opticon accelerator product factsheet v2.5

1 Opticon Accelerator : Product Fact Sheet

Opticon Accelerator is a ready-to-

implement business suite for the

construction industry that speaks the

language of your business.

It is made specifically for construction

businesses, by experts who have spent

more than 15 years in the industry.

The solution has built-in industry best

practices that address all the financial,

functional, and compliance

requirements of the construction

industry. This enables optimal process

integration and provides seamless

collaboration between the various

functions of the enterprise.

Opticon is a fully modular, construction enterprise

suite which is organized around for key outcome areas

viz.:

Being integrated, it helps organizations such as yours

accelerate the most important dimensions of your

business. It also provides you the flexibility of

prioritizing the area most important to you.

The solution has built-in industry best practices

that address all the financial, functional, and

compliance requirements of the construction

industry. This enables optimal process

integration and seamless collaboration.

Opticon connects sites and head office through

internet and thus provides up-to-date

information and resultant agility on all areas of

your operations. No more local spreadsheets or

separate applications for managing your

projects, tracking your sales, optimizing your

materials or boosting your sales.

Opticon enables, integrates and accelerates the

most vital aspects of your organization at one

place.

Opticon Accelerator is a

ready- to- use business suite

for the construction industry

engineered by experts from

the industry

Opticon Accelerator is

organized around four

outcome areas viz. Projects,

Materials, Sales and Finance –

those that really make all the

difference

COMPLETE

The Opticon Accelerator

completely maps all the vital

processes specific to your

construction business. It

enables, integrates and

accelerates the most vital

aspects of your organization

at one place.


An integrated suite of modules mapped around the

key business functions and processes of a

construction enterprise

Estimation and mapping of quantities to schedules

of rates, creation of activity schedule and

generation of resource and cash flow requirements

Full project monitoring and control from a central

console

Procurement and inventory fully integrated with

finance

Covers the entire Enquiry-Sales-Society

Management processes

Provides extensive reporting and analytics for

management control including finance and assets

From tendering to

estimation, from planning to

execution including

subcontracting, Opticon can

help your enterprise

accelerate in all dimensions.

Materials constitute almost

60-65% of total project costs.

Having uniform procurement

processes and visibility of its

consumption and

replenishment is the key to

superior business

performance.

SALES

There is no room for missed

enquiries, delayed payments

or ill-managed societies. They

are the key levers of your

business health.

FINANCE

Business performance

monitoring has to be in real

time. That is only possible

when your projects, materials

and sales are in sync with

your finance.

Opticon seamlessly covers the key aspects of the Engineer-Construct-Contract-Sell-Operate Life cycle and

therefore caters to most of Engineering, Contracting and Realty companies. It addresses the for key outcome

areas of Projects, Materials, Sales and Finance. The way the functional areas of the solution interact to

integrate the vital processes can be depicted as under:


Tender Management The Tender Management module enables successful bidding against tenders floated by client organizations.

Quick preparation of bids, and quicker refinements of the same based on negotiations is an important feature of

this module. TBM module determines the price and profit margins the organization charges from its client for

executing the project. The rate analysis for preparing bids provide clarity on profitability levels, which helps the

organization find common ground with the client. Some of the key features are as under:

• Maintains all details of tender at single point for tender submission.

• Import BOQ from excel sheet.

• BOQ items interlinked to required Schedule of Rate (SOR) or rate analysis generated as per

requirement.

• Provisions to keep escalation and wastage Factors separate for resources while working on rates of

item.

• Tender cost finalization by applying profit and/or discount factors at various levels of BOQ

• Awarded tender is integrated further execution & subcontracting module and regretted tenders are

blocked for further view.

Project Cost Management The Project Cost Management module helps define the cost of the project for planning, and controlling the

project internal to the organization. Beginning with estimating, actual historical data is used to accurately plan

all aspects of the project. PCM involves managing the cost dimension of the project from initiation through

closure

• Supports multiple project, sectors (phases), building units.

• Generates BOQ floor wise as per process of construction.

• Facility to select Schedule of Rate (SOR) and generation of BOQ.

• Facility to revise estimate for addition of items, deletion of items, quantity revision, rate revision.

• Facility to copy estimate from one building to the other and from one floor to another.

• Measurements detailing of Items in systematic way supported with copy paste facility and

trigonometric formulae.

