oracle human capital management profile - evosys … · erp fusion epm technology vcp crm...

EvosysOracle Human Capital Management Profile

Who "we" are ?

Founded in Sep, 2006 with a vision to become the number #1 Enterprise Applications Consulting Company .

We have a brilliant team of 600+ smart and committed consultants. We have setup an environment to harness and retain some of the brightest consultants in the industry.

Our mantra to growth has been “Specialization & Long term relationship“ and based on these values we build brilliant reference list of 120+ large and prestigious customers.

Based on our vast experience we have developed specialization into the following verticals Healthcare Public Sector Logistics and Transportation We are now strongly gaining grounds into Telecom, Construction and Banking.

Headquartered in Ahmedabad, India and strongly rooted in all GCC Nations, UK, USA also in APAC region with HQ in Singapore.

Confidential

Our USP

Leading Oracle Partner in Middle East with presence in all countries including KSA, UAE,Qatar,Oman ,

Bahrain , Kuwait , Jordan.

#1 Oracle Partner for Healthcare in EMEA

Fastest Growing Oracle Partner in the Public Sector in ME

Foremost Oracle Partner in Transportation and Logistics

#1 Partner for Oracle SAAS and Fusion Solutions

Preferred Oracle Partner for Supply Chain Solution in ME ( Demantra, OTM , WMS etc.)

Prominent Oracle Partner for BI and EPM in ME

Emerging strongly on unique Big Data Solutions for Healthcare.

Confidential

Our PresenceEMEA Experience”with Middle East Focus and rapidly growing in UK

Swiping the Oracle Market

45

80

110

21

32

52

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20

40

60

80

100

120

2008-9 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15

Active Customers Sales in M USD

120+ Customers & 35+ Marquee Customers

• Developing Long Term BusinessRelationship is key to our growth.

• 89% of the customers are active customersgiving repeat businesses

Vertical Focus – Resulting in Marquee Clients• Evosys has developed into one of the strongest brands

in Healthcare and Public Sector.• We are now growing strongly in Transportation,

Telecom and Real Estate

Confidential

Long Term Business Relationship

Winning customers trust and developing long term

business is at the heart of Evosys growth and success

which has led to :

Repeat Business from existing customers accounts for

more than 60%+ of the revenue of Evosys .

Penetration in new solution areas enriching the vertical

and horizontal offerings of the company.

New customer acquisition has been growing exponentially

with the growing number of strong references in each

vertical Acquisition .

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20.00

40.00

60.00

80.00

100.00

Customer Acquisition

New Customers Existing Customers

Confidential

Where talent meets commitment

50 100

160 200

350

550

900.00

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

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200

400

600

800

1,000

1,200

2008-9 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15

Employyes Employee Turnover Ratio

Confidential

Our Resource Pool

Talented - Committed – Hard working

We have been able to deliver 100% of our projects successfully and have one of the highest

number of Referancable clients in ME.

Evosys has one of the best talented pool of 600+ Oracle consultants

We believe in a work culture which offers challenge, recognition and reward. This is what has enabled

us to run business year on year at an Employee Turn Over Ratio of around 6%.

Confidential

0 50 100 150 200 250 300

ERP

Fusion

EPM

Technology

VCP

CRM

Resources

FMCG

Private Sector Clients

Banking & Financial Institute

Real Estate

Telecom

Oil & Gas

Confidential

Private Sector Clients Contd….

Logistics/Transportation/Retail/ Distribution

Manufacturing

Others

Confidential

Leaders in Healthcare Enterprise Applications Market

Evosys has an unmatched brand name in Healthcare – Enterprise Applications Space

• Evosys has highest number of success stories in the Healthcare Market in EMEA. • 17 of the largest Healthcare Provider Organizations with more than 75 Hospitals are working on solutions implemented by Evosys.• Our Healthcare business is growing at more 100% year on year• Solution Footprint expanding into some of the most niche and growing areas of Healthcare business

• Business Intelligence• Enterprise Performance Management• Healthcare Costing• Healthcare Supply Chain• Mobile Applications• Cloud Based Solutions • ERP.• Integration etc.

