operations meeting attendance: data evaluation, … · 2015. 10. 13. · perfect attendance: 100%...

OPERATIONS MEETING ATTENDANCE: DATA EVALUATION, PLANNING AND TRACKING TOOLS

LD Central Operations Unit October 1, 2015

Presented by: Pupil Services & Operations

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Objectives

Build Capacity for School Leaders to monitor school Attendance

Local Control Accountability Plan Annual Targets

Understand and be able to apply the Response to Intervention (RtI) three-tiered model for School Attendance

Review Data Reports ANS Month-to-Month At-Risk Reports

Identify and discuss strategies that may be appropriate when providing Tier I and Tier II level support to schools

Local Control and Accountability Plan (LCAP)

• Under LCFF, all LEAs are required to prepare a Local Control and Accountability Plan (LCAP), which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified [EC 52060(d)]

• Plan adopted by the Board of Education

Six goal areas include: •100% Graduation

•Proficiency for All

•100% Attendance

•Parent Community and

Student Engagement

• School Safety and Basic Services

Local Control and Accountability Plan (LCAP) EC 52060(d)

Pupil Engagement

• As measured by all of the following, as applicable:

• School attendance rates.

• Chronic absenteeism rates.

• Middle school dropout rates

• High school dropout rates

• High school graduation rates.

• School climate, as measured by all of the following, as applicable: (A) Pupil suspension rates.

• Pupil expulsion rates.

• Other local measures, including surveys of pupils, parents, and teachers on the sense of safety and school connectedness.

Local Control and Accountability Plan (LCAP)

Metric Targeted Age

Group Targeted Group

2014-

15

2015-

16

2016-

17

2017-

18

Increase the

number of Students

with

Proficient/Advance

d Attendance Rates

(96% and Above)

All Schools All Students 71% 71.0% 72.0% 73.0%

Decrease in Chronic

Absence Rates for

All Students

All Schools All Students 12% 10% 9% 8%

Percentage of

school based staff

attending 96% or

above

All Schools All Staff NEW

GOAL 76% 78% 80%

Universal 80% of all students

should be attending 96% of the time

Proficient: 96+ % in-seat attendance

Perfect Attendance: 100%

Selected (At-risk Students)

Below Basic: 91-87 % in-seat attendance 15 - 24 days absent

Basic: 95-92 % in-seat attendance 8 – 14 days absent

Targeted/

Intensive

Far Below Basic

< 87% in-seat attendance 25 + days absent

3 Tiered

Approach to

Attendance

Adapted from Sprague & Walker, 2004

FAR BELOW BASIC < 87% in-seat attendance

25 + days absent

BELOW BASIC 91-87 % in-seat attendance

15 - 24 days absent

BASIC 95-92 % in-seat attendance

8 – 14 days absent

PROFICIENT 96+ % in-seat attendance

1 – 7 days absent

PERFECT ATTENDANCE 100%

LAUSD - Pupil Services & Attendance

Universal Level 80% of all students


LEVELS


Perfect Attendance: 100% with less than 3 tardies


LEVELS



Targeted/

Intensive

LEVEL

Far Below Basic

<87% in-seat attendance 25 + days absent

3 Tiered

Approach to

Attendance


*Re-teach Attendance

* Systems of Identification

*Student/family supports

*Documentation & Monitoring

* Team Meetings (COST/SST)

*Intensive Interventions

*SART & SARB Meetings

*Specific and individualized plans

*Educational alternatives/options

*Case Managed support

*Teach Attendance

*Reinforce good habits

*Positive School Climate

* Communicate goals

* Attendance plans


Academic

Supports

Attendance

Supports

(Attitude)

Behavior

Supports

STUDENT

3 B’s

Believe

Behave

Become

Attendance Data Review & Discussion

Local District Central – School level Data

ANS Report

LD Central ANS Summary to Date

LD

# of Periods ANS,

08/18/15 - 09/29/15

# of Students ANS,

08/18/15 - 09/29/15

Grand

Total 11627 189574

Purpose of Attendance Submittal

• Ensures that attendance records and data are accurate

• Ensures accurate reporting of ADA, and compliance in case of an audit

• Every student is accounted for in case of an emergency

• Parents receive accurate information when they inquire about their child’s attendance

• Notifications made via Blackboard-Connect, and truancy letters are accurate regarding absences and/or tardies

Log into the MiSiS application at http://misis.lausd.net/start using your

single sign-on (SSO) user name and password.

http://misis.lausd.net/

Select appropriate user role from landing page as required (example: Office Manager).

Select user Office Manager

Select Office Manager

Click the Reports Button

From the Attendance menu, select the Attendance Not Submitted With Date Range Report link.

Complete the report parameters.

Enter the appropriate begin and end

date

Click the View Report button.

Click the Export icon to export report data via the

preferred file type (recommended: Adobe PDF).

Use Print button or icon from the internet browser to

print report.

A sample report in PDF format is shown below.

