoffthetoyssonoresidueremains,andfurtherrinsingisnotnecessary.

CleaningandDisinfectingTable(Usedailytodeterminefrequency):

Item: Daily: Weekly: Before&aftereachuse

Door&CabinetHandles X

WateringStation X

Clothtoys&dressupclothes X

Hats&Helmets X

Preschool&School-AgedToys X

UpholsteredFurniture X

GarbageCans X

RugsandCarpets X

Floors(tile,vinyl,etc) X

Cots,mattresses,mats X

Laundry-sheets&blankets X

Handwashingsinks,counters,toilets&toilethandles.

X

☒ SchoolswithHVACsystemsshouldevaluatethesystemtominimizeindoorairrecirculation(thusmaximizingfreshoutdoorair)totheextentpossible.Schoolsthatdonothavemechanicalventilationsystemsshould,totheextentpossible,increasenaturalventilationbyopeningwindowsanddoorsbeforestudentsarriveandafterstudentsleave,andwhilestudentsarepresent.

☒ Considerrunningventilationsystemscontinuouslyandchangingthefiltersmorefrequently.Donotusefansiftheyposeasafetyorhealthrisk,suchasincreasingexposuretopollen/allergiesorexacerbatingasthmasymptoms.Considerusingwindowfansorboxfanspositionedinopenwindowstoblowfreshoutdoorairintotheclassroomviaonewindow,andindoorairoutoftheclassroomviaanotherwindow.Fansshouldnotbeusedinroomswithclosedwindowsanddoors,asthisdoesnotallowforfreshairtocirculate.

☒ Considertheneedforincreasedventilationinareaswherestudentswithspecialhealthcareneedsreceivemedicationortreatments.

☒ Facilitiesshouldbecleanedanddisinfectedatleastdailytopreventtransmissionofthevirusfromsurfaces(seeCDC’sguidanceondisinfectingpublicspaces).

☒ Considermodificationorenhancementofbuildingventilationwherefeasible(seeCDC’sguidanceonventilationandfiltrationandAmericanSocietyofHeating,Refrigerating,andAir-ConditioningEngineers’guidance).

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BathroomFloors X

PlaygroundEquipment X

Ventilation:

• TrainallstaffonventilationguidelinesbeforetheyworkintheclassroomandincludethesespecificationsinyourCOVID-9Health&SafetyPlan.

• EvaluateyoursiteforproperventilationusingtheCDC’sguidanceonventilationandfiltration,considermodifyingorenhancingcurrentventilationsystemswherefeasible.

• Checkthatventilationsystemsareworkingproperlyandhavebeenmaintainedandcleanedrecently.

• Increasecirculationofoutdoorairasmuchaspossiblebyopeningwindowsanddoors,usingfansandbyothermethods.

• Considerrunningventilationsystemscontinuously,bepreparedtochangethefiltermorefrequently.

• WehaveaDuctlessHeater/ACunitthatpullsfromtheoutdoors.WealsohavetwoHEPAfilterunitsintheclassroomtocontinuouslycleanthestagnantclassroomairifweatherforcesustoclosethewindowsordoors(inextremeheatorcold).

• Whendoorsandwindowsareclosed,wedonotusefansinordertoreducetheriskofincreasedasthmasymptomswhichcanworseninrecirculatingclassroomair..

2k.HEALTHSERVICESOHA/ODERequirements Hybrid/OnsitePlan☒ OAR581-022-2220HealthServices,requiresdistrictsto“maintain

aprevention-orientedhealthservicesprogramforallstudents”includingspacetoisolatesickstudentsandservicesforstudentswithspecialhealthcareneeds.WhileOAR581-022-2220doesnotapplytoprivateschools,privateschoolsmustprovideaspacetoisolatesickstudentsandprovideservicesforstudentswithspecialhealthcareneeds.

• HVMwillprovideageappropriatehandhygieneand

respiratoryetiquettetoendorseprevention.Thisincludeswebsite,newsletterandsignageintheschoolsettingforhealthpromotion.

• HVMwillpracticeappropriatecommunicablediseaseisolationandevacuationmeasuresasoutlinedinsection1i.

• Staffwillparticipateinrequiredhealthservicesrelatedtrainingtomaintainhealthservicespracticesintheschoolsetting.

• COVID-19specificinfectioncontrolpracticesforstaffandstudentswillbecommunicated.

• Immunizationprocesseswillbeaddressedasperroutinetimeline,whichprioritizesthebeginningoftheyearandnewstudents.Informationforimmunizationclinicswillbeprovidedforfamilies.

