opportunities at the iaea & preparing for a job interview · 2016-07-13 · the iaea offers...
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Opportunities at the IAEA & Preparing for a Job Interview
Women Higher Education for Peace Vienna Forum June 2016
Panellists
Gustavo Araujo • Recruitment Officer • Recruitment Unit • At IAEA since April 2014 • BA in Psychology, ASU, USA • MA in Public Health and MA in
Clinical Psychology • Columbia University, USA • From Salvador, Brazil
Jenae Armstrong • Associate HR Officer (Gender
Equality) • Staff Development Unit • At IAEA since June 2016 • MA in Advanced International
Studies • BA in International Relations
and Spanish • Diplomatic Academy of Vienna,
Mount Holyoke College • From Seattle, USA
Sustainable Development Goals
Short Video on How Atoms Benefit Life
The IAEA offers challenging assignments in a stimulating multicultural workplace.
As international civil servants, staff members
engage with current, meaningful issues of global peace, security and development.
Set up in 1957 as the world's centre for
cooperation in the nuclear field, the Agency works with its Member States and multiple partners worldwide to promote the safe,
secure and peaceful use of nuclear technologies.
Diverse Professional Opportunities
• 168 Member States
• > 2 500 Staff Members from 107 Member States • Vast majority of staff located
in Vienna HQ
• 1 432 Professional Staff
• 1 134 General Service Staff
https://www.iaea.org/sites/default/files/working-at-the-iaea-2015.pdf
https://www.iaea.org/sites/default/files/women-at-the-iaea-2015.pdf
Staff Composition
Women at the IAEA
Meet Christina George
Women at the IAEA
“…the equal rights, responsibilities and opportunities of women and men and girls and boys.”
“…does not mean that women and men will become the same but that women’s and men’s rights, responsibilities and opportunities will not depend on whether they are born male or female.”
http://www.un.org/womenwatch/osagi/conceptsandefinitions.htm
Gender Equality
Women at the IAEA
Gender Equality Policy (2008)
• Higher representation of women
• Gender mainstreaming
• Report to Board of Governors
Women at the IAEA
• Gender Equality Policy • Recruitment
• Mainstreaming
• Family-friendly policies
• Departmental Focal Points for Gender Concerns
• Division of Human Resources
Safeguards Nuclear Safety
& Security
Nuclear Sciences
& Applications
Management Technical Cooperation
Nuclear Energy
Member State Needs
Leading Technical Departments
IAEA Departments
How to Find our Opportunities: Job Portal
http://www.iaea.org/about/employment
Types of Employment
Professional Posts
General Service Posts Internships
Experts and Specialists Junior Professional Officers
Fellowships & Scientific Visits
Professional Posts
Levels Necessary Qualifications (Minimum Requirements)
• University degree (or equivalent graduate degree) • 0/2/5 years of experience in a field of relevance to the post • Strong analytical skills • Computer skills: standard Microsoft Office software • Languages: Fluency in English. Working knowledge of other official languages
(Arabic, Chinese, French, Russian, Spanish) an asset • Ability to work effectively in multidisciplinary and multicultural teams • Ability to communicate effectively
• Advanced university degree (or equivalent post-graduate degree) • 7/10/15 years of experience in a field of relevance to the post • Resource management experience • Strong analytical skills • Computer skills: standard Microsoft Office software • Languages: Fluency in English. Working knowledge of other official languages
(Arabic, Chinese, French, Russian, Spanish) an asset • Ability to work effectively in multidisciplinary and multicultural teams • Ability to communicate effectively
P1-P3
P4-P5, D
General Service (GS) Posts The IAEA usually hires General Service staff members with relevant experience in the following fields: • Administrative support • Financial support • Laboratory technical support • Programme management
assistance
Local Recruitment Only Only candidates who are already authorized to live and work in Austria are eligible to apply for our GS-posts
- Purpose of the programme: Give young professionals an
opportunity to gain experience in an international environment
Provide the IAEA with additional expertise
- Applicants must be:
- Maximum 32 years old
- Nationals of a Member
State with a JPO Agreement with the IAEA
- Holders of a university
degree
- Duration of assignment: 1 – 2 years
Animal, Biological or Natural Sciences
Engineering Business Administration
Social Sciences Human Health Information Sciences
Junior Professional Officers
- Must be at least 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of their first degree
- May apply up to one year after completion of a bachelor, master or doctorate degree
- Must have working knowledge of English
- Applicants must apply to specific internship opportunities posted on the Internship web pages by completing an online Job Application Form.
- Duration: 3-12 months
Natural Sciences
Information Technology
Engineering
Administration / Management
Social Sciences Humanities
https://www.iaea.org/about/employment/internships
Internship Opportunities
• The IAEA does not offer permanent appointments in the Professional category.
• As per Article VII,C of the IAEA Statutes: The staff shall include such qualified scientific and technical and other personnel as may be required to fulfil the objectives and functions of the Agency. The Agency shall be guided by the principle that its permanent staff shall be kept to a minimum.
• This policy allows Member States to benefit from the return of their nationals after gaining expertise at the IAEA, and it allows the IAEA to have a continuous influx of fresh knowledge and experience at all levels.
