oral present

8/8/2019 Oral Present

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Oral Presentation SkillsOral Presentation SkillsManagement 3200


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Learning ObjectivesLearning ObjectivesAt the conclusion of this lecture, you

should:

Know how to plan and prepare aneffective oral presentation utilizing theOABC principle.

Feel confident in your ability to deliver a

good oral presentation verbally and non-verbally.

Be able to create and use visual aids toenhance verbal message.


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Learning ObjectivesLearning ObjectivesAt the conclusion of this lecture, you

should:

Understand how to set-up a room tofacilitate the desired learningenvironment.

Feel comfortable facilitating a question

and answer session.Know how to make a group presentation

more effective.

Be able to evaluate your presentation.


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Oral Presentation AgendaOral Presentation Agenda Preparation

Planning

OABC

PresentationVoice

Non-verbal communicationVisual aids

Room layout


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Oral Presentation Agenda (contd)Oral Presentation Agenda (contd) Presentation

Time

Question & answer session Presentation tips

General

Group

Post-evaluation Q & A

Conclusion


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Preparation: PlanningPreparation: Planning Create an objective to achieve purpose

Analyze audience

Plan timing

Consider delivery methods


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Delivery MethodsDelivery MethodsMemorized

Manuscript/Reading

Extemporaneous/Speaking from notes

Impromptu

Preparation: Planning


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Preparation: OpeningPreparation: Opening Must be creative/catch attention

Question (rhetorical or other)

Appropriate humor Visual

Interesting story

Good/bad example

Quote

Hypothetical question

Startling fact


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Preparation: OpeningPreparation: Opening BLUF bottom-line up-front

Dont apologize or make excuses

Write it last

Consider memorizing it


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Preparation: AgendaPreparation: Agenda

Outline major content

area Group major points

into seven items

Consider having visiblethroughout


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Preparation: BodyPreparation: Body Develop each major area from agenda

Provide support

Statistics, examples, testimonials, stories,analogies, explanations

Something that will be remembered

Choose logical sequence

Build-in internal summaries/transitions


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QuestioningQuestioningWhy Ask?

Closed vs. Open-ended

Overhead vs. Direct

Relay vs. Reverse

Preparation: Body


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QuestioningQuestioning Getting Responses

Ice-breaker

Ten-Second Rule

Listening skills

Movement

Preparation: Body


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Preparation: ConclusionPreparation: Conclusion Strong and clear

Ensure purpose/objective is achieved

Repeat major points/summarize

Give conclusions and recommendations

Give a challenge/action steps

Conduct Q & A

Plan a solid ending after Q & A


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Presentation Voice

Non-verbal communication

Visual aids

Room layout Time

Question & answer session


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Presentation: VoicePresentation: Voice Pitch - high or low frequency

Rate - speed at which you speak

Volume - how loud you speak

Tone - cumulative effect of voice

Fillers

Silence


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Presentation: NonPresentation: Non--verbalverbal Two main sources: face and upper

limbs

Eye Contact/Facial Expression

Three-second conversations with audiencemembers

Upper limbsUse to supplement your spoken message


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Presentation: NonPresentation: Non--verbalverbal Appearance/Posture

Not noticed

Well groomedSlightly more formal than audience

Movement

Use floor space effectively

Move toward audience naturally

Dont pace or wander

Place weight evenly on both feet


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Presentation: Visual AidsPresentation: Visual Aids DoDo NOTNOT Use Visual Aids to:Use Visual Aids to:

impress your audience with overly

detailed tables

avoid interaction with your audience

make more than one main point

present simple ideas that are easily statedverbally

present irrelevant data

Visuals that DISTRACT

from the Presentation

should not be used!


