orcid implementation and outreach at the university of michigan

ORCID Implementation and Outreach at the University of MichiganAlix Keener, U-M ORCID Project Manager

ORCID Outreach Meeting, May 22nd, 2014

• Background• Stakeholders• Implementation Task Force• Pilots• Next steps


As of March 2014, U-M had (conservatively) 6514 people with research-level appointments of some sort — faculty, research scientists, GSRAs. Of those, 909 people had the same “Lastname, First initial” as someone else: that’s 14%.

Specifically, there were 18 “Y. Chen’s,” 18 “Y. Zhang’s,” and (a mere) 14 “J. Lee’s.”


Background

Stakeholders

Information and Technology Services

Taubman Health Sciences Library

Medical School Information Services

Office of Research and Sponsored Programs (ORSP)

ICPSR, Michigan Experts, MCV systems, etc.


ORCID Task Force Created: May 2013• Implementation and exploration group (+ 2

ambassadors) within MLibrary• Outreach to Medical School Information

Services; Information and Technology Services; ITS produces use cases

• Scaling implementation to campus• at the point of applying for grants: add their

ORCID to the application• scholarly identity management


ORCID Task Force


http://www.lib.umich.edu/orcid


http://guides.lib.umich.edu/ORCID

Task Force Recommendations

1. Create IDs sooner rather than later

2. Incorporate ORCIDs into our institutional repository, Deep Blue

3. Promote ORCID primarily as author disambiguation tool

4. Partner with research office and medical school for integration


PilotFirst group: U-M librarians in spring 2013

~100 individuals

Learning process: captive, prepped audience, yet didn’t have 100% success rate; worked through duplicate process on an individual level


Other PilotsAd hoc testing: chair of Library ORCID

task force is working with smaller groups of researchers on campus to batch IDs

Ongoing: identifying campus research groups that are enthusiastic about ORCID to pilot test and gather feedback


Ongoing & Next Steps


Social // Technical


‘Informal’ Plan

• Ground-up• In-person outreach• Subject specialists• Small-group pilot

testing and feedback


‘Formal’ Plan

• Top down initiative• Communication

from deans, Provost

• Planning for implementation across the University


Communication Plan• Message from Provost to broad campus• Message to medical campus from Dean of

Medical School and VP for Research• Timing: must have the technical systems

in place before these communications go out

• Education for faculty and administrative staff• Subject librarians and faculty meetings


What else can we do?• Working through onboarding new

employees vs. retrospectively creating IDs for current employees

• Linking to other campus profiling systems to cross-populate profiles

• Tie into existing programs


What else can we do?• Include in eResearch (grants and

applications)• Integrate into med school CV system,

profile system• Identity and Access Management initiative• Integrate into Mcommunity (LDAP)

• Authority control on campus level


Thank you.

[email protected]

@alix_rae


http://orcid.org/0000-0002-5606-9176

http://orcid.org/0000-0002-5606-9176