operations plan for the support of populations affected by ......and 1200 mm and the dry season...

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MINISTRY OF AGRICULTURE AND WATER RESOURCES

-=-=-=-=-=- CABINET

-=-=-=-=-=- EXECUTIVE SECRETARIAT OF THE NATIONAL FOOD

SECURITY COUNCIL -=-=-=-=-=-

BURKINA FASO

-=-=-=-=-=- Unity – Progress –Justice

-=-=-=-=-=-

January 2019

Operations Plan for the Support of Populations

Affected by Drought

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Table of contents Abbreviations .......................................................................................................................................... 4

SECTION 1: GENERAL INFORMATION ...................................................................................................... 5

1.1. DESCRIBE THE STATUS OF THE COUNTRY IN TERMS OF RISKS.................................................5

1.2. BRIEFLY DESCRIBE THE PURPOSE OF THIS OPERATIONS PLAN ................................................6

SECTION 2: COUNTRY DROUGHT PROFILE ...............................................................................................7

2.1 DESCRIBE THE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHTS ............................... 7

2.2 DESCRIBE THE GENERAL RAINFALL FEATURES OF THE COUNTRY ........................................... 8

2.3 INSERT THE SEASONAL AGRICULTURE CALENDAR ...................................................................9

2.4 HISTORICAL DROUGHT DESCRIPTION ................................................................................... 13

2.5 HISTORICAL OF IMPACT OF DROUGHT (IN TERMS OF NUMBER OF AFFECTED

INDIVIDUALS/CATTLE) ....................................................................................................................... 15

2.6 HISTORICAL DROUGHT RESPONSES ...................................................................................... 15

2.7 DISCUSSION OF THE HISTORICAL FLOOD CONDITIONS, VULNERABLE POPULATIONS AND

RESPONSES ........................................................................................................................................ 17

SECTION 3: INSTITUTIONAL ARRANGEMENTS ...................................................................................... 18

3.1 EXISTING NATIONAL POLICIES OR LEGISLATION ....................................................................18

3.2 EXISTING ASSESSMENT PROCESSES ...................................................................................... 18

3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT ......................................................21

3.4 DROUGHT RESPONSE COORDINATION MECHANISM ............................................................23

3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUT ................ 24

SECTION 4: RISK TRANSFER PARAMETERS ............................................................................................ 25

SECTION 5: SCENARIO DEFINITION AND GEOGRAPHIC COVERAGE .......................................................25

5.1 THE DROUGHT MODEL SCENARIOS ....................................................................................... 26

SECTION 6: INTERVENTION DETAILS ..................................................................................................... 28

FIRST INTERVENTION (from Table 8) ................................................................................................. 31

SECOND INTERVENTION (from Table 8) ............................................................................................ 41

THIRD INTERVENTION (from Table 8) ............................................................................................... 50

SECTION 7: MONITORING & EVALUATION FRAMEWORK AND PLAN .................................................... 58

SECTION 8: PROGRAM RISKS AND ASSUMPTIONS ................................................................................ 60

SECTION 9: DEFINITION OF STANDARD OPERATING PROCEDURES ....................................................... 61

Annex 1: Supporting documents ....................................................................................................... 66

Annex 2: Budget (in USD) .................................................................................................................. 66

Annex 3: Estimate of the costs of providing support for vulnerable populations ............................ 66

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Abbreviations

ARC: African Risk Capacity

ARV: Africa RiskView software

BRC: Burkinabé Red Cross

CILSS: Permanent Inter-State Committee for Drought Control in the Sahel

CNSA: National Food Security Council

CONASUR: National Emergency Aid and Rehabilitation Council

EFSA: Evaluation of Food Security in Emergency Situations

EPA: Continuous Agricultural Survey

EWS: Early Warning System (or SAP)

GTP: Country Working Group

HEA: Household Economy analysis

MAM: Moderate Acute Malnutrition

MNA: Meteo National Agency

ND: Nutrition Directorate

NGO: Non-Governmental Organisation

PAPISE: Action Plan of the Investment Program of the Livestock Sub-sector

PDMO: Implementing Partner

PNDEL: National Policy on Sustainable Livestock Development

PNOCSUR: National Plan for Organisation and Coordination of Emergency Aid and Rehabilitation

PNSAN: National Food and Nutritional Security Policy

SE-CNSA: Executive Secretariat of the National Food Security Council SONAGESS: National Security Reserve (or Stock) Management Company

WFP: World Food Programme

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SECTION 1: GENERAL INFORMATION This contingency plan has been updated with considerations to the parameters of the season and subsequent analyses, in particular:

▪ The rainfall general characteristics ▪ The droughts history ▪ The implementation system

Name of Country: Burkina Faso

Legal Representative DR. LAMOURDIA THIOMBIANO Executive Secretary of the CNSA, ARC General Supervisor in Burkina Faso: [email protected] – Tel: +229 51 58 81 35

Contact Persons for Country Operations Plan

Léopold NANEMA Head of Institutional Governance Department of the SE-CNSA: [email protected] – Tel +226 70 27 34 22 Sitégnè HIEN ARC National Coordinator. [email protected] / Tel +226 78 85 45 60

In Burkina Faso, agriculture is particularly susceptible to natural disasters such as drought, low rainfall, floods, locust infestations and other challenges (FARMAF, 2012). The recent food crises due to poor agricultural production because of low rainfall highlighted the extent to which Burkina Faso is exposed to drought. In recent decades, Burkina Faso has faced a series of "extreme" climatic events of unparalleled magnitude and speed. Thus, over the last three decades, the most significant ones were 1973-1974 and 1983-84, which had a serious impact on Burkinabe ecosystems and production systems. (Burkina Faso, 1999a) Desertification in the country has serious biophysical and socio-economic consequences. Often combined with other factors of vulnerability, drought leads to significant cereal deficits, resulting in poor health and nutritional status of affected populations. Similarly, it also causes serious shortages of pasturage which has severe consequences on animal health. Burkina Faso is making increased efforts and is giving much thought to finding permanent solutions. For example, it has developed a national food and nutritional security policy, and since 2012, it has been developing and implementing a support plan for vulnerable populations and livestock faced with food insecurity which is very often linked to a shortfall in agricultural production because of drought. Burkina has put in place a resilience building programmes at nationwide that is intended to address food insecurity. That is translated into the development of two safety net programmes such as cash transfer, food for work, cash for work, distribution of food and feed that are implemented by the Food Security Commission and the Prime Minister’s office. Burkina Faso has joined the ARC initiative which will provide prompt access to resources to quickly and efficiently implement projects for the benefit of the affected populations in the case of natural disasters such as drought.

mailto:[email protected]



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Provide a brief overview of ARC, parametric weather insurance, risk of drought, and the purpose of the operation plan.

1.1. DESCRIBE THE STATUS OF THE COUNTRY IN TERMS OF RISKS

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1.2. BRIEFLY DESCRIBE THE PURPOSE OF THIS OPERATIONS PLAN

The drafting of the current operational plan is aimed at providing rapid and efficient interventions to vulnerable populations in the event of drought and at obtaining payout from ARC. The operational plan describes the activities to be carried out when payment is made by ARC, how these activities will be implemented as well as the mechanisms for managing any funds that may be obtained from ARC. The African Risk Capacity (ARC) is a specialized agency of the African Union which seeks to improve current response times and protection mechanisms to assist populations vulnerable to food insecurity, and to strengthen the disaster risk management capacity of countries that subscribe to it. Based on the principle of African solidarity to ensure efficient financial management of climate risk, the purpose of ARC is to allow African Governments to make substantial savings in emergency aid funds and reduce the cost of interventions by pooling climate risk across the African continent. Thus, in the case of drought, countries participating in ARC would benefit from drought insurance cover allowing them to provide rapid assistance to affected populations. Burkina Faso, which is a Sahel country subject to a high level of climate risk, and drought has decided to participate in this African Union initiative by signing a Memorandum of Understanding with ARC on 4 April 2012 and an extension of this Memorandum in April 2014.

The pre-participation process in ARC can be broken down into four main stages: 1. Customization of the Africa RiskView software parameters

2. Analysis and monitoring of food insecurity caused by drought

3. Operational planning

4. Determining the risk transfer parameters.

Thematic groups corresponding to these various stages have been established in Burkina Faso. These teams are assisted by the ARC regional technical team and by the National Coordinating Body.

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SECTION 2: COUNTRY DROUGHT PROFILE Describe the general pattern of rainfall and seasonal calendar.

2.1 DESCRIBE THE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHTS

Table 1: Drought distribution

# A. Regions

(administrative level 1) REGION

C. Drought prone zones (Yes/No)

D. Top 3 crops vulnerable to droughts (only in drought-

prone zones)

E. List other important livelihoods (e.g. pastoralism, fisheries, etc.) Only in drought-prone zones)

1 BOUCLE DU MOUHOUN

Yes Sorghum-millet-maize Livestock farming-market gardening- small business- wage earning farm workers - handicraft

2 CASCADES

Yes Maize- yam-market garden crops

Livestock farming - small business - wage earning farm workers - handicraft

3 CENTRE (Centre)

Yes Sorghum-millet-maize Livestock farming - market gardening - small business -

4 CENTRE-EST (Centre-East)

Yes Sorghum-millet-maize Livestock farming - market gardening - small business - wage earning farm workers - handicraft

5 CENTRE NORD (Centre-North)


6 CENTRE OUEST (Centre-West)

Yes Sorghum-millet-maize Livestock farming - small business - wage earning farm workers - handicraft

7 CENTRE SUD (Centre-South)

Yes Sorghum-millet-maize Livestock farming - market gardening - small business - handicraft

8 EST (East)


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9 HAUTS BASSINS

(Upper basins) Yes Maize- market garden crops -

yam Livestock farming - market gardening - small business - wage earning farm workers - handicraft

10 NORD

Yes Sorghum-millet-maize Livestock farming - market gardening - small business - wage earning farm workers

11 PLATEAU CENTRAL (Centre Plateau)

Yes Sorghum-millet-maize Livestock farming - market gardening - small business -

12 SAHEL Yes Sorghum-millet-maize Livestock farming - small business - handicraft 13 SUD- OUEST (South-

East) Yes Maize – yam – sorghum Livestock farming – small business – wage earning

farm workers – handicraft – market gardening culture

2.2 DESCRIBE THE GENERAL RAINFALL FEATURES OF THE COUNTRY

Burkina Faso has a Sudano-Sahelian type tropical climate, characterized by wide rainfall variations from an average of 350 mm in the north to more than 1000 mm in the south-west. There are two very contrasting seasons in Burkina Faso: the rainy season with rainfall of between 300 mm and 1200 mm and the dry season during which the ‘Harmattan’, a hot, dry and dusty wind, blows in from the Sahara. The rainy season lasts about 3 to 4 months and generally occurs between April and October. However, the critical period for a good agricultural season is July, August and September (peak period). It must also be emphasized that the duration of the rainy season varies from area to area where different types of livelihood are practiced. The rainy season is relatively shorter in the north of the country. Burkina Faso has three climate zones: • a Sahelian zone to the north: less than 600 mm of rainfall per year and wide temperature variations (15 to 45 degrees); • a Sudano-Sahelian zone between the 11°3’ and 13°5’ latitudes north. This is an intermediate zone as far as rainfall and temperature are

between 10 and 45 degrees and average rainfall ranging from 600 to 900mm per year; • a Sudano-Guinean zone in the south of the country: more than 900 mm of rainfall per year and relatively low average temperatures (25 to 31

degrees).