• ContinuityofexistinghealthmanagementissueswillhaveaplanforsustainingoperationsalongsideCOVID-19specificplanning(medication,administrationetc.)

• Wearecurrentlyastaffof2anddonothavelicensedhealthpersonnel,butwillcontinuouslystayupdatedonbestpracticeandprotocolfromSchoolBasedHealthCenters,theOHA,andtheCDC.

☒ Licensed,experiencedhealthstaffshouldbeincludedonteamstodeterminedistricthealthservicepriorities.Collaboratewithhealthprofessionalssuchasschoolnurses;SBHCstaff;mentalandbehavioralhealthproviders;dentalproviders;physical,occupational,speech,andrespiratorytherapists;andSchoolBasedHealthCenters(SBHC).

2l.BOARDINGSCHOOLSANDRESIDENTIALPROGRAMSONLY

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OHA/ODERequirements Hybrid/OnsitePlan☐ ProvidespecificplandetailsandadjustmentsinOperational

Blueprintsthataddressstaffandstudentsafety,whichincludeshowyouwillapproach:• Contacttracing • Theintersectionofcohortdesignsinresidentialsettings(by

wingorcommonrestrooms)withcohortdesignsintheinstructionalsettings.Thesamecohortingparameterlimitingtotalcohortsizeto100peopleapplies.

• Quarantineofexposedstafforstudents • Isolationofinfectedstafforstudents • Communicationanddesignationofwherethe“household”or

“familyunit”appliestoyourresidentsandstaff

N/A.

☐ ReviewandtakeintoconsiderationCDCguidanceforsharedorcongregatehousing:• Notallowmorethantwostudentstosharearesidentialdorm

roomunlessalternativehousingarrangementsareimpossible • Ensureatleast64squarefeetofroomspaceperresident • Reduceoverallresidentialdensitytoensuresufficientspace

fortheisolationofsickorpotentiallyinfectedindividuals,asnecessary;

• Configurecommonspacestomaximizephysicaldistancing; • Provideenhancedcleaning; • Establishplansforthecontainmentandisolationofon-

campuscases,includingconsiderationofPPE,fooddelivery,andbathroomneeds.

2m.SCHOOLEMERGENCYPROCEDURESANDDRILLS

OHA/ODERequirements Hybrid/OnsitePlan☒ InaccordancewithORS336.071andOAR581-022-2225allschools

(includingthoseoperatingaComprehensiveDistanceLearningmodel)arerequiredtoinstructstudentsonemergencyprocedures.SchoolsthatoperateanOn-SiteorHybridmodelneedtoinstructandpracticedrillsonemergencyproceduressothatstudentsandstaffcanrespondtoemergencies.• Atleast30minutesineachschoolmonthmustbeusedto

instructstudentsontheemergencyproceduresforfires,earthquakes(includingtsunamidrillsinappropriatezones),andsafetythreats.

• Firedrillsmustbeconductedmonthly.• Earthquakedrills(includingtsunamidrillsandinstructionfor

schoolsinatsunamihazardzone)mustbeconductedtwotimesayear.

• Safetythreatsincludingproceduresrelatedtolockdown,lockout,shelterinplaceandevacuationandotherappropriateactionstotakewhenthereisathreattosafetymustbeconductedtwotimesayear.

HVMwillcontinuetoinstructandpracticedrillsonemergencyproceduressothatstudentsandstaffcanrespondtoemergencies.• Atleast30minutesineachschoolmonthisusedtoinstruct

studentsontheemergencyproceduresforfires,earthquakes(includingtsunamidrillsinappropriatezones),andsafetythreats.

• FiredrillsareconductedmonthlyanddocumentedfortheELD.• Earthquakedrills(includingtsunamidrillsandinstructionfor

schoolsinatsunamihazardzone)areconductedtwotimesayear.

• Safetythreatsincludingproceduresrelatedtolockdown,lockout,shelterinplaceandevacuationandotherappropriateactionstotakewhenthereisathreattosafetyareconductedtwotimesayear.

• Drillsarecarriedoutascloseaspossibletotheproceduresthatwouldbeusedinanactualemergency.

• Whenorifphysicaldistancingmustbecompromised,drillswillbecompletedinlessthan15minutes.

• Staffaretrainedonsafetydrillspriortostudentsarrivingonthefirstdayoncampus.

• Staffandchildrenmustwashhandswithsoapandwaterfor20secondsoruseanalcohol-basedhandsanitizerwith60-95%alcoholafteradrilliscomplete.

