orders of the day - elgin countyelgincounty.ca/wp-content/uploads/2018/04/april-10-2018...orders of...

ORDERS OF THE DAY

FOR TUESDAY, APRIL 10, 2018 – 9:00 A.M.

ORDER

1st Meeting Called to Order

2nd Adoption of Minutes – March 27, 2018

3rd Disclosure of Pecuniary Interest and the General Nature Thereof

4th Presenting Petitions, Presentations and Delegations

DELEGATIONS:

9:00 a.m. Jerry Lee, Chair, Port Bruce Ratepayers Association with concerns re: Proposed Location of Temporary Bailey Bridge, Port Bruce (attached)

9:15 a.m. Jessica Lang, Health Promotor Healthy Communities, Elgin St. Thomas

Public Health & Elizabeth Sebestyen, Director, St. Thomas-Elgin Social Services with PowerPoint titled “Ontario Age Friendly Communities Symposium” (attached)

9:30 a.m. Amanda Macdougall, Regional Manager, Municipal and Stakeholder Relations with PowerPoint titled “Assessment Base Management Part 1:

Mastering the Assessment and Property Tax Equation in Your Community” (attached)

5th Motion to Move Into “Committee Of The Whole Council”

6th Reports of Council, Outside Boards and Staff

7th Council Correspondence

1) Items for Consideration 2) Items for Information (Consent Agenda)

8th OTHER BUSINESS

1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency

9th Closed Meeting Items – (see separate agenda)

10th Motion to Rise and Report

11th Recess

12th Motion to Adopt Recommendations from the Committee Of The Whole

13th Consideration of By-Laws

14th ADJOURNMENT

LUNCH WILL BE PROVIDED

NOTICE: Deputy Warden for April Councillor Dave Mennill Deputy Warden for May Councillor Grant Jones

April 24, 2018 County Council Meeting

May 8, 2018 County Council Meeting

June 20, 2018 10th Annual Elgin County Warden’s Charity Golf Tournament – Kettle Creek Golf and Country Club

November 23, 2018 Warden’s Dinner – Masonic Centre of Elgin Accessible formats available upon request.

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DRAFT COUNTY COUNCIL MINUTES Tuesday, March 27, 2018

Accessible formats available upon request.

The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the minutes of the meeting held on March 13, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF – Warden Marr and Councillor Martyn declared a conflict of interest with regard to an item on the Closed Meeting Agenda relating to Central Elgin Fire. At the appropriate time, Warden Marr and Councillor Martyn vacated the Council Chambers and refrained from discussing the item. Councillor Jones was designated to take the Chair during this item. The Warden welcomed a number of organizational leaders joining the Elgin County team: Homes and Seniors Services - Michele Harris – Director of Homes and Seniors Services

- Lisa Penner – Administrator of Terrace Lodge

- Terri Benwell – Administrator of Elgin Manor and Bobier Villa Engineering Services - Michael Plant – Director of Engineering Services Administrative Services - Ken McNair – Prosecutor/Solicitor The Warden also thanked Peter Dutchak, Deputy Director of Engineering Services for his term as Acting Director of Engineering Services. His hard work and leadership efforts are much appreciated by Council. DELEGATIONS Construction of a Temporary Bridge Port Bruce Analee Ferreira Legal Counsel for Sam and Greg Edwards of North Erie Marina spoke on behalf of her clients. She presented to Council the marina’s concerns about a temporary bridge located at Bank St. and how this could impact business. Moved by Councillor Mennill Seconded by Councillor Jones THAT the presentation from Analee Ferreira representing North Erie Marina be received and filed. - Carried. United Way Elgin Middlesex Thank You Presentation Kelly Ziegner, Chief Executive Officer of the United Way Elgin Middlesex, and James, a young participant in United Way summer camps thanked Council and staff for their support of the United Way. James told Council that he had been able to attend outdoor survival camp learning to camp, canoe, swim, and roast marshmallows over a fire because of assistance from the United Way. Ms. Ziegner informed Council that money raised by the County funds over 20 programs and services right here in Elgin County.

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County Council 2 March 27, 2018

The Warden told Ms. Ziegner that it is a pleasure to support the organization and that Council looks forward to continued support through the upcoming Warden’s Charity Golf Tournament in June. Councillor Martyn thanked staff for their tireless efforts in organizing and raising funds. Elgin-St. Thomas Food Charter Endorsement Lisa Maselli, Public Health Dietitian, Elgin St. Thomas Public Health and Elizabeth Ailles, Registered Dietician, Central Community Health Centre with a PowerPoint presentation requesting Council’s endorsement for the Elgin-St. Thomas Food Charter. Moved by Councillor Jones Seconded by Councillor McWilliam THAT the Chief Administrative Officer prepare a report to Council considering the impacts of the Elgin-St. Thomas Food Charter on the County of Elgin. - Carried. Moved by Councillor Wiehle Seconded by Councillor Martyn THAT we do now move into Committee of the Whole Council.

- Carried. REPORTS Port Bruce Bridge Update – Deputy Director of Engineering Services The deputy director presented the report updating Council on the removal of the truck from Port Bruce Bridge, the retention of a demolition and removal contractor and the procurement of a temporary bridge. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the report titled “Port Bruce Bridge Update” from the Deputy Director of Engineering Services, dated March 22, 2018, be received and filed. - Carried. Approval of Data-Sharing Agreement with the Ministry of Tourism, Culture and Sport – Manager of Planning The manager presented the report recommending that Council authorize staff to enter into a data sharing agreement with the Ministry of Tourism, Culture and Sport. Moved by Councillor Martyn Seconded by Councillor Ens THAT the Council of the Corporation of the County of Elgin gives approval to a data-sharing agreement with the Ministry of Tourism, Culture and Sport; and, THAT such agreement is signed by the Chief Administrative Officer for the County of Elgin. - Carried. Draft Approval for a Plan of Subdivision, Part Lot D, East of North Branch of Talbot Road, Southwold Township, Elfriede Atcheson, File No. 34T-SO1701 – Manager of Planning The manager presented the report providing County Council with information required in order to consider granting draft plan approval to the above noted plan of subdivision.