Projects are enabled through the following 6 modules:

1. Tender Management

2. Project Cost Management

3. Project Schedule Management

4. Subcontractor Management

5. Project Monitoring & Control

6. Client Sales Billing


Project Schedule Management The Project Schedule Management module involves managing the time dimension of a project from initiation

though closure. In PSM, the time-scale relations between various project activities are identified at different levels

of detailing, and then logically project the schedule of the project through a network diagram. The PSM module

uses a built-in charting tool which displays the Gantt chart as well as the schedule information. Some of the key

features are:

• Integrated scheduling and networking tool that eliminates Primavera or Microsoft Project

• Scheduling of activities in project WBS and defining dependencies

• Updated progress reflected in MIS

• Calculation of float and critical path

• MIS reports on schedule variance and delays

• Integrated to Primavera & Microsoft Project

Subcontractor Management In Subcontractor Management module, subcontractors are identified for executing specific project activities at

time, cost, & quality constraints defined by the organization. Operational processes like work order generation,

advance, and retention are seamlessly woven into the module’s process sequence

• Generation of various types of work orders, amendment to work orders, Request for quotations,

Engineering analysis of quotations, Measurement books for Bills, Certificate of payment with respect to

financial year.

• Provision for creating Interim or Final Certificate of Payment.

• Payment tracking at site level.

• Supports various types of Contracts like Item Rate Basis, Built-up Area Basis, Lump sum with or excluding

material contracts or labor contract.


Project Monitoring and Control (PMC) The Project Monitoring and Control module involves capturing project execution and progress, proceeding with

business transactions, as well as identifying problems. Work progress is captured in Measurement Book (M-

Book) which forms the basis for analyzing progress, certifying work completion, detecting actual and impending

cost & time slippage, etc. Some of the key features are:

• Project schedule at micro level can be prepared phase wise, building wise, floor wise

• Project progress can be monitored on day basis, item wise & from resource consumption

• Single point platform forecasting budgets on day, week, month, building, phase, entire project basis.

• Material requisitions resource wise, item wise, floor wise, building wise can be generated.

• Tracks resource consumption by item, floor, building, project

Client Sales Billing (CB)

The Client Sales Billing module involves tracking the projects executed for external clients and billing them

based on mutually agreed contracts. Also, the payments from client are tracked to make sure that project’s

working capital requirements are being met as planned. Some of the key features are:

• Project Status: Values of; Billed, Pending to Bill, Approved Invoices, and Receipts.

• Provision creating Interim or Final Invoice.

• Invoice tracking.

• Supports various (all) Types of Bills;

• Advance; Mobilization, Ad-hoc.

• On Account (Advance against Work Done).

• Work Done Bills linked with Measurement Books (MB).

• Automatic calculation of Retention Money and management of Advance adjustments.

• Integrated with Execution and Finance Modules.


The Materials area is enabled by 2 modules:

1. Materials Procurement

2. Inventory and Warehousing

Materials Procurement The Materials Procurement module deals with procuring the materials required for executing the project

as per requirement from site offices. The material requirements thus obtained are verified against the

pre-defined project cost estimate, and made sure that only planned materials and quantities are

purchased at the planned time. The module manages entire procurement process chain from intend

through purchase order. Some of the key features are:

• Facility to add different Taxes (VAT as required in India) and Other Charges and Advances.

• Advance Payment Certificate and Purchase Certificate along with Advance Adjustments.

• Facility to Generate Transporter Purchase Order and Purchase Certificate.

• Purchase Order can be Direct for Sundry Purchases or based On Purchase Requisition (from

Inventory).

• Supports Central Procurement - for Sites, from Site to Central Stores, Delivery Schedule linked

to Material Receipt note.

Inventory Management The Inventory Management module involves managing the materials received through procurement, and

transfer. The main business objective here is to make sure that project does not get delayed due to lack

of material. And at the same time, limit the consumption of material to what is practically required, and

control wastage of material

• Purchase Requisition (Indent), Material Receipt (MRN), Good Receipt note (GRN), Stock

Transfer, Stock Tracking and Adjustment and Material Issues, Site Return.

• Warehouses at Central Store and Site.

• Online and Browser based Stock in Hand, Stock Register and Stock Valuation.

• Online and Browser based Stock Valuation by FIFO/LIFO.

• Web interfaces for Material Requisition, MRN, GRN, Issues and Site Return from remote sites.

• Site Return for reusable or scrap.


The Sales area is enabled by 3 modules:

1. Enquiry Management

2. Sales Management

3. Society Management

Enquiry Management In the Enquiry Management module, pre-sales processes in real estate development till property booking are

managed. Enquiries received from various sources are compiled and systematic follow-up is facilitated to

maximize the conversion to sales. Some of the key features are:

• Processes; Enquiries, Follow ups, Booking, Possession, Cancellation, Transfer, Payment and

Maintenance Receipts, Interest Calculation.

• Generates Dwelling Units and Parking Details Rates, Payment Plans.

• Parking can be attached to Unit or sold separately.

Sales Management The Sales Management module manages the post-sales processes after booking till offering possession of the

property to the customer. Receivables collection is streamlined and absolute visibility is available on account

position for each sale transaction. Some of the key features are:

• Supports Cash and Installment Plans.