☒ Drillscanandshouldbecarriedoutascloseaspossibletotheproceduresthatwouldbeusedinanactualemergency.Forexample,afiredrillshouldbecarriedoutwiththesamealertsandsameroutesasnormal.Ifappropriateandpracticable,COVID-19physicaldistancingmeasurescanbeimplemented,butonlyiftheydonotcompromisethedrill.

☒ Whenorifphysicaldistancingmustbecompromised,drillsmustbecompletedinlessthan15minutes.

☒ Drillsshouldnotbepracticedunlesstheycanbepracticedcorrectly.

☒ Trainstaffonsafetydrillspriortostudentsarrivingonthefirstdayoncampusinhybridorface-to-faceengagement.

☒ Ifonahybridschedule,conductmultipledrillseachmonthtoensurethatallcohortsofstudentshaveopportunitiesto

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OHA/ODERequirements Hybrid/OnsitePlanparticipateindrills(i.e.,scheduleondifferentcohortdaysthroughouttheyear).

☒ Studentsmustwashhandswithsoapandwaterfor20secondsoruseanalcohol-basedhandsanitizerwith60-95%alcoholafteradrilliscomplete.

2n.SUPPORTINGSTUDENTSWHOAREDYSREGULATED,ESCALATED,AND/OREXHIBITINGSELF-REGULATORYCHALLENGES

OHA/ODERequirements Hybrid/OnsitePlan☒ UtilizethecomponentsofCollaborativeProblemSolvingora

similarframeworktocontinuallyprovideinstructionandskill-building/trainingrelatedtothestudent’sdemonstratedlaggingskills.

PerMontessoripedagogy,staffandstudentswillcontinuetousecontentfromestablishedGraceandCourtesylessonsthatrespectthechildinallways.Withinthecommunity,accurateandeffectivelanguageandconflictresolutionmethodsareemployedtoguidechildrentoworkouttheirissuesandcontributetothecommunity.

☒ Takeproactive/preventativestepstoreduceantecedenteventsandtriggerswithintheschoolenvironment.

☒ Beproactiveinplanningforknownbehavioralescalations(e.g.,self-harm,spitting,scratching,biting,eloping,failuretomaintainphysicaldistance).Adjustantecedentswherepossibletominimizestudentandstaffdysregulation.Recognizethattherecouldbenewanddifferentantecedentsandsettingeventswiththeadditionalrequirementsandexpectationsforthe2020-21schoolyear.

☒ Establishaproactiveplanfordailyroutinesdesignedtobuildself-regulationskills;self-regulationskill-buildingsessionscanbeshort(5-10minutes),andshouldtakeplaceattimeswhenthestudentisregulatedand/orisnotdemonstratingchallengingbehaviors.

☒ Ensureallstaffaretrainedtosupportde-escalation,providelaggingskillinstruction,andimplementalternativestorestraintandseclusion.

☒ Ensurethatstaffaretrainedineffective,evidence-basedmethodsfordevelopingandmaintainingtheirownlevelofself-regulationandresiliencetoenablethemtoremaincalmandabletosupportstrugglingstudentsaswellascolleagues.

☒ Planfortheimpactofbehaviormitigationstrategiesonpublichealthandsafetyrequirements:• Studentelopesfromarea

o Ifstaffneedtointerveneforstudentsafety,staffshould:● Useempatheticandcalmingverbalinteractions(i.e.

“Thisseemshardrightnow.Helpmeunderstand…HowcanIhelp?”)toattempttore-regulatethestudentwithoutphysicalintervention.

● Usetheleastrestrictiveinterventionspossibletomaintainphysicalsafetyforthestudentandstaff.

● Washhandsafteracloseinteraction.● Notetheinteractionontheappropriatecontactlog.

o *Ifunexpectedinteractionwithotherstablecohortsoccurs,thosecontactsmustbenotedintheappropriatecontactlogs.

• Studentengagesinbehaviorthatrequiresthemtobeisolatedfrompeersandresultsinaroomclear.o Ifstudentsleavetheclassroom:

● Preplanforacleanandsafealternativespacethatmaintainsphysicalsafetyforthestudentandstaff

● Ensurephysicaldistancingandseparationoccur,tothemaximumextentpossible.

● Usetheleastrestrictiveinterventionspossibletomaintainphysicalsafetyforthestudentandstaff.