Evosys is also heavily investing into setting up additional services to penetrate deeper into its existing Healthcare Client base.Healthcare has also been a door opener for new geographical expansions for Evosys. ( GCC Nations, UK, USA, APAC Region )

Confidential

Health Care

Confidential

Leading Oracle Partner in Public Sector

Our growth story in Public is amazing , in the last two years Evosys has taken the Public Sector market of ME by strong and registered 10 new clients, ( which is way more than any competition big or small )

Some of the most strategic projects in Public Sector aimed at centralizing and revamping all the systems are currently being managed by Evosys.

These are ensuring not only strong revenue growths in the current year but also long term business growth and stability with projects having three to five year horizon.

Public Sector

Confidential

Logistics ,Transportation and Telecom

Evosys is pioneering the Logistics and Transportation vertical , currently engaged in some flagship projectsfor the industry which will open tremendous market for Oracle and Evosys.

Building of one of the best acquisitions made by Oracle ( G-log , Demantra etc.) Evosys is acquired someremarkable clients who references will create a big wave in the Logistics and Transportation market of SaudiArabia.

Evosys have also started developing a strong foot hold in the Telecom industry delivering key solutionsaround BI and Enterprise Performance Management

Confidential

Leading Partner for Oracle SAAS

Oracle is investing very heavily in SAAS specially its Fusion series of Applications and we are leading the way in its implementation services .

Evosys has the highest number of Fusion Customers in the entire EMEA Region.

Evosys was the 1st Oracle partner to have successfully implemented Oracle Fusion HCM and Payroll globally

We have one of best oracle SAAS Teams covering all applications from Oracle including

Fusion Applications• Fusion ERP• Fusion HCM• Fusion CRM• Taleo

Confidential

Leading Partner for Oracle VCP & VCE

We are one of the earliest adopters of all Oracle Edge solutions and have developed a strong market share in the Supply Chain Forecasting and Planning space in ME

Evosys has the highest number of VCP References in the entire ME Region.

We have one of best oracle VCP and VCE Teams in the region covering large number of applications from the Oracle SCM stack including :

VCP Solutions

• Demantra• ASCP• Inventory Optimization

Confidential

•Financials

•Procurement & SCM

•HCM

•Manufacturing

•Enterprise Asset Management

Expertise across Oracle Products

BI•OBI Apps

•OBIEE

•Endeca

•Big Data

Enterprise

•Fusion HCM/Taleo

•Fusion Financials

•Fusion SCM

•Fusion CRM

•Siebel CRM

•Oracle CRM

•CRM on Demand

•Oracle Policy Automation

•Eloqua

•Demantra

•Advance Supply Chain Planning

•Transportation Management

•Landed Cost Management

•WMS & MSCA

•Mobile Apps for HR

•Mobile Apps for Finance

•Mobile Apps for SCM

•Custom Development

•Application Development

•Enterprise Application Integration

•Enterprise Collaboration

•Database Management

Hyperion• Planning &

Budgeting• Consolidation• Cost

Management• Period Close

VCP

VCE

Resource Profile -HCM

“ The highly Motivated team with the right attitude. We have an Employee Turn Over Ratio of less than6%.”

Solution Architects, 28 Technical

Managers, 21

Technical Consultants, 126

Functional Consultants, 140

Project Management, 21

Pre-Sales, 14

Evosys HCM Cutting Edge

• Unparallel specialization of Oracle E-Business Suite Human Resource Management Implementation, Upgrade, Support, Customization and Extension services.

• Our consultants has a deep understanding of HCM business processes across various sectors which enables us to engineer scalable and robust solutions to meet specific business needs.

• Expertise to address the unique complexities of Human Capital Management across various industries and geography.

• Track record of implementing complete Oracle HCM suite for 15+ entities, ranging users from 1,000 to 12,000 each.