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CLIMATIC AREAS OF BURKINA FASO (1981 – 2010)

2.3 INSERT THE SEASONAL AGRICULTURE CALENDAR

In Burkina Faso, the seasonal calendar analysis is more relevant when made on the basis of the agro-ecological zone. In fact, 9 livelihood areas were identified with 9 seasonal calendars.

-6 -5 -4 -3 -2 -1 0 1 2 3

-6 -5 -4 -3 -2 -1 0 1 2 3

9

10

11

12

13

14

15

9

10

11

12

13

14

15

BANFORA

BATIE

BOBO-DIOULASSO

BOGANDE

BOROMO

DEDOUGOU

DIEBOUGOU

DJIBODORI

FADA N GOURMA

GAOUA

KAYA

KOUKA

MAHADAGAMANGA

MANGODARA

OUAGADOUGOU AERO

OUAHIGOUYA

PO

SOLENZO

YAKO

Latitu

de

(en

°)

Latitu

de

(en

°)

Longitude (en°)

Longitude (en°)

LEGENDE :

Climat Sahélien

Climat Soudano-sahélien

Climat Soudanien

600

900

900

BENINTOGOGHANA

COTE D' IVOIRE

MALI

Source : Direction Générale de la Météorologie

ZONES CLIMATIQUES DU BURKINA FASO ( 1981 - 2010 )

600

NIGER

KEY Sahelian climate Sudano-Sahelian climate Sudanic climate

BURKINA FASO DIRECTORATE FOR METEOROLOGY

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The average dates of installation of the rainy season in Burkina Faso follow a north-south gradient, they are gradually established from south to north. They correspond to the sowing period.

LIVELIHOOD ZONES IN BURKINA FASO

Provincialcapital

Region

Province State

boundaries

National road

South, tubersandcereals

Southwest,fruit,cottonandcereals

West,cottonandcereals

West,cerealsandremittances

Centralplateau,cerealsandmarketgardening

Ouagadougouperi-urban

Northandeast, livestockandcereals

North,transhumantpastoralismand millet

Southeast,cereals,livestock,forestand fauna

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AVERAGE START DATES OF THE RAINY SEASON (1981 - 2010)

The average end dates of the rainy season in Burkina Faso also follow a north-south gradient, it gradually ends from north to south.

AVERAGE END DATES OF THE RAINY SEASON (1981 - 2010)

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The average length of the rainy season is shorter in the north (<75 days in the far north of the country and longer in the south (>155 days in the south).

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AVERAGE LENGTH OF THE RAINY SEASON (1981 - 2010)

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The overall seasonal calendar of the country is as follows:

Seasonal calendar of an area in the North of the country

Foodstuff sources / -generating activity

Oct. Nov. Dec. Jan. Feb. March. April. May. Jun. Jul. Aug. Sept.

Rainy Season

Agriculture

Millet Harvest Sale Land Preparation (LP) Sowing Growing

Sorghum Harvest Sale Land Preparation (LP) Sowing Growing

Niebe Harvest

Sale Land Preparation (LP) Sowing Growing

Groundnut Harvest Sale Land Preparation (LP) Sowing Growing

Sesame Harvest Sale Land Preparation (LP) Sowing Growing

Market gardening Production and sale

Stock (or Livestock) Farming

Cattle – Milk production

Sheep/goats – Milk production

Migration of animals Departure Return Return

Cattle feed/inputs purchase

Cattle purchase/sale Sale Purchase

Livestock diseases Cattle diseases

Forest exploitation

Gathering Leaves, fruit and wood Leaves, fruit and wood

Other

Local daily work - agricultural Harvest Field Preparation Field Maintenance Local daily work - other Brick production

Handicraft (manufacture, sale…)

Human exodus/migration

Lean (or Hunger) month

Debt/loans and repayments Repayment Loans

Malaria and other human diseases Malaria

Food purchasing Achat Stock Peak

Festivals, social events, etc. Fetes Ann.

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Seasonal calendar of an area in the South of the country

Foodstuff sources /generating activity November December January February March April May June July August September October

Rainy Season

Agriculture

Millet Harvest (H) LP Sowing Growing H

Sorghum Harvest LP Sowing Growing H

Cowpea Sale LP Sowing Growing Harvest

Groundnut Harvest Sale LP Sowing Growing Harvest

Maize Harvest LP Sowing Growing Harvest

Rainfed rice Growing Harvest LP Sowing Growing

Cotton Growing Harvest Sale Land preparation Sowing Growing

Yam Sale LP Sowing Growing Harvest

Stock (or Livestock) Farming

Cattle – Milk production

Migration of animals (specify) Departure Return

Livestock diseases Cattle diseases

Cattle feed/inputs purchase

Cattle sale Cattle sale

Forest exploitation

Gathering Nitta seeds, tamarind pods and shea nuts

Other

Local daily work - agricultural

Local daily work - other

Handicraft

Human exodus/migration

Lean (or Hunger) month

Debt/loans and repayments Repayment Loans

Malaria and other human diseases Malaria

Food purchasing Peak

Festival, social events

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2.4 HISTORICAL DROUGHT DESCRIPTION

Description of the general country drought conditions for the past 10 years

Table 2: Historical Drought Conditions

Year Key regions/provinces impacted

Source of drought information

Was drought officially declared following the rainfall deficit? (Yes/No)

Briefly describe the impact on the food security and livelihood conditions

2007/2008 Large-scale drought Monitoring report of No - Lack of dry-season production opportunities impacting most of the season by the - Staple Food such as maize and sorghum price

increase the country mechanism (EWS- - Early transhumance to the grazing areas TWG-Partners) - Price increase validated by the CPSA - high prevalence of malnutrition in children

2008/2009 Moderate drought Monitoring report of No - Lack of dry-season production opportunities the season by the - Food price increase mechanism (EWS- - Early transhumance to the grazing areas TWG-Partners)

validated by the CPSA

2011/2012 Large-scale drought Monitoring report of Yes - Loss of livelihoods (cattle, stock, low income the season by the …) mechanism (EWS- - Lack of dry-season production opportunities TWG-Partners) - Exacerbation of child malnutrition validated by the CPSA - Massive displacement of populations to urban centres - Food price increase - Cattle transhumance

2013/2014 Drought Season monitoring report by the system (SAP-GTP-Partners) validated by the CPSA

No - Loss of livelihoods (cattle, stock, low income …) - Lack of dry-season production opportunities - Exacerbation of child malnutrition

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The number of people reported by the EPA was not indicated

- Food price increase - Cattle earlier transhumance

2017/2018 Large-scale drought affecting most of the country

Season monitoring report by the system (SAP-GTP-Partners) validated by the CPSA

No - Lack of dry season production opportunities - Rising food prices - Early transhumance to grazing areas - Fodder deficit

Depending on the magnitude of the drought, the official declaration is a political decision that depends on the national context.

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2.5 HISTORICAL OF IMPACT OF DROUGHT (IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLE)

Table 3 below gives the number of people and animals affected by droughts.

Table 3: Historical Impact of Drought

Impact of drought

by data source

Source

2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018

A # of affected, as estimated by ARV

ARV - - - - - - 344,675 - - -

B # of food insecure population, as determined by [Continuous agricultural survey (EPA)]

Continuous agricultural survey (EPA)

518,389 1,262,944 132,870 2,007,560 462,095 1,622,068 NA NA NA NA

C # Head of affected animals determined by forage monitoring / national pastoral contingency plan

1,077,000 cattle

1,077,000

cattle 3,180,000

sheeps

3,390,242

cattle

Source: ARV, EPA NA: Not available

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2.6 HISTORICAL DROUGHT RESPONSES

Description of the historical response to drought in the country in the past 10 years in terms of number of individuals/households who received assistance.

The table below summarizes the responses to food and nutritional crisis following drought events in Burkina Faso over the past ten years. This summary is made in terms of the number of individuals/households who received assistance, according to the different types of activities that have been developed. This table also identifies the sources of information.

Table 4: Response to drought

Response to Year

drought

By activity and

source

2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018

D # of individuals assisted through free cereals distribution (the Government /SE-CNSA in the Annual responses

report)

No record No record No record 532,410 495,000 507,309

111,874

- 123,445

90,138

E # of individuals assisted through cereal sales at social (or reduced) price

(SONAGESS)

No record No record No record 1,376,932 442,115 1,330,382 438,431

- -

228,345

F # of individuals assisted through cash transfer

(Annual report; SE- CNSA)

- - - 1,926,471 207,790 507,309 117,678

- 129,408 228,345

G # of individuals (children) assisted through nutritional rehabilitation (Nutrition Directorate)

- - - 891,342 515,222 370,412 350,082 - - 48,268

Source: EPA/MAAH

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2.7 DISCUSSION OF THE HISTORICAL FLOOD CONDITIONS, VULNERABLE POPULATIONS AND RESPONSES

Over the last ten years, continuous agricultural survey identified food insecure populations as a consequences of rainfall deficit and/or others. However, it happens that the response covers all dimensions of food security (not only those populations affected by drought), which often results in a slight increase in the number of aid recipients. From 2008 to 2010 no data on assistance have been recorded.