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Moved by Councillor Jones Seconded by Councillor Jenkins THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision for Elfriede Atcheson in the Township of Southwold (Talbotville) File No. 34T-SO1701; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. - Carried. Hair Care Services at Bobier Villa – Contract Award – Director of Homes and Seniors Services The director presented the report recommending that Teresa Dortmans be selected to provide Hair Care Services at Bobier Villa. Moved by Councillor Mennill Seconded by Councillor Jones THAT Teresa Dortmans be selected to provide Hair Care Services at Bobier Villa for a two year term with the option to renew for up to three additional one year terms; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Homes – Long-Term Care Homes Quality Improvement Plan (QIP) – 2018-2019 Submission to Health Quality Ontario – Director of Homes and Seniors Services The director presented the report the report outlining the Quality Improvement Plan submission to Health Quality Ontario. Moved by Councillor Martyn Seconded by Councillor McWilliam THAT the report titled: “Homes - Long-Term Care Homes Quality Improvement Plan (QIP) – 2018-2019 Submission to Health Quality Ontario” from the Director of Homes and Seniors Services, dated March 19, 2018 be received and filed. - Carried. Overview of Elgin County Long-Term Care (LTC) – Chief Administrative Officer The Chief Administrative Officer presented the report providing Council with an overview of Seniors Services offered in Elgin County. The report also explored the history of LTC in Ontario and demographic trends and the challenges related to municipal LTC provision. Moved by Councillor Jones Seconded by Councillor Ens THAT the report titled “Overview of Elgin County Long-Term Care (LTC)” from the Chief Administrative Officer, dated February 25, 2018, be received and filed; and, THAT the Warden send a letter to the Minister of Long-Term Care and Health, AMO, ROMA and MPP Jeff Yurek voicing Elgin’s concerns surrounding the changing nature of long-term care and requesting increased funding to deal with these challenges. - Carried. Council recessed at 10:10 a.m. and reconvened at 10:22 a.m.

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Municipal Property and Building Commemorative Naming Policy – Chief Administrative Officer The Chief Administrative Officer presented the report recommending that Council approve a policy for the commemorative naming of municipal properties and buildings. Moved by Councillor Jones Seconded by Councillor Jenkins THAT the Municipal Property and Building Commemorative Naming Policy report, from the Chief Administrative Officer, dated March 5, 2018, be received; and, THAT the Municipal Property and Building Commemorative Naming Policy be approved as outlined in attached Schedule A; and, THAT Council direct staff to immediately implement the Municipal Property and Building Commemorative Naming Policy, and include all unnamed assets of 2018 with the review and procedures; and, THAT other forms of notice be considered. Circulating the possible renaming to the lower tier involved. - Carried. Procedural By-Law Review – Chief Administrative Officer The Chief Administrative Officer with a PowerPoint providing County Council with several recommendations for minor revisions to the County’s Procedural By-Law and requests Council direction on revisions. Moved by Councillor McWilliam Seconded by Councillor Mennill THAT the presentation by the Chief Administrative Officer, titled Procedural By-Law Review, dated March 13, 2018 be received; and, THAT the Chief Administrative Officer be directed to amend the Procedural By-Law to include revisions as a result of changes made to the Municipal Act through Bill 68 – Modernizing Ontario’s Municipal Legislation Act, previous Council direction, and updates recommended by staff for Council’s consideration and approval at a future meeting. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Hon. Marie-France Lalonde, Minister, Ministry of Community Safety and Correctional

Services with follow-up information on Port Bruce Bridge Collapse. 2. M. Casavecchia-Somers, Chief Administrative Officer, with resolution granting permission for installation of a temporary bridge in Port Bruce. 3. SouthWestern Integrated Fibre Technology (SWIFT) with 2018 Project Update, SWIFT

FAQ’s, SWIFT Residential/Farmer User Survey. Warden Marr and Councillor Jones both spoke to the importance of having residents and businesses fill out a connectivity survey to help the SWIFT Project determine where they will invest in broadband infrastructure on the region. 4. Geoff Hogan, Chief Executive Officer, SWIFT with 2017 Annual Report and Financial

Statements. 5. South West Hospice Palliative Care Network Annual Report 2017. 6. Hon. Daiene Vernile, Minister, Ministry of Tourism, Culture and Sport informing Elgin County of $7,500.00 funding through the Safe Cycling Education Fund to support cycling safety.

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Moved by Councillor Jones Seconded by Councillor Martyn THAT Correspondence Items #1 – 6 be received and filed.

- Carried. OTHER BUSINESS Statements/Inquiries by Members The Marketing & Communications Coordinator let Council know that the IPM Legacy Scholarship is accepting applications. Information can be found on the County’s website, social media, or by calling (519) 631-1460 ext. 180. Councillor Mennill expressed his appreciation for Council’s support surrounding the Bridge collapse in Port Bruce and all the hard work they have done to expedite the process of a temporary bridge. He also thanked Engineering Services staff and the Chief Administrative Officer for their hard work dealing with this issue. Warden Marr thanked Staff for their assistance with the issue as well. Notice of Motion – None. Matters of Urgency – None. Closed Meeting Items Moved by Councillor Jenkins Seconded by Councillor Mennill THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – Potential Litigation. (c) a proposed or pending acquisition or disposition of land by the municipality or local board – Central Elgin Fire. (b) personal matters about an identifiable individual, including municipal or local board employees – Organizational Restructure. - Carried. Warden Marr and Councillor Martyn vacated the Council Chambers at 11:37 a.m. Councillor Jones took the Chair. Warden Marr and Councillor Martyn returned to the chambers at 11:42 a.m. after the item related to Central Elgin Fire had been discussed. Moved by Councillor Mennill Seconded by Councillor Ens THAT we do now rise and report.

- Carried. Moved by Councillor Martyn Seconded by Councillor Jones THAT the verbal report from the County Solicitor be received and filed.

- Carried.

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Moved by Councillor Mennill Seconded by Councillor Ens THAT the report from the Chief Administrative Officer regarding Central Elgin Fire be received and filed and staff proceed as directed. - Carried. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT the report from the Chief Administrative Officer regarding Organizational Restructure be received and filed and staff proceed as directed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Ens THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Jones THAT By-Law No. 18-11 “Being a By-Law to Establish a Pay Schedule for Employees Covered by the Job Evaulation Scale” be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Ens THAT By-Law No. 18-12 “Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 27, 2018 Meeting” be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Martyn THAT we do now adjourn at 12:00 p.m. and meet again on April 10, 2018 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, David Marr, Chief Administrative Officer. Warden.