• Complete menu of HCM solutions with a range of cutting edge technologies, which helps client to get maximum ROI on Oracle Investment.

• A blended offering of high quality business consulting onsite with impeccable technology implementation offsite.

Client Snapshot for Oracle HCM

Clients & IndustryModules

Implemented / Supported/Upgrade

KFSH – Healthcare

SEHA - Healthcare

SAAD - Diversified

Ezdan – Real Estate, Contracting & Hotel

Northumburland CC –Public Sector

DOPA – Public Sector

Core HR

SSHR iRec PM OLM OTLPayroll

10,000

20,000

12,000

5,500

12,000

500

No. of Employees

Musanada –Public Sector

17,000

Customized Performance Management Module

Technological Extensions, Innovations to Enrich HCM

3rd Party System Integration with Oracle Time & Labour

Integrated Mobile Applications with Oracle Human Resource Management

Oracle Human Resource Management 2 way Integration with Customer Recruitment Portal

Customized Department wise Employee Budget Solution

Totally Paperless, Completely Online and Very Efficient Environment with Oracle Self Service

Voice Based Integration with Oracle Human Resource Management

OAF and D2K Customizations for HCM

Online Leave Self Service with Mirror of Business Policy in the System

Business Intelligence for Daily, Analytical and Decision Making Purposes

Resume Mirror on Top of Oracle iRecruitment / Customer Recruitment Portal

Abu Dhabi Health Services Company (SEHA)

Abu Dhabi Health Services Company (SEHA) owns and operates the public healthcare facilities of the Emirate of Abu Dhabi. Collectively known as the SEHA Health System, it is comprised of 12 hospitals and more than 62 ambulatory and primary healthcare clinics.

SEHA, one of the largest employers in the Middle East, is working to provide customers and communities with world-class healthcare by partnering with internationally recognized healthcare leaders. SEHA’s partners include Johns Hopkins Medicine, The Cleveland Clinic, BumrungradInternational, Vamed, and Vienna Medical University.

Oracle EBS HRMS Modules Implemented & Supported

Oracle Human Resource (Core HR)

Oracle Payroll

Oracle HR Self Service

Oracle iRecruitment

Oracle Performance Management

Oracle Learning Management

Oracle Time and Labour

Oracle EBS R12

Abu Dhabi Health Services Company (SEHA) Contd.

Solution

• Used a shared service model to benefit from a single instance,servicing all affiliated hospitals and clinical entities.

• Enhanced responsibility, accountability and transparency ofinformation and processes for clinical and administrative staff,through online self-service capabilities that include leave, payslip,performance appraisal, recruitment, training etc

• Implemented mirror of Payroll and Leave policies in the system toeliminate lot of manual checking and interventions for HR Analyst.

• All 20,000 employees have started getting their paychecks from Day 1immediately after Go-Live.

• Improved visibility and empowered line-of-business managers withgreater reporting capabilities.

• Implemented extensions in Oracle Performance Management andOracle Learning Management to suite specific business requirements,which has increased utilization of system to the greatest extend.

Challenges

• Replace disparate applications with an integrated enterprise resource planning solution for a centralized view.

• Implementation of standardized and consistent Payroll and Leave policies across hospitals.

• Elimination of lot of paper work, with goal to achieve online and efficient environment.

• 5 years of historical data migration from the legacy system to the new system.

King Faisal Specialist Hospital and Research Center Riyadh, KSA

King Faisal Specialist Hospital and Research

Center is an 894-bed multi-facility, multi-

entity tertiary care hospital. It is one of the

leading healthcare institutions in the

Kingdom of Saudi Arabia. Its mission is to

provide high-quality and specialized medical

services and promote medical research.

Oracle EBS HRMS Modules Implemented, Supported & Upgraded


Oracle Payroll


Oracle iRecruitment


Oracle Time and Labour

Oracle EBS R12 & R11

About KFSH

King Faisal Specialist Hospital and Research Center Riyadh, KSA

Solution

• Online Recruitment done through Oracle iRecruitment whereinternal recruiters, external agencies and applicants can track theirapplication status online.