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Presentation: Visual AidsPresentation: Visual AidsMost common visual aids:

Computer projected images

Overhead projectorPosters and flip charts

Audiovisual

Handouts

Photographic slides

Artifacts


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Proper Use of Visual AidsProper Use of Visual Aids

FLIP CHARTS

AUDIO-VISUAL

OVERHEAD/

SLIDES

Presentation: Visual Aids


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General Issues to ConsiderG

eneral Issues to Consider Visibility

Professional

image Availability

Reliability

Intrusiveness

Portability

Cost

Ease ofcreationand updating

Ease of use

Presentation: Visual Aids


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Presentation: Room LayoutPresentation: Room Layout Eliminate distractions

Windows, wall hangings, colors

Carpeted with sound-absorbing wallsand ceiling to ensure quiet

Lighting considerations

Square shaped

Temperature controls


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Presentation: Room LayoutPresentation: Room Layout Ensure there are enough seats for everyone.

Make sure the area is clean.

Set up your materials and visuals.

Have extra supplies on hand.

Set-up the room prior to training (if possible).

Tables (moveable) and chairs (comfortable).


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SemiSemi--Circle/U ArrangementCircle/U Arrangement

Presentation: Room Layout


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Center Table ArrangementCenter Table Arrangement



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RoundRound--Table ArrangementTable Arrangement



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Classroom ArrangementClassroom Arrangement



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Chevron ArrangementChevron Arrangement



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Half Ro

und Arrangement

Half Ro

und Arrangement



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W

ithout Tables Arrangement

W




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W


W




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Presentation: TimePresentation: Time Stay within allotted time

Practice and time

Time each section

Build in cushion time for any audienceinvolved activities

Discussion Questions

Hands on activity


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Presentation:Q

& APresentation:Q

& AWhen to take?

During

After

Prepare

Planning anticipated questions

Practicing answers


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AnsweringQu

estionsAnsweringQu

estions Listen carefully

Answer accurately, concisely, clearly and

admit when you dont know the answer Tough questions:

remain calm

take time to think

answer honestly ask the audience for assistance

dont ramble

Presentation: Q & A


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Presentation

Presentation tips

General

Group

Post-evaluation


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Presentation TipsPresentation Tips Practice Techniques

Speak conversationally

Rehearse out loud on your feetMemorize key parts

Practice with visuals

Critique practice session

Simulate actual situation

Time yourself


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Six MisconceptionsSix Misconceptions You have to have a God-given talent to

be a good speaker.

It was a lot easier for them.

Good speakers dont have to work at it.

The experienced people dont get

nervous.

I could never be a good speaker.

Ive tried all that and it didnt work.

Presentation Tips


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Overcoming ApprehensionOvercoming Apprehension Start small

Add on progressively

Start with a message of importance to you

Know your material and PREPAREPREPAREwell

Speak often, as much as you can, in all

forms Practice and test

Presentation Tips


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Overcoming Apprehension (contd)Overcoming Apprehension (contd)

Know the territory

Visualize and assume success

Talk one-to-one with friendly faces Focus on the message, not what the audience

might be thinking of you

Perform activities that reduce inhibitions

about speaking Give yourself many reasons to feel good about

yourself

Presentation Tips


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Let the Presentation BeginLet the Presentation Begin

Start with a bang

Stand straight and tall but relaxed

Move around the room

Dont speak until you have eye contactwith the audience

Show enthusiasm - Be conscious of yourvoice tone and rate of speech

Presentation Tips


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Let the Presentation BeginLet the Presentation Begin

Think: What do you want youraudience to see?

Confidence

Preparation

Flow

Make it look effortless

Presentation Tips


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PostPost--EvaluationEvaluation

Make mental notes throughout presentationof things to improve:

Questions you couldnt answerHard selling points

Areas of difficulty for audience

Nervous behaviors

At a break or at the conclusion, indicatechanges needed on notes

Ask audience (when appropriate) for feedback


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Question andQuestion and

Answer SessionAnswer Session


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ConclusionConclusion

You can be a good presenter;presentation skills can be learned.

Careful preparation and practice cannotbe faked.

Know your purpose and plan to achieveit.

Visual aids should enhance not distractfrom you.

oral present

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