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SECTION 3: INSTITUTIONAL ARRANGEMENTS Description of the existing institutional arrangements in place to manage a drought response.

3.1 EXISTING NATIONAL POLICIES OR LEGISLATION

Does existing national policy and legislation related to drought exist? If yes, please give more details.

Is there existing national policy and legislation related to other disaster risk management issues?

If yes, please explain.

- The General Framework for Cooperation between States and Partners in Food Security adopted in 2003; - Act No. 012-2014/AN on guidance on the prevention and management of risks, humanitarian crises and

disasters; - The “Plan national d’organisation et de coordination des secours d’urgence et de réhabilitation”

(PNOCSUR or the National Plan for Organisation and Coordination of Emergency Aid and Rehabilitation) revised in 2012;

- The 2014 “Plan national multirisque” (National Multi-Risk Plan); - National Programme of Action for Adaptation to Climate Variability and Change adopted in 2007; - The “Politique nationale de sécurité alimentaire et nutritionnelle” (PNSAN or National Food and

Nutritional Security Policy) and its action plan in 2018; - The National Policy on Social Protection; - The “Politique nationale de développement durable de l’élevage” (PNDEL or National Policy

on Sustainable Livestock Development) and its action plan (PAPISE).

3.2 EXISTING ASSESSMENT PROCESSES In this section, describe how the drought needs assessment processes function. Name each assessment process that is conducted when drought occurs. Then describe the workflow around each of the processes you named separately.

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3.2.1 How do existing early warning (EW) processes function?

What information are produced regularly, how is the analysis, do partners have access to that information, how helpful is the EW in

The EWS coordinates sectoral information systems. It collects, processes and analyses data in order to periodically furnish decision makers with information on the food and nutritional status of the country.

The following information is produced regularly: food insecurity risks, the areas at risk of food insecurity, the vulnerability profile of populations and the number of people/households involved, the nutritional

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detecting/mitigating drought and what are the major constraints

status of children below five years of age, the supply, demand and price of animals per species and per category, the fat cover of animals, market supply, the price level of cereals, the filling level of water points and the feeding situation of livestock. The data is analyzed by cross-checking information based on biophysical, socio-economic and health and nutritional factors.

The information is widely available and therefore accessible to all State and non-government role- players. Furthermore, partners participate in the collection, processing and analysis of data. Early warning allows to anticipate the actions required to alleviate the effects of the drought by determining the areas at risk of food and nutritional insecurity caused by the drought, by establishing the probable severity of the drought and by estimating the vulnerable population and their needs. However, one of the major constraints facing the EWS is the diverse nature of the different crises that make populations vulnerable. It is therefore not easy to estimate the population that will be impacted solely by drought.

These assessments take place every year at the end of the agricultural season, in October and March of each year, thus feeding respectively into forecast and final season results. They are paid for out of the national budget but often with the assistance of development partners involved in the field of food security.

3.2.2 When is a needs assessment likely to be conducted and what are the criteria used to make the decision?

3.2.3 Do you conduct other preliminary surveys before conducting a need assessment (quick surveys, specific market, and nutritional surveys)?

The needs assessment is carried out as soon as the harvest is over with the decision-making criteria as follows: the number of people affected by the drought and the impact of the drought (level of agricultural production, cereal prices at market, health and feed status of animals, nutritional status of children below five years of age, supply, demand and price of animals, status of water points).

Before doing the needs assessment, numerous surveys are carried out. These are comprised of the Continuous Agricultural Survey (EPA), the Evaluation of Food Security in Emergency Situations (EFSA), and follow up, analysis and evaluation investigations of the food and nutritional situation, the national nutritional survey (SMART), and the household economy approach/analysis (HEA). These surveys and analyses are carried out before the forecast results of the agro-pastoral campaign are available.

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3.2.4 What tools and methodologies are used to conduct the assessment?

The following tools are currently used to evaluate the food situation and related needs: the household economy approach/analysis (HEA), the rapid survey (EFSA), the Harmonized Framework (tool to estimate the vulnerable population in the CILSS sub-region countries which include Burkina Faso), the SMART survey (national nutritional survey), the continuous agricultural survey (EPA), the harmonized tool (MCCPV), the PMT.

3.2.5 What are the steps involved in the needs assessment process? Please list them.

This exercise is conducted soon after the harvest period 1. A pluridisciplinary team is formed 2. The team go to the field and do a qualitative follow up of agro pastoral campaign 3. Analyzing food supply and nutritional status using all the tools listed above; 4. Estimating vulnerable populations; 5. Assessment of need is done on the vulnerability basis.

3.2.6 Who conducts the need assessment? Is the process consensual and does it include non- governmental agencies (NGOs, UN agencies)?

The needs assessment is carried out by the Early Warning System (EWS). The EWS hosted at Ministry of agriculture is supported by other specialized organizations within the national food security mechanism, the United Nations system and NGOs.

3.2.7 What type of coordination occurs during the implementation of the needs assessment?

A transparent analysis of the food and nutritional situation at national level is carried out by the “Coordination nationale de l’information sur la sécurité alimentaire” (National Coordination of Information on Food Security) driven by the statistics directorate in the Ministry of Agriculture and Food Security through the EWS. This analysis is then validated at regional level (West Africa). In fact, a committee confirms the various analysis results at national level and the CILSS confirms the results of the various countries at regional level.

The SE-CNSA, which is in charge of implementing the overall national food and nutritional security policy, organizes a focus session during which all information relative to the food and nutritional situation is correlated and crosschecked so that a unanimous interpretation can be reached. Based on the analytical tools used for the food situation and an estimate of the number of people who would be affected, the various role-players agree on the number of people affected and the level of needs to be addressed.

Missions are however organized upstream (joint food status monitoring and evaluation missions, rapid evaluation mission for people affected by a crisis and related needs).

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3.2.8 What is the timing around regular needs assessments?

Despite joint monitoring and evaluation missions on the food and nutritional status, which allow the analysis of the situation to be updated, a needs assessment is carried out twice yearly, namely in October and February. In emergency cases however, a rapid, once-off assessment can be organized. This assessment gives an accurate idea of the level and severity of the crisis, the populations affected and their location, the needs on the ground and the types of interventions that would be appropriate. It also helps to establish the profile and characteristics of affected individuals. These are all things that help to determine the targeting criteria on the ground.

3.2.9 How is the needs assessment paid for? An ordinary needs assessment is paid for out of the national budget. Rapid, once-off assessments carried out under emergency conditions are paid either from the national budget or with the assistance of financial partners. In the case of drought, ARC funds of up to 5 to 10% of the amount obtained can be used.

3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT

3.3.1 Describe the existing contingency planning (CP) procedures for drought.

The contingency planning procedures in case of drought are those defined in the National Emergency Aid and Recovery Organization Plan which lists the following essential stages:

1. Monitoring the course of the agro-pastoral season;

2. Outcomes of the agro-pastoral season and analysis of the food and nutritional status of the

population;

3. Identification of drought affected areas and drafting of vulnerability profiles;

4. Estimate of the vulnerable human and animal populations and their needs (rapid needs

assessment);

5. Claim (or notification of loss) based on the extent of the situation;

6. Drafting and implementing a crisis response plan (Support Plan for Populations Vulnerable to

Food and Nutritional Insecurity);

7. Assessment of the implementation of the response plan.

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3.3.2 How does the ARC OP fit within (link to) national and sub-national contingency and operational planning processes and coordination mechanisms?

The development of the ARC operational plan draws on the national support plan to vulnerable people in terms of both its content and the coordination of its actions. However, the coordination of the implementation of the ARC operational plan incorporates the national coordination from ARC, partners and the Burkina Faso Ministry of Finance. Thus, existing coordination and M&E mechanisms will be used to ensure a proper implementation of the ARC operational plan. Burkina Faso has a broad national contingency plan that is updated every year, it focuses on all the phases of the response, ARC’s Operations Plan derives from that and focuses on the early relief phase of the disaster.

3.3.3 Please briefly describe how an ARC pay out might be used to supplement a potentially larger response.

a) Describe what you would do with a payout of less than one (1) million USD.

b) Describe what you would do with a

payout of five (5) million USD.

c) Describe what you might do with a payout of 8 million USD.

In view of the lengthy time period and slow procedures mobilizing the physical and financial resources described in the “Plan national d’organisation et de coordination des secours d’urgence et de réhabilitation” (PNOCSUR or National Plan for Organization and Coordination of Emergency Aid and Rehabilitation), a payment by ARC could be used immediately after the end of harvests to support vulnerable populations in order to prevent a worsening of the situation as a result of probable high demand driving price increases on the market.

a) Free food distribution actions will be organized to assist people who have lost almost all their

agricultural production. In this case, 25,000 people will be assisted.

b) Two types of interventions will be implemented, namely the distribution of free food and the cash

transfer. To do this, 40% and 50% of the funding will be allocated to free food distribution and cash transfers respectively. The remaining 10% will be allocated to a need’s evaluation, beneficiary targeting, and monitoring/assessment and 125,000 people will be beneficiaries.

c) Under this scenario, free food distribution, nutritional rehabilitation (treatment of moderate

acute malnutrition with World Food Program support) and cash transfers operations will be implemented for 200,000 people. In this case, 40%, 25% and 30% will be allocated to the free food distribution, cash transfers and the treatment of moderate acute malnutrition respectively. The remaining 5% will be used for the purposes of identification, beneficiary targeting, and the monitoring/assessment of actions undertaken.

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3.4 DROUGHT RESPONSE COORDINATION MECHANISM

Here explain what happens after the assessment mechanisms described in 3.2 have indicated a possible drought.

Describe the drought response coordination mechanism. Make sure to indicate coordination between government and major non-government institutions and the coordination between the national and regional institutions.

Indicate whether institutions in charge of mitigating drought have office in drought prone regions? Describe in detail the regional linkages.