• Implemented mirror of Payroll and Leave policies in the system toeliminate lot of manual checking and interventions for HR Analyst.This has reduced Paper work to the greater context.

• Highly accurate and easy to maintain payroll for over 11,000employees with complete integration with OTL thereby making lifeeasier for the Payroll department. The Enhanced Retro featuresenable doing automatic arrears calculation.

• Continuous training across the board, ensured that user resistancewas mitigated.

• Customized Budget control feature on top of Core HR, which ensuredthat department were always kept under check while hiring or doingemployee promotions.

Challenges

• Replace an obsolete Mainframe based HR application with Oracle HRMS Suite.

• Complex Leave, Payroll and HR policies.

• Complex Payroll and Overtime rules and policies.

• Non-Standardized approval hierarchies for diverse HR Transactions.

• Disparate systems of capturing Recruitment, Travel and Visa information without any integration.

• Highly resistant User community who were reluctant to ‘Change’.

SAAD Group Dammam, KSA

SAAD is a group of privately owned diversifiedbusinesses. Anchored in the Kingdom of SaudiArabia, SAAD operates across the Gulf and hasinvestments around the world. With a uniquelyexperienced and committed management team,SAAD's absolute commitment to quality hashelped its business develop in terms of scope,expertise and the ability to innovate.

Oracle EBS HRMS Modules Implemented


Oracle Payroll


Oracle iRecruitment

Oracle EBS R12About SAAD

SAAD Group-Riyadh, KSAChallenges

• Introduction of Oracle HRMS to a largediversified group which didn’t have anystandard application to maintain HRrecords across the group.

• 4 entities from the diversified SAADgroup were selected to go-live withOracle HRMS including Payroll. Each ofthese entities had their own policiesapart from some standard policiesfollowed across the group.

• Arabic User community in somebusiness functions with negligibleEnglish communication skills.

• Moving from a Custom BuiltRecruitment application to OracleiRecruitment.

Solution

• Used a shared service model to benefit from a singleinstance, servicing all the entities enrolled in the Phase I ofthe implementation.

• Multi Lingual Installation of Oracle HRMS Suite to caterEnglish as well as Arabic Users.

• Implemented mirror of Payroll and Leave policies in thesystem to eliminate lot of manual checking andinterventions from HR Analyst. It has improved processesand increased employee satisfaction considerably.

• Highly accurate and easy to maintain payroll for over 12,000employees (weekly and monthly payroll) with completeintegration with External Time and Attendance Applicationthereby making life easier for the Payroll department.

• Improved visibility and empowered line-of-businessmanagers with greater reporting capabilities.

Ezdan-Doha, Qatar

The Qatar-based Ezdan Group is mainly into:• Real Estate• Contracting• Hotel Business

Ezdan is a public owned company with a head quarter located inDoha and it is listed in Qatar Stock Exchange and its share aretraded under ticker ERES.

Ezdan has been a pioneering and leading developer of residentialand commercial properties in Qatar. The Company caters to allincome segments to satisfy the growing demands of Qatar’seconomy and its burgeoning local and expatriate population.

Oracle EBS HRMS Solutions Implemented & Supported


Oracle Payroll


Oracle EBS R12

About Ezdan

Ezdan-Doha, Qatar

Challenges

• Existing systems were not able to support andfall in alignment with its growth plans.

• Difficulty in employee data tracking due to thenature of workforce with majority of labor force.

• Implementation of standardized and consistentPayroll and Leave policies across all the businessentities.

Solution

• Implementation of best practices based model withflexibility to accommodate each business groupsspecific requirements.

• Used a shared service model to benefit from a singleinstance, servicing all the business entities.

• Business process were re-engineered & standardizedto meet the growing business demand which helpedto manage resources and employees optimally.