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OHA/ODERequirements Hybrid/OnsitePlan• Studentengagesinphysicallyaggressivebehaviorsthat

precludethepossibilityofmaintainingphysicaldistanceand/orrequirephysicalde-escalationorinterventiontechniquesotherthanrestraintorseclusion(e.g.,hitting,biting,spitting,kicking,self-injuriousbehavior).o Ifstaffneedtointerveneforstudentsafety,staffshould:

● Maintainstudentdignitythroughoutandfollowingtheincident.

● Useempatheticandcalmingverbalinteractions(i.e.“Thisseemshardrightnow.Helpmeunderstand…HowcanIhelp?”)toattempttore-regulatethestudentwithoutphysicalintervention.

● Usetheleastrestrictiveinterventionspossibletomaintainphysicalsafetyforthestudentandstaff



☒ Ensurethatspacesthatareunexpectedlyusedtodeescalatebehaviorsareappropriatelycleanedandsanitizedafterusebeforetheintroductionofotherstablecohortstothatspace.

ProtectivePhysicalIntervention☒ ReusablePersonalProtectiveEquipment(PPE)mustbe

cleaned/sanitizedaftereveryepisodeofphysicalintervention(seesection2joftheReadySchools,SafeLearnersguidance:Cleaning,Disinfection,andVentilation).

3.ResponsetoOutbreak

3a.PREVENTIONANDPLANNING

OHA/ODERequirements Hybrid/OnsitePlan☒ Reviewthe“PlanningforCOVID-19ScenariosinSchools”toolkit. BySeptember01,2020,ourschoolwillestablishcommunication

channelswiththeLPHAtoensuretheyareknown,andworking.TheemergencyresponsekeystakeholdersisprovidedwithintheProtocollinkedbelow. InthecaseofconfirmedCOVID-19casesatourfacility,we willfollowourProtocolforCommunicationforaConfirmedCaseofCOVID-19asfollows: IfthereisapersondiagnosedwithCOVID-19,thefollowingwillhappenwithin24hoursofourschoolbeingnotified.

1. HeadofSchoolwillnotifytheLocalPublicHealthAuthorities(LPHA)ifthereisaconfirmedcaseofCOVID-19amongourstudentorstaffpopulation.ReportCommunicableDiseasetoSarahPresentat(503)742-5300.ThisisthepublichealthemergencynumberforClackamas.

☒ CoordinatewithLocalPublicHealthAuthority(LPHA)toestablishcommunicationchannelsrelatedtocurrenttransmissionlevel.

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OHA/ODERequirements Hybrid/OnsitePlan2. HeadofSchoolwillnotifystaff,parents/guardians,

andELDwhenthereisaconfirmedcaseofCOVID-19amongthestafforchildren.

3. HeadofSchoolwillprovideallrecords/dailylogsforeachstudent/staffwhowasincontactwithanyconfirmedcaseforaminimumoffourweeks.

4. IfthereisaconfirmedcaseofCOVID-19,ourschoolwillcloseoffareasvisitedbytheillperson.Openoutsidewindowsanddoorsandusefanstoincreaseaircirculation.Ourstaffwillwait24hoursoraslongaspracticalbeforecleaninganddisinfecting.

5. TheLPHAwilladviseourschooliftheyrequirepartialorwholeschoolclosure.

3b.RESPONSEOHA/ODERequirements Hybrid/OnsitePlan☒ Reviewandutilizethe“PlanningforCOVID-19Scenariosin

Schools”toolkit.HVMhasreviewedandwillutilizethe“PlanningforCOVID-19ScenariosinSchools”toolkit.The8-11-2020revisionoftheReadySchools,SafeLearnersdefinesanoutbreakintheglossaryas:“Anunusualnumberofcasesinagivencontext.Inthecontextofthisdocument,anoutbreakistwounrelatedCOVID-19casesinthesamecohort.” Inthecaseofoneormoreconfirmedcasesatourfacility,wewillfollowourProtocolforCommunicationforaconfirmedcaseofCOVID-19:

• Withintheabovecorrespondence,ourHeadofSchoolwillhaveadetailedtimelineandcriteriathatmustbemetbeforereopeningforstaffandfamilies

• andaplanforfollowupswithupdatesasnewinformationbecomesavailableconsistent.TheplanwillbeconsistentwithLHPAguidance.

IfHVMisforcedtoclose,ourProgramwillimplementeitheraComprehensiveShort-TermDistanceLearningPlanforallstudentsand/orsupportforthoserequestingit.Wewillconfirmwithourfamilieswhattheyneedduringashort-termclosure.WedonotplanlargegatheringsoreventsuntilOHAguidanceallowsit.Wedonotcurrentlyprovidemealsforourchildren.