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County Council Notes – April 10, 2018

TOPIC OF DISCUSSION

Proposed Location of: Temporary Bailey bridge, Port Bruce, ON.

>>The First and foremost concern of the PBRA, Port Bruce Ratepayers Association, is safety! The PBRA

contend that ALL residents, businesses, and visitors are entitled to Safety First.

>> Apparently there are now “two” locations being considered, as reported in the March 28, 2018

edition of the Aylmer Express.

Further to this, the PBRA have been informed that the 2nd location, being considered is building

the new temporary structure where the current/collapsed bridge, had stood. The PBRA is

unanimous that this is, “NOT SATISFACTORY”.

If this is true, that the second location will be where the current collapsed bridge is; it would be

problematic for several reasons.

The span would be almost twice that of where the original bridge into Port Bruce “the

primary choice” was located.

It would seem that this would have to result in greater cost and time to construct.

It does not seem logical to construct on the site of the current collapsed bridge, as this

would have to interfere with construction of the new bridge. That would suggest that

the location would be to the east or west of the current location. Without the Bailey

bridge being at the current height of the collapsed bridge it would interfere with marine

traffic from the west.

If council is actually thinking of placing the Bailey bridge on the site of the collapsed

bridge, then when construction on the new bridge starts, the Bailey bridge would have

to be dismantled and the south side of the Port Bruce village will again have only ONE

route to and from the village. Along with a senseless significant added cost.

Bridge projects are notorious for going over time and budget.

Then where would the Bailey bridge go?

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Port Bruce, at this time, April 10th, 2018, has only ONE access. It is now week “SEVEN” since the

bridge collapsed. This is not just a cost to some individuals; each citizen and business in the area

has been affected. For those who travel to and from Port Bruce each have an added money,

time and wear and tear on their vehicle cost and unless you intend to write a cheque to

everyone, is none recoverable. Lost revenue for “ALL” business. A cost benefit analysis would

reveal just how significant this really would be. I am sure that anyone with a “ lick of sense” can

see that this situation represents an economic, wellbeing and safety impact on all residents of

the village and surrounding area that needs to be rectified as soon as is feasibly possible without

wasting valuable tax dollars.

We understand a contingency plan has been made for Emergency services and vehicles; they are

to be available from the villages of Union, Port Stanley, and Mount Salem.

As the summer and tourist season quickly arrives, Port Stanley could have its own share of

emergencies, which we think could take precedence over Port Bruce. Do we know the

difference in time responses for each of our emergency services? Even a minute can make the

difference in saving a life. So how good will our services be, hopefully we won’t have to find out!

If no temporary bridge is in place Central Elgin Fire Dept. Could have their hands full, responding

to emergencies in Port Stanley. Remember many thought the bridge could never fall down.

Most residents have been patient and tolerant, but as time goes by, the less tolerant residents

become. Many have had to add at least one half hour to their drive each way to work. Not to

mention the increased cost in fuel!

Local business’s those immediately north of Port Bruce have to be suffering as well. The Port

Bruce residents that normally stop in Copenhagen for supplies now detour through Sparta. That

small business in Copenhagen has to be hurting?

The original bridge into Port Bruce location, identified by its abutments/foundation seems to be

the most practical and speedy location. It is in our opinion the least costly resolution at this time

and one that takes into consideration everyone who lives in and around Port Bruce, and that is

“as it should be”

Need we be reminded that ALL roads in Port Bruce are either owned by the County of Elgin

and/or the Township of Malahide are public roads, and should be available for all the public to

use.

Respectfully Submitted

Port Bruce Ratepayers Association

Attn: Linda Newman/Treasurer

519-773-2664

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Ontario Age Friendly Communities

Symposium

Hosted by the Ministry of Seniors AffairsMarch 26, 2018Toronto, Ontario

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Key Enablers:• Municipal government

champions (staff/

councillors/politicians)

• Community champions

including older adults

who advocate for and

energize the AFC

planning process

• Community – municipal

partnerships

• Funding

• Resources and tools

• Face-to-face community

engagement

• Knowledge exchange

opportunities

• Needs assessments

• Academic partners

• Consultants

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Challenges:

• Lack of funding or

funding gaps

• No dedicated staff

• Timeline delays

• Community

engagement

• Logistics

• Volunteer burnout

• Communication

• Competing priorities

• Governance (e.g.

committee structure)

• Accountability

(unclear obligations)

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Factors that may impact small urban

and rural communities

• Geography

• Limited resources/opportunities

• Communication

• Strong Sense of Community

• Limited Services and supports

• Infrastructure not supportive to aging in place

• Culture

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Age Friendly Community

Recognition Award

Congratulations to the County of Elgin and

the City of St. Thomas for receiving the AFC

Award in Category 1 – Community Action

Plan for your collaborative efforts in planning

for an age friendly community!

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Next Steps

Age Friendly

Community

Advisory

Committee

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© MPAC

Assessment Base Management Part 1: Mastering the Assessment and Property Tax Equation in Your Community

Amanda Macdougall Regional Manager, Municipal and Stakeholder Relations Elgin County April 10th, 2018

1 16

© MPAC

Ontario’s Assessment System

2 17

© MPAC

2012 2013-2016 Tax Years

January 1, 2012 (valuation date)

2016 2017-2020 Tax Years


2020 2021-2024 Tax Years


Ontario’s Assessment Cycle

3 18

© MPAC

2016 Assessment Roll

4 Source: 2016 Annual Report 19

© MPAC

Determining Assessed Values

• ONTARIO’S 2015 ASSESSMENT ROLL

CURRENT VALUE

ASSESSMENT January 1, 2016 Valuation Date

DATA COLLECTION & PREPARATION

MARKET ANALYSIS

PROPERTY VALUE REVIEW

+

+

=

To establish assessed values, MPAC applies appraisal industry standards, best practices and takes into account the unique characteristics of each municipality.

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© MPAC 6

Assessing Properties

Income Approach

COST APPROACH

Used to value unique properties that are rarely sold on the market, such as large and general-purpose industrial properties, gravel pits and warehousing.