• Implemented mirror of Payroll and Leave policies inthe system to eliminate lot of manual checking andinterventions from HR Analyst.

ATE-Mumbai, India

A.T.E. Enterprises Private Limited (ATEEPL) is established in 1939 and is headquartered in Mumbai, India.

Dedicated to industrial sales, distribution, and service, ATEEPL operates in the domains of:• Textile Engineering• Clean Technology• Flow Technology• Print and Packaging Solutions

Oracle EBS HRMS Modules Implemented



Oracle EBS R11

About ATE

ATE-Mumbai, India

Challenges

• Integration of Oracle HRMS with external Payroll application.

• Complex Appraisal Process followed across the group.

• Non-existent of application for HR department. Data was maintained in Excel sheets.

Solution

• Implemented Oracle Performance Management with customextensions and personalization to achieve complex ATEperformance appraisal process requirements.

• Cleansed and Prepared data for migration to Oracle HRMS byjointly working with the ATE HR team.

• Implementation of Core HR, enabled ATE HR to get a single view ofall employee related information, instead of referring to differentExcel sheets.

• Reporting on HR related information became so much easier withthe implementation.

• Developed integration with the external payroll application to pushemployee payroll specific information from Oracle HRMS to theexternal system.

Customized Performance Management Module

Requirement Background

• Client had strong requirements to bring ‘Ease of Usage’factor in Oracle Performance Management module.

• Reduction in number of clicks and navigations for

managers and employees.

• Display of detailed Behavior Indicators on the

Performance Appraisal page, for Manager to refer while

rating.

• Modification of Standard Appraisal process flow to bring

multiple stages like Objective Setting, Mid Year Review,

Final Year Review etc.

• Creation and Maintenance of Employee’s Individual

Development Plan (IDP) with Integration to Oracle

Learning Management.

• Need to Incorporate Business Policy Validations in the

system.

Solution• Customized Oracle Performance Appraisal module using OAF

technology, in order to implement new pages, extensions in existing

pages, modification of workflow, addition of business validations etc.

• Single page view of objective, competency, behaviour indicators etc.

And capability to rate them without any additional clicks or going to

another page.

• New buttons on the existing appraisal page to launch newly developed

custom page e.g. IDP for employee.

• Functionality to gray out (highlight) deleted objectives by the manage,

rather then completely removing it from the page.

• Modification in existing competence block to bring the details of

competence behavioral indicator in the required format of the customer.

• Modification in current appraisal workflow and addition of various

validations to suite customer business process requirements.

Customized Performance Management ModuleButton to

launch New Page

Behavior Indicators as per required

Format from Client

New Fields in the existing

Objective Block

Gray out the

Deleted Objectives

Rating Competency

without Additional Clicks or Navigations



• Need to use mobile device to performvarious transactions like entry, inquiry etc.

• Strong need from middle and topmanagement to approve / reject thetransactions from mobile device.

• The mobile interface should be similar toOracle Application so that it will be easy forusers to use.

Solution

• Developed seamlessly integrated and real time mobile application for Oracle HRMS.

• Application is built to support various Self Service and Approval based transactions e.g. 1) leave (absence) entry and inquiry. 2) personal information inquiry and change. 3) letter-certificate request. 4) payslip etc.

• You used to receive and send emails from your mobile phone , similar way you can receive various employee request for your approval and you can simply respond to it from your mobile phone.

• Mobile application is compatible to iPhone, Android and BlackBerry.

• It provides end-user added value including anytime, anywhere access for faster decision and response. This helps you to enrich your Oracle HRMS solution.


Home page of Mobile Application

for Oracle HRMS

Mobile Leave entry page, similar to

Oracle Self Service

Mobile Leave Enquiry



• Strong requirement to change Oracle iRecruitment Candidate portal look and feel to meet specific client’s requirements.

• Need for centralized recruitment portal for different business entities.

• Easy and less data entry for candidate and recruitment department both.

Solution

• Custom candidate portal developed in .NET as per client’s requirements.