Export

Icon

ANS REPORT, SECONDARY SCHOOL SITE

Filter by Periods

ANS REPORT, Elementary SCHOOL SITE

Group DISCUSSION

• When should the ANS report be generated? How often?

• How do you currently address ANS with teachers?

• What strategies will be implemented to decrease ANS?

Helpful Reminders

• Elementary Teachers can enter and update attendance for the current day plus the 4 previous instructional days.

• Secondary Teachers can only submit attendance for the current day.

• If changes are done to enrollment or class section start dates to a previous date, the corresponding teacher, course, period and dates will appear on the Attendance Not Submitted report.

• Contact MiSiS and open ticket for special circumstances.

Financial Incentives for Schools -ANS

• Superintendent Cortines launched his financial incentive programs to reward schools with excellent attendance submittal rates this school year.

• Individual schools will be recognized and rewarded at the end of each semester with a direct, financial incentive for having the highest rates of attendance submittal rate.

Award Category Required Submittal Rate Gold 100%

Silver

98%-99%

Bronze

96%-97%

Awardees

• All schools that achieve a 96% or higher submittal rate will

receive an estimated minimum of $5 per pupil per semester.

• The per pupil award will be higher for schools that achieve

the highest rates of submittal.

• The district will announce the award winners and funds will

be distributed to each qualifying school’s general fund,

unrestricted account in January 2016 for the first semester

and July 2016 for the spring semester

BAND TRADITIONAL SCHOOL

180 DAYS

CHRONIC ABSENCE

15 OR MORE DAYS

Far Below Basic Attendance

<87%

25 + Absences

Below Basic Attendance

87% - 91%

15-24

WAWARNING SIGNS

8-14 DAYS

Basic Attendance

92% - 95%

8 – 14

GOOD ATTENDANCE

7 OR FEWER DAYS ABSENT

Proficient Attendance

96% - 99%

1 – 7

Perfect Attendance

100%

0 Absences

What does GOOD ATTENDANCE look like? -STUDENTS WITH 7 OR FEWER ABSENCES PER YEAR-

Attendance Achievement by Instructional Day 2015-2016

96% Attendance rate means having NO MORE THAN 1 absence per 25 DAYS OF INSTRUCTION

Less than 87% 87% – 91% 92% - 95% 96% - 99% 100%

Instructional Day Date Far Below Basic Below Basic Basic Proficient Advanced

25 September 25 4 or more 3 2 1 0

50 October 30 7 or more 5-6 3-4 1-2 0

75 December 14 10 or more 7-9 4-6 1-3 0

100 February 9 14 or more 9-13 5-8 1-4 0

125 March 16 17 or more 11-16 6-10 1-5 0

150 April 28 20 or more 13-19 7-12 1-6 0

175 June 3 23 or more 15-22 8-14 1-7 0

180 June 10 24 or more 15-23 8-14 1-7 0

Chronic Absence

Proficient

GetData: MyData Reports

• Log on to - https://getdata.lausd.net

School Dashboard

• Get Data/MyData Log-on

• Month-to-Month Comparison

• At-Risk Attendance

• Revenue Lost

• Subgroup Comparison

Classroom Dashboard

• Alert Reports

https://getdata.lausd.net/





MyData Sign-on User ID

Click Here for MyData Reports

Click on Attendance

Reports Available

Month-to-Month Comparisons

Select Cumulative Or Monthly

Cumulative Attendance

DISCUSSION – Data Inquiry

Based on your data review

• What are your school’s month-to-month attendance trends (2 year comparison)?

• What strategies have you implemented?

• What additional strategies can you implement based your data inquiry?

At-Risk Attendance Reports

% and # of Students

Click on blue % and it hyperlinks to list of students

At-Risk Student List Students at Far Below Basic


Based on your data review

• What do your performance bands look like?

• What strategies have you implemented?

• What additional strategies can you implement based your data inquiry?

Revenue Lost Per School Sample

LD Central Revenue Lost $2,965,931

Subgroup Comparison – Ethnicity

Subgroup Comparison – Grade

Alert Reports by Classroom

Alert Reports

Classroom Alert Report Sample


How might you use these reports?

Best Practices

I. Establish a Strong Foundation

• Establish clear and consistent expectations • Teach attendance to students and parents • Publicize the school-wide Attendance Policy

• Recognize student attendance achievement,

improvements

• Implement attendance accountability systems

• Establish and implement attendance intervention systems

Clear, Consistent Attendance Expectations

Teach attendance:

• Presentations to decision makers at the school, including School Site Council, and Advisory Committees for English Learners (ELAC) and Compensatory Education (CEAC)

• Faculty Professional Development

• Classroom lessons plans

• Assemblies for students Reach Out to Parents • Send school attendance policy and expectations home at the start of

year/semester • Host parent workshops to discuss attendance expectations and goals

Highlight and Anticipate Significant Calendar Dates

• Before and after days-off

• Holidays

• Inclement weather - Raining Days (El Nino is coming!...And we need las ninas y ninos to come too!)