Cost Approach

Direct Comparison

Approach

Based on the sale prices of comparable properties.

Used to determine an income-producing property’s ability to earn revenue based on the real estate. Income-producing properties including office buildings and retail properties.

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© MPAC 7

account for approximately MAJOR FACTORS

85 % of residential property values

5

Major factors for assessing residential properties

22

© MPAC

Major factors for assessing farms

8

We undertake extensive analysis to determine farmland values and use only sales of lands and buildings to farmers used for farm purposes. Sales to non-farmers are not used.

Considered when assessing farms MAJOR FACTORS

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© MPAC

INCOME APPROACH

Select an appropriate

capitalization rate

Land estimate from vacant

land sales and land residual

methods

Convert net income into an

indication of the capital value

of the property

Calculate net operating

income

Estimate total annual

operating expense

An income-producing property’s ability to earn revenue is directly tied to its market value. The Income Approach is used to determine the value of income-producing properties such as office buildings and retail properties.

Approaches to Value – Business and Commercial

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© MPAC

Properties that do not regularly

trade in marketplace

Land estimate from vacant

land sales and land residual

methods

Values calculated by

an Automated Cost System

(ACS)

Replacement cost of the

improvement less depreciation

plus the land value

COST APPROACH

The Cost Approach is used to value unique properties that are rarely sold on the market, such as large and general-purpose industrial properties, gravel pits and warehousing.

Approaches to Value - Industrial, Gravel Pits & Warehousing

10 25

© MPAC

From Property Assessment to Taxation

11 26

© MPAC

4-Year Assessment Cycle

12

2016 Assessment Update

January 1, 2016

Valuation date

2017

2018

2019

2020

Under the Assessment Act, assessment increases are phased-in over four years for all property types. A decrease in assessment is applied immediately.

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© MPAC

How does the assessment phase-in work?

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Under the Assessment Act, assessment increases are phased-in over four years for all property types. A decrease in assessment is applied immediately.

PROPERTY CLASSIFICATION

Your property’s value on January 1, 2016

Your property’s value on January 1, 2012

Over this four-year period, your property value changed by

Assuming property characteristics stay the same, the property assessment will increase by $7,500 each year.

2017

$352,500 2018

$360,000 2019

$367,500 2020

$375,000

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© MPAC

What are the property tax implications?

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An increase in assessment does not necessarily mean an increase in property taxes.

If the assessed value of a home has increased MORE than the average

for the local community/region,

taxpayers may pay, as the result of

the reassessment, proportionately MORE

in property taxes.

If a home has increased in value less than the

average, then taxpayers may pay proportionately LESS in property taxes.

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© MPAC

How is the property tax rate determined?

15

$ $

$ $ $ $

All the assessed property values in the neighbourhood are added up. The total assessed value of the properties is $1,055,000.

= $1,055,000 = $1,500

MUNICIPALITY SERVICE

(1YR)

It costs the municipality $1,500 to provide services (for the year).

$1,500 ——————

$1,055,000

So if they divide the cost of those services by the total value of the properties [$1,500 / $1,055,000]

0.0014 = 0.0014

Each resident’s property value

is then multiplied by this tax rate to give residents their property taxes for the year.

THE MUNICIPALITY TAX RATE IS

1 2 3

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© MPAC

The New Municipal Experience

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Municipal Connect features a new interface which allows users to select which MPAC portal they would like to access: Assessment Portal, Sightline, or People Portal.

31

© MPAC

2017 Year-End Assessment Report

17 32

© MPAC

Purpose of this Report

• It provides a snapshot of the key activities undertaken in 2017 to support the delivery of your assessment roll for the 2018 property tax year

• The report includes data specific to your municipality: 1. Assessment Change Summary by Property Class

compares total assessment for the 2016 base year, as well as the assessment change for 2017 and 2018 property tax year by property class

2. Assessment Base Distribution Summary by Property Class

compares distribution of total assessment for the 2016 base year, and 2017 and 2018 phased-in assessment, including percentage of the total assessment base by property class.

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© MPAC 19

• One of MPAC’s core deliverables is to capture assessment growth in municipalities across Ontario

• More than $37 Billion in taxable assessment growth was delivered to municipalities across Ontario

Assessment Growth

• MPAC’s valuation experts complete regular data validations and quality control process checks throughout the year

Data Quality Reviews

• Canada’s retail environment is an example of one sector experiencing change as a result of an evolving economic landscape

Ongoing Reviews of Property Sectors

2017 Year-End Assessment Report - Highlights

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© MPAC

Assessments in Elgin County

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© MPAC

Assessments in Elgin County

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55%

1% 2%

41%

1%

2016 Full CVA for Elgin County

R Residential M Multi-Residential C Commercial F Farm Total Industrial

Elgin County Total CVA for 2016 - $8.5 Billion

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© MPAC

Impact to Community

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• High percentage of residential and farm properties

• Positive percentage of net growth trend continues

• Critical to monitor appeals on properties with higher assessments, such as commercial and industrial – There are currently 101 outstanding appeals in Elgin

County

• New Assessment Review Board rules promote the resolution of appeals during the current 4-year cycle

• As part of MPAC’s Service Level Agreement and our commitment to municipalities, MPAC strives to assess new construction within one year of completion

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© MPAC

AboutMyProperty.ca

23 38

© MPAC

ABOUTMYPROPERTY.CA - BUSINESS & FARM PROPERTIES

24 39

© MPAC

ABOUTMYPROPERTY.CA – MARKET TRENDS

25 40

© MPAC

ABOUTMYPROPERTY.CA - TUTORIALS

26 41

© MPAC

Q&A Session

27 42

© MPAC

Thank you

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If you have more questions about our discussion today, please email [email protected]

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REPORTS OF COUNCIL AND STAFF

April 10, 2018

Staff Reports – (ATTACHED) Tree Commissioner/Weed Inspector – Clearing Exemption Application for S Pt Lot 9, Concession 2 Duff Line, Municipality of Dutton Dunwich Director of Financial Services – February 2018 Budget Performance Director of Community and Cultural Services – Aylmer Library Expansion Update Deputy Director of Engineering Services – Contract Award of Five Tenders – Cold In-Place Recycling with Expanded Asphalt Material, Hot Mix Asphalt Paving, Microsurfacing, Asphalt Crack Sealing and Culvert Sliplining Chief Administrative Officer – Community Transportation Pilot Grant Program Application Summary Chief Administrative Officer – Land Division (VERBAL) Deputy Director of Engineering Services – Port Bruce Bridge Collapse Update (VERBAL)