• Generates Status and Demand Letters and supports Payment Plan based on Mile-Stones.

• Maintain Additional Heads and their management; Electricity, One time Maintenance, Stamp

duty/Registration and Extra Work.

• Maintains history and Manages; Payment Receipts, Payment Status, Payment Schedule, Loan Details,

Joint-Owners, Nominees, etc.

Society Management The Society Management Module captures the details of the housing society formed on the real estate property

developed by the organization. Some of the key features are:

• Maintains the details of the Society or Association, Authorized Share Capital and Share Value.

• Maintains the details of the Share Holder, their members, Nominees, Number of Shares and

Share Transfer details if any.

• Maintain the Auditor Remarks.

• Maintains the information of the Directors of the Association or Society


The Finance area is enabled by 3 modules:

1. Financial Accounting

2. Payroll Management

3. Land & Legal Management

Financial Accounting The Financial Accounting module involves keeping the account books in line with project activities, while

managing the regular payables, receivables, banking, and taxation management. Some of the key features are:

• Contractor/Purchase Payment Certificate Bookings, Adjustment/Bookings Journal Vouchers.

• Multi-Entry Bank and Cash Vouchers; against Contractor/Purchase Payment Certificate, Journal Vouchers

or direct.

• Manages Letter Of Credit for Import Purchases.

• Multi-Currency and Site level Accounting.

• TDS/VAT and Service Tax calculation and Automatic Cheque generation.

• Default and user defined Cost Centers, and Job Cost Accounting.

Payroll Management The Payroll Management module manages the salary and payroll activities for the organization. The employee and

payment details are integrated with finance and other modules. Some of the key features are:

• Processes are: Attendance, Salary Processing, Print Slips and Reports.

• Definable Grades, Level, configurable Job Types, Earnings, Deductions.

• Supports definable Payroll Period and Overtime, Bonuses, Appreciations and Alerts.

• Manages leaves and Loans and is integrated with Attendance.

• Supports; Monthly, Daily Payroll and Regular and Contract Employment.

• Supports Carried-Forward/Lapsing Reimbursements.

• Support to Indian PF, ESI, and Professional Tax calculation.


Land & Legal Management The LLM module captures the land bank details and the legal information of properties for easy reference to

relevant stakeholders within the organization. Some of the key features are:

• Maintains the details of lands purchased for executing the project

• Maintains the land information, owner details, areas information, and payment schedule

• Maintains the sale deed and other legal documents

• Maintains the history of litigations if ant associated with the land

Services IT Consulting and Engineering Support:

Advisory on technical, project management aspects of ERP roll-out and adoption.

Business Process Analysis and Optimization, Onsite Project Management, Offshore Support.

Data Management:

Facilitate sourcing and consolidation of master and transactional data.

Migration of master data

Software Training:

Classroom Training for different types of user groups

Computer Based Training (CBT) material - facilitating ongoing training programs

Integration & Customization:

Integration with Legacy Systems and 3rd Party Software

Localization, Solution Enhancement, Customized Components Development

Key Benefits

Covers all construction business processes comprehensively

Tight integration between modules leading to increased efficiency

Variety of MIS reports that enable closer monitoring of business

Improved operational efficiency & faster decision making

Designed on the basis of best practices accepted by industry

Improves bottom-line through cost and schedule management, precise planning, and resource

utilization.

Built-in industry best practices that address all the financial, & operational requirements

Connect sites & head office through internet & thus provides up-to-date data information system.

Proven solution implemented at 15+ clients in India, Middle East Asia, and North Africa

Designed by construction professionals, exclusively for construction business


System Requirements Software Requirements Server Windows 2003 Enterprise Server MS SQL 2003 Client- Windows XP, Vista

Hardware Requirements Server Application/Production Server Pentium Xeon Dual Core Dual Processor (Upgradeable to 8 processors) 8 GB Memory (Upgradeable up to 32 GB) 146 GB*2 for Operating system, Oracle and Database logs (RAID 1) 300 GB*4 for Data (RAID 5) Redundant power supply 256 MB RAID card supporting RAID 0, 1, 5 Dual port Gigabit Ethernet card Keyboard Mouse 17” TFT Monitor Client Pentium Dual Core Processor 256 MB RAM Minimum 250 MB free space on HDD Keyboard Mouse 15” Color monitor

SoftTech Engineers Private Limited The Pentagon, 5-A, 5th Floor, Shahu College Road Pune - 411 009 Maharashtra, India Phone: +91 20 32670349 www.softtech-engr.com

http://www.softtech-engr.com/

http://www.softtech-engr.com/

opticon accelerator product factsheet v2.5

Documents