• Real-time integration between .Net Portal and Oracle iRecruitment.

• Custom Inbound, Outbound and Two way interfaces between Oracle iRecruitment and .Net Portal to manage vacancy, candidate, applicant, job application and recruitment communications.

• Ease of entry and maintenance for candidate profile.

• Single candidate profile management for multiple business entities.


Candidates

Candidate Registration Form

As per the format

required by the client

Automatic Creation of

Candidate Record

Inbound Interface1. To create new candidate.

2. To update existing candidates.

Viewing Current Job Vacancy (automatically

created)

Outbound Interface1. To transfer approved vacancy.

2. To update existing vacancy.

Job inquiry form as per the

required format by the client

Job Application & Communications

Inbound Interface: To create job application record.

Two way Interface: To receive and send recruitment

communication

Job application form as per the required format

by the client

Approved Job Vacancy

Automatic Creation of Job

Application Record

Interview & Job Offer

Hire Applicant

Oracle Application

Customer’s .Net Recruitment Portal



• Most organizations have department wise EmployeeBudgets, where Departments are allocated funds atthe beginning of the year (calculated from theprevious years budget) to take care of new recruitsand existing employee promotions. In case theyexceed the budget then they won’t be allowed to doany more promotions or new recruitment until theytake a special management approval to increasetheir department Budget.

• Oracle HRMS does not have any standardmechanism to put this control in place.

Solution

• Evosys Budget Control Solution is a customized solution on topof the standard Oracle Core HR application, where in theBudget for each department’s budget is calculatedautomatically from the previous year’s budget.

• Every time an employee is added to the department or anemployee is promoted, the budget is automatically reduced.

• If the Budget is exceeded then a validation on the AssignmentForm of the employee will stop the transaction saying that theBudget for the department is exceeded. A separate form’saccess is given to only selected decision makers to facilitatethe increase in the Department Budget.

• Once the Department Budget is increased, the employeetransaction (promotion or hiring) can be completed.


The above form is the Budget Allocation form where each Department is allocated the number of step increases (salary changes), it can give in a year. The “Difference” column indicates the amount of Step increases remaining from the allocated budget for each department.

The above Note is the warning message given to the HR User when he overshoots a Department Budget while doing an employee promotion. The Note can be configured as an Error message as well. To increase the Budget, “Total Allocation of Steps” field in the Budget Allocation form has to be increased.



• Go paperless with difficult user group environment, especially in terms of ‘Change Management’.

• Convert paper and manual processes to online self service request for almost all HR, Employee and Manager functions.

• Required to incorporate business policy validations in the self service (system).

• Non-standard approval flows, having multiple hierarchies for different type of transactions .

• Miscellaneous requirements:

– Less data entry by the self service user.

– Display of tips and prerequisites on the self service page.

– Modifications in the existing oracle self service workflows .

Solution

• Implemented totally paperless, completely online and very efficient environment with Oracle Self Service for various organizations having employees range from 5,000 to 20,000.

• Implemented self service to cover all HR, employee and manager functions like leave, letter-certificate request, payslip, personal information change, health insurance request, housing request, government relations request, resignation, salary change, promotion, transfer, termination etc.

• Configured very complex approval rules:

– Multiple position hierarchies for different types of transactions

– Different level of approvals for employees belonging to same department, category etc

– Custom Attributes, Custom Conditions, Custom and Dynamic Approval Groups to suite complex business requirements.

• Created self service forms exactly in the required format by the client having business validations, tips etc.

• Done personalization, extensions and customizations to suite specific business requirements.

• Implemented detailed level of security which have provided administrator with a list of owned responsibilities for various roles.

• Used innovative ways to use self service for Non-HR functions like finance and SCM.

• It has reduced data maintenance for HR department, increased speed and efficiency in processes, improved productivity and lower operational cost.