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REPORT TO COUNTY COUNCIL

FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE: March 27, 2018 SUBJECT: Clearing Exemption Application for S Pt Lot 9, Concession 2 Duff Line, Municipality of Dutton Dunwich INTRODUCTION: The Tree Commissioner received a Council Exemption for Woodlands Clearing Application from Fieldstone Investments Inc. requesting permission to clear 3.2 hectares of woodland for the purpose of converting woodland to farmland on South Part Lot 9, Concession 2 in the Municipality of Dutton Dunwich. DISCUSSION: Woodland assessment and species inventories identified a level woodlot with seasonally wet areas throughout. A few good quality Swamp White Oak, Hard Maple, Shagbark Hickory and Bur Oak were identified throughout the stand as well as some good quality Black Walnut in the southwest corner. Regeneration consists of White Ash, American Beech, and Bitternut and Shagbark Hickory. No endangered tree species were identified at the time of the inventory. The landowner wishes to remove the entire 3.2 hectare parcel of woodland. The subject woodland is isolated from other woodlands in the vicinity with the nearest wooded parcel of land being approximately 200 metres from the subject parcel. As per the protocol in the Woodlands Conservation Bylaw, letters were sent to all adjacent landowners and the property was posted minimum 21 business days in advance of the application being considered by council. Comments were received from the Ministry of Natural Resources and Forestry (MNRF). An objection (attached) was received from one of the abutting landowners. The MNRF provided a list of Species at Risk trees that may occur in Elgin County and recommended the site be checked for these tree species prior to commencement of vegetation removal. Woodland assessment and species inventory conducted in support of this application did not identify any of the species on the list provided by MNRF. The applicant did inquire with neighbouring landowners and with the Lower Thames Valley Conservation Authority to determine whether a suitable site was available to plant trees in order to meet the “No Net Loss” policy. As of the date of the application the applicant was not able to identify and secure a suitable site for replanting. As an alternative the applicant is willing to contribute $3.00 per tree to a fund with the County to be dedicated to tree planting as suitable site(s) become available. $3.00 per tree is considered sufficient to cover the cost of seedling stock purchase, shipping/handling,

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temporary storage, planting, application of herbicide to control competition and create a small reserve to infill as necessary to ensure long term survival. Based upon the replant ratio identified within the By-law, the required number of trees to be planted would be 5600 trees for a total contribution of $16,800.00. CONCLUSION:

This application is consistent with Elgin County’s “No Net Loss Policy”. Contributing funds to an account for tree planting will provide a local tree planting agency the opportunity to direct tree planting efforts to areas of Dutton Dunwich that will:

1) Increase riparian vegetation along a watercourse; 2) Improve connectivity between fragment/isolated woodlands; 3) Potentially increase species diversity within the wooded area; 4) Retire marginal farmland.

RECOMMENDATION: THAT County Council approve the Council Exemption for Woodlands Clearing application conditional on the applicant contributing $16,800.00 to a tree planting fund administered by the County for the planting of 5600 seedling trees within the municipality of Dutton Dunwich in order to meet the requirements of the “No Net Loss” policy. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Julie Gonyou Tree Commissioner/Weed Inspector Chief Administrative Officer

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© Latitude Geographics Group Ltd.

1.8

THIS MAP IS NOT TO BE USED FOR NAVIGATION

WGS_1984_Web_Mercator_Auxiliary_Sphere

Kilometers1.8

Notes

Legend

This map is a user generated static output from an Internet mapping site and is for

reference only. Data layers that appear on this map may or may not be accurate,

current, or otherwise reliable.

0.900

1: 35,259

S Pt Lot 9, Con 2, Dutton/Dunwich

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FROM: Jim Bundschuh, Director of Financial Services DATE: March 23, 2018 SUBJECT: February 2018 Budget Performance INTRODUCTION: Attached is the February budget comparison for the County with year-to-date (YTD) performance of $58,000. DISCUSSION: Positions that were vacant during the job recruitment process has resulted in favourable performance of over $50,000 in wages and benefits. The details by department are as attached. RECOMMENDATION: THAT the report titled “September 2017 Budget Performance” dated October 31, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer

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County of Elgin

Income Statement

As of February 28, 2018

1 TAXES - - - - - - - -

2 INTEREST CHARGES & INCOME (16,155) 4 (16,151) 15 (8,342) 4 (8,339) 15 3 SOCIAL SERVICES - ST. THOMAS - - - - - - - - 4 HEALTH UNIT - - - - - - - - 5 GRANTS - 359,396 359,396 (100) - 359,496 359,496 (100) 6 RENTAL INCOME (41,653) - (41,653) (1) (20,826) - (20,826) (0) 7 PROPERTY ASSESSMENT - 191,816 191,816 0 - - - - 8 ONTARIO MUNICIPAL PARTNERSHIP FUND (184,925) - (184,925) 150 - - - - 9 PROJECTS (117,018) 199,938 82,920 (560) (117,018) 196,374 79,356 (560)

- - - 0 - - - -

10 Total Corporate (359,751) 751,153 391,402 (495) (146,187) 555,874 409,687 (645)

11 WARDEN AND COUNCIL (2,640) 61,633 58,993 3,415 - 33,987 33,987 1,588 12 ADMINISTRATIVE SERVICES (1,000) 109,425 108,425 440 (600) 45,192 44,592 (82) 13 FINANCIAL SERVICES - 100,175 100,175 1,225 - 47,934 47,934 549 14 HUMAN RESOURCES (1,512) 82,077 80,565 11,710 (1,512) 38,253 36,741 6,930 15 ADMINISTRATION BUILDING (61,170) 145,907 84,737 228 (30,338) 73,920 43,583 74 16 CORPORATE SERVICES (12,371) 522,758 510,387 761 (11,511) 65,165 53,654 393 17 ENGINEERING SERVICES (76,968) 757,486 680,518 26,420 (45,153) 649,329 604,176 12,727