Clear, Consistent Attendance Expectations

Verbal communication

• Blackboard Connect

• Student presentations/assemblies

• Staff meetings

• Parent meetings/Open House

Written communication

• Letters (Opening Attendance Policy Letter; Proficient & Advanced Letter; Last Year’s Excessive Absence Letter)

• School Bulletins and Bulletin Boards

• Newsletters

• School Attendance Policy

Recognition Programs -

• Establish criteria: • What/Who will be recognized? • When/How and Where will recognition(s) take place?

• Disseminate information about criteria to students, parents and staff so everyone is clear about how to earn recognition.

• Identify resources to sustain the program:

• Staff (Who at the school can help?) • Solicit donations • Supplies (for example, certificate paper)

Best Practices for Elementary

• Classroom Perfect Attendance (BASED on Attendance Goal) dates

• 10 days=August, 18 days=September (monthly)

• 22 days=October, 15 days=November (monthly)

• 14 days=December (monthly)

• Every 20 Days (Every 20 Days)

• 20 days, 40 days, 60 days, 80 days, 100 days, 120 days


August 2015 10 Days of School Classroom:_______________

Teachers please color and write date on lollipops when all students are all present and no tardies


September 2015 18 Days of School Classroom:_______________



October 2015 22 Days of School Classroom:_______________


Best Practices Secondary Practices

• 25th, 50th, 100th day of school

Day of School

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http://www.google.com/url?url=http://www.ebay.com/sch/i.html%3F_kw%3D1950s%2BGREASER%2BCOSTUME%2BJACKET%2BGREASE&rct=j&frm=1&q=&esrc=s&sa=U&ei=5T8_VMieBM7ioASP_IKICA&ved=0CCgQ9QEwCTgU&usg=AFQjCNHt5iHYQTMAeN7BhMJUS1ftjOPhIA

http://www.google.com/url?url=http://logos-vector.com/logo/vector_The%2B50's_61445.htm&rct=j&frm=1&q=&esrc=s&sa=U&ei=ez8_VKytMoyoogSl74LgDA&ved=0CDQQ9QEwDw&usg=AFQjCNELxKvxZkX4xxfvlEXHvpj73P_GVg

50th Day of School

• FASHION SHOW


100th Day of School (80 Days Left)

• 80’s Fashion Show

Attendance Bands through October 2015

Instructional Days = 29

Far Below Basic

Below Basic

Basic

Proficient

Advanced Perfect Attendance! -Maintain-

At-Risk Attendance: 4-6 absences -Early Intervention-

Outstanding Attendance! 1-3 absences -Maintain-

At-Risk Attendance: 7-12 absences -Early Intervention-

Highly At-Risk Attendance: 12 or more absences -Early and Intensive Intervention-

Copyright - 2013 © LAUSD, All Rights Reserved

Fun Themes for October

• Breast Cancer Awareness Month

• Halloween Activities

• Computer Learning Month

• Cookie Month

• International Drum Month

• National Pizza Month

• National Popcorn Popping Month

• 5th Do Something Nice Day & World Teacher’s Day

• 6th Mad Hatter Day

• 7th World Smile Day

• 14th National Desserts Day

• 16th Bosses Day

• 19th Evaluate Your Life Day & Sweetest Day

• 26th Make a Difference Day

Attendance Bands at the end of the school year

Instructional Days = 180

Far Below Basic

Below Basic

Basic

Proficient

Advanced 0 ABSENCES

8-14 ABSENCES

1-7 ABSENCES

15-23 ABSENCES

MORE THAN 23 ABSENCES

Copyright - 2013 © LAUSD, All Rights Reserved

Halloween Activities to Promote Attendance

Don’t let ghouls and goblins keep

you away, Make sure you come to

school everyday.

If you do, you will get a TREAT!

You must come every day, make

no mistake So keep yourself

healthy for goodness sake!

Your attendance

is

Spooktacular!!!

Universal Level 80% of all students


LEVELS


Perfect Attendance: 100% with less than 3 tardies


LEVELS



Targeted/

Intensive

LEVEL

Far Below Basic

<87% in-seat attendance 25 + days absent

3 Tiered

Approach to

Attendance


*Re-teach Attendance

* Systems of Identification

*Student/family supports

*Documentation & Monitoring

* Team Meetings (COST/SST)

*Intensive Interventions

*SART & SARB Meetings

*Specific and individualized plans

*Educational alternatives/options

*Case Managed support

*Teach Attendance

*Reinforce good habits

*Positive School Climate

* Communicate goals

* Attendance plans


Thank you!

• “The miracle is not that we do this work, but that we are happy to do it.”- Mother Teresa

Local District Central Pupil Services Team

Martha Calderon, PSA Coordinator

(213)241-0158

Marlene Correa, Lead PSA Counselor

(213)241-3903

Mario Vega, Lead PSA Counselor

(213)241-0192

Rafael Rubalcava, SARB Chair

(213)241-0162

Local District Central PSA : (213)241-0101

operations meeting attendance: data evaluation, … · 2015. 10. 13. · perfect attendance: 100%...

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