Employee Self Service

Leave Request

Payslip

Personal Information Change

Letter-Certificate Request

Furniture Allowance Request

Housing Allowance Request

Health Insurance Request

Government Relation Request

Resignation Request

Exit Interview Feedback Request

Nursing Turnover Questionnaire

Early Pay Request

Survey

Manager Self Service

My Employee Information

Promotion

Transfer

Termination

Re-contracting

Survey

Employee Job Role Change Request

HR Self Service

Salary Change

Suspend Assignment

Promotion

Benefit Change

Transfer

Termination

Employee Leave

Examples of Employee, Manager and HR Self Service



• Large enterprises with a huge workforce where aconsiderable amount of their employee population donot have access to a PC to check their leave balancesand have a heavy dependency on the administrativeassistants to provide this information.

• Providing a dial-in leave enquiry facility, dial-in leaveapproval facility would greatly enhance employeesatisfaction and reduces their reliance on administrativeassistants for such enquiries.

Solution

Evosys IVR HR System is an IVR System seamlessly integratedwith the Oracle HRMS suite using which:

• Employees can check their leave balances.

• Managers can approve the leaves requests.

This IVR solution can also be extended to cover other similarbusiness requirements.


Oracle HR

IVR System

Evosys IVR HR Application

Integration using Oracle API’s

Employee dials leave enquiry dial-in number

IVR application requests for employee authentication

Employee authenticates himself

IVR Requests for effective date for Leave Balance

Employee enters effective date for Leave Enquiry

IVR Responds with Leave Balance



• Need for customization in application to suite specificand critical business requirements, which can not bemet using Oracle Standard Forms / Pages.

• Requirement to develop flashy and user friendly OAFpages for various online transactions for employee andmanagers.

• Requirement to develop easy to entry D2K forms forhigh volume data entry transactions for HR department.

Solution

• Developed OAF and D2K forms to meet 100% need ofthe client having below features:

– Reusability in multiple business scenario

– Look & Feel as per Oracle Standard

– Business Validations

– Ease of Use

• Forms / Pages are developed considering futureupgrades.

• Forms / Pages are tightly integrated with Oracle EBStransaction flows.


Mass Position Creation Page Job Description Page

Training Need Analysis Page


Employee Air Fair Form Budget Entry Form

Time – Keeper Entry Form


Requirement Background• Very complex leave (absence) policy with

number of validations and scenarios:

– Example 1: 20 Leave types with 100+business policy validations

– Example 2: 16 Leave types with 70+ businesspolicy validations

• High volume of transactions

– Example 1: Daily 300 new leave request

– Example 2: Daily 250 new leave request

• Current process is totally manual, paper based withlot of delay and heavy maintenance – Here, clientwas eagerly looking for online, automatic andintegrated system.

• Non-standard approval flows, having multiplehierarchy for different group / categories ofemployee.

• Leave system should be integrated with Payroll andTime and Attendance system

Solution

• Implemented online leave self service with mirror of business policy:

– Option 1: Oracle Standard Leave Self Service

– Option 2: Customized Solution using SIT / EIT

• Business policy validations are developed using User Hooks, the solution isflexible enough to easily incorporate future business policy changes.

• Very complex leave balance carry over and forfeit scenarios are configured.

• Leave request paper forms were completely eliminated, employee’s directcontact to HR for leave related queries has reduced to the greater extent.Which has resulted only 5 % (as compare to earlier) of effort and time fromHR department in employee’s leave management.

• Leave self service is integrated with payroll for various payments anddeductions purposes.

• Developed customized OAF pages and reports to track employee’s leaverequest status.

• Facility where employee’s leave can be entered by employee himself, hissecretary and his manager.

• Currently in total 40,000+ employees across various Evosys’ clients areusing leave self service.


Leave Balance and Transaction

Inquiry

Business Policy Validations

Checked by the System

System Automatically

Displaying Approver List



• Not just a product but require complete BusinessIntelligence solution which can cater daily, analytical anddecision making requirements.

• BI for various functions of HR like recruitment, workforceprofile, workforce development, retention, compensation,leave, employee performance, training etc.