18 HOMES FOR SENIORS SERVICES (3,033,687) 3,457,533 423,846 2,658 (1,526,773) 1,643,677 116,904 (8,323) 19 MUSEUM/ARCHIVES (1,458) 96,211 94,753 93 (1,220) 38,661 37,441 (607) 20 LIBRARY SERVICES (17,359) 365,975 348,616 3,417 (14,790) 162,728 147,938 2,620 21 INFORMATION TECHNOLOGIES (11,422) 169,798 158,376 (2) (11,272) 60,445 49,173 1,809 22 PROVINCIAL OFFENSES (221,905) 66,480 (155,425) - (148,388) 130,281 (18,107) - 23 COLLECTIONS - POA - - - - - 33,856 33,856 - 24 AMBULANCE & EMERGENCY SERVICES (983,677) 1,593,410 609,733 250 (576,447) 797,114 220,667 192 25 ECONOMIC DEVELOPMENT & TOURISM (60,345) 136,493 76,148 8,314 (29,700) 68,231 38,531 4,799

- - - - - - - - 26 Total Departmental (4,485,514) 7,665,362 3,179,848 58,929 (2,397,703) 3,888,772 1,491,068 22,668

27 Total (4,845,264) 8,416,515 3,571,251 58,434 (2,543,890) 4,444,645 1,900,755 22,023

Actual Perform.

Net Net

YTD

Total

Expenses

Actual

Expenses

TotalRevenue Net

Current Month

Perform.

NetRevenue

\\Client\J$\Clerks\- 1 ----2018 COUNCIL REPORTS (Director's Use)\April 10, 2018\Finance - Performance chart.xlsm 04/04/2018 12:22 PM51


FROM: Brian Masschaele, Director of Community and Cultural Services DATE: March 28, 2018 SUBJECT: Aylmer Library Expansion Update INTRODUCTION: This report informs Council that a motion was recently approved by Aylmer Town Council to expand the Aylmer Library through an addition to the current building. It also informs Council of improvements that will be taking place in the current space in 2018. DISCUSSION / CONCLUSION: Aylmer Town Council approved the following motion on March 5, 2018: “That Council direct staff to investigate an addition to the south side of the current Aylmer Library at John Street South of approximately 5,500 sq. ft. inclusive of an atrium to connect the current Library to the new addition.” Town Council also received a concept and costing analysis at the March 19, 2018 meeting but no formal action was taken and the matter has been deferred until the May 7, 2018 meeting. Provisions for increased leasing costs and associated furnishings remain in the County’s existing ten-year business plan should expansion occur. In the interim, staff plan to proceed with modest renovations to the library’s current space. This includes flooring improvements to the entrance and centre corridor of the library, a new circulation desk at a modified location, relocation of the Makerspace and new computer tables. $35,000 is allocated annually in the library’s capital budget to support furnishing and renovation costs across the system and it is proposed to use most or all of these funds to cover any costs associated with this project in 2018. The Town of Aylmer is also deliberating on its budget and it is hoped that the Town will be making a further contribution of as much as $5,000 to this project to assist with up to 50% of flooring costs which is a joint responsibility. Regardless of whether expansion does take place, it is clear that the Aylmer Library will continue to operate at its current location for the foreseeable future, thereby making it prudent to proceed with these long overdue improvements from both a short-term and long-term perspective. The scope of these improvements can be achieved with minimal disruption to library service.

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RECOMMENDATION: THAT the report from the Director of Community and Cultural Services titled “Aylmer Library Expansion Update” dated February 22, 2018 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Julie Gonyou Director of Community and Cultural Services Chief Administrative Officer

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FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: March 27, 2018 SUBJECT: Contract Award of Five Tenders - Cold In-Place Recycling with Expanded

Asphalt Material, Hot Mix Asphalt Paving, Microsurfacing, Asphalt Crack Sealing and Culvert Sliplining

INTRODUCTION: As part of the approved 2018 Capital Budget, tenders were advertised and issued as per the County's Procurement Policy. Submissions were received for the following five projects:

a) Cold In-Place Recycling with Expanded Asphalt Material - Contract No. 6200-18 b) Hot Mix Asphalt Paving - Contract No. 6220-18 c) Microsurfacing (Type 3) and Surface Treatment - Contract No. 6250-18 d) Asphalt Crack Sealing – Contract No. 6090-18-08 e) Culvert Sliplining and Culvert Replacements - Contract No. 6290-18-02

Tenders issued this year once again included a piggyback clause that allows Elgin’s Municipal Partners the option of contracting with the successful bidder of the contracts identified. DISCUSSION:

Cold In-Place Recycling with Expanded Asphalt Material (CIREAM) A total of four (4) contractors downloaded tender documents for this project. Three (3) contractors submitted bids for this tender; bids were received as follows:

Company Bid Price (exclusive of taxes)

Roto-Mill Inc. $1,769,530.00 Lavis Contracting Co. Limited $1,801,985.00

Coco Paving Inc. $1,813,400.00 Roto-Mill Inc. submitted the lowest compliant bid for the project at a total price of $1,769,530.00 inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to rehabilitate four sections of county roads. The lowest submitted bid is within budget estimates.

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Hot Mix Asphalt Paving A total of seven (7) contractors downloaded tender documents for this project. Two (2) contractors submitted bids for this tender; bids were received as follows:


Coco Paving Inc. $3,494,000.00 Dufferin Construction Company $3,787,546.00

Coco Paving submitted the lowest compliant bid for the project at a total price of $3,494,000.00, inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to place hot mix asphalt on various roads throughout the County. The lowest submitted bid is within budget estimates. Microsurfacing (Type 3) and Surface Treatment A total of four (4) contractors downloaded tender documents for this project. Two (2) contractors submitted bids for this tender; bids were received as follows:


Duncor Enterprises Inc. $878,193.00 MSO Construction Limited $1,174,873.00

Duncor Enterprises Inc. submitted the lowest compliant bid for the project at a total price of $878,193.00, inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to place Microsurfacing (Type 3) on various roads throughout Elgin County. The lowest submitted bid is within budget estimates. Asphalt Crack Sealing A total of six (6) contractors downloaded tender documents for this project. Two (2) contractors submitted bids for this tender; bids were received as follows:


Niagara Crack Sealing $125,800.00 RanN Maintenance $127,415.00

Niagara Crack Sealing submitted the lowest compliant bid for the project at a total price of $125,800.00, exclusive of HST for the supply of labour, equipment and materials to crack seal various roads throughout Elgin County. The lowest submitted bid is within budget estimates.

