operations reorganization june 9, 2009 joseph “jay” johnston, jr. interim coo operations...
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OPERATIONS REORGANIZATION
June 9, 2009
Joseph “Jay” Johnston, Jr.Interim COO
Operations Organizational Structure
Operations Spending - Schools
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
2006 2007 2008
Total SpendingTotal x Bond, BR & Util.
Operations Organizational Structure
ChiefOperations
Officer
Maintenance& Repair Shops
Custodial, Grounds &
Graffiti Abate.
Site Engineering,Fire, Safety &
Energy Management
OperationsHR
Coord.
OperationsFinanceCoord.
School Monitors,Safety, Security
& Key Control
ExecutiveAssistant
ChiefHR
Officer
ChiefFinancialOfficer
Transportation& Vehicle
Maintenance
Warehousing,Distribution,Inventory &
Logistics
Bond &ArchitectureManagement
Planning, MISSpace Rentals& Portables
•Eliminate redundancy of services across
Operations to increase efficiency and reduce
costs
•Create functional reporting relationships to
ensure consistent application of policies and
procedures
• Create a more responsive structure to address school requirements• Reduce management layers and service delivery costs• Establish direct lines of accountability to critical services
•Consolidate Financewarehousing &
Operations warehousing
into one organization
New Construction
& Renovations
Maintenanceand Repair
School PrideEngineering
School Pride Appearance
Planning, Land &
Building Use
Student Safety,Investigations &
Security
StudentTransportation
Shipping & Receiving
OperationsBudget/Payroll
OperationsPersonnel &
Ombudsperson
Program Managers
Demographics Ed. Facilities Plan IGAs Easements/Deeds Rentals Room Use Records Portable Planning Recycling Solid Waste
Bond Programs Capital Projects Site & JTED Projects Project Management Constr. Inspectors Project Accounts Portable Management
Electric Shop HVAC Shop Plumbing Shop Paint & Glass Shop Carpentry Shop Lock ShopEnviron Services Asbestos Abatement
Site Engineers Fire Alarms & Sprinklers Preventive Maint. Security Systems PA Systems Safety Training EMCS
Custodial Support Grounds Support Graffiti Abatement
Furniture Equipment Materials Supplies Property Control Mail Room Print Shop
Operations Organizational Structure
FTE % Change
Existing Positions Retained
740 92%
Reductions
55 6.8%
New/Revised Positions
26 3.2%
Total FTE Authorized in 08-09
805 100%
Change in Administrator Positions
-2.0 -40%
Change in Mgt. & Supv. Positions
-16.0 -30%
Change in Worker Positions
+36.0 4.7%
Total projected savings of $1.2 million
Change in Staffing - Summary
Operations Organizational Structure
Custodial Staffing
Approach 23,000 sq. ft. 25,000 sq. ft. 27,000 sq. ft.
*Central < 3 380 349 325
**Central < 2 371 347 320
* Any building with insufficient square footage to warrant 3 FTE will be managed centrally but housed locally
** Any building with insufficient square footage to warrant 2 FTE will be managed centrally but housed locally
•Since the last analysis, property improvements have increased building space by roughly 1 million sq. ft.
•Losing 100% of our capacity to clean a school due to vacation, sickness, etc., is unacceptable for any length of time
• Target Objective – 50% of central staff operating out of a school site by winter break
Operations Organizational Structure
Mechanical Staffing
86,200 sq. ft. 92,600 sq. ft. 107,000 sq. ft.
MGT Current ASU 2008
102 95 82
•Since the last analysis, property improvements have increased building space by roughly 1 million sq. ft.