The Executive Secretariat of the National Food Security Council) (SE-CNSA or “Secrétariat exécutif du Conseil national de sécurité alimentaire”) is tasked with coordinating, monitoring, assessing and generally supervising any interventions in terms of food and nutritional security. The Executive Secretariat is the body that implements and organises the national food security mechanism, i.e. the CNSA. The operational implementation of emergency aid is however carried out by the “Conseil national de secours d’urgence et de réhabilitation” (CONASUR or National Emergency Aid and Rehabilitation Council). Nutritional rehabilitation falls under the Nutrition Directorate (ND). The storage and management of cereal/foodstuff reserves is the responsibility of the “Société nationale de gestion des stocks de sécurité” (SONAGESS or National Security Reserve Management Company). The various technical departments responsible for animal resources provide support for the protection and feeding of livestock. Information on the vulnerability profile of the population and on the evolution of the food and nutritional situation is the responsibility of the information coordinating mechanism driven by the “Service d’alerte précoce” (EWS or Early Warning System) with the participation of various partners such as FEWS NET (Famine Early Warning Systems Network), FAO, WFP. All these interventions are implemented with the support of technical and financial partners. The “Comité technique du Conseil national de sécurité alimentaire” (CT- CNSA or National Food Security Council Technical Committee) is a joint body managed by the State and its Partners and is the discussion and monitoring entity for all interventions carried out by the various role-players in the food and nutritional security mechanism.

The National Food Security Council (CNSA) and the National Emergency Aid and Rehabilitation Council (CONSASUR) have decentralised structures at regional, provincial and departmental (district/county) level. Similarly, SONAGESS has local shops (stores). The Nutrition Directorate and the department responsible for animal resources also use devolved technical structures.

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ARC-Ltd

Supervision, M&E, SE-

CNSA, WFP, CONASUR,

Partners

SE-CNSA

Account for funds allocated to

beneficiaries

Implementing structures

SONAGES and partners

Beneficiaries

3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUT

Please provide details on what government agency will manage the ARC funding, including bank account details.

The Executive Secretariat of the National Food Security Council will be tasked with managing the ARC funding for which an account will be opened with National Treasury. This account will be jointly monitored by the SE-CNSA and the National Coordinating Body. This account will be jointly monitored by the SE-CNSA in its capacity as general supervisor of the CRA and the SG/MAAH Chairman of the CT-CNSA.

Government MoEF (National Treasury)

Organigram:

However, the Executive Secretariat of the National Food Security Council will periodically furnish the

national and regional coordinating bodies as well as the National Food Security Council Technical Committee, with a report on movements on the account.

SECTION 4: RISK TRANSFER PARAMETERS Define the risk transfer parameters based on the configuration of Africa Risk View (ARV).

Note: This data will not be finalized until after ARV configuration is complete, but please complete what you can with the best available information.

Coverage period Year: 2019

Season: 2019-2020

Expected payout frequency 1 in 3,29 years

Maximum payout USD 6,000,000 Risk transfer level: 3,95% Estimated premium: USD 1,197,304

SECTION 5: SCENARIO DEFINITION AND GEOGRAPHIC COVERAGE Table 5: Scenario Definition

Scenario Description #1: Small pay out Below average rainfall, coinciding with mild drought, with an expected ARC payment of less than US$ 1 million. Food

distribution will be conducted toward the most vulnerable affected population #2: Medium pay out Below average rainfall, coinciding with a moderate drought, with an expected ARC payment of less than US$ 5 million.

Food and cash will be respectively provided to beneficiaries #3: Large pay out Rainfall much below average, with an expected ARC payment of less than US$ 8 million. In addition to food and cash

provision to some vulnerable, nutritional rehabilitation will be conducted toward malnourished population identified

1The risk indicator (or what determines the severity of the drought and ultimately the size of a payout) is parametric satellite rainfall data. These data are fed into African

Risk View (ARV) and combined with other pre-configured data on population vulnerability figures, costs of activity implementation, etc. to determine the payout amount.

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5.1 THE DROUGHT MODEL SCENARIOS

Table 6: Geographic Coverage of Drought by Scenario

Admin Level 1: (Region)

Total Population

Estimated number of potential vulnerable people under each payout scenario

Small payout Medium payout Large payout

BOUCLE DU MOUHOUN 1,811,581

- - -

CASCADES 735,668

- -

-

CENTRE 2,519,055

- -

-

CENTRE-EST 1,463,360

7,309 29,260

CENTRE NORD 1,539,627

13,823 16,400 45,010

CENTRE OUEST 1,503,280

- -

-

2Here we assume that a small payout is related to a less severe drought. This assumption is based on the simulation which uses historical rainfall data to find a year or years which would have triggered a certain pay out based on the scenarios (e.g. USD 500,000, USD 5 million, USD 30 million) and then calculates the number of people affected based on the most recent vulnerability profiles sourced from household data. We recognize that this is only simulated data and does not include all the relevant information that might impact vulnerability numbers (e.g. market dynamics, conflict, etc.); however, it provides a starting point by which to better understand the required size of a response under different scenarios.

3 Figures refer to food insecure people, according to the analysis of the harmonized framework. These populations are those which the national support plan to vulnerable people proposes to

support.

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CENTRE SUD 800,583

- -

-

EST 1,607,341

-

8,216 40,699

HAUTS BASSINS 1,950,990

- -

-

NORD 1,494,854

7 811 18,100 30,222

PLATEAU CENTRAL 871,435

12 435

-

SAHEL 1,265,908

-

17,900 46,643

SUD- OUEST 791,445

- -

-

TOTAL 18,355,127 34,057 67,925 151,834

Use the lowest level of granularity within ARV (the level at which the household survey data we have is statistically representative). Drought data are from the Permanent Agricultural Survey (EPA). They consider households affected by pockets of repeated droughts, insufficient or poorly distributed rainfall over time and space. ARVs do not sufficiently consider the spatial and temporal distribution factor.

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SECTION 6: INTERVENTION DETAILS

Table 7: Summary description of interventions that can be funded in the event of an ARC payout

Intervention Name

Intervention Type Please select from list in

Table

Program type (tick box that applies)

Description

1. Free food distribution Food distribution –need based

□ Scalable X Emergency □ Other { _} [specify, e.g. needs assessment]

To guarantee a minimum accessibility to food for inhabitants who have lost their entire production or who are in a position where they have no access to cereals, there is free and unconditional distribution of food to cover their cereal needs. This activity constitutes direct assistance which gives beneficiaries access to food. However, it must follow on from a thorough targeting exercise to guarantee that those populations that are seriously affected are helped. Due to the pro-active availability of cereal reserves from the National Security Reserve Management Company (SONAGESS), food can be distributed quickly while waiting for the ARC funds to be made available to reconstitute the distributed reserves. CONASUR distributes cereals free of charge through its local sections supported by local authorities and community-based partners. The relevance of this activity will be measured by the number of

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beneficiaries’ households as well as the cereal

market price at local market. 2. Cash Transfer Cash Transfer -

unconditional □ Scalable X Emergency □ Other { _} [specify, e.g. needs assessment]

Cash transfer is a form of humanitarian aid which seek to respond to a population’s basic needs or to preserve, create or re-establish a means of subsistence or productive economic activities. Two forms of cash transfer will be used under the present plan: the conditional cash transfer and unconditional cash transfer. The unconditional cash transfers will take the form of the unconditional granting of an amount indexed on covering the food needs of the population affected by the drought. Cash transfers go directly to the beneficiaries and have the advantage of being quick to implement and also giving the beneficiary the choice of what to do with them. As a result, direct cash transfers promote diversification of the household’s food consumption. With the conditional transfer that can be related to communities’ assets building or rehabilitation. This form of monetary transfer does, however, assume that cereals are available on the market.

3. Prevention and treatment of Moderate Acute Malnutrition

Supplementary feeding □ Scalable X Emergency □ Other { _} [specify, e.g. needs assessment]

In an effort to reduce infant (0 to 5 years) mortality, to safeguard livelihoods and to improve maternal and infant health, nutritional rehabilitation is an emergency action during severe droughts. As this intervention is very much time dependent, it requires a rapid mobilisation of capital and can be done over a period of six months. This intervention is for the most part carried out by the Ministry of

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Health, in this case the Nutrition Directorate with

the support of other partners such as UNICEF who will address severe cases of malnutrition, while the WFP will address the moderate acute malnutrition cases etc. However, within the framework of this plan, the prevention and management of moderate acute malnutrition will be treated to limit cases of severe acute malnutrition. A number of children will receive a proctection/blanket feedind ration. This will help them avoid falling into malnutrition.

Table 8: Intervention types

Intervention Types

A Cash Transfer - conditional G Distribution of food stamps, vouchers, coupons

B Cash Transfer - unconditional H Nutrition supplement

C Cash Transfer – for work I Seed distribution

D Food distribution –need based J Water trucking

E Food distribution – for work K Borehole development

F Supplementary feeding L Other [ Enter name here]

Complete the following set of questions (14.1-14.12) for each intervention proposed in Table.

FIRST INTERVENTION (from Table 8)

14.1 Free food distribution

14.2 Food distribution – need based

Indicate whether this intervention is [ ] Scalable [X ] Emergency [ ] Other

14.3 Enter a brief description of the intervention:

Food distribution consists of making available, without condition, the food necessary to the beneficiary households in order to support their cereal needs. Such direct support allows the beneficiaries to have access to food. It includes rations of approximately 16kg per person per month for a period of three months.

To guarantee a minimum accessibility of food for inhabitants who have lost their entire production or who are in a position where they have no access at all to cereals, there is free and unconditional distribution of food to cover their cereal needs. Such direct support allows the beneficiaries to have access to food. Strict targeting should, however, be followed to ensure that extremely affected populations benefit from the support. Due to the pro-active availability of cereal reserves from SONAGESS, the plan can be implemented rapidly, while waiting for the ARC funds to be made available to reconstitute the distributed reserves. The free grain distribution is implemented by CONASUR through its local sections, supported by regional authorities and partners locally.

14.4 Explain why this intervention activity is a good option for ARC funding. How does it meet the ARC eligibility criteria (time-sensitive and/or catalytic; livelihood saving and able to be completed within six months)4 ? What livelihood groups are the major beneficiaries (e.g. farmers, agro-pastoralists, pastoralists, fishermen, women, etc.)?