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Culvert Sliplining and Culvert Replacement A total of thirteen (13) contractors downloaded tender documents for this project. Two (2) contractors submitted bids for this tender; bids were received as follows:


Gary D. Robinson Contracting $396,900.00 Birnam Excavating $559,160.50

Gary D. Robinson Contracting submitted the lowest compliant bid for the project at a total price of $396,900.00, exclusive of HST for the supply of labour, equipment and materials to install pipe liners inside existing culverts and to replace existing culverts on various roads throughout Elgin County. The lowest submitted bid is within budget estimates. All of the submitted tender prices are based upon assumptions regarding material quantities and expected conditions and therefore, actual project costs may differ. Also, Asphalt Cement (AC) is a significant component of many of these projects and can influence actual project costs. Submitted pricing ties AC to an index that normally fluctuates. For example, the Asphalt Cement Index is assumed to be worth $650 per tonne at the time of construction. If the AC Index increases to $700, this increase will translate into $150,000 of additional costs to the projects. Strictly observing the lowest tender prices received, project costs are anticipated to be within the approved budge estimates. It should be noted that most unit item costs have increased between 10 – 20% from 2017 prices and as a result no capital surplus is anticipated for 2018. CONCLUSION: These five tender awards represent 12 different projects within the Capital Budget. All of the low tenders submitted are within the approved budget amounts and no capital surplus is anticipated. As per the County of Elgin’s Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10%, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10%, the Director will prepare a further report to Council outlining the expenditures.

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RECOMMENDATIONS: THAT Roto-Mill Inc. be selected for the Cold In-Place Recycling with Expanded Asphalt Material (CIREAM) Tender, Contract No. 6200-18 at a total price of $1,769,530.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Coco Paving Inc. be selected for the Hot Mix Asphalt Tender, Contract No. 6220-18 at a total price of $3,494,000.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) and Surface Treatment Tender, Contract No. 6250-18 at a total price of $878,193.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Niagara Crack Sealing be selected for the Asphalt Crack Sealing Tender, Contract No. 6090-18-08 at a total price of $125,800.00, exclusive of H.S.T.; and, THAT Gary D. Robinson Contracting be selected for the Culvert Sliplining and Culvert Replacement Tender, Contract No. 6290-18-02 at a total price of $396,900.00, exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Julie Gonyou Deputy Director of Engineering Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator Michael Plant Director of Engineering Services

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FROM: Julie Gonyou, Chief Administrative Officer Katherine Thompson, Marketing and Communications Coordinator Brian Masschaele, Director of Community and Cultural Services Alan Smith, General Manager of Economic Development DATE: April 3, 2018 SUBJECT: Community Transportation Pilot Grant Program Application Summary INTRODUCTION: The County of Elgin applied for financial assistance from the Ministry of Transportation through the Community Transportation Pilot Grant Program in the amount of $480,000 for the development and implementation of a transportation service design study for the County and Elgin and its local municipal partners. At the January 4, 2018 meeting of County Council, an application to this program was approved and Council requested that follow up information be shared with Council once the application had been submitted. The following report provides a summary of the application submitted to the Ministry of Transportation. DISCUSSION: Application Details The application guidelines stated that the Community Transportation Pilot Grant Program is an opportunity for municipalities to develop a new transportation service or improve existing service to Ontario communities that are not served or are underserved by regular transit and intercommunity bus service. The program emphasizes improving mobility options for the whole community and those who experience transportation barriers, including older adults, people with disabilities, youth, and persons living on low income. The program emphasized partnerships, coordination, and a collaborative approach to service delivery. This is precisely that type of grant program that our community needs to support a feasibility study and pilot project in our community. This funding has been made available for what they have described as a “specialized transit system”. This program has set aside $30M for a 5-year program. The maximum individual grant is $1.5M for intercommunity projects who are ready to implement a regional transit option in their communities, and $0.5M for communities, like Elgin, who are interested in exploring a pilot within their own community first. The County submitted the application on behalf of partner municipalities in an effort to ensure there was a streamlined and connected service within the community. The proposed project focused on the coordination of local transportation services. Together, Elgin and partner municipalities could pool resources to coordinate the transportation services and to jointly accomplish transportation objectives for the County as a whole.

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We recognize that coordinated community transportation is not a “one size fits all” solution to the challenges of providing transportation in Elgin County. We are confident that a coordinated community transportation model that best meets the needs of the community and is within its resources is a great first step in establishing an inter-community transit service in Elgin County. Transportation Challenges in Elgin County Elgin County is geographically large, predominately rural, and has a low population density. These characteristics make it extremely challenging to provide transportation for rural residents. The County’s population of 50,069 residing in rural Elgin have no access to fixed route conventional transit services, and very limited access to alternative transportation options. For those with no access to a personal vehicle, it is extremely challenging to have a job, attend appointments and shop for basic necessities. Active transportation is not an option for those living in rural areas where distances are considerable. According to “Addressing Affordable Access to Transportation in Elgin St. Thomas”, (a report authored by Elgin St. Thomas Public Health) seniors, people with disabilities, low income households, and youth are most affected by access to affordable transportation. Elgin County has an aging population with seniors currently making up 16% of residents. This is expected to increase to 25% by 2031. Many seniors become unable to drive as they age, making it difficult for them to access essential services, participate in the local economy, and remain connected members of the community. Transportation was identified as a key priority of the Elgin St. Thomas Age Friendly Community Plan. Focus group participants referenced the need for inter-community transportation connectivity as vital to the social and civic participation of seniors in Elgin County. In order to access health care services, usually located in urban hubs, access to transportation for rural seniors is essential. Travel distances and limited access to transportation increase the likelihood that seniors might miss or delay medical appointments. This may lead to further health issues and emergency hospitalization. Almost half of the labour force in Elgin has high school education or less. Without access to a personal vehicle, many who live in Elgin’s rural areas are unable to travel to work or school. This limits rural residents’ access to education and training programs that can drastically increase their long term employment and earning prospects. Without this access to travel to school and work, it is nearly impossible for low income families to escape the cycle of poverty. In rural parts of Elgin County, the average daily commute is approximately 60km and over 86% of residents in the workforce are required to have a vehicle to get to their places of employment. A personal vehicle costs approximately $7,000/year (based on a 60km/day commute), which can be quite cost prohibitive for low income residents. Taxi services in Elgin are extremely limited and a 60 km commute can cost over $100/day. The eastern portions of Elgin (Town of Aylmer, Township of Malahide, and Municipality of Bayham) have some of the lowest income residents in the County as well as a significant population of low German Mennonites, many of whom are newcomers to the area. Pockets of lower income residents also exist in western Elgin. Transportation options in these areas are limited to personal vehicle ownership (prohibitive to many low income residents); costly taxi services, and in the case of western Elgin – limited volunteer based transportation services (medical appointment only). 59