•Allowing our mechanical systems to deteriorate faster than their life expectancy is unacceptable
• Target Objective – 20% of central staff operating out of a school site by winter break
Operations Organizational Structure
Grounds Staffing
•Since the last analysis, real property has remained the same (1,450 acres)
•The current average response time is 31 days, a decrease of 15% would increase response time to 36 days
• Target Objective – 50% of central staff operating out of a school site by winter break
35 Acres 30 Acres 45 Acres
-15% Current ASU
42 49 32
Operations Organizational Structure
Transportation Staffing
•Since 2007, miles driven has decreased by roughly 4% and projected enrollment by an additional 3%
•Post Unitary impacts need to be solidified before final staffing numbers
•New routing system will help to reduce unnecessary mileage
5% Fewer Students
56,554 Enrolled Students
5% More Students
-5% Current +5%
277 291 306
Operations Organizational Structure
Benchmark Data
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CA CA CA CO CO CO TX AZ AZ AZ AZ AZ AZGrounds 37 21+16SB 21 31(16) 20 27 (50*) 25** 29 58 20 14 53
Custodial 259 (1) 6+261SB 238(50*) 440(234) 248 0** 491 54** 137 198 124 349Engineers 0 0 0 0 58 10 0 0 0 21Electrical 7 4 6 21 6 12 7 3 5 7Plumbing 4 3 6 16(15) 4 14 3 3 4 15Carpentry 12 8 5 17 (3) 1 (1*) 18 8 2 3 12HVAC 9 4 18 17 (3) 17 20 13 5 6 13Paint 8 6 7(4) 15 (3) 0 10 2** 2 3 8Glass 2 0 3 0 1 1 0** 0 1 2Lock Shop 2 2 3 4 3 3 3 12 2 5Prev. Maintenance 0 7 4 8 3 16 4 17 0 12Fire & Safety Sys. 2 (2) 2 6 0 3 11 9 3 0** 13EMCS 0 0 1 0 0 6 2 0 0** 4Environ. Services 0 0 4 2 2 3 2*** 0 0** 3
Other/Special/NotesSB - site based *summer 8****
Acre Coverage 1,200 725 1,230 1,887 1,342 1,100 1,750 1,349 717 780 900 386 1,450District Sq. Ft 5.2m 4.4m 4.1m 13.5m 6.26m 6.66m 9.5m 8.5m 4.9m 4.8m 5m 2.0m 9.0mDistrict Sq Mi. 133† 75? 108 140 100 242† 367 94.3Number of Sites 47 77 (6) 56 63 (8) 47 48 (7) 38 21Number of Buildings 306 (621) -- 73 -- 298 312†(43) 374 75 (59)Avg. age of Buildings 24 64 22 30 20 20+ -- 35
Student Enrollment 61,507 49,801 47,532 73,053 52,983 50,631 61,003 75,249 35,073 35,178 30,049 15,602 61,958Economic Disadvantage 43.9% 38.6% 30.8% 67.6% 4.6% 21.6% 39.0% 45.7% 26.5% 22.8% 11.4% 64.0% 37.4%Reading Proficieny 57.1% 58.0% 58.4% 75.5% 95.4% 91.7% 93.2% 73.1% 79.4% 77.8% 81.6% 56.4% 62.9%Math Proficieny 61.5% 58.6% 60.4% 65.0% 91.5% 86.2% 83.4% 75.7% 78.4% 78.2% 80.2% 56.4% 59.9%Teacher/Student Ratio 20.9 21.5 21 17.7 17.9 21.6 15 19.2 17.9 19.5 20 19.7 17.2Op Expenditures/Student $7,495 $7,032 $7,663 $9,728 $7,793 $7,843 $6,952 $6,497 $6,443 $6,347 $5,935 $7,351 $7,410
*Substitutes **** Eight additional staff supervisors over multiple areas** Contract Services utilized in addition to staffing Numbers are notated as FTE (PT) unless otherwise noted
*** Environmental positions that we consider in Grounds, not ES † Estimate is based off of general figures given
141 (moststaff
basedat
schoolsites)
Standard Staffing per Comparable School Districts
109K sqft per
FTE **(out-
source-ingof
some srvcs)
Operations Organizational Structure
MIS & Planning
MIS & Planning Program Mgr Bryant Nodine
Admin Secretary
Rentals Coordinator
MIS Supervisor
Jim Righter
Transp. Routing
Manager Kent Maple
Planning Technician
Energy Manager Tina Cook
Transp. MIS Program Manager
Dennis Donovan
Auto Data Control
Programmer
Apprentice
•Consolidate all MIS and Planning functions
Operations Organizational Structure
Bond & Architecture
Bond & Architecture Program Manager
Marcus JonesAdmin Secretary
Facilities Data
Manager
Senior Project
Manager Francis Cole
Project Manager
Portables Manager
Construction Inspector
Construction Inspector
Construction Inspector
Construction Inspector
Clerk Typist II
•Transfer Bond financial accountability to
Operations Finance
Operations Organizational Structure
Apprentice
Maintenance & Repair
Maintenance & Repair Program Manager
David Rodriguez
Admin Secretary
Electric Shop Supv. Edward Gomez
Electrician
HVAC Refrig Supv
Alex Roman
HVAC Mechanic
Sheet Metal
Worker
Plumbing Shop Supv
Al Baker
Plumber Facilities
Plumber Irrigation
Plumber Welder
Paint/Glass & Lock Shop Supv
Oscar Moreno
Painter
Glazier
Carpentry Shop Supv. Fred Edwards
Carpenter
Roofer
Surface Material
Tech
Locksmith
Environmental Services
Asbestos Abatement
ApprenticeApprentice
•Consolidate all specialty shops into one
Maintenance and Repair organization
Operations Organizational Structure
Apprentice
School Pride Engineering
Site Engineering Program Manager
Harry Ain
Admin Secretary
FacilitiesQuality
Inspector
EMCS Tech
High School/Admin Mechanical
Supervisor
Engineers
Fabrication & Maint. Tech
Fire & Safety Tech
Middle/Elem School Mechanical Supervisor
MechanicalMaintenance Tech
Fire & Safety Tech
•Re-Align focus to schools and add 3
Mechanical Maintenance Technician positions
•Combine all mechanical related functions into School based teams
Prev Maint. Tech
Prev Maint. Tech
Operations Organizational Structure
•William Markley will be one of the Mechanical
Supervisors. •The other is TBD.
