optimizing the campus print environment
DESCRIPTION
OPTIMIZING THE CAMPUS PRINT ENVIRONMENT. Gary Bernstein & Ronald Pau McGill University - and - Lori Pelletier & Ryan Bazylewski University of Regina. OPTIMIZING THE CAMPUS PRINT ENVIRONMENT. Gary Bernstein – Director, Network and Communications Services - PowerPoint PPT PresentationTRANSCRIPT
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OPTIMIZING THECAMPUS PRINT ENVIRONMENT
Gary Bernstein & Ronald PauMcGill University
- and -
Lori Pelletier & Ryan BazylewskiUniversity of Regina
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Gary Bernstein – Director, Network and Communications ServicesRonald Pau – Manager, Systems Administration
OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
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About McGill University
• Located in downtown Montreal QC• #1 Canadian medical-doctoral university for 8
years (Macleans 2011)• 38,000 students + 8,900 graduate students• 1,600 professors + 3,500 staff• 11 faculties + 11 schools• $1.1 billion operational budget• 190 years old this year
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Conventional Network Printing
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Follow-me printing with uPrint
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Why we came up with uPrint
• Paper wastage• Inconsistent service model• Inconsistent pricing across campus• Multitude of printer drivers – confusing to print• Inefficient device deployment (1.6 persons/printer)• No enterprise reporting capabilities• Inefficient chargeback• Terrible security
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uPrint: the McGill video
A short video of uPrint in action!
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HOMOGENEOUS PRINTER FLEETPillar 1
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HOMOGENEOUS PRINTER FLEET
One vendor One print driver Middleware One user
interface
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FINANCIALPillar 2
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FINANCIAL
Integrated with
financial system
Financial controls
Real-time reporting Cashless
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Cost centre configurations
Staff ID [email protected]
• Staff ID Card– Departmental cost centre– Research cost centre
• Student ID Card– Student fee account
• Temporary staff (casuals)– Departmental cost centre
• Prepaid card (visitors, walk-ins)– Purchased before with cash or credit card
Student ID [email protected]
Temporary Staff uPrint [email protected]
Prepaid uPrint Cardrandomnameandpassword
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CENTRALLY SUPPORTEDPillar 3
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CENTRALLY SUPPORTED
Remote network
monitoring
Proactive supplies
IT Service Desk
McGill-Xerox
partnership
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SUSTAINABILITYPillar 4
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SUSTAINABILITY
100% recycled
paper
Default two-sided
printing
Corporate responsibility
Reduced carbon
footprint
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COST EFFECTIVENESSPillar 5
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COST EFFECTIVENESS
Eliminate manual
chargeback
Out of order?
No problem!
Print dollars stay
at McGill
More awareness
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CRADLE-TO-GRAVE LIFE CYCLE MANAGEMENTPillar 6
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LIFE CYCLE MANAGEMENT
Responsible reuse/recycling
Printer disks are wiped
Environmentally friendly disposal
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SECURITYPillar 7
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SECURITY
Encrypted data
Jobs overwritten from printer
hard disk
Secure printing
Cloud on secure McGill
network
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WHERE ARE WE NOW?
Things to work on Next steps Some stats
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OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
Questions?
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uPrint: the Xerox video
A longer video about uPrint!
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[email protected], Campus Printing
[email protected], Network and Communications Services
[email protected], Server Infrastructure and Integration
[email protected], Systems Administration
OPTIMIZING THE CAMPUS PRINT ENVIRONMENT