• Solution having features to view and analyze information inmultiple forms like dashboard, graph, table etc.

• Facility to export data into Excel, PowerPoint, Word, PDFetc.

• Ability to bring data from the multiple sources and provideconsolidated picture.

• Ability to implement multiple level of security for variouslevels of organization.

• Ability to generate adhoc reporting.

• Ability to customize reports to suite specific businessrequirement.

Solution

• Oracle business intelligence tools to cater HCM BIrequirements.

• It provides strategic workforce performance information.

• Determine key factors that drive employee productivity.Leverage that insight to increase overall organizationperformance.

• Solution has complete range features like dashboard, graph,table , ability to export data, customized report , generateadhoc reports etc, for analysis at multiple level of peopleacross organization.

• Ability to integrate data from multiple sources (e.g. differentdatabases, excel sheets etc) to provide business users with acomplete view of the workforce and business operations.

• It provides proactive intelligence.

Key HCM BI Reports

Oracle BI Reports Identified / Customized by Evosys HCM Think Tank

Open Requisitions

Vacancy Rate

Vacancy Fill Rate

Recruitment Pipeline

New Hire View

New Hire Monthly Trend

Applicant by Source

Vacancy fill by recruiters

Time to fill by recruiters

Workforce Profile

Staffing level

Organizational Headcount Movement

Headcount Demographics

Headcount Analysis

Leave (Absence)

Absence Type Overview

Absence Days, Average Days per Employee, Absent Employee

Absence by Absence Type

Working Days Lost

Total Days Absence

Absence Calendar

Compensation

Monthly Compensation

Trend

Base pay, Overtime and Bonus Trend

Overtime Expense Analysis

Performance and Promotions

Retention

Voluntary Turnover Reason

Turnover Distribution by Job

Turnover Distribution by Organization /

Location

Top Performer Attribution Reason

Voluntary Turnover 3-Year

Trend

Learning Management

Total Enrolments

Training Results

Training Scores By Learning Course


BI Reports for all

business functions

within HCM

Staffing Trend


• Solution Overview

– Resume Mirror’s Extraction technology is designed to enhance your existing recruiting system by automatically processing resumes in order to free your users from tedious manual data entry. It takes resumes in any human-readable format such as Microsoft Word, PDF, text, html, paper or fax and transforms that data into Industry-Standard HRXML, a machine-readable format that can be easily inserted into any database system.

– Reduces ~25-35 minutes of manual data entry to a simple review process.

• Solution Functionality

– While processing a resume, Resume Mirror Extraction also performs:

• anti-virus checks

• anti-spam checks

• data cleansing

• data standardization

• multiple file format rendering

• Contact info, Work History, Education and Skills will be extracted into the appropriate fields within the ERP system

Questions?

Thank You Global HeadquarterEvolutionary Systems Pvt. Ltd.11th floor, Kataria Arcade,Beside Adani Vidya Mandir School,Behind ADANI CNG Pump,S. G. Highway,Makarba – Ahmedabad – 380054. Tel : +91 79 30233300, 30233301Fax : +91 79 30233399,

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ME HeadquarterEvolutionary Systems Arabia Fz LLC112, Building 11, Dubai Internet City,PO Box 500830, Dubai, UAEBoard: +9714-4380181Fax: +9714-4380180

U.K./ Europe HeadquarterEvolutionary Systems Company Ltd. 344-354,Gray’s Inn Road King’s Cross, London United Kingdom WCIX 8BPTele : +44 (0) 207 1642255Fax : +44 (0) 207 1642001

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USA OfficeEvolutionary Systems Corp.27 Jackson Street, Suite 224Lowell, MA 01852Office: 1 (978) 221-6139

APAC HeadquarterEvolutionary System Singapore Pte LtdLevel 42-01, Suntec Tower Three8 Temasek Boulevard, Singapore 038988Tel: 065 6829 2244.Mobile-06597957452E-mail: [email protected]

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