To address this challenge in the past, many organizations have completed full-scale transit studies with the intent of creating large-scale transit systems. Unfortunately, Elgin’s low density and large area creates a unique set of challenges for creating an effective business model for this type of transit system. Application Summary Should the County of Elgin be successful in our application and receive funding from the Ministry of Transportation, the project will begin with a Request for Proposal to hire a consultant to undertake a two-part transportation service design study/implementation plan. At the same time, Elgin will hire a Contract Transportation Specialist to oversee the work of the consultant, act as a liaison with key community stakeholders, and report on the progress of the project to the Ministry of Transportation and Elgin County Council. The proposed project work plan is attached to this report. Part I: Transportation Service Design Study The consultants will work closely with County staff and key stakeholders, conduct research and utilize experience in similar studies to identify the challenges and opportunities for a transit service in the County and, from this, develop potential concepts for a transit service that responds to local conditions. The consultants will:

1. Conduct Stakeholder Consultations 2. Conduct Peer Reviews 3. Conduct a Transit Needs Analysis 4. Develop Conceptual Design/Transit Services Options

Part II: Business Model, Financial Plan and Final Report In Part II, consultants will develop the preferred service concept option as a business model to include service, operations and implementation plans with specifics about the design of proposed transportation services. One of Elgin’s municipalities will then be selected for the implementation of a pilot program. Year two will consist of monitoring and revisions to the service model as required. The Contract Transportation Specialist will be responsible for report and evaluation of the project. CONCLUSION: The County of Elgin will be notified in Spring 2018 whether our application to the Ministry of Transportation Community Transportation Pilot Grant Program Application was successful. RECOMMENDATION:

THAT the report titled, “Community Transportation Pilot Grant Program Application Summary” dated April 3, 2018, be received and filed. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 60

Community Transportation Grant Program - Municipal Stream

Project Work Plan

Detail the major milestones and tasks for the implementation of your project in the Project Work Plan chart below. Include:

a. Start dates and end dates for project milestones;

b. The transportation service that will be in place within one year from the effective date of the Agreement (assume May 2018);

c. Indicate any other phases of implementation and services; and

d. Incorporate the tasks of performance monitoring, review and reporting over the 5-year period.

e. If applying for the two levels of funding, provide separate work plans.

Project Work Plan [local]

Order Key Milestone Project Tasks Start Date (yyyy/mm)

End Date (yyyy/m

m)

Responsibility

1.

Hire Consultant to undertake Part I and II Study.

• Develop Request for Proposal and select consultant

2018/06 2018/07 • Elgin County General Manager of Economic Development

2.

Project Initiation • Review applicable planning documents and information related to previous community consultations

• Feedback from resident groups and employers

• Current and future population projections

• Develop a list of key stakeholder groups to be consulted.

• Hire Contract Transportation Specialist to act as liaison

2018/07 2018/08 • Consultant • Contract

Transportation Specialist

• Elgin St. Thomas Public Health

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End Date (yyyy/m

m)

Responsibility

3.

Stakeholder Consultation

• Undertake a stakeholder consultation process to gather information on transit needs, routes, destinations etc.

• One-on-One interviews with Councillors

• Meeting with City of St. Thomas Transit staff



• Elgin St. Thomas Public Health

4.

Peer Review • Peer review of five or six similar-sized communities

• Deliverable - a technical memorandum summarizing the results of the peer review, including best practices in transit delivery.



5.

Transit Needs Analysis

• Identify key trip generators, origins/destinations, potential routes serviced.



6.

Phase 1 Report and Feasibility Decision

• Identify potential transit service concept design options.

• Provide Pros and Cons, cost effectiveness, ridership benefits of each option.



7.

Business Plan and Financial Report

• Service, Operations and Financial Plan

• Project Completion/Final Report and Presentation Meetings

• Deliverables Report • Identify, based on greatest

need, one municipality in Elgin County in which to implement a pilot transportation project



8. Pilot of transportation

Identify service statistics, develop data

2019/06 2022/12 Contract Transportation

62



End Date (yyyy/m

m)

Responsibility

service in one Elgin County community

collection tools and reporting template

Develop a brand for the transportation service

Purchase any software or infrastructure needed for the transportation service.

Implement the transportation service in one community, with destinations being communities within Elgin County and neighbouring counties.

Market the transportation service with a focus on populations that are disadvantaged.

Specialist

9.

Monitor Pilot Performance

Measure pilot performance against desired outcomes using data collected.

Report on progress to Elgin County Council.

Make revisions to service model as required.

2020/06 2022/12 Contract Transportation Specialist

10.

Evaluate Pilot Performance

Review service and financial statistics, and rider and general

2022/12 2023/06 Contract Transportation Specialist

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End Date (yyyy/m

m)

Responsibility

public feedback about transportation service

Make decision about success and viability of future coordinated services across County

Council

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CLOSED MEETING AGENDA

April 10, 2018 Staff Reports:

1) Deputy Director of Engineering Services - Municipal Act Section 239.2 (a) the security of the property of the municipality or local board – Lease

2) Chief Administrative Officer – Municipal Act Section 239.2 (e) litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (VERBAL)

orders of the day - elgin countyelgincounty.ca/wp-content/uploads/2018/04/april-10-2018...orders of...

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