• Maximum tour of service: 7 years
• Normal progression:
• Fixed Term position: 3 years
• Extension due to programmatic requirements and work performance: 2 years
• Further extension due to programmatic requirements and work performance : 2 years
Rotation Policy
– Introducing the IAEA (English, Spanish, Portuguese)
• Upcoming versions in French, Russian, Arabic and Chinese
– Women at the IAEA
– New Recruitment System and Selection Process
– Preparing for an Interview with the IAEA
– Benefits and Compensation
Introducing the IAEA
English √ Spanish √
Portuguese √ French √ Chinese Arabic
Russian
Women at the IAEA New Recruitment System and Selection Process
Preparing a Job Application for the IAEA
Preparing for an Interview with the IAEA
Benefits and Compensation
Preparing for a Video Screening Interview
IT Job Opportunities Engineering Opportunities [email protected]
Webinar Outreach Programme
Preparing for a Job Interview at the IAEA
Planning Your Application
What are the main tasks
and projects of the work
unit?
Is this the work area for
you?
Do you have the relevant
skills and experience?
Research before applying
Would you enjoy the tasks
associated with this position?
Does your profile match
the job minimum
requirements?
Realistically assess the job market
for your area of
expertise
Deciphering the Job Description
Organizational Setting
Structure and objectives of the concerned organizational entity
Where
Main Purpose Contribution to service delivery and programmatic objectives
Why
Role (Team leader, advisor, expert) What
Partnerships Types of relationships required to accomplish work such as stakeholders and clients, colleagues, collaborators…
With Whom
Functions and Key Results Expected
Deliverables and contribution of the post to program objectives
How
Qualifications, Experience and Skills
Minimum requirements What qualifies you?
Remuneration Benefits Package For what type of benefits?
Job Description – Basic Info
Job Description
Job Description
Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $47292 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 19957*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance
Video Pre-Screening
Panel Interview
Application Review
Selection Process
Candidate Assessment is conducted at various stages
Psychometric and Leadership
Skills Assessment Written
Technical Test
Recommendation
Asynchronous interview = interviewer and interviewee are not online at the same time
For screening purposes, we use asynchronous interviews
Synchronous interview = interviewer and interviewee are online at the same time At a later stage, selected candidates will undergo a video-conference panel interview, which is synchronous
Video Pre-Screening
Panel Interview
What is an Online Video Screening Interview?
Average Number of Questions
Average Number of Business Days
to complete interview (plus
weekend)
Average Amount of
Time to Answer per
Question
Maximum Length of Interview
Time
What are Video Pre-Screenings Like?
• Video Conference
• 45-60 minutes
• 10-15 questions
• 5 interviewers
What are Panel Interviews Like?
• Hiring Manager • Technical Expert • HR Representative • Administrative Officer • Representative from another Department
Interview Panel
• Biographical
• Technical
• Soft skills
• Competency-based
What types of questions are asked?
• Please introduce yourself
• Why have you applied for this position?
• What do you know about the IAEA?
What questions should you expect?
“The combination of skills, attributes and behaviours that is directly related to successful performance of a job”.
What is a competency?
Why use competencies?
Designed to see how you’ve demonstrated a competency in the past to predict how you might react in a similar situation in the future.
How are competencies assessed?
S • Situation- What was the specific event or task?
M • Mission – What objectives did you see as the key issues to resolve?
A • Action taken – What did you actually do?
R • Results achieved – What did you actually achieve?
T • ‘Teachability’ – What did you learn from the experience?
How can I prepare for these questions?
• Think about real-life examples where you have demonstrated these in the past • Use the SMART method when providing examples
• Focus on your role as a member of the team and highlight individual achievements
What was your impact?
Communication Communication
Examples
What is the toughest dispute you’ve helped settle? Why was this particularly tough?
“I was working on a project with two colleagues who just didn’t get along. The situation got so bad that they weren’t communicating and it was affecting the quality of work being produced. The project manager was avoiding addressing the issue as he said ‘it wasn’t his place to intervene.’ As I kept missing Key Performance Indicators, the situation became increasingly untenable.”
SITUATION
What was the specific event or task?
“If nothing were to happen, I knew that the project would fail. Even though I wasn’t in charge, I decided to see if I could assist my colleagues work through their differences.”
MISSION
What objectives did you see as the key issues to resolve?
“The first thing that I did was to speak to each of my colleagues alone over coffee. I wanted to see if they would open up to me and reveal the cause of the tension. I found out that both felt that the other was not ‘pulling their weight.’ Both resented having to pick up the extra work. After this, I reviewed the Project Management Plan and noticed that some of our team’s roles and responsibilities were not clearly defined. I created a revised plan and submitted it to the PM for consideration. Once the PM had agreed to the changes, I asked him to call a ‘clear the air meeting’ where new roles and responsibilities could be discussed.”
ACTION
Action taken – What did you actually do?
“Although the meeting was tense at first, once agreement had been reached on the defined roles and responsibilities, some of the tension seemed to go. The next day, I invited the whole team for lunch and we slowly started to get along better as a unit. The pair who had not got along previously even managed to say a few words to one another. Over the next few weeks the early phases of a new working relationship started to develop for the team. While it is still not as strong as it could be, they are communicating regularly which is helping the team get back on track and meet their KPIs.”
Results
Results achieved – What did you actually achieve?
“This experience has taught me the importance of having clearly defined roles and responsibilities in a team’s project plan. It has also helped me realize that good teamwork is the responsibility of every team member and not just that of the project manager.”
‘Teachability’
What did you learn from the experience?
What NOT to do?
Non-verbal behaviour
• Personal presentation • Positioning • Posture • Eye contact • Facial expression • Voice production
What happens next?
• Internal review process • Selection of Well-Qualified candidates
is sent for further approval