☒ EnsurecontinuousservicesandimplementComprehensiveDistanceLearning.

☒ Continuetoprovidemealsforstudents.

3c.RECOVERYANDREENTRY

OHA/ODERequirements Hybrid/OnsitePlan☒ Reviewandutilizethe“PlanningforCOVID-19Scenariosin

Schools”toolkit.HVMisanoperatingEmergencyChildcareCenter(ECC)undertheELDrules&regulations;wewillcontinueouroperationwithoutatransitionplanforDistanceLearningforourprogram.IfweareclosedduetoaCOVID-19outbreak,wewillfollowtheguidanceoftheLPHA. Forourchildrenage5andup,ourkindergartners,duringalongerclosure,wewillofferthefamiliesaninstructionalmodeland/oron-linealternativestosupportthemincomprehensivedistancelearning. Wewillmaintainongoingcommunicationwithourfamilies,andkeeptheminformedaboutourintentions,currentstatus,andtimingofre-openingwhenitissafetodoso.HVMhasreviewedthe“PlanningforCOVID-19ScenariosinSchools”toolkitandwillutilizeitscontent,ifnecessary. IfaprolongedclosureduetoCOVID-19occurs:

☒ Clean,sanitize,anddisinfectsurfaces(e.g.,playgroundequipment,doorhandles,sinkhandles,drinkingfountains,transportvehicles)andfollowCDCguidanceforclassrooms,cafeteriasettings,restrooms,andplaygrounds.

☒ WhenbringingstudentsbackintoOn-SiteorHybridinstruction,considersmallergroups,cohorts,androtatingschedulestoallowforasafereturntoschools.

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• Ifschoolclosureisadvisedbythelocalpublichealthdepartment,ourprogramwillceaseonsiteoperationandfollowtheguidanceoftheLPHA. Uponclosingforanylengthoftime,wewillclean,sanitize,anddisinfectsurfaces(e.g.,playgroundequipment,doorhandles,sinkhandles,drinkingfountains,transportvehicles)andfollowCDCguidancefortheclassroom,outdoorporch,restroomsplaygrounds,andstafflounge.

• Whenbringingchildrenbackoncampusforin-personinstruction,HVMwillconsiderasmallercohorttoallowforasaferreturntoourfacility.

ASSURANCES

ThissectionmustbecompletedbyanypublicschoolthatisprovidinginstructionthroughOn-SiteorHybridInstructionalModels.SchoolsprovidingComprehensiveDistanceLearningInstructionalModelsdonotneedtocompletethissectionunlesstheschoolisimplementing

theLimitedIn-PersonInstructionprovisionundertheComprehensiveDistanceLearningguidance.Thissectiondoesnotapplytoprivateschools.

☒ Weaffirmthat,inadditiontomeetingtherequirementsasoutlinedabove,ourschoolplanhasmetthecollective

requirementsfromODE/OHAguidancerelatedtothe2020-21schoolyear,includingbutnotlimitedtorequirementsfrom:• Sections4,5,6,7,and8oftheReadySchools,SafeLearnersguidance,• TheComprehensiveDistanceLearningguidance,• TheEnsuringEquityandAccess:AligningFederalandStateRequirementsguidance,and• PlanningforCOVID-19ScenariosinSchools

☐ WeaffirmthatwecannotmeetallofthecollectiverequirementsfromODE/OHAguidancerelatedtothe2020-21schoolyearfrom:• Sections4,5,6,7,and8oftheReadySchools,SafeLearnersguidance,• TheComprehensiveDistanceLearningguidance,• TheEnsuringEquityandAccess:AligningFederalandStateRequirementsguidance,and• PlanningforCOVID-19ScenariosinSchools

Wewillcontinuetoworktowardsmeetingthemandhavenotedandaddressedwhichrequirement(s)weareunabletomeetinthetabletitled“AssuranceComplianceandTimeline”below.

4.Equity

5.Instruction

6.Family,Community,Engagement

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7.Mental,Social,andEmotionalHealth

8.StaffingandPersonnel

AssuranceComplianceandTimelineIfadistrict/schoolcannotmeettherequirementsfromthesectionsabove,provideaplanandtimelinetomeettherequirement.

ListRequirement(s)NotMet ProvideaPlanandTimelinetoMeetRequirementsIncludehow/whytheschooliscurrentlyunabletomeetthem

operational blueprint for school reentry …...oregon achieves . . . together! operational blueprint...

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