ARC’s objective is to allow for a swift and effective response in case of drought, and therefore free food distribution is a good option since it directly benefits targeted food insecure populations. It is a means to ensure that all affected households maintain their livelihoods so as not to fall into total poverty. In addition, SONAGESS grain stocks can be borrowed by the Government and other partners, subject to a grain for grain refund (for replenishment). To this end, in case of probable ARC payout, free food distribution is

4 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines. 31

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the most obvious activity since the SONAGESS stocks can be made available rapidly for this purpose. Likewise, CONASUR’s availability

and expertise in this field guarantee the good implementation of these activities within the timeframe.

It should be stressed that in case of drought, free food distribution will benefit affected households (farmers, agro-pastoralist…) according to their degree of vulnerability.

14.5 Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by administrative unit) capable of implementing the activity.

Name of Partner Organisation Name of contact at organisation

Telephone number

Email address Responsibility and role in Implementing activity

CONASUR Head of department for Reserve Management and its local sections

DARGA/SANOU Clarisse NAPON Youssion

70288352 70066474

[email protected] [email protected]

Contributes to the targeting of beneficiaries and organizes the operation of free food distribution.

Burkinabe Red Cross Madame SOMBIE Hortence / HIEN

70254844 [email protected] Contributes to the targeting of beneficiaries and the distribution of food. Responsible for the food and nutrition security component

SONAGESS KABORE Kiswensida 70816285 [email protected] Acquisition and transfer of food at the level of targeted localities (regions of common provinces, etc.) Head of service for stock (reserve) management





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14.6 In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner?

In the event of disbursement, the funds will be paid into a deposit account opened in the books of the Treasury. This account will be the responsibility of the SE-CNSA. In the event of decentralization, the Public Treasury services (Regional Treasury, Main Treasury, Collections) will be used. The decentralized technical structure (regional directorate in charge of social action) will be responsible for receiving the funds (treasury cheque) and ensuring the implementation of the activity. In the context of Free Food Distribution, two agreements will be signed: the first one relates to the food procurement and delivery thereof to local storehouses. It will be signed for by the SE-CNSA and SONAGESS. In this agreement, SONAGESS is the main structure responsible for providing the food which it stored locally, and SE-CNSA is the paying partner. It ensures the transfer of funds to SONAGESS after delivery and grain quality control by a superintendent (expert in this field). As for the second agreement, it will be signed by the SE-CNSA, CONASUR (and its local sections), and the Burkinabe Red Cross (BRC). In this agreement, the SE-CNSA is the client and the CONASUR ensures the implementation of the free food distribution, with the support of the BRC.

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Thus, within the ARC contingency plan and in relation to the free food distribution to vulnerable populations, SE-CNSA, the client in this operation, ensures the transfer of funds to SONAGESS for the food purchase and delivery to storehouses, and to the implementing structures (CONASUR and the BRC) in order to cover implementation costs. Consequently, it is responsible for the monitoring, financial management and oversight of actions on the ground. From the SE-CNSA, the funds required for the procurement and transportation of foodstuffs will be transferred to SONAGESS by cheque or bank transfer. Regarding the distribution costs, they will be made available to CONASUR which will manage them jointly with the BRC.

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Local level: Beneficiaries

SP/CONASUR

Red cross

Step Description

1 Description: Signing of an agreement between the SE-CNSA and the SONAGESS for acquisition and food supply depots at local level. The signing of this agreement will take place under the control and supervision of the “Comité Technique du Conseil National de Sécurité Alimentaire” [(CT-CNSA or Technical Committee of the National Council for food security (CT-CNSA)], a think tank responsible for the financial control of the Burkina Faso food and nutritional security mechanism.

Responsible officer: the SE-CNSA transfers the necessary funds to the SONAGESS, who will deliver the cereals on the ground, in compliance with the terms of the agreement.

Checks: the SE-CNSA and the WFP are responsible for the field supervision. Under the lead of the SE-CNSA, they regularly inform the CT-CNSA of the status of the implementation of the agreement. Also, the specific issue on the use of ARC funds will be addressed at

1. Agreement between the SE-CNSA and SONAGESS related to the purchase and transfer of foodstuffs 2. Agreement between the SE-CNSA, SP/CONASUR and the BRC related to field operation implementation 3. Foodstuff transfer carried out by SONAGESS at local level 4. Food distribution to beneficiaries

all the meetings (each month or at extraordinary sessions) of the CT-CNSA that will ascertain whether the various commitments

towards ARC, other partners and beneficiaries have been fulfilled.

2 Description: Under the control of the CT-CNSA, an agreement will be signed by the SE-CNSA (general oversight body for the ARC), CONASUR and the BRC. Essentially, the purpose of this agreement is to implement the free cereal distribution activities on the ground. The agreement specifies the areas involved, and the number and profile of the beneficiaries. It also stipulates the quantities made available to the beneficiaries and the length of activities.

Responsible officer: the SE-CNSA covers the distribution costs. CONASUR and the BRC ensure the effective mobilisation of the distribution officers on the ground.

Checks: through oversight measures, the SE-CNSA and the WFP guarantee the good management of financial resources and regularly inform the CT-CNSA of the situation.

14.7 Define the Unit Cost (cost per beneficiary) to undertake this activity for 1 month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). Unit Cost

- Cost of commodity is 300 CFA per kg - Transport cost is 15 CFA per kg - Operation cost is 100 CFA per kg - The total cost per kg is 415 FCFA - Monthly cost= 16kg*415 CFA=> 6 640 CFA (i.e. USD 13,285)

NB: In accordance with the standards on the coverage of cereal needs used at national level (190 Kg/person/year), the cost of a food distribution per person is the same regardless of the level of funding (US$ 13,28 per person).

5 1 USD = 500F CFA 35

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t

14.8

What type of targeting mechanism and criteria will be used?

In emergency the type of targeting system will be based on a community approach and rely on HEA criteria. It is important to note that in certain intervention areas, a list of individuals is available, which is derived from a pilot targeting project initiated by the SP/CNPS. Furthermore, this national list of vulnerable people is being elaborated based on the single register targeting methodology in Burkina Faso.

Who will do the targeting? Targeting is carried out by State technical services and partners, under the auspices of

CONASUR and its sections at local level. The selective targeting methodology was used to identify vulnerable households with the intention of creating a single registry of vulnerable people in Burkina Faso. This targeting consists in declaring one's financial situation to a facility set up by the municipal administration for this purpose and which records the information provided by this household for further processing. This type of targeting offers the State the opportunity to use as a priority its own human resources for the operation. In addition, the PNPS gives a prominent place to local and regional authorities in its implementation. Thus, the development of the single registry will give a significant role to local and regional authorities in the decentralization process. It should be noted that the methodology is consensual in the sense that it is carried out with the assistance of national facilities whose interventions require a prior targeting operation for vulnerable populations. Therefore, it considers the concerns of these structures. This targeting approach also has the advantage of being applicable in both urban and rural areas. It also takes into account all dimensions of vulnerability, which allows a fairly complete understanding of the phenomenon. Data collection tools have been developed to collect information from potentially vulnerable households to feed the database.

How will the targeting be paid for? Targeting will be funded mainly by the national budget. Nevertheless, ARC funding will contribute to the funding of this exercise.

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Is there any process of verification of targeting?

A specially implemented monitoring committee is responsible for monitoring and controlling the effective execution of the targeting process on the ground.

When will the targeting take place in relationship to the ARC pay out?

The targeting process is ongoing, to establish a vulnerable person’s national registry. However, should this process be incomplete in some areas at the time of the ARC payout, the targeting of vulnerable populations in the areas in question will be prioritized at the end of the harvest season.

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14.9

How will procurement take place? L’acquisition des vivres avec la SONAGESS sera faite conformément à la convention y relative.

Who is responsible for procurement?

Le SE-CNSA

What are the timelines around procurement?

Les délais d’acquisition des vivres seront définis dans la convention. Ils ne sauront dépasser 3 mois.

The procurement of food through SONAGESS will take place in line with the relevant agreement.

The SE-CNSA

The timelines around the procurement of food will be stipulated in the agreement. They will not exceed 3 months.

14.10 Please list all the items to be procured and the possible procurement sources:

Scenario Item Unit Source(s)

Foodstuffs (cereals)

Metric tons Local market ARC funding implementation report (SE- CNSA, CONASUR, SONAGESS)

Small Payout 1,084 Medium Payout 2,410 Large Payout 3,373

14.11 Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targeted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked.

Step Description

1 Description: Release of the food purchase by the SE-CNSA in line with the agreement signed with SONAGESS. Food are stored in the SONAGES warehouse Confirmation of grain quality control is made by a technical Commission Food are transported from central level to the distribution sites, where they will distributed to final beneficiaries. Payment to the SONAGESS after food delivery process completed.

Responsible officer: the SE-CNSA and SONAGESS Checks: the CT-CNSA and ARC national team ensure the effectiveness of food purchase and delivery to storehouses at

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the local level.

2 Description: Transfer of resources by the SE-CNSA to take charge of the free food distribution activities on the ground and transportation of food on the ground (locally) by SONAGESS

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Responsible officer: SE-CNSA and SONAGESS

Checks: the CT-CNSA and ARC national team ensure that financial resources are forwarded to the structures responsible for the implementation of the activity.

3 Description: Food distribution to beneficiaries Responsible officer: CONASUR and its local sections, and the Burkinabe Red Cross Checks: the SE-CNSA supervises the activity and reports to the CT-CNSA on its state of execution. It is supported by the ARC national team and other partners.

14.12 How will the implementation of this intervention be monitored?

Does the implementing partner have a monitoring system in place? If yes, please describe this system in as much detail as possible. Is it paper-based? The information gets keyed into an MIS system? Excel?

Who can access the information?

Despite the overall intervention monitoring plan of the National Food and Nutrition Security mechanism, each implementing structure has an internal M&E plan allowing it to report on its interventions to the Government or to the financial partner.

The information relating to the implementation of the free distribution activities is accessible to all.

If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past?

In Burkina Faso, food aid operations, in this case the free food distribution, are subject to systematic monitoring. Any criteria that always allows the level of distributed grain, the communities involved and the number of beneficiaries as well as the coverage period to be obtained. In fact, M&E mechanisms exist and are always functional.

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Please detail the data or bits of information to be collected

by the monitoring system.

- Intervention areas; - Number of affected people or households; - Total amount of distributed food; - Quantity of food made available to households or individuals; - Coverage period; - Overall and unit cost of activities; - Challenges faced.

