optimise eciencies with vendor invoice management (vim) · pdf fileoptimise eciencies with...
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Datacentrix provides end-to-end information management services from information architecture, through the development of governance frameworks and change management, to the implementation of Enterprise Information Management (EIM) technologies.
Optimise e�ciencies with Vendor Invoice Management (VIM)
Vendor invoice management (VIM) ensures that the right people collaborate through a secure, easy-to-use interface and resolve problems, obtain invoice status, check purchase order numbers and approve invoices and more. With optional optical character recognition software (OCR), VIM uses the most advanced document and character recognition capabilities available and virtually eliminates human intervention in the invoice capture stage.
Ÿ Accelerate invoice processing, exceptions and approvalsŸ Streamline accounts payable Ÿ Optimise and simplify the process of receiving, managing,
monitoring and routing invoices and related documents.Ÿ Increase productivity, ROI and save moneyŸ Reduce cycle times
VIM's rapid deployment ensures that customers benefit from being compliant and from having operations that are optimised.
VIM forms part of the larger discipline of enterprise information management (EIM). As a recognised EIM specialist, Datacentrix ensures that its customers have access to accurate, timely and relevant information through proven EIM solutions.
As a result, customers are empowered to:Ÿ make the right decisions;Ÿ manage complex business processes;Ÿ comply with legislation, business agreements
and international as well as industry standards; and
Ÿ strategically drive business strategy and growth.
Some VIM featuresŸ Automate invoice data extraction Ÿ Manage the review and approval process
with controlled, automated exceptions handling, aging, escalation and reporting
Ÿ Leverage designated workflowsŸ Automate invoice routing and sortingŸ Generate reports seamlesslyŸ Enter invoices from any location and via
any input channel directly into the ERP system
Ÿ Monitor status and notificationsŸ Approve invoices on smartphones, tablets
or desktops from everywhereŸ Collaborate without leaving the
application. with all comments and questions recorded on the audit trail
Enterprise Information Management
Datacentrix partners with its customers to manage information as a resource using EIM tools and technologies to address information issues related to: Ÿ CapturingŸ StorageŸ FlowŸ Categorisation/classificationŸ ConsumptionŸ PreservationŸ Defensible dispositionŸ Findability and Ÿ Security.
The discipline of management information assets
EIM is not a single technology, but a broad disciple covering all of your information assets - both your structured data and unstructured information in the form of documents, records, scanned images, email, photos, web content, etc.
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Programme management
Change management
EIM business case
Information governance framework
Plan Design Commission Anchor MaintainInitiate
Business value through information management
There are substantial business benefits that come from managing information as an asset from improved business e�ciencies, compliance, and improved stakeholder and customer service, through to interoperability, collaboration and enhanced agility!
Document and records
Email Intranet, portal, web
Scanning Managingbusiness process
Social media
Findinginformation
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ECM assessmentand maturitymeasurement
ECM strategy(and roadmap)
Changemanagement
Businessrules
Informationinventory
Organise, categorise,classify information
ECM governanceframework(policies, procedures)
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www.datacentrix.co.za
Datacentrix' specialist EIM team has broad experience in implementing EIM solutions within a varied range of sectors and industries.
Barloworld Equipment chose to partner with Datacentrix, given the company's proven track record, Datacentrix has implemented the same solution within other large organisations, hence we also opted to take advantage of this expertise. We were not left disappointed; with Datacentrix the implementation was flawless, and the experienced technical team resulted in a successful rollout.” SAP VIM Implementation. Barloworld Equipment
“The Datacentrix EIM team has gone above and beyond the call of duty to support the new solution. Datacentrix understands our processes and works very closely with our users on a daily basis. We have the greatest of confidence in their expertise, advice and knowledge of ECM.” Exxaro
“Datacentrix was tasked with implementing the solution and has over exceeded our expectations. Their knowledge and skill has ensured that the project was both on time and successful.” Western Cape Department of Social Development
“It is rare to find a company that volunteers to put this much e�ort into studying your environment, and partnering with you to ensure an appropriate solution from your perspective.” SAPREF
“Datacentrix, through their extensive experience with SAP and OpenText deployments, recommended that Mondi SA break our requirements down ... speeding up the time to value for the solution. Their successful track record of implementing OpenText with SAP meant the implementation was swift.” Mondi South Africa Division
Proven execution capability EIM partner network
Find out how an e�ective information management strategy can save you money, improve your data security and improve e�ciencies by finding the right documents needed.
Contacts
Contact for Gauteng
Bennie KotzeEIM Consulting ManagerTel: +27 87 741 [email protected]
Contact for Western Cape
Michael JohnsonEIM Business Unit ManagerTel: +27 21 529 [email protected]
Contact for KwaZulu Natal
Shakeel JhazbhayEIM Business Unit ManagerTel: +27 87 741 [email protected]
www.datacentrix.co.za