School Pride Appearance
Site Appearance Program Manager Reginald
McClendonAdmin Secretary Sr.
CustodialFacility
Inspector
High School/Admin AppearanceSupervisor
Middle School Appearance Supervisor
Elementary School Appearance Supervisor
Graffiti Abatement
East
Graffiti Abatement
West
Custodians
Grounds
Pesticide Technician
Grounds Equip Repair
Equipment Operator
Cement Finisher & Assist
PE Equipment Repair
Custodians
Grounds
Pesticide Technician
Grounds Equip Repair
Equipment Operator
PE Equipment Repair
Custodians
Grounds
Pesticide Technician
Equipment Operator
•Re-Align focus to schools and transfer 27 custodial positions from
Deseg to M&O at the schools
•Combine all appearance related functions into School based teams
Operations Organizational Structure
•Richard Hoffman and Johnny Sanchez will be two of the Appearance
Supervisors. •The third is TBD.
Warehousing, Distribution, Inventory & Logistics
Warehousing, Distribution, Inventory & Logistics
Program Manager – TBD
Warehouse Supv. Property Control
& Facility Warehouse Rey Bussari
Property Control Warehouse Technician
Asset ManagementAssociate
Warehouse Supv. Campbell Warehouse & Mail Room Rick
Fuller
Warehouse / Delivery Worker
Print Shop Manager
Mike Ortiz
Asset ManagementAssociate
•Combine all warehousing & distribution functions
into one organization
Operations Organizational Structure
Transportation
Director ofTransportation
Tom Mulligan
East Facility
Mgr-Scott McClelland
Admin Asst
West Facility
Mgr-Rosie Aguilar
West Quality Control
East Quality Control
Project Coord.
Joe Bidwell
Central Facility Mgr-Nick Makres
Router
Dispatch
Trans Tech
Bus Drivers
Bus Monitor
Router
Dispatch
Trans Tech
Bus Drivers
Bus Monitors
Router
Dispatch
Trans Tech
Bus Drivers
Bus Monitors
Day Mech SupervisorK
en Bolle
Upholsterer
E. Lead Mech
Mechanics
Fleet Serv Tech
Auto Parts
Mechanics
Night Dispatch
•Up to 30 additional drivers added to reduce
overtime
Fleet Serv Tech
C. Lead Mech
C. Lead Mech
Swing Mech Supervisor
Leonard Santos
Operations Organizational Structure
School Safety
District Coordinator School Safety Warren
AllisonConf Admin Asst
Safety & Security Mgr Buddy Waters
Traffic Safety Officer NW
Investigations
Team 1 Leader David Vildusea
Lincoln Unit 1 PUEBLO Wakefield Grijalva Hollinger Lynn/Urquides Mission View Ochoa Rose Van Buskirk Warren White
Swing Shift Uniform
Officers (4)
Swing Dispatcher
Shift Sergeant
Lincoln Unit 2 CATALINA Utterback Blenman Cavett Cragin Davis Holladay Hughes Jeff Park Pueblo Gardens WrightLincoln Unit 6
CHOLLA Maxwell Safford Brichta Manzo Menlo Park Oyama Tolson Tully Banks Hohokam Johnson Lawrence Maldonado Miller Vesey Valencia
Lincoln Unit 10 TUCSON Drake TAPP Mansfeld Roskruge Borton Carrillo Drachman Miles Richey Robison Robins
Team 2 Leader Phil Mason
Lincoln Unit 3 PALO VERDE Booth-Fickett Corbett Hudlow Kellond Myers-Ganoung Wheeler
Mid Shift Uniform
Officers (3)
Mid Dispatcher
Shift Sergeant
Lincoln Unit 4 SAHUARO Gridley Magee Bloom Gale Henry Steele Schumaker Soleng Tom Van Horne Wrightstown
Lincoln Unit 5 SABINO Mary Meredith Townsend Dodge Collier Davidson Ft. Lowell Fruchthendler Wright Whitmore
Lincoln Unit 7 RINCON/UNIV Vail Naylor Bonillas Duffy Howell Lineweaver Roberts Rogers Sewell
Truancy Abatement
Lincoln Unit 8 SANTA RITA Carson Secrist Borman Dietz Dunham Erickson Ford Lyons Marshall Reynold
Traffic Safety Officer SW
Traffic Safety Officer SE
Traffic Safety Officer NE
Traffic Safety Officer Central
Bus Driver Training
Crossing Guard Coord.
Day Dispatcher
Office Supervisor Key Control
Crossing Guards (200)
School Monitor Training
Operations Organizational Structure
OPERATIONS REORGANIZATION
Q & A
Operations Organizational Structure