Who is responsible for collecting this information? Who is responsible for analysing the information?

Internal monitoring is handled by the implementation structure. As for overall monitoring, it is initiated by the SE-CNSA which role comprises the coordination and M&E of the interventions performed by the National Food Security Plan.

How is M&E paid for? Apart from the national budget allocated to the M&E of operations by national public services or the internal budget of other non-State structures allocated to M&E, 5 to 10% of the ARC funds will be used toward M&E.

What measures have been introduced to ensure the timely and accurate collection of monitoring data?

Data gathering missions will be launched. Additionally, the principles of the overall M&E plan require that the implementation structure provides feedback on what is being done on the ground. Anything including oversight and control missions carried out by the SE-CNSA.

Many tools are used to effectively operate the M&E of interventions in Burkina Faso in the field of food and nutritional security: PDM (Post- Distribution Monitoring) records or carefully designed questionnaires. The various monitoring records are digitalized through smarts phones to simplify data gathering, processing and analysis.

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What is the timing around M&E in relationship to the ARC pay

out? In line with the operations’ length of implementation, the sequence of M&E operations will be performed monthly. On the other hand, supervision operations will be performed unexpectedly.

14.13 To gain a better understanding of how this activity fits into the ARC pay out timeline, please insert an implementation timeline for this activity. Please use GANT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column, enter the organization or person who is responsible for carrying out the activity.

Step

Month Implementing body

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

Timely needs assessment

X X

X EWS- SE-CNSA Partners

Targeting X

CONASUR

Implementation of the activity

X X X X X

CONASUR + BRC

Coordination, S&E X

X

X

CONASUR, BRC & SE- CNSA + Partners

SECOND INTERVENTION (from Table 8)

14.1 Cash transfer

14.2 Indicate whether this intervention is [ ] Scalable [X ] Emergency [ ] Other


Cash transfers are a form of humanitarian aid which seek to respond to a population’s basic needs or to preserve, create or re- establish a means of subsistence or productive economic activities. This plan deals with assistance provided without condition, in two channels depending on the opportunities on the ground (availability of grain on the market). However, ultimately both channels aim at allowing beneficiaries to improve their access to grain on the market. Thus, both channels consist of the unconditional granting of an amount indexed on covering the food needs of the population affected by the drought.

However, while the first channel gives the opportunity and liberty to the beneficiary to use the amount received as preferred, the second channel will consist to offer voucher amounting to the corresponding value of a certain specific quantity of grain that the beneficiary can acquire with selected shopkeepers.

In both cases, the amount allocated to the beneficiary is USD 54 per person and is for a period of three (3) months (i.e. USD 18 /month/person).

14.4 Explain why this intervention activity is a good option for ARC funding. How does it meet the ARC eligibility criteria (time-sensitive and/or catalytic; livelihood saving and able to be completed within six months)6? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.)?

In order to allow for a prompt and effective response in case of drought, and with regards to the experience acquired by Burkina Faso since 2009, cash transfer is a good option. Indeed, the direct availability of unconditional cash to the beneficiary will allow them to ensure a stable food and nutritional situation. Also, this measure best imparts to the beneficiary the right to use their financial resources for the well-being of the household and depending on their preferences.

6 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines.

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Regarding the food and nutritional crisis Burkina Faso experienced in 2012, cash transfers were timely over the entire territory in

relation with market conditions (availability of grain because of traders) despite a recorded grain deficit of 462,000 tons. In the context of ARC, cash transfer will be used in areas where market conditions are very favorable and easily accessible to beneficiaries.

Beneficiaries of this measure could be the poor and the very poor whose livelihoods include the work of farmers, agro-pastoralists, and pastoralists. However, the recipients in beneficiary households will be women.

Also, cash transfer activities will begin at the end of the harvest, when market conditions are favorable. It will be timely implemented within 5 months.

14.5 Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each

admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity.

The partners below will contribute to the implementation of the interventions: - WFP in collaboration with DND will support the care of children under 5 years of age. In addition, it will be involved in the cash or food voucher distribution component - ACF will be involved in the nutrition component - OXFAM will support childcare and food security

Name of Partner Organisation

Name of contact at organization Telephone number Email address Responsibility for and role in Implementing activity

WFP AURORE RUSUGA +226 25 30 60 77 Deputy Director/ technical support to the implementation

ACF (Action Against Hunger)

Martin LOADA +226 70 34 73 33 Programme Officer for Food Security/cooperating partner for the targeting

OXFAM (Oxford Committee for Famine Relief)

Sosthène KONATE +226 78 17 49 19 Programme Manager for Humanitarian Operations/cooperating partner for the targeting

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14.6 In the event of a payout, how will funds flow from the Government account to each implementing partner

Through the SE-CNSA, the Government will open an ARC account at public treasury level. The recruited financial partner(s) will hold a joint account with the Government which will exclusively contain the cash allocated to beneficiaries. The technical partners responsible for the targeting and the beneficiaries’ database management will communicate to the Government (SE-CNSA) the list of households to support, following an agreed payment calendar.

On this basis and depending on the number of beneficiaries, the SE-CNSA will provide the financial partner with the amount required for cash support.

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Indeed, depending on the appropriate procedure, two types of agreement will be signed. The first one, signed by the SE-CNSA and the financial partner, relates to direct cash transfers. In order to do so, the Government will commit to the services of the WFP in order to identify the financial partner, draft the agreement, and supervise operations.

The second agreement will be signed by the Government (SE-CNSA) and the technical partners responsible for targeting, database management, and payment follow-up.

ARC-F

Government

MEF (Trésor

SE-CNSA

Supervision, M&E: SE-CNSA

WFP

CONASUR

Execution structure (Service fee)

Technical Partners , ACF, Oxfam (targeting)

Funds account for beneficiaries

Beneficiaries

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Step Description

1 Description: Identification of the financial partner

Responsible officer: SE-CNSA Checks: Finance controller and CT-CNSA.

2 Description: Identification of technical partners

Responsible officer: SE-CNSA Checks: CT-CNSA

3 Description: supervision and M&E

Responsible officer: SE-CNSA and EWS Checks: CT-CNSA

14.7 Define the Unit Cost (cost per beneficiary) to undertake this activity for 1 month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool).

If there is no supportable information on how this unit cost might rise/fall by the different pay out scenarios, please put the same number in each box.

Unit Cost under Scenarios: USD: 18 The individual support cost per month is estimated at USD 18 this cost considers the assessment and targeting (USD 2.4), the delivery (USD 1.6) and the amount allocated to the beneficiary (USD 14).

14.8 In the event of a drought/ARC payout, please describe in as much detail as possible how the targeting for this activity will occur.

What type of targeting mechanism and criteria will be used?

The type of targeting will be based on a community approach and will rely on HEA criteria. This targeting methodology is developed, adopted and used by the different actors of the National Food and Nutritional Security Plan. Developed upon recommendation from the

46

Government, the methodology operationalization testing during a pilot targeting mission

allowed drawing a list of vulnerable households in certain areas. It has already been rolled out in other areas by the partners.

However, in the context of this plan, targeting activities will be delegated by means of a contract to experienced operators including OXFAM and ACF so as to obtain the list of vulnerable households in the areas that have not been covered yet.

Who will do the targeting? The targeting is performed by the operators hired for this purpose. However, these operators will collaborate with the State technical services, in this case CONASUR and its organs, locally. It should be stressed that decentralized administrative authorities and local authorities will support said operators.

How will the targeting be paid for? In addition to the national budget and the partners’ financial support, up to 5-10% of ARC funding will be used to assist in the assessment of needs, the identification and the targeting of beneficiaries.

Is there any process of verification of targeting?

A monitoring committee established for this purpose is responsible for monitoring and controlling the effective proceeding of the targeting process.

When will the targeting take place in relationship to the ARC pay out?

When the drought is established and validated by the Food Situation Committee in its second session, which usually takes place in the second dekad of October each year, the targeting process must begin at the same time (October - November) By the competent technical services (nutrition department, health centers, etc..). The complementary targeting process could be launched after the ARC pay out if need be at the end of the season.

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14.9 Does this intervention require the procurement of goods or supplies? If yes, please give more details. For instance, do you buy from national/local markets

or from other countries; be specific in each column how, who and timeframe for purchases internationally? There will be no specific purchases.

How will procurement take place?

No good procurement takes place in this intervention, however experienced partners cooperating with the government will be requested to provide services in targeting and delivery


The Se-CNSA will be coordinating the collaboration with selected partners


The technical partners will be associated to the programme implementation when a potential payout is confirmed



No special purchases. However, the process of implementation of the activity and the movement of funds are described below:

Step Description

1 Description: Cash transfer to implementing partners

Responsible officer: SE-CNSA Checks: CT-CNSA

2 Description: Transfer to beneficiaries

Responsible officer: Service providers Checks: CT-CNSA

Item Unit Source(s)

N/A

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Despite the overall intervention monitoring plan of the National Food and Nutrition Security Plan, each implementation structure has an internal M&E plan allowing it to report its interventions to the Government and/or the financial partner. As part of cash transfers, the WFP, OXFAM and ACF have developed tools to monitor the implementation of operations. These tools are, inter alia, databases, records and the beneficiaries’ framework. The information relating to the implementation of cash transfers is accessible to all.


Included in the plan in Burkina Faso, is a cash transfer subgroup working under the auspices of the Food Security Study Group. The subgroup regularly reviews cash transfers before the Food Security Group, who in turn communicates the information to CT-CNSA. Moreover, the SE-CNSA attends the meetings of both the group and the subgroup.

Additionally, it should be stressed that the subgroup regularly carries out assessments of cash transfer operations with the tools described above.

Please detail the data or bits of information to be collected by the monitoring system.

The information that will be taken into account with regards to monitoring pertains to the following elements:

- Intervention areas; - Number of affected people or households assisted; - Level of transferred cash; - Coverage period; - Overall and unit cost of activities; - Safety of the assistance process; - Price levels on the markets;

49

- Availability of cereals on the markets;

- Beneficiaries’ access to assistance and to the market; - Beneficiaries’ level of satisfaction; - Use made of the assistance - Challenges faced.


Internal monitoring is ensured by the implementation structure. This way, implementation partners will undertake M&E operations so as to be able to prepare their implementation report. Overall monitoring is ensured by the SE-CNSA which role comprises the coordination and M&E of the interventions performed by the National Food Security Plan.

How is M&E paid for? Apart from the national budget allocated to the M&E of operations by national public services or the internal budget of other non-State structures allocated to M&E, a portion of the ARC funds will be used toward M&E and targeting

What measures have been introduced to ensure the timely and accurate collection of monitoring data?

Data gathering missions will be launched. Additionally, the principles of the overall M&E plan require that the implementation structure provides feedback on what is being done on the ground. Anything including oversight and control missions carried out by the SE-CNSA.

Many tools are used to effectively operate the M&E of interventions in Burkina Faso in the field of food and nutritional security: PDM* (Post- Distribution Monitoring) records or carefully designed questionnaires. The various monitoring records are digitalized through smarts phones to simplify data gathering, processing and analysis.

What is the timing around M&E in relationship to the ARC pay out?

The monitoring operations follow the implementation of cash transfer operations.

14.13 To gain a better understanding of how this activity fits into the ARC pay out timeline, please insert an implementation timeline for this activity. Please use GANT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who is responsible for carrying out the activity.

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Step Month Implementing

body



x

X

X

EWS, SE-CNSA, WFP, ACF, OXFAM

Targeting process X CONASUR

Funds transfer to services providers

X X SE-CNSA


X

X

X

Technical and Financial Partners (implementing structure),

Coordination, M&E X

X X X

SE-CNSA, WFP, ACF, OXFAM, EWS

THIRD INTERVENTION (from Table 8)

14.1 Treatment of Moderate Acute Malnutrition

14.2 Indicate whether this intervention is [ ] Scalable [X ] Emergency [ ] Other


In an effort to reduce infant (0 to 5 years) mortality, to safeguard livelihoods and to improve maternal and infant health, nutritional rehabilitation is an emergency action during severe droughts. In terms of the current plan, such nutritional rehabilitation will include the management of moderate acute malnutrition. Indeed, it comprises either the nutritional rehabilitation of known moderate acute malnourished persons or consolidating the nutritional status in children who have recovered from severe acute malnutrition. It is based on supplementing as well as systematic treatment and a preventive and promotional activities package.

14.4 Explain why this intervention activity is a good option for ARC funding. How does it meet the ARC eligibility criteria (time-sensitive and/or catalytic; livelihood saving and able to be completed within six months)7? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.)?

The management of moderate acute malnutrition is a good option since it helps save children’s lives by preventing severe acute malnutrition and it reduces the resources allocated by households to the healthcare of children under 5. Children and pregnant or breastfeeding women are the first victims in case of drought since the tendency is to look for food at the cost of children’s proper care. Thus, the choice of intervention for children under 5 and breastfeeding women as main beneficiaries allows the preservation of livelihoods which could potentially be given up to instead care for children.

14.5 Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity.

In Burkina Faso, the main structures acting in the management of moderate acute malnutrition are the Nutrition Directorate (ND within the Government) and the WFP (World Food Programme). As for UNICEF, they support the Government in the management of severe acute malnutrition.

7 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines. 50

51

Name of Partner Organization Name of contact at organization

Telephone number Email address Responsibility for and role Implementing activity

in

Nutrition Directorate Madam OUARO Bertine +226 70 26 01 97 [email protected] Director responsible for Nutrition

WFP AURORE RUSUGA +226 25 30 60 77 [email protected] Deputy Director, WFP addressing moderate malnutrition

UNICEF Nutrition Programme Officer

- - Address severe malnutrition


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14.6 In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner?

In the context of this plan, an agreement will be signed by the SE-CNSA and the ND, the main State structure responsible for children’s nutritional rehabilitation and pregnant and breastfeeding women’s support, with the aim to protect livelihoods and prevent severe acute malnutrition. Thus, funds necessary to perform the activities will be transferred to the ND through a bank transfer from the SE-CNSA account open at the public treasury only and exclusively for the management of ARC funding. Regarding the partnership with health care districts for the treatment of children, it will be managed by the ND with support from the WFP.

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ARC-Ldt

Gov-MoEF (National Treasury)

SE-CNSA

Supervision, M&E:

SE-CNSA,

WFP, partners

Nutrition Directorate

Health district

Community Centres

Beneficiaries

54

Step Description

1 Description: signing of an agreement with the ND. Responsible officer: SE-CNSA Checks: the CT-CNSA, with the support of the WFP, controls the drafting, signing and execution of agreement.

2 Description: transfer of the necessary funds to the Nutrition Directorate (ND) Responsible officer: The National treasury upon request of the SE-CNSA Checks: The General Controller for the National Treasury. The CT-CNSA follows the actual transfer of funds to the ND.

14.7 Define the Unit Cost (cost per beneficiary) to undertake this activity for 1 month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different pay out scenarios, please put the same number in each box.

Depending on the management of moderate acute malnutrition standards applied in Burkina Faso, the cost of treating a child with MAM is 20,000 F CFA or about USD 32.32 allowing the child to recover from his moderate acute malnutrition (according to the Nutrition Directorate and with agreement with UNICEF)

Unit Cost under USD:32.32

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14.8 In the event of a drought/ARC payout, please describe in as much detail as possible how the targeting for this activity will occur.

What type of targeting mechanism and The type of targeting will be based on a community approach and will rely on HEA criteria. criteria will be used? It is important to note that in most of the intervention areas, a list of individuals is

available, which is derived from a pilot targeting project carried out in the Sahel. Furthermore, this national list of vulnerable people is being elaborated based on a unique targeting methodology in Burkina Faso. Furthermore, MAM management will be paired with HEA criteria-based targeting through a community approach; it will be combined with active screening to identify moderate acute malnourished children so as to offer systematic treatment.

Who will do the targeting? Regarding nutritional rehabilitation, targeting for children is performed by community

health care practitioners at community-level and by health care practitioners in health care centres. They will however work in harmony/synergy with the actors of overall targeting for vulnerable populations in the areas where the three types of intervention presented in this plan will be performed.

How will the targeting be paid for? Community screening for children will be funded with 5-10% of ARC funding.

Is there any process of verification of Community screening is monitored and supervised by health care practitioners. targeting? Monitoring tools exist in health care centres with monthly updates.

When will the targeting take place in When the drought is established and validated by the Food Situation Committee in its relationship to the ARC pay out? second session, which usually takes place in the second dekad of October each year, the

targeting process must begin after ARC payout at the end of the harvest by the competent technical services (nutrition department, health centers, etc.).

14.9 Does this intervention require the procurement of goods or supplies? If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally?

56

How will procurement take

place? Procurement will be done in line with existing agreements between the ND, the WFP and the various supplier structures for acquisition of fortified food.


The Nutrition Directorate and the WFP.


The ND has structures which supply what is required for the management of moderate acute malnutrition. Anything that can significantly help reducing the procurement timelines between 1 to 2 months.



Step Description

1 Description: Releasing of purchase orders

Responsible officer: ND Checks: WFP

2 Description : Delivery to distribution points

Responsible officer: ND/Logistics Checks: CT-SE-CNSA/Programme manager

Item Unit Source(s)

Fortified food 1,125 MT Local producers

Kits - Local market

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Despite the overall intervention monitoring plan of the National Food and Nutrition Security Plan, each implementation structure has an internal M&E plan allowing it to report its interventions to the Government or to the financial partner.

The information relating to the implementation of nutritional rehabilitation is accessible to all.


M&E are systematically performed during the implementation of interventions from the National Food and Nutritional Security Plan.

Please detail the data or bits of information to be collected

by the monitoring system. - Intervention areas; - Number of children screened; - Number of children treated; - Treatment success rate; - Coverage period; - Overall and unit cost of activities; - Challenges faced.


The internal monitoring is performed by the implementing structure.

How is M&E paid for? Apart from the national budget allocated to the M&E of operations by national public services or the internal budget of other non-State structures allocated to M&E, 5 to 10% of the ARC funds will be used toward M&E and targeting.

58

What measures have been introduced to ensure the timely

and accurate collection of monitoring data? Data gathering missions will be launched. Additionally, the principles of the overall M&E plan require that the implementation structure provides feedback on what is being done on the ground. Anything including oversight and control missions carried out by the SE-CNSA or the ND in order to ensure the effectiveness of interventions on the ground et the good management of related funds.

What is the timing around M&E in relationship to the ARC pay out?

The sequence of M&E operations will be established in line with the length of the operations’ implementation.

14.13 To gain a better understanding of how this activity fits into the ARC pay out timeline, please insert an implementation timeline for this activity. Please use GANT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who is responsible for carrying out the activity.

Step

Month Implementing body



X X

X SE-CNSA, ND, Partners

Commodities procurement

X X ND, WFP

Beneficiaries identification/targeting

X X ND, WFP


X X X X X X

ND, WFP

Coordination, M&E X X X X X X SE-CNSA, ND Q

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SECTION 7: MONITORING & EVALUATION FRAMEWORK AND PLAN

Design an M&E results framework to help measure the performance of the rollout of the ARC contingency plan. Since ARC requires countries to monitor and report on specific performance indicators these are included below. Each country must also include an additional indicator per intervention that measures a medium-term outcome of the activity.

Results Performance indicators Means of Verification Assumptions

Interventions: Food Distribution/Cash Transfer/ Supplementary Feeding/ Sale at social price of livestock feed

Intervention Outcome 1 Improved food consumption over assistance period for target households

Household food consumption score (FCS)

Food security survey report provided by WFP, Activities monitoring reports

No additional weather-related shocks that would lead to a further deterioration of food insecurity among vulnerable households Government and partners operational capacities are in place (especially human resources requirement) to support the implementation

Political stability All the required actions have been taken to speed up procurement procedures An objective and adequate targeting system in place used to identify the right beneficiaries

Intervention Outcome 2 Stabilized acute malnutrition in children under 5, mothers and lactating women in targeted emergency-affected population

Prevalence of acute malnutrition among children under 5 (weight-for-heights %)

Nutrition survey report. Monthly monitory submitted by health centre

Intervention Outcome 3: Improved implementation time for assistance to targeted households

First ‘contact’ with targeted beneficiaries within 120 days of the ARC payout received

Monthly monitoring report submitted by implementing partners

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Intervention Outcome 4: Improved implementation time for ARC activities

Activity completed within 180 days

Final implementation report

Output 1 Food or cash items distributed in sufficient quantity and to targeted women, men, girls and boys under secure conditions

Number of women, men, girls and boys receiving food or cash Tonnage of food distributed, by type, as % of planned distribution Amount of cash transferred, by type, as % of planned distribution plan

Monthly distribution reports

Output 2 Fortified Food distributed in sufficient quantity and quality to targeted children under 5, mothers and lactating women

Number of people provided with fortified food Quantity of fortified foods, complementary food and special nutrition products distributed

Monthly distribution reports

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SECTION 8: PROGRAM RISKS AND ASSUMPTIONS

Define risks and assumptions.

Risk Likelihood of

occurrence of this risk Impact on intervention Mitigation Strategy

Risk # 1: Low financial resource mobilization

Moderate Failure/delay in implementing interventions for the benefit of all targets

Appealing for national and international assistance

Risk # 2: Political and security instability at national and sub-regional levels

Moderate Unable to implement a coherent programme

Appeal for emergency humanitarian aid to assist the affected population

Risk # 3: Severe drought and greater than expected impact based on the maximum coverage

Moderate Exceeding of the normal response capabilities of the country

Appealing for national and international assistance, increasing the budget allocated to the management of similar situations

Risk # 4: Looting in case of trouble because of the severity of the crisis or a deleterious (harmful) security situation

Moderate Deterioration of response capabilities

Securing of the storage sites by the police to prevent such acts, communication, transparent, prompt and fair management in case of such crisis occurring

Risk # 7: Inflation Low Limits the requirements coverage capacities

Along with the interventions of ARC, the Government focuses on sales at social price (subsidized) to stabilize market prices and mitigate the impact of inflation on people.

Risk #8: High bureaucracy Low Implementation delays Raise awareness among stakeholders on the process of these cases

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SECTION 9: DEFINITION OF STANDARD OPERATING PROCEDURES Standard operating procedures represent a set of tasks that will need to be completed before, during, and after a pay out to ensure that the ARC OP/FIP plans are implemented accordingly and that funding and benefits pass on to beneficiaries within the ARC-defined timelines. These procedures form the basis of any post-pay out audit, so it is important that you think carefully about what is feasible and practical and edit/adjust the table accordingly.

Complete the following table by: i) ensuring that each SOP fits your country situation, editing the details where appropriate; ii) indicating the officer responsible for each SOP; and, iii) verifying the timing, and iv) entering the appropriate turnaround time for each SOP. Please add additional SOPs to the table, where appropriate.

#

SOP Name

SOP Details

Responsible Officer

Timing

Turnaround time (days))

Type

Min Max

Informational and Planning Processes

01 Monitor food security levels

Regular monitoring of ARV and other EW tools to track severity and deterioration of food security situation

ARC national coordination

Ongoing 14 21 Monitoring

02 Update contact databases

Confirm contact details for Technical Working Grouo (TWG) members, implementing partners and other staff involved in the rollout of a disaster risk management plan

SE-CNSA As soon as possibility of payout is identified

7 14 Updating

03

FIP development and submission

Mobilize the ARC TWG responsible for contingency planning

SE-CNSA

As soon as possibility of payout is identified

14 21 Information session held

Decide most likely scenario TWG 1 3 Decision

Decide on most likely regions/districts to receive ARC funding

TWG 1 3 Decision

Decide on most likely interventions to fund given the scenario

TWG 1 3 Decision

Estimate the number of vulnerable people targeted TWG 1 2 Decision making

Draft FIP, including detailed budget SE-CNSA & TWG 14 21 Decision making

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Obtain internal government approval for the FIP CT-CNSA As soon as FIP has been

drafted 14 21 Approval

Submit FIP to ARC Secretariat for approval SE-CNSA Not less than 30 days before anticipated pay out

7 14 Document presentation

04 As soon as FIP has been drafted

Integrate feedback and resubmit FIP if not approved by the ARC Board

SE-CNSA As soon as FIP Review Process decision has been communicated

3 7 Submission

05 Not less than 30 days before anticipated pay out

Work with the group responsible for coordinating the larger country drought response [i.e. the SE- CNSA] to get results from the needs assessment

EWS & Partners 14 21 Holding of the coordination meeting

06 As soon as FIP Review Process decision has been communicated

Following the needs assessment adjust the FIP estimates regarding number of vulnerable people targeted and how ARC funds will be used

SE-CNSA Following the needs assessment

14 21 Working session

Financial Processes

07 Notification to financial institution to receive ARC funding

Inform National Treasury and/or Ministry of Finance of the country of imminent pay out and verify all the bank details.

SE-CNSA 30 days before payout 1 3 Communicate /Engage with National Treasury

08 Notification to implementing partners of potential funds transfer

Inform implementing partner(s) and or procurement sources of possible funds transfer and verify the bank details

SE-CNSA 1 3 Communicate /Engage with partners

09 Verify arrival of ARC funds national account

Verify arrival of ARC funds national account SE-CNA & ARC

national coordination

1 3 Verifying

10 Funds transfer to implementing partners

Transfer funds to implementing agencies and/or procurement sources

SE-CNSA After payout 7 21 Transferring

Operational Processes

11

Coordination

Inform other implementing partners of the possibility of payout


1 7 Task

Inform county and sub-county structures of possibility of payout


1 7 Task

63

Inform existing programme managers of possibility

of scale up (if selected intervention is scalable)


1 7 Task

12 Targeting and registration

Identify additional beneficiaries and update beneficiaries’ lists

CONASUR, WFP, EWS, OXFAM, ACF, ND

As soon as payout is confirmed

30 45 Task

Assess completeness of list of beneficiaries in each identified district/county

CT-CNSA As soon as payout is confirmed

7 14 Task

13 Procurement (if required by intervention selected)

Identify responsible actors for the procurement of goods / supplies

SE-CNSA; SONAGES


3 7 Task

Verify that procurement sources and procedures are functional

CT-CNSA As soon as possibility of payout is identified

3 7 Task

14 Verify functionality of existing systems

Confirm that food transfer distribution/ payment systems are in place and functional and can handle additional caseload (in case of scalable intervention)

CONASUR, ACF, OXFAM

10 days before payout 20 30 Task

15 Communication Develop clear communication channels among implementing partners

SE-CNSA As soon as payout is confirmed

10 20 Task

16

Monitoring and Evaluation

Identify additional M&E personnel and training needs for a possible pay out

ARC national coordination and supervision, SE- CNSA


10 20 Task

Ensure implementing partners are familiar with ARC M&E requirements (monthly and final implementation report)

ARC national coordination and supervision

As soon as payout is confirmed

2 10 Task

Ensure that implementing partners submit monthly progress reports

SE-CNSA Ongoing during payout 2 3 Task

Make changes/corrections to the plan if necessary National coordination, SE- CNSA and thematic group

Draw a lesson from the previous crisis management and make corrections/changes regarding options and mode of intervention if necessary to optimise the prevention of the next season

6 10 Task

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Submit monthly monitoring reports to ARC

Secretariat

ARC national supervision

Ongoing during payout 3 10 Task

Submit final implementation report to ARC Secretariat

SE-CNSA 3 10 Task

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1: Please complete the ARC Standard Operating Procedure timeline based on your country’s seasonal calendar and EW/CP processes. To do so: i) Add any additional SOPs that are specific to your country; ii) Replace the numbers in the month column with those months related to your seasonal calendar and ARC insurance contract; (iii)Either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs.

Table 9: IP calendar

# SOP Name

Month

- 2 -1 Harvest +1 +2 +3 +4 +5 +6

Monitor food security levels X X X

FIP development X X

Update contact databases X X

FIP submission X

FIP re-submission (if necessary) X

Coordinate and execute needs assessment X X X

FIP adjustment (if necessary) X X

Notification to financial institution to receive ARC funding X

Notification to implementing partners of potential funds transfer X X X X

ARC Pay-out X

Funds transfer X

Inform existing programme managers of possibility of scale up X

Identify responsible actors for the procurement of goods/supplies

Verify that procurement sources and procedures are functional X

Inform implementing partners of possibility of payout X

Inform county/sub-county structures of possibility of payout X

Identify additional beneficiaries and update beneficiary lists X

Assess completeness of beneficiary lists in each identified district/county X

Develop clear communication channels among implementing partners X

Identify independent external financial auditor X

Identify additional M&E personnel and training needs for a possible payout X

Ensure implementing partners are familiar with ARC M&E requirements X

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Annex 1: Supporting documents

1. The ‘’Plan de soutien aux populations vulnérables 2018’’ 2. The ‘’National Plan national d’organisation et de coordination des secours d’urgence et de réhabilitation’’ (National Plan for

Organisation and Coordination of Emergency Aid and Rehabilitation).

Annex 2: Budget (in USD)

Scenario 1 Scenario 2 Scenario 3 Scenario 4

Free food distribution

-

900,000

2,000,000

3,800,000

Cash transfer

-

-

2,500,000

1,600,000

Treatment of MAM

-

-

-

1,800,000

Targeting, Monitoring & Evaluation

-

100,000

500,000

800,000

Total 1,000,000 5,000,000 8,000,000

Annex 3: Estimate of the costs of providing support for vulnerable populations

1. Free food distribution Estimated with CONASUR and the other partners involved in the implementation of the operations of free food distribution in Burkina Faso (BRC, Action sociale ...), the cost per person per month for this activity is USD 13,8. This cost includes the purchasing, transportation, targeting and implementation costs.

- Cost of commodity is 300 CFA per kg - Transport cost is 15 CFA per kg - Operation cost is 100 CFA per kg - The total cost per kg is 415 FCFA - Monthly cost= 16kg*415 CFA=> 6 640 CFA (i.e. USD 13,285)

2. Cash transfer

The individual support cost per month is estimated at USD 18 this cost takes into account the assessment and targeting (USD 2.4), the delivery

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(USD 1.6) and the amount allocated to the beneficiary (USD 14). This estimate was made with the help of the WFP. 3. Treatment of moderate acute malnutrition

According to the Nutrition Directorate in conjunction with UNICEF and the WFP, the cost of treating a child with MAM is around USD 32.32. This meets the required standards.

operations plan for the support of populations affected by ......and 1200 mm and the dry season...

Documents